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106 The Future Outlook of AI in the Fertility Field

Eduardo Hariton On Inside Reproductive Health podcast.png

In this episode, Griffin Jones interviews Eduardo Hariton about the current and future state of AI in the fertility field. Eduardo Hariton received his undergraduate degree at the University of Florida, followed by a combined MD / MBA at Harvard Medical School and Harvard Business School. He is currently a clinical fellow in Reproductive Endocrinology and Infertility at the University of California, San Francisco. He has published extensively on both clinical and nonclinical high impact journals on topics that range from fertility and reproductive surgery to technology and medical education

 

Artificial intelligence is changing the landscape in our industry and will continue to affect fertility clinics in the near future. How much and in what ways, are the real questions that should be on your mind. That’s why I brought in Eduardo who is on his way to becoming the leading expert in Artificial Intelligence in the Fertility Industry. 

 

Some topics we cover include: 

  • What is keeping AI from progressing faster

  • What should we keep under human control vs AI? 

  • Future of IVF Cycle prices

  • Data rights and privacy issues. 



Eduardo Hariton Info: 

Facebook: https://www.facebook.com/pg/haritonmd/about/

LinkedIn: https://www.linkedin.com/in/eduardo-hariton-6687ab63/

Twitter: https://twitter.com/eduhariton

Instagram: https://www.instagram.com/haritonmd/

Website: https://obgyn.ucsf.edu/eduardo-hariton-md

To learn more about our Goal and Competitive Diagnostic Click Here.

Transcript

Eduardo Hariton: [00:00:00] People should look at their agreements and see who owns what data and your ability to use it too. I think anytime you enter into some agreement where there will be data sharing, You know, people define very clearly, like who owns that   relationship, who owns the IP that comes out of, you know, any insights from this data. 

Narrator: [00:00:20] Welcome to Inside Reproductive Health. The shop talk of the fertility field here. You'll hear we are authentic and unscripted conversations about practice management, patient relations, and business development from the most forward-thinking experts in our field wall street and Silicon Valley both want your patients, but there is a plan.

If you are willing to take action, visit fertilitybridge.com to learn about the first piece of building a fertility marketing system, the goal and competitive diagnostic. Now here's the founder of fertility bridge and the host of inside reproductive health, Griffin Jones,

Griffin Jones: [00:00:59] On today's episode, I've got Dr. Eduardo Hariton back with me. We talk about artificial intelligence to a lot of the degree that I've just had Dr. Bob Stillman on and others that I've talked about artificial intelligence with, but we get into the specifics of what needs to come down in terms of the walls that bar certain technologies and platforms from talking to each other, which is actually, what's going to accelerate the progress from artificial intelligence as it applies to outcomes, as it applies to clinical operations, definitely the human impact.

Dr. Hariton has a strong opinion on, and we try to break down the nuance of what that is. And then we really disagree on something. Before I talk about what we disagree with, today's shout out is going to go to Dr. Pietro Bortoletto haven't spoken to him in while I don't know if he still listens to the show, but hopefully he does because he's another one of the rising stars in the field and would love to just get an email from him with this conversation with Dr.

Hariton we talk about the cost of IVF and what's going to happen. In the next five years, I say, it's not coming down. Eduardo says it is. It depends on, I guess, how we're phrasing that. And he and I are making a wager, we're still disagreeing on the terms of our wager because of course, both of us want to be right.

We're both trying to phrase it in a way that I'm hedging to where I am going to be. Right. And he thinks he is, I think I'm right on this. So I gotta get with my legal ease because I want him donating to my charity, not the other way around. And I'll let you decide. I would love to hear what you think about this.

Argument debate discussion that I have with my good friend, Eduardo.  I think Dr. Hariton is one of the brightest minds coming up in the field, as much as it pains me to say that, because I'm jealous that he's got both that crazy business mind, as well as your ultra clinical mind. And so you get to hear that discussion being unpacked today, and I hope you enjoy it.

Eduardo, welcome back to Inside Reproductive Health. 

Eduardo Hariton: [00:02:55] Thank you so much for having me again, Griffin. 

Griffin Jones: [00:02:58] You're back not just because you're my friend, but because I think you're in kind of a unique position. You are a second year REI about to be a third. Your REI fellow at UCSF. And you are also you're in the mix where you're looking at your career thing of practicing medicine.

Also looking at what the future of the field is going to be like. All of these companies and ventures in technologies that are going to impacted. And so I want to center our conversation around artificial intelligence, mainly because if you're not the guy qualified to talk about it right now, Eduardo, I think you're going to be the guy qualified to talk about it in 20 years.

So why not just have you on early and explore some of these thoughts? I want to start with what are you paying attention to right now with regard to AI technology? 

Eduardo Hariton: [00:03:56] Thank you so much. I think that's like an overstatement of an introduction, but I'll take it. 

Griffin Jones: [00:04:00] But listen, you might be miserably underqualified right now. Maybe you should just turn it off because here's some fellow talking about the future of the field right now.

So I'm not blowing sunshine too hard. I just think that you are going to be the guy. So I will put my. I will bet my ponies on that. 

Eduardo Hariton: [00:04:18] I appreciate that. I can tell you what I'm paying attention to is the massive amounts of investment coming into the field in order to bring technologies that we use in other areas of medicine.

Into reproductive medicine. I think when you look at what's happening in not only other areas of healthcare, but around different industries, automation is big. There are a computing power is becoming less and less expensive.  () And the ability to draw insights from really complex sets of data is growing and becoming more powerful.

And we see that applied throughout healthcare in diagnostics, where people are using AI to find different targets for therapies to bring the cost of drug development down. You see it across healthcare systems that are applying AI in order to move patients through that system in a more efficient and effective way.

To monitor patients in the ICU to recognize that they are not going to do well before. That actually happens inclinations to in order to early intervene. And I think people are realizing that in IVF being a very costly unexpensive treatment with a growing market and increasing the man that outstrips the supply.

There's a lot of opportunity for investment. So everywhere from predictive analytics to the way we stimulate patients, to the way we, follow gametes in the embryology lab on selects, which wants to transfer. I think there's people looking at all of these parts of our fertility journey. I'm trying to apply artificially intelligence solutions in order to improve our process.

Griffin Jones: [00:06:07] So when keeping with other specialties of healthcare, how prevalent is this technology is it's still very nascent. Give us a couple of examples where it is proven and adopted at scale to improve either clinical outcomes or just efficiencies and process. Where is AI being used? Were a couple of specific examples that are pretty established.

Eduardo Hariton: [00:06:36] Well, I think we're not very established anywhere. There's not one company that's taken over one solution that is used everywhere. I think we're going to get there, but I think we're still in the nascent stage. I think when you. AS for examples the are in markets. There are companies that are looking at vision.

So convolutional neural networks, looking at embryos to try to not only grade them and replicate what embryologists can do, but to select embryos with a higher implantation potential. And there's companies that are trying to bring those products to market or have those products to market. They have not been widely adopted.

And I think that one of the challenges of artificial intelligence technologies is that the models can show benefit. But I do still think that needs to be replicated perspectively and you need to actually show, you know, not that it predicts that it will improve outcomes, but that actually does. And I think those studies are ongoing in several parts of the world, but that is kind of the technology that is furthest ahead at this moment.

It's the use of computer vision to select embryos with the highest implementation potential also to select eggs that are more likely to create pregnancies. 

Griffin Jones: [00:07:55] So that's with regard to clinical outcomes. Where else are we going to see AI being applied within a practice setting? 

Eduardo Hariton: [00:08:07] Well, I think, you know, to the first part of the process, which is understanding a patient's prognosis right now, we have some tools.

We know their age, they're vary in reserve. We have start data, we have studies, so we are able to look at some of these tools, which are relatively crude compared to personalized AI. And we're able to say for someone like you with your diagnosis, your part in their semen analysis, based on your age, I predict that your per cycle light birth rate is 22%.

Right. Whereas when we take AI and we say, you incorporate all of that data, that that patient has where they are in their journey, and you can get a much more personalized prediction. I think that's helpful for patients because it allows them to decide, do I want to go through IUI? Do I want to go straight to IVF?

What are the pros and cons? What is my own individual expected success rates and what does it cost? And they can make that calculation themselves. I think it's helpful for the clinic because they can use their own data to try to drive some of these predictions. I lot of clinics are offering resharing models where they are allowing the patient to sharing the risk of their journey.

They subsidized part of the treatment. Some of them have guarantees and it's much easier to feel comfortable and have your final finance folks feel comfortable with a risk sharing model. If we have a very personalized prediction, As to what that success rate is rather than a rather crude measure. So on the predictive side, we're seeing some folks working on that, that in my mind is something that we could do before with more linear prediction models, but they use of machine learning and more complex  algorithm makes them better.

Griffin Jones: [00:10:01] In order to really personalize prognosis technologies would have to talk to each other wouldn't they, in order to have in order to have better data, meaning EMR and fitness apps and all the way down to the smart technologies that will appear in the home. So what technologies are starting to talk to each other now, or if you.

Don't necessarily know the answer to that. What needs to be able to talk to each other? 

Eduardo Hariton: [00:10:32] Well, the answer is not enough because no one talks to each other. And I think you hear of one of the big challenges for the artificial intelligence community. And for people trying to work on this, there is no one heterogeneous data set that these models can be trained on.

These models are. Need to be trained on very large amounts of data in order for predictions to be good, you know, training them on, our data UCSA for data of a single institution, even very large institutions. It's not enough because one in the magnitude of AI, it's not enough data for it to be really good.

And then in, if I take an algorithm that's built in the East coast and they bring it to the West coast, or I take it to Europe or China, It's not going to work in the same way. So what we really need to do is we need to build data sets that have patients from all over the world and, you know, different ethnicities, races, weights ages, and see how they do so that the algorithm can know how to react to different situations and weight those to your point.

Those do not exist, and there are some initiatives to create them, but. You bring up another good point, which is not everything that matters to your fertility. You talk about in your initial visits, you know how much you walk everyday, what you drink, what you eat, how you sleep, certainly can have some effects.

I think that probably we are further from incorporating those into our datasets that we use. I think m ost likely the initial models will be more clinically based, based on what a clinic can aggregate. And hopefully, what clinic collects in one area will be. Easy to homogenize with what a clinic collects somewhere else.

Another challenge, most databases don't look the same, even for people who use the same EMR. So there's going to be a lot of work upfront and creating this large data sets. But I do really feel like it will pay off in the long run. 

Griffin Jones: [00:12:34] So even before we create the large dataset, let's go down this rabbit hole.

That have technologies that don't talk to each other, let explore the reasons why I can think of a couple that I hypothesize. One of which being eventually you a massive privacy concerns we're already dealing with second is that everyone wants their data. The EMR companies want us to be able to sell their data and people should be.

Paying them for their data and the genetics companies think that people should be paying them for their data. So everyone wants to keep theirs so that they're the ones able to sell it. So I see those as two reasons, privacy concerns being one at a global level, two, being everyone wants to monetize what they have and not give what they have for free and they want to get more of it.

What reasons do you see for technologies not talking to each other yet. 

Eduardo Hariton: [00:13:33] I mean, privacy concerns are real, but the reality is that when you use these apps or use this products, you are agreeing to, for them to sell your, the anonymized data. So it's kind of happening anyways, for the most part. And you usually can request your data.

So that's something that you could pull. I think the reality is that when you participate in, you know, wearing a ring or a smart watch or have some of these products, Part of their value proposition to their investors is that they're collecting a lot of data that they're going to use to drive insights and create the higher value for their investors, for their consumers and grow their own individual products.

So I think that's right. There are very few incentives for those companies to share their data outside of their companies, unless it's in a symbiotic type partnership. And. And that creates a challenge for the data sharing and for incorporating some of these really large data sets that, you know, may help.

But we don't know because we have not explored that or incorporated it into the data that we do have. 

Griffin Jones: [00:14:43] And so who has the most leverage then? Who gets to say no, our data is worth the most. What do they have to do in order to aggregate the most. Data or have it as to make their database uniform. Who's got the leverage? 

Eduardo Hariton: [00:15:04] I would say that the leverage is whoever can derive the most value for their consumers. So if you are able to create a large dataset, you have some leverage there. If you're able to drive insight from that data set and share it with. Your consumers, then more people are going to come because they're going to want your insights.

They're going to want to learn from what their peers are learning from the device that they think it's really cool from an AI perspective. You know, if you start with a large dataset or you have some sort of relationship or value that you can give someone else for them to share data with you. Then you can get other people to perhaps share anonymized data with you.

Another thing that is extremely interesting is the use of blockchain based technologies to share data. You know, one of the challenges is that for HIPAA reasons or because you don't want to give away your data for free to someone else, you don't share it. And there are ways on the blockchain to be able to aggregate databases.

Without a centralizing institution so that every participating party can contribute data, but can also use other people's vietnamized data without actually owning it and taking it over so that you can train some of these models in broader data sets. But at the same time still be able to own your own data without, you know, openly sharing it or sending it outside your servers.

So those are some approaches that might be able to give us the heterogeneous data sets that we need. But again, to your original point, you know, not all columns are going to align. All rows are going to be the same, not all clean it's code in the same way, or feel the fields in the same way. So it still takes a lot of data clinic and that is incredibly time intensive and manual process that we will have to overcome before we can drive. What I think are the most valuable insights. 

Griffin Jones: [00:17:07] Well, there's a rabbit hole question, but it's too tangential that maybe we can get to it. It's about actually aggregating and making that data uniform, but that lack of uniformity might be the reason why.

EMR's aren't the direct answer to that last question who has the most leverage? Because I know as you're talking, I'm thinking, well, isn't the answer. The EMR's because they have the most information, but there are so many ways to query so much different information store, different information EMR. Is that the reason why they might not have the most leverage right now?

Because. Yeah, they've got a lot of data, but it lives in a lot of different places and looks like a number of different fields.

Eduardo Hariton: [00:17:55] I guess the question is that depends the EMR and what their user agreements are and who owns that data. Because just because I use EMR, X doesn't mean that EMR X can just pull up my patient data and then aggregate it and use it for profit.

You know, some agreements might be like that, but some agreements, the data's owned by the individual user. And yes, it's nice that everybody uses the same one. And perhaps there is something there where the EMR says, I'm going to build a product based on all of you guys as data clinic, a, B, C, and D. And then I'm going to give it to you for free because your data helped me build it.

And I'm going to sell it to other places or I'm going to. Use it as a reason for new clinics would be then participate in the original content creation to come into our network of EMR clinics. That being said, it really depends on how that data is shared and organized. And I don't think, at least to my understanding that EMR companies can just pull them profit from their clinics data.

Griffin Jones: [00:19:01] Would we advise Inside Reproductive Health listeners to check those service agreements upon signing to see who owns the data? 

Eduardo Hariton: [00:19:12] I think that, you know, in the 21st century, what we do with data and the insights that we drive for them are going to be hugely valuable, not only for clinics, but for our ability to make better decisions.

So. Yes. You know, my guess is most people do. But if you haven't looked at who owns the data that you're creating in your clinic, certainly something worth looking into and making sure that, you know, who's using your data on who's allowed to use your data. 

Griffin Jones: [00:19:44] So is that's true for almost any service agreement tha t not just CMRs, but should people be looking at that for the genetics companies with carrier screening companies with. The pharmaceutical companies they buy from, or I guess anyone that would have their data. 

Eduardo Hariton: [00:20:03] Yeah. And we didn't say we know with Fertility Bridge also. I bet you people should look at their agreements and see who owns what data and your ability to use it too. I think anytime you enter into some agreement where there will be data sharing, You know, people define very clearly, like who owns that relationship, who owns the IP that comes out of, you know, any insights from this data.

And that should be very clear upfront and something that people should be paying attention because in many of these cases, I expect that some of these companies and some of these algorithms will be quite valuable. And you want to make sure that if you are contributing to an algorithm or you're contributing data, you get to be part of their rewards and fruits of that data know most importantly, I think we're all in it to help patients, but your ability to help patients will also be.

Better and increased if you have the financial means to do well. 

Griffin Jones: [00:21:08] What if the service agreement doesn't say anything right now, fertility bridge agreements. Don't say anything about data with regard to centers and we get some, one of the things that we do whenever possible is. We do have people agree to not give us protected health information.

And so from a marketing lens, we only get any kind of patient information after the patient signs, a HIPAA authorization in which case is no longer Phi. So we don't have any of that kind of information. We do get numbers on we, we do track volumes and because we want to know if we're driving IVF volumes or egg freezes or recruiting the donors that we're supposed to be recruiting a new patient volumes. So we do have that sort of stuff. It all lives pretty archaically right now in spreadsheets. So it's not like we have a machine to go out and monetize, but how would that look? Like? What would that, what does it look like when there's no agreement?

Eduardo Hariton: [00:22:12] That one that I'm going to defer to my lawyer friends. Cause I actually don't know the answer and one pretend to know, but you know, my only advice is, you know, get a good lawyer and make sure you understand what you're signing, which is probably good in life. 

Griffin Jones: [00:22:27] Yeah. Well, in the meantime, we, I don't, we don't have so much data to, to really worry about, but I think ultimately even client services firms like mine will have to get into.

The data game to some degree. And I think it's a lot like how software has been the last 20 years, where in the beginning, there were a lot of people creating proprietary softwares and some of them really needed it. And very often a lot of people found that they were much better off just using an off the shelf software or some SAS company that already existed and applying it to.

Either clients or themselves. And so I don't see us as builders, but I do see us. I see even client services firm like mine, having to just review the insights that come from data. When we put together averages right now, they're pretty rudimentary. It's not the same accuracy that one would have if they were all aggregated so 

other than you making people scared to do business with fertility bridge when we're like number 190 seventh on the 197,000 down the list of people that are actually trying to get data who is trying to get the data. You don't have to say particular companies, but in the direction of, who's really trying to both aggregate and ultimately monetize, data from patients in clinics? 

Eduardo Hariton: [00:24:07] I think who's trying to get data from you is literally everybody who you touch online, Google, Facebook, Apple, literally every single interaction that you have is recorded and a, and studied and used to monetize and sell your stuff or understand you better or serve you better products so that you spend more time.

So, you know, You know, broader level, every interaction that you have in the digital world is. Studied and likely monetize to some degree. I think on the clinic level, you know, without mentioning companies, there are companies that are trying to aggregate data. There are academic institutions that are trying to create consortiums to aggregate data in order to drive these solutions.

Like I mentioned, I think they're still in the early stages. I think the data sets that are being built are on the smaller side. They're usually single center or a few small centers and the projects that are coming out are more on the proof of concept side. So there are people trying to show. Yes, we can predict pretty well how people are going to do, or yes, we can, you know, help make better decisions in the stimulation process in order to.

You know, make outcomes better or, you know, remove physicians from part of the process or at system at the list to make better decisions or in the lab, we can help embryologist create embryos or pick embryos so that we get patients pregnant faster. So we're seeing some of these projects happening, fertility and sterility is seeing more and more publications regarding AI and just had a whole, you know, aim monthly.

Journal dedicated to AI in reproductive medicine. So I think we're at the early stage. I do think that over the next five to 10 years, we're going to see a lot larger databases and perhaps more heterogeneous databases come out and. Prospective projects where you not only build an algorithm, but actually test it and compare it to physicians or make a prediction and then see what happens after.

And that will help validate this concept. And perhaps some of those will come to market and become widely adopted. But I don't know if it's going to be six months or six years. You know, we are terribly bad at predicting timelines, but I do think that in my life then as an REI, the decisions that I'm going to be actively involved with in a day to day basis are going to be incredibly different than some of the decisions that the people who trained me were involved that their beginning of their careers.

Griffin Jones: [00:26:51] I would be a bad fertility doctor because I only want to take on the cases that I know are going to be successful. I only want people to say these sorts of things about me and my company, like Greg in Chicago, 

"Our resources are not endless. And I think that with fertility bridge there's a much deeper dive."

or Dr. Young in Iowa, 

Narrator: [00:27:14] "I've gotten more positive feedback from patients from anything in the last 30 years of practice" 

or Brad in Seattle, 

"You have multiple experts on your team and for, you know, a very small price to get that level of  consulting for just a couple hours" 

Griffin Jones: [00:27:33] Would be really valuable.

Okay, you get the idea. So this is how we set you up. So you are 100% guaranteed to be successful in your goal over time. It's not a magic wand until you do this, do not pass. Go do not collect $200 indefinitely. Do not get in any long-term commitments or launch initiatives, you sign up for the goal and competitive diagnostic at fertilitybridge.com.

You fill out your business needs profile. We establish your benchmarks and desired outcomes. Then we meet for our 90 minute consult. We provide you with business Intel revenue estimates, and a competitive overview of the field to facilitate the prioritization of your goals between your partners and leadership team.

Then we have a 30 minute up. We tell you exactly what you need to audit and strategize to build your plan. I'll also give you one big marketing idea that will make you say, damn, that's good. If we failed to do any of these things, we give you your money back because it's only five 97. And because I need you to be successful because I need you to say all those really sweet things about me and my company.

Maybe even a gem like this one from Holly and Dr. Hutchison from Arizona. 

Narrator: [00:28:41] "I have, we didn't have fertility bridge, honestly. I think we would be getting close to retiring."

Griffin Jones: [00:28:47] There's no long-term commitment whatsoever and there's a hundred percent money back guarantee. Send your manager to fertility bridge.com, have them sign up for the golden competitive diagnostic.

And I will see you and your partners on zoom. 

Well question in terms of what the timeline will be like in our inability to predict it. I see the same trajectory happening with broadband and voiceover internet protocol voip, where it sucked for years for fricking year in 1999, we're like this, everybody's going to have broadband.

We're going to be able to download movies in a second. And we're going to be able to have conversations like we're having on zoom right tomorrow. And then 2005 came, it still sucked. And then 2010 came and it still sucked. And all of a sudden, I don't know if it was. 2017, but all of a sudden it was like, Oh, we've all we all have.

Perfect voice over internet protocol right now. And good timing too, with a global pandemic happening in March of 2020. But it was like, where is it? Why isn't it here yet? We've been talking about it forever. And then all of a sudden it was just here and that's not a very scientific way to, to anticipate the advent or growth of.

Of artificial intelligence we're past the admin, but I do think that that's, what's going to happen. 

Eduardo Hariton: [00:30:15] Yeah. I mean, I don't disagree. I think bill Gates is the one who said that we always overestimate what's going to happen in the next two years, but then underestimate what's going to happen in the next 10 because technology does not

kind of advancing a monotonic linear way. It advances in an exponential way, the cost of technology goes down in an exponential way. So, you know, I agree. I don't know if it's going to be two or 10, but I do really think it's coming on and I'm excited to see the impact that we can have on patient outcomes by using some of these very powerful tools.

Griffin Jones: [00:30:51] We also don't know what. The catalystic events will be to speed it up. And so the example, I knew that we were moving to a virtual. Dominant workforce. It's why in 2014, I started my company. We've been virtual from the beginning. All of my employees live elsewhere in the United States and Canada, as well as do our clients have never had a physical home office other than the office in my home.

And I knew because I knew that's what, the direction that we're going to. And in 2014, it felt like. Starting a digital agency in 1999. Like it was too late to do the brick and mortar type of route, but it was still like early and it was kind of awkward. And I remember our clients in the earliest years, some of them would be like, Oh, she's in Denver and you're in Buffalo.

And your project managers in Tennessee. And. They're your account managers in Florida and people didn't totally get their heads around it. I knew that it was moving to that. I just didn't think that there was going to be a global pandemic that made it the status quo. And so what do you think are potential catalystic events?

And I understand that I'm making you speculate and putting you on the spot to do it, but that would. Accelerate the adoption of artificial intelligence in healthcare fertility, specifically. 

Eduardo Hariton: [00:32:26] Yeah, well, unlike you, I also didn't predict COVID and did not invest in soon a year ago. Wish I had, but you know, I can tell you about some trends that I think are definitely going to keep pushing us towards adoption of some of these tools, you know, partly because they improve outcomes, but also because they will improve.

Efficiency and lower costs. I think when you look at the IVF market in the United States, we don't have enough capacity to handle the volume that we need to handle. David Sable gave a very good talk at ASM a couple of years ago. And he said, we're doing somewhere between two 80 300,000 cycles. And when he sizes up the potential market for IVF, based on the infertility cases, we have the, you know, genetic disease prevention, opportunity, egg freezing trends on how fast that growing.

We can easily do up to a million cycles a year. You compare us to places like Israel, where they're doing like, you know,  a cycle for every 200 to 150 people, Japan, which is somewhere around 300 Europe, which is under a thousand. We do a cycle per 1600 people. So we're very under-penetrated and we have an opportunity to grow our market.

There was a study by started in 2016 that showed that on average physicians, REI is lead about 130 cycles a year. Some people do none some people do a thousand and you know, I want to meet those people because I'm interested to see what they do. But with about 1300  we need to do around 800 to 900 cycles per person, per REI, to meet that demand of like one to 1.1 million cycles.

Anybody who you ask right now that works, their tail off is doing. 300, 400, you know, 200 is a lot. So we are not designed to accommodate this kind of demand. Yes, we could work nights and weekends and nonstop for 24 hours

Griffin Jones: [00:34:31] And have 15 IVF coordinators and never do an ultrasound. 

Eduardo Hariton: [00:34:35] And. You know, but that's a challenge, right?

We need to get more efficient than, yes, we can. We can stop monitoring. We can stop doing, you know, procedures. We can stop doing everything. You still don't have enough hours in the day, you're still going to hit a wall. So the reality is how do we number one become more efficient. So what are some aspects of this process that can be automated?

From our prediction to our stimulation, to our embryology lab in order to make this process more efficient. And that will give the REI opportunities to spend more time with patients. Because I think one thing that does not get talked about enough is that. People are still human. Even if you're taking care of 600 cycles a year, those people want to see your face.

They want to hear from you. They want to call from you. If they're pregnant, if they're not pregnant. And we really have to think very carefully as we redesign the way we take care of patients to not lose that human touch? I think it's important for the patients, but it's also important for the area.

You know, we came to medicine because we like thinking we like being challenged and we like learning. And if you take all the fun out of it, because it gets automated, you're gonna lose REI's as well, because it's not going to be what they signed up for. So it's really important to keep that in mind as we do this.

I think the go ahead. Well, let me finish this. I think the other aspect where this is important is. Part of the reason we're under-penetrated is because IVF is really expensive. Access to care is a real issue. And, you know, art still something where high socioeconomic. Status patients have a much differential aspect and it's not something that's accessible to the lower classes.

And I think that's a real problem by applying some of these technologies by removing some of the human component, which is exceedingly expensive and contributes a big amount to the cost. We will be able to lower the cost of. Not only an IVF cycle, but of the ultimate goal, which is reaching a pregnancy.

Cause our cycles will be a little cheaper and they will be a little better. And hopefully we will get to offer the amazing, you know, the amazing opportunity to start families that we offer some of our patients to everybody who wants to have a cycle or get fertility treatments. 

Griffin Jones: [00:37:04] You think that the price of cycles is going to go down?

Eduardo Hariton: [00:37:08] I think that as we incorporate technology, I can remove some of the costly elements that we have now. Yes. I think it will go down. I think there's also increased amount of payers coming in and that's going to put downward pressure on the price that gets paid for cycles. So that's another aspect, unrelated to the AI that will.

you know, will push prices down, but you know, if you want to compete and your payers are pushing what they want to pay you for a cycle down, I way to maintain your margins is to become more efficient than AI is a way that you can do that.  

Griffin Jones: [00:37:44] So it does push the price down because of what they reimbursed. But they're also bringing so many more people.

If we look at markets where that are really. Progeny heavy and maybe it's character kind by now, but it's employer benefits. When we look at those markets that have a lot of those companies, they're so fricking busy, right? I mean, you live in the Bay, so you know how busy they are and it's not just, Oh, we're busy on the clinic side, but maybe we're not converting enough people to treatment.

There's met mashed in the lab too. And so I don't see prices going down. And what, where are, where's the precedent for that in healthcare of prices going down 

Eduardo Hariton: [00:38:29] It's market power. I mean, you see it in places where there is a. You know, someone that controls a large share of the population, they can say, you know, I don't want to pay you, you know, $15,000 a cycle.

I want to pay you $13,000 as cycle. And if I represent 40% of your cycles, you can't lose me. So you will take 13,000

Griffin Jones: [00:38:52]  that's the thing they might be. They might be able to lose it because people are getting so busy and as more employers start to offer coverage and more States mandate. Then now it's not just a progeny game.

Now it's United and Aetna getting back in because insurance and who has well, we're losing all of these employers. And so we're not getting a cut of any of this. So they start to get back in whether it's Cared or Kind Body, eventually that. Particular profile becomes a two horse race. And then if you're in a big enough market of busy enough market, you could say, okay, well, these, this group has Facebook, Amazon, Google.

This group has McDonald's LinkedIn and general motors. And this group reimburses 10% higher than the other group. Yeah, we can lose the other group. I don't think that's out of the realm of possibilities. 

Eduardo Hariton: [00:39:47] Yeah. I mean, there might be some centers that feel comfortable losing a payer because they don't want to do it.

And you know, that's the art of negotiation. You have to know when to walk away, you have to know when your what's your BATNA or your best next alternative and walk away. But my guess is that as these negotiations play out and as these players start covering more and more cycles, they are going to start reimbursing less, or they're going to start reimbursing for value.

Or it generally is going to drive what they are willing to reimburse down. You know, some clinics might walk away. Some might take the lower reimbursement, hopefully no one's losing money on a cycle, but ultimately the way to create value here is to lower your cost of the cycle, because it's good for you.

It's good for your payer. It's good for your patients. And. And that technology is incredibly scalable. So that's something that will be helpful. I think another part that I didn't touch on where I, you know, AI or machine learning can be helpful is, you know, you might be familiar with this Griffin.

There is an incredible amount of heterogeneity in the way that we practice. There are some standards of care that we follow, but if you go. To my clinic and the clinic next door, and then the cleaning next door to that, we do things three different ways. No one way is better than the other. And we don't know for sure because otherwise we would all do it the same way.

And then within the clinic, Dr. A likes to look at things one way and Dr. B likes to do things another way. So then the lab has to be always on their toes, figuring out which doctor is said, do they want to transfer this day or that day? What kind of, you know, Extra concoction they want on their media. And at the end of the day, that heterogeneity and lack of standardization is incredibly expensive for the labs.

If we apply big data approaches, and if we use AI to standardize, what is the best approach for a given patient or a given clinic, or maybe we realize that it doesn't really matter. We should just pick one so that the lab knows that when those eggs are coming, they're going to be processed in the same way all the time, you know, on, you know, nothing's going to be a hundred percent.

There's always going to be patients that don't fit the mold. So I don't mean to say that AI is going to be a hundred percent better for everybody. We still need our brains. And we still are going to have patients that have receptor mutations or don't respond like we expect. And we're going to have to think them through that's the art of medicine and where.

Our education and all the years we've put in will really matter, but we're going to find that a lot of things we can standardize and that can also lower variability and reduce costs and take that out of the system. 

Griffin Jones: [00:42:34] So is AI going to be the hammer of Thor that finally breaks down? At least some of that heterogeneity in that isn't every other REI in EDS, except for the one.

That the given context at any moment, except for maybe their partners or someone else. But it seems to me like everyone I talked to, Eduard, it's pretty amazing, everyone has the best success rates in the country. It's pretty incredible how they're all number one. And they their competitors are idiots that don't know what they're doing.

And I'm. Hyperbolizing a little, but this isn't something that I hear rarely. And so it's also been one of the main challenges in the consolidation that's happened on the private equity side. You have. Standardization and people don't necessarily want to follow them. And there are some groups that could be selling to private equity and haven't and it's because they want to have that say so that, I guess there's a marketplace of ideas happening within that heterogeneity.

How does AI break the tie? 

Eduardo Hariton: [00:43:44] Because physicians are committed to giving their patients the best outcomes they know how to give, and they don't want someone else coming and telling them. I know you do it this way, but I want you to do it that way because that's how, you know, the clinic that we acquire in X city does it.

That's not what physicians are going to respond to. They're going to respond to data. They're going to respond to well

Griffin Jones: [00:44:10] . Why isn't the data from the clinic that we acquired in X city sufficient right now. And what's so much more compelling about the data that comes from AI. 

Eduardo Hariton: [00:44:20] Because it's going to be much bigger and larger scale.

Like if you come and you tell me Griffin, like, Hey. You know, this clinic in another city does this way and they have 3% better outcomes or 10% better outcomes. I'm going to say, well, look at that patient population. They're three years younger. Their BMI is a little bit lower. It doesn't really apply to me.

I, you know, I can just change my whole protocol based on what someone else does, but when you have, you know, a group that has data from 15 clinics and you aggregate all the data and you say, Hey protocol, you know, doesn't matter beyond these two or the starting, those should be this within this parameters or.

This is how we should, you know, do XYZ in the lab and it's working well across the system and it's clearly superior. You know, we're all competitive. We want the best for our patients. And we want respond to a suggestion or we won't respond to an example, but we do respond to data. We read the journals and we try to understand.

How do we change our practice in order to provide the best outcomes to patients? We do that every month and every week and every day we continue to incorporate data. And I think what AI is going to do is that it's going to give us data that is a lot more convincing and powerful because it's a heterogeneous.

So from a lot of places, very large and very robust. Another interesting thing that I think will happen is as a field, we have accepted a lot of Adam's therapies. So new medications that make it to market or new therapies or injections, because we want our patients to do better. Sometimes what happens is that these medications make it to market and become available to patients before they're truly studied.

So before you have a randomized controlled trial that can show benefit, what happens then is that it's very hard to do a randomized controlled trial to show benefit when people can go to the clinic next door and get that treatment anyways, because they don't want to get, you know, the sugar pill or the saline shot.

They want to get the medicine they're spending 15, $20,000 and their time to get pregnant is now. So. Doing those studies is quite hard right now when things already made it to market. I think by aggregating data from a lot of places from cycles that look the same, other than the fact that one of them use, you know, growth hormone or some other additive medicine and recognizing, Hey.

This medication really works, but it only works in this subset of patients or there is no patient where these medications showed a difference. We're going to be able to figure out what actually works and hopefully stop using the words that do not. 

Griffin Jones: [00:47:08] I want to go back to the human touch part because I've been, it's been cycling around my head because we are at this bottleneck challenge where there's what 11 or 1200 of you in the entire country.

And you talk where maybe we're doing 300,000 cycles. We can be doing a million to me. A million seems like on the conservative side of the estimate if other variables were addressed. And so. You mentioned, well, people still want to see their doctor. The doctors still want to have that human interaction.

They don't want to just be behind a screen and managing dozens of case loads at a time without getting to know people. 

But we have a ways to go before we can meet the demand. There ultimately seems to me like even when we address so many of these other elements that can be, 

That can be taken care of with technology that will still have a very limited bandwidth for the attention of the REI for any given individual.

So what are the things, as you talked about having to be intentional about how AI comes into play and what we're automating versus what remains human interaction, what. Human interaction. Do we need to safeguard? And I know it's a general question, but try to be as specific as you can. 

Eduardo Hariton: [00:48:40] That is a hard question.

And it's something that I, as a believer of AI and as a believer of how fast this market's going to grow and how limited the amount of REI is  struggle with on. And I think about it. Day to day think about it in the shower. It's something that I think it's really important to keep top of mind. You know, when I think of some really efficient decisions, you know, you had Doctor Amy on the show, You know, a couple of months ago and she sees hundreds of cycles and has a huge case caseload.

And she goes out of their way to make sure that every patient feels like she's thinking about them all the time. And she has a process that she set up in order to do that. So thinking about that type of process, I think is important. I think understanding which are the interactions where physicians can add the most value to patients face-to-face and which ones can be.

Perhaps delegated, not to a computer, but to another human, to a wonderful nurse. Our nurses are the backbone of our industry. They interact with our patients more than anyone else. So helping build that group of nurses and mid-levels, that can still. Make them give them that human touch without perhaps extending the REI beyond the hours that they have available will be important.

And I think that one thing that we're going to see, you know, related or unrelated to AI is that eventually I think patients are going to segment themselves and figure out how much do they care about seeing the REI and how much are they willing to pay for that? I don't think that.  I think that some places, for example, have NPS that are managing fertility preservation cycles and doing those initial visits and for some patients that's okay for some complexity of case, et cetera.

Okay. So rethinking the system and understanding what is the value that we bring is important. And you ask for a specific example. One example that I always think about is. The only time in most places where a physician spends a whole hour with a patient is in the initial visit. That visit is where you take a history and you get information from the patient, but you don't have labs and you don't have testing and you don't have anything concrete to guide them.

You say, well, if the semen analysis is normal, we'll do this. If it's abnormal, we'll do that. If you're a vary service high, we'll do this. If it's low, will you that if your tubes are blocked, we'll do this. If they're not blocked, we'll do that. And then you spend an hour counseling them on generalities, and then you still need to come back and counsel them after the testing.

So why don't we switch that around? We get some information, do some testing and do the counseling two weeks later when the testing is long done two months later, or whenever it is, that is a much better use of physician time. Patients would appreciate it a lot more. And I think. Rethinking this kind of framework where you go from visit to testing, to treatment, to hopefully pregnancy and really white boarding it and rearranging how we spend our time with our patients so that they feel connected to us.

But we also are giving them. The most valuable time that we can give is something that I hope happens again. I don't know if it's going to be two or six or 20 years, but I think we're going to be pushed into doing that sometime in the near future. 

Griffin Jones: [00:52:09] Well, that's a good point that those operational changes though, are things that people can do now.

They don't need to wait for AI to come and they only help you as things start to become. Automated. So there's no reason to say, Oh, I'm just going to wait until something established comes down the pipeline, the way that people use software, the way that people manage their operational systems allows people to incorporate these technologies as they change.

And the example that you gave, I don't know that I have enough evidence. To make it our official point of view yet, but we might soon enough because what I'm seeing anecdotally, Eduardo, is that what you described where the initial consult is shorter, those groups, actually, those physician convert more people to treatment because in that initial comment, you make it a half hour.

For example, you just spent it telling them this is what we're going to do next and not go into the contingencies and the variables. The patient is able to digest that information better. I don't know that I have enough evidence to say that that's certain yet, but I'm starting to see more of that. And that's just one example of an operational change that can be made now and among other things that help AI to come in.

I want to, I was reflecting on your answer of why it's so hard to be specific about the human touch answer, what human touch still needs to be. Available my philosophy is that the patient needs to be cared for, but needs to feel cared for bottom line. It doesn't necessarily need to be the physician for something.

Ultimately, the patient decides what feeling cared for means and how much the physician needs to be a part of that. It isn't the physician that necessarily gets to this side. And I think it's important for. People debate well what can our team do to make the patient feel very cared for? But I think the things that we use either you and I could really quantify, have to do with the things that go above the expectation.

And when I first got into the field, I asked my clients if I could talk to some happy patients that just really understand what they liked about the process, what they didn't like. I remember one of our earliest clients. Someone talked to, they just adored his position because he walked her to her car and then there's, that has nothing to do with clinical outcomes.

It doesn't even have to do with how you make them feel cared for in the office. It just makes them feel cared for. And so I, as you mentioned that the struggle to think of something specific, that's why, because it's above the expectation as opposed to being within it. That I think. Feeling cared for.

Eduardo Hariton: [00:55:05] I think it's, that's a very good example. And you hit the nail on the head because it's not the same to every person, you know, so to someone feeling cared for is getting a call after each pregnancy tests for someone feeling cared for is getting their labs. As soon as they resolved for someone feeling cared for is seeing you.

For their monitoring ultrasounds, even though you have a sonographer, so you stopping by, or you're doing it yourself and every patient's different, you know, I always think about how can I capture in my initial visit? What are the things that matter to a patient so that I can go. Above and beyond for that given patient in the way that they want me to go above and beyond.

And so that I'm not calling the person that rather get a text and texting the person that rather get a call. And, you know, I go back to fertility IQ, ask patients in their questionnaires if they like to a blunt doctor or they like. A doctor with a soft touch and they ask questions like that, about what kind of physician or what kind of care do they want to get?

You know, I imagine that there are some questions you can ask a patient in your initial intake to build you some kind of profile so that you can make sure that. When you're going to call that patient, you talk to them in the way that they want to be talked to. You, share information in the way that they want information to be shared.

And that might not mean a lot to you because you're just trying to take care of them and your care won't change. But how your care is received will meaningfully change and your patients will I'm sure. Feel a lot more connected and a lot more satisfied, no matter what the outcome of their treatment is .

Griffin Jones: [00:56:48] That personalization is something we're getting.

A lot more in doing the patient acquisition journey with regard to physician profile, you don't even need to get that preference from the patient. You can share with them. We've got five doctors. Dr. C is not necessarily is is not the warm and fuzzy type of doctor. It's okay to say that Dr. C is very direct.

If you would like someone that has a, more of a social bedside manner. Choose from one of our other four doctors, people will choose Dr. C, they do it. And that's a bit tangential. I want to kind of conclude Eduardo, with when you see IVF prices going down, because he came on the show for the first time. I think two years ago.

It won't be the last time that you're on the show. And I want to know when I can tell you that I was right. And you were wrong. So, and 

And when prices don't go down, when do you think that the price, how long is it going to take for the price of an IVF cycle to decrease? Because I say it's not happening in the next five years.

Eduardo Hariton: [00:57:58] Well, I will say this. I don't know when it's going to decrease in absolute dollars or what that's going to look like. I think there's like inflationary pressures that will distort that equation. But I think that in 10 years from now, if you have me on the show again, I think the average American's ability to access an IVF cycle will go down.

You know, if, even if there's no universal healthcare, the ability of an average American to cash pay and IVF cycle will go down and it might not be an IVF cycle with the top doctor, the top clinic, because that might still be concierge lag, but their ability to go through an ovarian stimulation and egg retrieval, and basically go through IVF will be more accessible.

To the average American who does not have coverage. And yeah, you know, you can remind me of this. We can see what happens, but I think that generally the increase access and all of this technology will drive the cost of a cycle down, you know, for the people listening to this and worried that's gonna obliterate our margins.

I think we're going to have a lot more volume. So yes. Prices might go down and reimbursement might, you know, put some downward pressure, but like you mentioned, some of these players, I'm bringing an incredible amount of scale. So as long as we keep up and we're able to handle it by incorporating some of these technologies and becoming more efficient, we will be just fine.

And more importantly, more patients who desperately need access to our services will have access to them. I certainly hope so. 

Griffin Jones: [00:59:43] I don't think it's happening in the next five years, but part of the reason is because I think that technology needs to happen before the, because the volume is rising too quickly right now.

And that technology needs to get ahead of that curve, you know, and like even being equal to it would take some time. And so I don't see it happening in the next five years. You said you've given yourself a comfortable time period of 10. I want to be right about this because I think in most things between you and I, you will end up being right, because you're one of the smartest guys that I know in this field.

And I do think that you're one of the rising stars in the field. It's a privilege to have you back on Inside Reproductive Health. 

Eduardo Hariton: [01:00:28] Thanks for coming back Eduardo.  Thanks for having me, my friend. Good to talk to you, Griffin, and look forward to seeing what happens in five or 10. Sounds good. Bye-bye 

Narrator: [01:00:39] You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action, to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertility bridge.com to begin the first piece of the fertility marketing system, the goal and competitive diagnostic.

Thank you for listening to Inside Reproductive Health.


IVF Conversion Strategy

IVF Conversion Strategy

Fertility centers often set new patient appointments and IVF retrieval goals without examining their relationship together. When we ask practice owners to state growth goals for new patient appointments and IVF retrievals, the difference almost always equates to a decrease in current IVF conversion rate.

Consult-to-treatment: the Four Key Performance Indicators that affect IVF volume

Consult-to-treatment: the Four Key Performance Indicators that affect IVF volume

There is often a wrong assumption about why patients don’t proceed to treatment post consult. The most common assumption is that they can’t afford it, and while this can certainly be true for a fraction of patients - it’s a misnomer to think that's the main reason. Learn the main reasons why patients aren’t proceeding after initial consultation - and what you can do to overcome these obstacles.

105 Organizing your Marketing Team for Success

Marketing is a huge part of a successful business, but marketing teams look different for every organization. Whether you have a marketing team, one marketing person, or no one solely thinking about marketing on a daily basis, we cover your business needs with resources to be successful. In this episode, Griffin breaks down the role of each marketing title, what targets they should be hitting, and what additional resources they need if any. You’ll be able to refer to this episode as a resource to understand the purpose of each marketing role, and more importantly set outcomes that they are being evaluated against.

Listen in to today’s episode to get the rundown on how to make your marketing department run more efficiently and effectively. 

4 Phases of Fertility Patient Marketing Journey: https://www.fertilitybridge.com/inside-reproductive-health/2017/10/17/fertilitymarketingfundamentals2018?rq=marketing%20journey 


Transcript

Griffin Jones: So now the next time that you say I've got a marketing team, I've got marketing people, you can use this resource to define what that actually means. And more importantly, you can use it to set outcomes that they're being evaluated against. To see where they're at and also to give them the scope and the skills of resources, the scope of skills and resources needed to achieve them. 

[00:00:24] Narrator: Welcome to Inside Reproductive Health. The shop talk of the fertility field here, you'll hear authentic and unscripted conversations about practice management, patient relations, and business development from the most forward-thinking experts in our field wall street and Silicon Valley both want your patients, but there is a plan.

[00:00:43] If you're willing to take action, visit www.FertilityBridge.com to learn about the first piece of building a fertility marketing system, the goal and competitive diagnostic. Now here's the founder of Fertility Bridge and the host of Inside Reproductive Health, Griffin Jones.

[00:01:04] Griffin Jones: Should you fire your fertility marketing director? Whoa, let's find out first. Let's find out what they all do. That's what we're going to talk about on today's episode. So you've got yours truly, because we're going to go in depth on all the marketing roles before we get into the meat of the show.

[00:01:20] Today's shout out, goes to Alex Lagunov a lab director from Toronto and giving a shout out to anyone who worked at Hannam Fertility. At that time, Alex and friends took me out at a CFAs meeting when I didn't know anyone in the field. I think it was maybe my only my second or third meeting ever in the field.

[00:01:39] And that kindness is something I really remember fondly. So hopefully Alex hears this and I get a text or an email about it. Today's show, should I fire my fertility centers, marketing director. We're going to be talking a lot more than just about marketing director. We're going to talk about all of the positions and not just clinics too, because some of these positions are a lot more common in other parts of the fertility field.

[00:02:04] If your team isn't getting the results you want, it might be all of their fault, but it might not be, it might be all your fault. It might be nobody's fault. REI partners, IVF, execs want to step out of marketing responsibilities for good reason. It falls below the top chief executive seat, and you have a lot of number of seeds to occupy, but you can only fully walk away.

[00:02:28] When someone else is completely in charge of the outcomes, if you walk away, but the person that you're delegating to, isn't responsible for those outcomes or doesn't have the authority or resources to do it, then there's a mismatch and you still have that responsibility in your lap, even though you're paying somebody to do it.

[00:02:46] The outcome is what matters. When outcomes go unreached. Even when they are clearly defined, it might be because the staff is incompetent, but it's more likely that. Expectations are set without any real understanding of the experience, authority, skillset, and breadth that goes in to ensure that success.

[00:03:09] So I want to detail it for you across these positions today, before you go firing or hiring anybody, understand these roles, and then I'm going to give you the outcomes for each of them. It's physician liaison, starting on one end marketing coordinator, marketing manager, director of marketing, vice president of sales and marketing.

[00:03:29] And then chief marketing officer, sometimes people go by chief revenue officer, but far more important than the person's title is what they are actually responsible for. Sometimes there's big mismatches in our field. So just because you say, Oh, I've got this title doesn't mean that's the person they might be under titled underpaid or vice versa.

[00:03:55] You may have heard me say this saying before that marketers are North Korean officials and practice owners and executives,

[00:04:08] you may have heard me say this before.

[00:04:14] You may have heard me say this before marketers are North Korean officials, practice owners and execs are Kim Jong-un that can be replaced for any marketer and any business owner and client. But what I mean by that is it's a vicious cycle where one person is saying, I'll tell you whatever you want, just please don't kill me.

[00:04:33] The markers values often because of this ambiguity or the mismatch is so intensely questioned that they'll often say anything to keep you from terminating them. And that's a negative feedback loop because you're so skeptical of the value of marketing. If that's you, that those in your employ again, if that's, you frequently feel compelled to exaggerate the results or make promises that they can't keep, it happens all the time.

[00:05:01] And that's fortified because marketers. Very often feel threatened by one another and for good reason, because in their attempt to justify their livelihoods, they're notorious for throwing each other under the bus. If you hire a marketer, whether it's an agency or an in-house person, and you have them critique here your current marketer they're very often going to throw them under the bus, even sometimes a very authentic experts do that. And you ain't going to get that from me because I don't want to live in Pyongyang. The people that are so eager to put somebody else under the bus and put somebody else's head on the chopping block, don't realize that it's their head that they're rushing to put on the chopping block in replacement.

[00:05:45] They don't take the time to end the vicious cycle, frankly, because it's often not in their interest for doing so. It's the big hefty promises that they make that get them the opportunity. So calibrating expectations doesn't really serve them. They are often punished for doing the right thing. That's why we do it upfront.

[00:06:05] So we're going to talk about defining outcome and equipping for success. Many of you say that you have a marketing person or marketing people, and very often don't know what that means. Say it, in those terms, marketing person, marketing people that could mean any number of different things. That's why we're going to go through this range today.

[00:06:23] This ambiguity is the source of a lot of frustration, because they're are essentially paying someone to increase your top line. I know that's usually what you have in mind. If that's what you're hiring someone for, but that doesn't mean that they're in a position to do if your marketing people don't have hard figures to put in the outcomes, I'm going to give you XYZ fields.

[00:06:46] If you don't have actual numbers to put in those, then you don't have outcomes for them. They need to be the first section of the job description and they need to be the exact metrics for which you're interviewing on and which you're evaluating their performance on. Sometimes marketers don't want practice owners or the execs of fertility companies to do our goal diagnostic.

[00:07:12] Why would they feel threatened by such a small engagement that has no duplication that has no commitment it's just a small evaluation from our firm. The only one that sub specializes in the field.  When that happens, it's often because they're afraid that we're going to come in and tell their bosses everything that they're doing wrong.

[00:07:35] And that's usually not actually the case. If your marketers are totally inept, we promise to tell you that, but more often than not, we're going to show you where they're under resourced and where they're being held accountable for things that they don't control. Frankly, because you are their only source of income.

[00:07:55] If they piss you off, they lose their job. We have many clients and we don't need any particular new ones. So we're in a much better position to challenge you than they are more likely at play is a lack of defined outcomes, a mismatch in position and/or a lack of resources and authority could be any one of the three or a combination of the three pay attention to the responsibilities and outcomes.

[00:08:23] Because again, misalignment is so rampant, we're going to start our overview today with the most junior end of the spectrum, which sometimes even the smallest practices don't even have. And then we're going to work our way up to the largest level. Which only the biggest companies in the field have. Let's start with physician liaison.

[00:08:48] This post often falls at the junior end of the spectrum because a lot of them are just walking billboards. They don't really impact referrals. They drop off donuts and bagels and pamphlets, and they don't really. Impact your business, the best ones, however, are worth their weight in platinum. They're not junior.

[00:09:09] They know the exact things that they need to do. They know the exact things that they need to differentiate your clinic and to actually be the liaison of the relationship. Let's take that word literally. It's your relationship as a provider, as a physician, that they are the custodian of and. The people that are really good at it, disrupt referral patterns from competing practices that maybe sometimes people have been referring to a long time because they give them a reason to change those referral patterns.

[00:09:44] They build new ones, they grow them and then they're handsomely appreciated and compensated because they are so darn good. Their mission statement. I'm gonna give you a mission statement for each of them, increase referrals from OBGYN, PCPs, and other specialists by building and growing and nurturing relationships.

[00:10:05] It is not reasonable to expect from them increases from other referral sources, responsibility for revenue or profit, a creative expertise that digital expertise. These people are just the physician liaisons. Now here's the outcomes grow MD referrals from Y to Z. You have to have a Y you have to have a Z grow referral.

[00:10:28] So from X target accounts, that's both a number and very specific 10 to 20 target accounts that you said, we want more referrals from these people. And so that X needs to be. Identified and the Y to Z need to be enumerated.  They also grow referrals from employers and insurance and benefits providers groups because that's such a big part of our field now. So you want to have Y to Z for that growing part for the companies that use progeny and carrot and others.

[00:11:07] Create X referring provider materials. That's a little bit more of an input than an output, but I, I put it on there established reporting system to account for all referrals by office, physician, and month. The way that your people report to you, that your PLS report to you is critical. The resources they need to be successful in their job.

[00:11:27] Is accurate reporting, accurate. Multi-source not single source, new patient referral sourcing, multimedia referring provider materials, not just pamphlets. They need to have a number of different resources that they can engage people with physician participation, your that's, your participation. They need training on your clinic.

[00:11:47] A CRM or reporting system. And then if they do have a CRM and they need CRM training, we're still on the junior end of the spectrum. And now PL can sometimes be like a thing of its own because it's physician liaison, you have more junior PL's, you have more senior PL's. Now we're really going into marketer, not just physician liaison, starting at the junior end of the spectrum is marketing coordinator.

[00:12:12] This is a very catch all term and probably for a good reason, because even when it goes by one of the other titles, this range of responsibilities is very common for fertility clinics to have in-house it, isn't realistic to expect someone at this level to be responsible for revenue sales. Procedure volumes or even leads.

[00:12:33] That's a problem because very often, if you're thinking I've got a marketing person and you have someone at this level, you are thinking I'm hiring a marketer because I want them to increase the top line. That's not really what this person does. Their marketing coordinator as with most junior positions.

[00:12:52] Outcomes are seldom assigned to junior positions because they're so task oriented, but even the most junior marketers ones that don't have any control over revenue or profit, they should at least have defined outcomes that way, if they're hitting them and if they are hitting them and they're hitting them well, they may be worthy of higher outcomes and a higher position, higher pay, et cetera.

[00:13:16] When you're making their outcomes, resist the temptation to put their inputs as those outcomes, the number of pamphlets designed social media posts, articles, events, those are all inputs. And I may have made one. Exception, but I'm going to give you those outcomes. The mission first is to execute some aspects of the marketing strategy and coordinate the rest with the other parties involved.

[00:13:43] That's what a marketing coordinator is. They coordinate, it's not reasonable to expect responsibility for new patient volumes ownership. The sales & MD referrals, not for them to do, to make the strategy or to have technical and creative expertise in all of the verticals, the outcomes that they should be responsible for.

[00:14:02] Our plan and build X informational events, increase attendance at informational events from Y to Z. That's a good outcome because it's not, micro-managing all the tasks that they need to do. It's Hey, we are doing these egg freezing events. These IVF events increase it, where it would be in 10 people per event increasing in the 20.

[00:14:21] We're doing 30. Increase them to 40 increase attendance at informational events from Y to Z. Increase patient testimonials from Y to Z increase social media engagement from Y to Z. If you have Y to Z for each of those individual outcomes, and even with a really junior position like that, you don't have to micromanage every task that they're doing.

[00:14:42] You delegate that outcome, and if they achieve the outcome then there's opportunity for advancement. And if they don't, you're probably looking somewhere else. The resources that they need to be successful in. This are. Participation from providers and leadership in events and content. If you have them coordinating content, you're the star of the show.

[00:15:06] And so if the provider, the partners aren't involved, the content that they create is not going to have a big. It's not going to have a big result. They need a marketing strategy. They need someone else to give them the plan and say, do this. They need a brand guide. They need technical assistance on some different things.

[00:15:27] Whether it's web development, paid media cinematography, because one person can't do all of those things. They need an events budget, and then they need training on social media. The marketing coordinator is mostly responsible for columns in the first phase of the fertility patient marketing journey.

[00:15:45] And if you want to go back and check what that is, that article, that page is on fertility bridge.com and we'll link to that as well as the episode where we talk about the four phases of the fertility patient marketing journey in the show notes. Marketing manager comes after marketing coordinator and before marketing director.

[00:16:06] So I'm not going to outline the mission or the outcomes here because it's very often just a hedge Sometimes at pharma companies that actually is legitimate position because they do have that marketing hierarchy very often, it's just someone that is under titled as a marketing director over titled as a marketing coordinator.

[00:16:26] So I'm going to talk about. Director of marketing in more detail, because that's enough different from marketing coordinator and marketing manager, the director of marketing or your marketing director. And I don't think there's any difference between those two director of or marketing director. Maybe one gets paid a little bit more.

[00:16:44] Maybe if they look on Glassdoor, one version of spelling gets paid more. So that's why they asked to be titled that way. But it's the same thing. The person oversees the execution of the marketing strategy. So they are the ones that make sure that it gets carried out at this level. They can be responsible for new patient numbers and they should be or if they're on the business side sales qualified leads, they.

[00:17:12] Can contribute to the strategy very often, very meaningfully, but they shouldn't be expected to have all of the experience or skillsets needed to craft the strategy. And the same is true with brand. These people are excellent brand guardians. When you have a good person. But to have the creative design experience to build a brand, shouldn't be expected of this role.

[00:17:36] They should be responsible for bringing people in the door, but if you want them to actually be responsible for revenue, that's not this role. So we're still at the point where you're hiring someone in your thinking I want them to increase the top line. This person can't be expected to do it by themselves.

[00:17:55] Or again, this role you might have someone that's. In this title and more qualified to do that. But again, I'm talking about the role, not the person. So if you're a marketing director and you said, Hey, I do those things. I'm not that junior. It's, this is a mid level position. And I'm talking about the role, not about you.

[00:18:16] You might be better off in a more senior position, but if you are going to have that more senior responsibility over revenue, you need a greater level of authority. And cross-functionality for that. The mission of the marketing director is to increase new patient volumes or sales opportunities by directing the established marketing strategy.

[00:18:39] It's not reasonable to expect them to be responsible for revenue,  complete strategy, technical and creative expertise in every vertical. Their outcomes are to increase new patient inquiries from Y to Z increase qualified sales leads from Y to  Z. Increase new patients from Y to Z, increase X consults from Y to Z? 

[00:19:02] I would be a bad fertility doctor because I only want to take on the cases that I know are going to be successful. I only want people to say these sorts of things about me and my company, like Greg in Chicago, our resources are not endless. And I think that with fertility bridge there's a much deeper dive.

[00:19:23] Well, Dr. Young in Iowa, I've gotten more positive feedback from patients from anything in the last 30 years of practice where Brad in Seattle, you have multiple experts on your team and for, a very small price to get that level of, uh, consulting for just a couple of hours would be really valuable.

[00:19:48] Okay, you get the idea. So this is how we set you up. So you are 100% guaranteed to be successful in your goal over time. It's not a magic wand. Until you do this, do not pass. Go do not collect $200 and definitely do not get in any long-term commitments or launch initiatives. You sign up for the goal and competitive diagnostic at fertilitybridge.com.

[00:20:09] You fill out your business needs profile. We establish your benchmarks and desired outcomes. Then we meet for our 90 minute consult. We provide you with business Intel revenue estimates, and a competitive overview of the field to facilitate the prioritization of your goals between your partners and leadership team.

[00:20:27] Then we have a 30 minute follow up. We tell you exactly what you need to audit and strategize to build your plan. I'll also give you one big marketing idea that will make you say, damn, that's good. If we fail to do any of these things, we give you your money back because it's only five 97. And because I need you to be successful because I need you to say all those really sweet things about me and my company.

[00:20:50] Maybe you've been to a gym like this one from Holly and Dr. Hutchison from Arizona. I have, we didn't have Fertility Bridge. Honestly. I think we would be getting close to retiring. There is no long-term commitment whatsoever and there's a hundred percent money back guarantee. Send your manager to Fertility Bridge.com.

[00:21:09] Have them sign up for the golden competitive diagnostic. And I will see you and your partners on zoom. 

[00:21:16] The resources that a marketing director needs to be successful is positioning from the partners and executive leadership. They can't make the positioning, the marketing and business development strategy.

[00:21:28] Again, they can really contribute to it, but they will need help building up a brand guide. Budget proportional to new patient or sales goal. I have to have a realistic budget, an external agency to do the technical and creative areas. A CRM. If you're a sales organization, most clinics don't really need one access to scheduling system.

[00:21:50] And oversight of call center. That's where you start to get into the cross-functionality. But if you really want them to impact new patients, they have to have a say in how the call center does their jobs. They have to have a say in scheduling.

[00:22:05]We are now on the senior end of the spectrum. This person is sometimes called the president of marketing. Sometimes the vice-president sometimes senior vice president, but often it's vice president or senior vice president of sales and marketing because this title is not very common on the clinic side.

[00:22:25] It's not too common to see a VP of marketing. It's a lot more common to see it on the industry side. And have it be a vice-president of sales and marketing, where they're responsible for both. And this is when someone can be responsible for revenue, cross authority. Is very important here. They need to have control over all four phases of the fertility patient marketing journey, not just the first phase, which you often equate with marketing.

[00:22:55] This type of person can be responsible for outcomes of revenue,  But they do need that authority to contribute to customer service, clinical followup, front desk, call center, delivery training. They need those to be set up for success, their mission to increase the total revenue of the company by increasing the number of clients or patients and to craft and lead the strategy for sales and marketing.

[00:23:24] Don't expect them to set prices. Don't expect them to be responsible for. Profit or at least net profit and don't expect them to have technical and creative expertise in every vertical. Their outcomes are increasing new patients from Y to Z increasing total revenue from Y to Z increasing X revenue streams from Y to Z increase X sales from Y to Z increase X procedures from Y to Z and create, marketing strategy. You have to fill out X.

[00:23:50] You have to fill out why you have to fill out Z. If you don't, you haven't given this person actual outcomes for which they're accountable. And that should be in the job description and it should be what they're evaluated on every quarter however often you evaluate their performance. The resources that a vice president of marketing needs to be successful is a target for revenue, a bonus structure for revenue advice.

[00:24:16] They need advice. They need consulting. They need professionals on components of the strategy because one person can't be responsible for all of it. They need that cross functional authority. They need an external agency for those technical and creative areas like digital dev. Video, et cetera. And then they need either an agency or subordinates in-house to execute the strategy.

[00:24:39] They need a marketing coordinator below them, a marketing director below them, or they need to have, or they need to have an agency to do it.

[00:24:56]Now we're at the senior, most end of the spectrum of marketers in the fertility field. This is chief marketing officer. Sometimes they go by chief revenue officer. I don't know if I've ever seen the CRO position at a fertility company. It's not the superior of a CMO If it's the superior of a CMO, then it doesn't make sense because by virtue having the word.

[00:25:19] C in the title, a chief position, doesn't have more than two bosses at most one, the CEO to maybe the COO. If they have more bosses in that they're not actually a chief and this is a annoying miss titling that happens. Broadly in the fertility field broadly in business broadly in society. It's annoying.

[00:25:43] You're not a Chief if you have more than two bosses. So it's often to maybe elevate somebody that's in a VP or a sales position. But if it really is a chief, it does make sense for some of these companies to have this person. And so it really is a executive position. So I'm defending the position when it's warranted.

[00:26:07] If fertility companies are going to have somebody at the C-suite of this level of chief marketing or chief revenue officer, they have to have executive cross-functional authority. I don't just mean like an impact in scheduling. They need to be able to make decisions about those other parts of the business, because.

[00:26:28] As you move further down the fertility patient marketing journey. And that's just one journey. For example, sales is on the right end and that overlaps with ops a lot more than the earlier phases of marketing do. So where do you really make your money is in the conversion and that overlaps with ops. So your chief marketing officer has to have executive cross-functional authority.

[00:26:56] Because they're responsible for financial planning and profitability. They are peers with the CFO, their mission drive revenue and drive profit, build out positioning, set by the CEO and principles they can contribute to positioning. But remember only the principal of a company can actually set the positioning.

[00:27:14] You can't even delegate for this. I can't delegate for it as the owner of my company, nor can you, if you are the chief executive or the founding partners. Of your group, they commission the sales, marketing, and business development strategies. They are the ones that set all three of those do not expect of them to have technical and creative expertise in every vertical.

[00:27:37] They should be able to call on resources to have strategic counsel, whether it's consultants or anything, any other. Type of advisory that allows them to get that expertise, but you can't expect them to have expertise in every vertical. They've got the breadth. They don't have the depth in all of it.

[00:27:55] exp them to manage the strategy themselves. Don't expect them to execute the strategy themselves.

[00:28:01]The outcomes, the CMO or the CRO are responsible for are increasing revenue from Y to Z, increasing gross profit from Y to Z. They should have a profit goal increase profit on X services from Y to Z. Add X revenue stream. So CMO can actually add revenue streams. They create the BizDev budget. They create the.

[00:28:21] Marketing strategy, the sales strategy, they set those and they can actually set prices as well. The resources required to make them successful. A revenue, target revenue bonus. They need the financial statements. They need to be able to look at the P and L they need to have a profit target. They need to share in profit sharing is key for this position.

[00:28:45] I have cross-functional authority. They have an external agency that helps them with those tactics, like paid media development, cinematography. They have advisory on components of the strategy. They have a marketing director, they've got training for their marketing team, for their sales team. They have a CRM, especially if they are on the industry side, but even if they're on the clinic side, if you're big enough to have a chief marketing officer, you are big enough to have a CRM and should, and they have the authority to set prices.

[00:29:23]As we start to wrap up, I want you to be able to adjust these expectations because even the highest people still need some help. Now you'll notice a paradox, maybe that the more capable someone is of returning the investment, the greater the investment. And you have to be careful because the flip side of that isn't necessarily true.

[00:29:43] A large investment does not guarantee a return. When these expectations, when these outcomes aren't clearly defined in numbers, that person shouldn't be expected to achieve them either because of that or because of a mismatch in position or a lack of authority. And resources to give you an idea of how rare the people at the top end are.

[00:30:05] I looked for our account manager for 10 months. I source the heck out of LinkedIn. I cold emailed you. Probably. I talked to so many people that I knew asking for recommendations. I talked at some level like peripherally or not to 60 people or so, and. I was blown away by how few people knew about the business outcomes that they were going for.

[00:30:29] Not just the marketing activities, but the business outcomes that they're supposed to be driving for very few knew anything about revenue, profitability, or conversion. And that's not necessarily their fault because some of them were definitely incompetent. We'd never be paying them to have them on my payroll, but some of them were very talented and hardworking and could definitely.

[00:30:50] Rise to the occasion, but they didn't have those outcomes and the authority to actually pursue them. So the three or four that I did find that were really exceptional one I hired, but the others were, I couldn't sway them away because they were so well taken care of. So well-regarded because they are so valuable and they are so rare.

[00:31:12] And even when you do find that person, we have to talk about what, understand what it takes for them to do this. And even when you do find the right person you have to understand the scope of what's needed to successfully do their job, especially as things get more competitive as especially as you want them to have higher outcomes or more specific outcomes that the scope of sales, marketing business development is simply too vast for any one person to be expected to be able to do it all. I'll just give you a little example of a digital campaign, cause that's just one sliver of sales and marketing. A digital campaign is one little sliver for that one little sliver you need at least four people.

[00:31:53] You need somebody that can write to convert. You need somebody that can design. You need someone that is a master at analytics, so that they're optimizing it. And you need somebody that can shoot and edit great video. And I'm pushing it by putting that editor and shooter in one person's I'm taking, I'm pushing it.

[00:32:09] I'm trying to get five into four very often. You're trying to get all of it into one person. There are plenty of Jackson Jill's of all trades out there, but very few people are excellent at all of them. And before you tell me, you have a unicorn might want to think of that. Unicorn actually works for 80 grand a year.

[00:32:27] For a non-marketing company. And remember that's only one piece it's not realistic to expect one person. To have the breadth and the depth of all four phases of the patient journey and all of the different patient and customer journeys to put it in perspective for you. We've got 15 specialists on our bench for photo cinematography, conversion, copywriting development, graphic design, editing, animation, social media, marketing automation, SEO paid media, client operations, customer service, and.

[00:33:01] That's our bench. So for some companies, it makes sense to have one or two of those positions in house because their utilization rate is so high and you're using them for so much. Maybe you're using them from other things, but it almost never makes sense to have all of them in house. The cost is simply prohibitive and people often judge their marketers.

[00:33:25] Against us, for example why don't you do what fertility bridge does or why can't you do what Griffin and those guys do? And it's because we have a whole firm for this, you can't expect one person or an in-house team to possess both the breadth and the depth simultaneously just to manage. Those people that I told you about.

[00:33:45] I've got a full-time creative manager, a full-time project manager, full-time director of client success. Full-time ops manager, full-time digital strategist. These are all full-time W2's, but do nothing but their role, their sub-specialized role of marketing in our sub-specialty. And expecting one person or even a team of people on your team to have all of the depth and breadth just isn't realistic.

[00:34:12] It's not fair or reasonable to, to have that expectation of them. And even those that do have in-house agencies, even they need some strategic advice and some help from time to time. So now the next time that you say I've got a marketing team, I've got marketing people, you can use this resource to define what that actually means. And more importantly, you can use it to set outcomes that they're being evaluated against. To see where they're at and also to give them the scope and the skills of resources, the scope of skills and resources needed to achieve them.

[00:34:50] It's okay that your marketing people need help. If they're good, they can still return their value handsomely, even with the additional investment of training or strategy or help that you might be providing for them. You can hire internally for any of these roles or you can outsource any of them. It works both ways.

[00:35:11]Most fertility companies mix and match depending on their size and their goals for growth. You just have to make sure that the resources aligned with the correct outcomes, the correct position. If you have a full marketing team, they need training leadership strategy. If you have a chief marketer.

[00:35:28] They need strategic advice on very specific points of the marketing system. And they need people to implement them. If you have one person at the director level or lower, they need strategy and execution over those parts that they don't have technical or creative expertise.

[00:35:45]Maybe your team isn't capable of achieving the outcomes. Maybe they do need to be dismissed, but don't go firing your marketing personnel until you properly define those outcomes. Give them those necessary resources because if outcomes aren't explicit. Each party has left to fill in the blanks for themselves.

[00:36:02] That leads you to expecting more revenue, more IVF cycles or sales. And someone else thinks that their required outcome is just the task list that they have to do. And that's the source of a lot of frustration and should be borne out. And if you want our help with figuring that out.  You can get Fertility Bridge's help in selecting your marketing personnel, like where, when you're hiring for them, when you're designing their responsibilities and their outcomes, or giving them the support that they need to achieve that. And that starts with the goal and competitive diagnostic.

[00:36:35] There is no long-term commitment for that whatsoever. Four dozen fertility centers and a dozen other companies in the fertility field have done it. And you get that at fertilitybridge.com.

[00:36:48] I hope you enjoyed this episode. And that it gives you a deeper understanding of what's involved in marketing, what you can expect from your people and the breadth of responsibilities that are increasingly needed because we no longer live in a day and age where people spend half a percent of gross revenue on marketing.

[00:37:05] Now you've got. Wall street and private equity and venture capital and alternatives to coming into the clinic and tech companies that are going for leads. And in order to compete with that and actually achieve the business outcomes you want, but there is a spectrum of responsibilities and hopefully you can now identify that, make those outcomes for your people.

[00:37:28] Get them the resources that they need and hold them accountable so that, when they're working well or not. And if you need our help, just let us know. So I hope you enjoyed the episode.

[00:37:39] You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action, to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit Fertility Bridge.com to begin the first piece of the fertility marketing system, the goal and competitive.

[00:37:58] diagnostic Thank you for listening to Inside Reproductive Health.


104 Attracting Gay Male Fertility Patients

Connecting with your target demographic is vital to running a successful business. However, in your target audience there are many subsets that each have their unique needs. One of those subsets is the LGBTQ community. The best way to get to know your customer is to talk with them, and to help you better understand the best way to serve this audience I sat down with Ron Poole-Dayan.

Ron is a marketing and business strategy expert. He is the executive director and founder of Men Having Babies. Along with Greg, his husband of 25 years, they are among the first same-sex couples in the nation to father children through gestational surrogacy. Their twins, born in 2001, were conceived with the use of eggs donated by Greg's sister, and carried by a gestational carrier.


Tune into this episode to hear us talk about: 

  • How to market to the LGBTQ community

  • Men Having Babies Conferences 

  • How to make the LGBTQ community feel welcome 

  • Why gay couples may consider fertility clinics vs surrogacy agencies

Resources:
GPAP (Gay Parenting Assistance Program): https://menhavingbabies.org/assistance/criteria/

More from Ron Poole-Dayan: 

LinkedIn: https://www.linkedin.com/in/ron-poole-dayan-9bb76/

Twitter: @MenHavingBabies

Facebook: https://fb.com/MenHavingBabies

Website URL: https://MenHavingBabies.org


To learn more about our Goal and Competitive Diagnostic, visit us at FertilityBridge.com.

Transcript

Ron Poole-Dayan: [00:00:00] 

You're not just putting a rainbow flag on you or side, but also. For a lot of us it's it is a, as I said, the act itself, the experience itself is something that they want to be positive, you know, for, I don't think that a lot of infertility patients think of this to be something that they want to put in a picture album later and go over. But we do

Narrator: [00:00:23] Welcome to inside reproductive health. The shop talk of the fertility field here, you'll hear authentic and unscripted conversations about practice management, patient relations, and business development from the most forward-thinking experts in our field wall street and Silicon Valley both want your patients, but there is a plan.

If you're willing to take action, visit fertility bridge.com to learn about the first piece of building a fertility marketing system, the goal and competitive diagnostic. Now here's the founder of fertility bridge and the host of Inside Reproductive Health, Griffin Jones .

Griffin Jones: [00:01:02] In today's episode  I talked to Ron Poole-Dayan, he's the founder of Men Having Babies.

You may have heard of that organization. They have events all over the world for prospective same-sex fathers. Many clinics, many agencies, many or groups want to compete for same-sex males in particular, as well as LGBTQ plus patients at large. So we talk about some strategies for that. Ron is a marketing and business strategy professional.

He founded men having babies. Out of a need that after he and his husband, Greg were among the first same-sex couples in the nation to father kids through surrogacy they're twins are more than 20 years old today are almost they conceive them with donated eggs from a relative, and they were carried by gestational carrier.

And Ron saw a need in the marketplace. That's a need that many people are competing for. Nowadays. So we talk about that as well as not just marketing strategies, but the buy-in required at the level of the principle to actually court this patient demographic and not just post a rainbow flag on one's website.

So I hope you enjoy today's episode with Ron Poole-Dayan.  Mr. Poole, Diane, Ron welcomed Inside Reproductive Health. 

Ron Poole-Dayan: [00:02:26] Thank you. Thank you very much for having me. 

Griffin Jones: [00:02:28] So one of the reasons why I wanted to have you on is because the LGBTQ+ patient demographic is really more than just one patient demographic.

It's really an amalgam of different patient demographics. It's also a segment that many want to pursue, but some may not be equipped to. You run an organization called men having babies. And I want to, in, in hearing about what that organization does, what others looking to serve, the LGBTQ plus community can serve particularly gay men can do.

But in getting there, why don't we start with why the organization, even before the, what. Let's start with the why of what need was it that you saw that led you to forming? Men having babies in the first place. 

Ron Poole-Dayan: [00:03:20] And I thank you for this question because really Men Having Babies wasn't didn't evolve or wasn't created out of some sort of brainstorming, what can I do or what can we do?

But rather, to fill a void, it was literally. Me noticing as when my husband and I more than 20 years ago were thinking of creating a family through surrogacy. And our twins from surrogacy are now 20 years old. But when we started our journey, there were very few resources out there.

And that the LGBT center in New York in particular, they were. Support groups to people wanted to pursue adoption co-parenting and even biological parenthood. But the biological parenthood support group was for lesbians who wanted to have a family through IUI. And there was just very few people who were Interested or surrogacy was not really that of course, widely practiced.

So a few years later after I stayed home with the kids for several years, I decided to volunteer at the center and create a group for people who were interested in surrogacy. And here is really the issue. The issue is that. This is about surrogacy more than it's about gay men. So far that it's a self-selection within the LGBT community lesbians are even less likely than the general population to need surrogacy.

Because even if they're suffering from infertility at the same rate as the general population, they have. Tools to start with and gay men can never just do IUI without, at the very least traditional surrogacy. So, so it was a very clear distinction. If you're interested in surrogacy, you're, you know, you're gay.

If you're just an IUI or lesbians, we're interested IUI, so that was the void that we stepped into. In the first place. And then after running this group of which to which people thought there's not going to be any demand, but you know, it grew and grew or started 2005. There wasn't going to be any demand.

Yeah, I would. When I came to the Terry bogus at the time they had of center kids, now it's called center families at the LGBT center in New York. She says, sure, we can. Split the biological parenting group into two, one for a surrogacy, one for IUI, but I don't think you're gonna have enough people.

And of course it was very successful from day one and grew gradually. And then in 2000 leading to 2012, when we incorporated as a not-for-profit we were thinking that we wanted to tackle the issue of the, not just the high costs and of course they were not quite as high as they are even today.

But also the fact that there was no financial assistance. Available for people like us. And that's the second void we moved into. And at that point we needed to incorporate for that purpose as a separate organization. And that is that I literally found a dozen financial assistance our organizations or initiatives out there for people who might among other things need surrogacy, but they were all organized for the purpose of people that were defined as infertile and the medical definition.

Fertility always excluded us. So we didn't create an organization to exclude everybody else. We just created an organization that would fill the void since we were excluded from the other sources for information and for financial assistance. So that's the void we moved into. 

Griffin Jones: [00:06:39] So you moved into this void partly for partly because of the community that was very different from the other half, just going into IUI, for example.

And secondly, for the financial part of it, because other organizations exist to help with financial. Assistance for those that are medically infertile that didn't include gay men. And so you formed this organization and then how did it start to become the event-centric, community centric tribe, almost that it is today.

I don't know if you use that word, but just looking from afar. Kind of how I perceive it. 

Ron Poole-Dayan: [00:07:20] It's definitely a community. And but it, of course didn't start as such. And it's interesting because I always tell people that while our visible part, to many people, of course, he's the silo of the organization that is organizing events.

Although that's, you know, a funny thing happens, you know, the last year, as far as events are concerned. But of course in a normal year until, COVID but people of course know us for is the very large events. And if you're listening to this and you're not familiar , in  normal year we would have towards, you know, until COVID started in the last few years.

Yeah. We'd have about eight conferences a year round and these conferences have been often also described lovingly as a bootcamp because they're not a scientific conference and not a professional conference. There it's a weekend where people literally don't. Ever get to look even at their phones and they're just immersed and taken step-by-step through the process that would allow them to determine whether surrogacies for them are events.

Our organization is not advocating for surrogacy. It's advocating for ethical surrogacy, but it's not saying you should do surrogacy. It's not saying you should become a parent, but if you thinking of becoming a parent and you're It requires surrogacy and our events are not just exclusively for gay men.

Then this is a good opportunity to find out whether the service is for you and whether, and how to pursue it, whether you can afford it and how, and everything you need to know from a, you know, the medical issues to budgeting, you know, and other financial aspects of it. And ethicals psychosocial issues.

Insurance, you name it.  e have sessions for prospective, single parents people HIV issue B plus, et cetera, but those bootcamps, so to speak happen in different parts of the world. We have four. Really large events for usually about 300  plus intended parents in New York, San Francisco, Brussels, and type pay for the, for the Asian region.

And we have also events sometimes the ultimate in Chicago. Televiv Florida. Texas sometimes Canada we've had their various events. So that's, that takes of course a lot of the energy and a lot of the you know, That's a major part. Of course, if our budget, et cetera. However, the other silo GPAP, they gave parenting assistance program is almost the reason for everything else.

Of course, at least, you know, very synergetic, but it also takes a lot of our resources. We have three people working on it and between applications and case management at any point in time, we have several dozen Mostly couples, but also singles who were getting full assistance from us, which means that they're getting not just some cash, but also pro bono services facilitated by now more than a hundred providers, including many of the leading clinics and agencies in the field.

And we basically. Super case managed their journeys. They still have case managers. They deceased and take them all the way until they become parents. Even if they need additional contingency funds as we call them, et cetera. So, so it's a lot of work and to some extent it's as big of a area of activity we have.

And we also do advocacy.

Griffin Jones: [00:10:38] I want to talk about, I want to learn more about that advocacy, but I also want to learn about the strategic partners. You mentioned the providers and agencies that you work with. At what point did that start and what did those strategic partnerships form into? 

Ron Poole-Dayan: [00:10:54] It has been  an evolution and the nice thing that it's been an evolution, but it's also been a partnership.

So I always. You know, start with a disclaimer, especially at our events to explain to the prospective parents that we're not partnering with agencies and clinics in the sense that we are here to help them do business. We create the platform that allows them to reach out to the community and we created a platform that allows them to even give back to the community, 

Griffin Jones: [00:11:23] Isn't that helping them do business?

Ron Poole-Dayan: [00:11:25] So, as I said, we created a platform. That allows them to reach out to the community and that of course allows them to do business with the community. And we also created a platform that allows them to give back to the community which is the GPAP and the membership benefit I'll mention in a minute, but so the evolution of that idea started with the fact that even before we were an organization in order to provide the full spectrum of guidance and information that people needed at the LGBT center still we had of course, people from the professional community who came to speak.

And then we say, you know, why don't we let them have a little table for their clinic or agency, et cetera. And then much later they, after the LBG LGBT center say, why don't we have them pay, you know, for these tables. And when we created the organization, we when we incorporated the business model was supposedly.

A little bit, Robin Hoodish. She said, Oh, we can charge a lot more than $350 for those tables that the LGBT center was charging. Let's charge them more and we'll give this money tto people can't afford it.So it was just, the first idea was just literally, let's just. We didn't even think of salaries or overhead or anything.

I was, of course I've volunteered as the only employee of the organization in the beginning years. We said, okay, let's just charge money and give that to people. But then as much as we would have charged, even if we charge as much as we do today, because of course now it's been established it's much larger and we can charge higher sponsorship fees.

It wouldn't have gone that far. And it was. Somebody from the industry told me, how about you also get pro bono services? And that was, you know, you know, when the light bulb went on and I said, yeah, we need the assistance we need has to be something we do. In partnership with the professor community.

And the first step we did was to create a questionnaire after some research where we sent to all the providers, we already knew and asked them, what do they think the income threshold should be? What do they think that we should give assistance also to people that have kids or just people that don't have kids yet?

Do they think that they should be other countries and what, so we. Got their input about a lot of the building blocks that went into creating our gay parenting assistance program. And God helped me. We got a lot of their comments when he was time to write the contracts. So it was about a year and a half when those, because half of them are lawyers as you know.

And so thankfully, so it started as in that regard, it started as a partnership and because a lot of them told me and I totally believed them. They said, We want to help, you know, we do see those people can't afford it and we feel bad about it. It's just, it wasn't up to any one of them to create an assistance program.

A lot of them said, I'm going to start the program to help people can't afford it. They couldn't do it on their own. So it was our service, so to speak to the professional community, but saying we'll create the platform, we'll create the infrastructure that allows you to do what you are stating as something that you feel, you know, dearly about as well.

Griffin Jones: [00:14:32] They couldn't do it because of the resources and bandwidth required. 

Ron Poole-Dayan: [00:14:36] Yeah. It's just a simple, you know, organizational issue you want. You don't need, you know, 200 assistance programs, you know, we have, you know, you need one. And if somebody had to step up and create it and we did that, as I said, a lot of them see it as a service we provided because they really more than we wanted them to provide support and channel it through us.

They were looking for a way to. To bring that to bear. So, so that's really how th part of the evolution of that a member of that partnership was, and I'm saying another important part and of course, I mean, so we have several concentric circles here. If you may, we have more than a hundred providers.

Now we just passed the threshold a month or so ago that are giving through the gay parenting assistance program and a program that came later. Now we called the membership benefit program, which is a discount program just that is wider. It's for anybody that's a member, a supporting member of  MHB.

But then we have, of course, a providers who come just to our conferences, I would say two thirds of the providers who come to conferences are also part of GPAP a nd the membership benefit program, but not all of them. All of them have to abide by the baseline protocols that are part of our ethical framework.

Something that we also developed first and foremost with input from surrogates, but also from inputs input from the professional community. So that's another layer of partnership here. And I would say not important layer of partnership or formalizing that in a more structured way was I think about five or six years ago when we created our advisory board.

And we now have an advisory board that have several physicians on it. Some agency owners, and also people from related fields. And that is an amazing when created, we weren't even sure how successful it's going to be, but now those are approximately monthly meetings and a lot of input we've received from.

Where to do our next conference to, you know, definitely ethical issues as well as various other initiatives that we needed that kind of additional perspective for. 

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So With regard to those different levels of partnership and involvement, all the way from being a sponsor at an event at a booth to being on the advisory board, I want to talk a little bit about the role of clinics and how you interface with them and what the best among them do to serve not just the LGBT plus community, but specifically gay men.

There's a lot of executives that listened to the show on the industry side there's pharmacy o wners. There's there's definitely agency owners, but most of the people that listen to the show are practice owners or REI's. And so. You'd probably have a range of involvement from those clinics. You mentioned some people sitting on the advisory board, but what do the best do to get involved in the community?

Because it's one thing to sponsor something at an event. And then there's another thing to like actually be a participant. And I wonder if you can talk about that range. 

Ron Poole-Dayan: [00:19:26] If you may, I want to take a little you know, a side trip here to explain, I think what some practice owners and people in the especially in the medical field that are dealing with surrogacy and gay men.

Might not always realize or articulate for many it's what I'm going to say would be would sound trivial, but it's really important to answer your question. And that is a significant, you know, you know, very principle difference between Our community and the infertility medical infertility community, both of which a lot of the medical professionals serve at once.

And that is that we of course get to this very differently. The in fertile, medically infertile committee individuals, you can't even call them a community. They get to it as. Isolated individuals who've been escalating up, you know, the medical treatment you know, a ladder to the point that they also need somebody to help them carry the baby.

And it's already after a lot of treatments, typically, sometimes of course you have women that just know they don't have a womb. They have they'll need to have a surrogate, but one way that they've comes out of a, you know, of a. Medical condition and a sense of, you know, you need the healing, you need, you know, assistance medical assistance.

They don't think. That the first thing they need to go to do is to go to a very large hotel with a few hundred other people and start chatting about it and go to the, you know, welcome reception and do this and do that a happy hour. That's not what comes to mind and that's not also the right way to bring, because we always say our conferences are open also for intersexual in front of people and they don't come to conferences.

Maybe we will have, I don't know. 5-10% of that. And these are going to be it's better by the way, with virtual events, but you know, it's just not the same thing we feel when by the time. Gay men come to our events or become parent become members at our organization or reach, you know, access our online resources.

It's an act of empowerment. It's an act of, I'm going to take my faith in my own hands and I see a solution. I see, you know, a light at the end of this. It's not even a tunnel. It's a life affirming life changing event. And It is a very different mindset for doctors to have an initial consultation with patients that are like that.

It's a bit very different you know, Introduction and a completely different set of needs. So there are some practices who are very focused on this for whom this would obviously sound trivial by the time those practices are focusing and opening up and knowing how to address the needs of this community.

They also need to be opening up to much larger. Basin of patients. It's not going to be just your geographical area, where people are going to be sent by their OB GYN or smaller fertility clinics. It's going to be people from all over. It's going to be people who are gonna come from overseas. It's going to be people who don't always, you know English is not their first language.

Always. It's going to be people who are going to need to think about it in much more careful ways financially. So the financial consultation. There are people that are not eligible for insurance, even in the 13 or whatever States where there is IVF mandate. 

Griffin Jones: [00:22:48] It seems that there's like 20 doctors or so that are getting 80% of the gay male cases. Is that really the case? 

Ron Poole-Dayan: [00:22:56] If you're talking about practices, not individual doctors, I would say probably closer to 30 or 40 that are getting the 80%, but probably all of them, they're probably even, you know, 20 that are even more active. Our view might be biased just because, you know, people who come to our, you know, events to part of our program tend to come back.

So it means it's working for them. So we tend to see the same ones again and again, then must be probably out there. Some that I would say those are probably Well, I was going to say price much higher, but the price differences in the clinic side, and not as big as the price differences, the spectrum of costs is much broader on the agency side than it is on the clinic side.


Griffin Jones: [00:23:35] That's interesting. That's an interesting point. I want to explore for that a little bit, but with the distribution, the uneven distribution of gay male patients going to see certain clinics, and you mentioned it's a very different journey from those dealing with infertility is a medical diagnosis.

 For that reason, many gay male couples do go the agency route first many clinics would love to disrupt that they would love for them to come to the clinic first. And so they have a bit more control of the funnel of those patients coming through. It seems to be very. Uneven. And so what are those clinics?

You know, if it is 30 or if it is 40 that are getting that 80, 90% of the game outpatients in the nation, what are they doing differently? 

Ron Poole-Dayan: [00:24:24] First of all, I would say that from the population that comes through our organization, I don't think it is that universal. In fact, I wouldn't even, I wouldn't even bet that it's half of them that are first going to the agency.

It used to be that way. The people that are going to the agency first are. Typically the people that are not fully informed that did not get the full training and advice that they get from our resources and our conferences. And in turn, they depend on the agencies to educate them. So, because that would be, you know, perhaps the assumption of a lot of people, but by the way, not European so much, but a lot of Americans probably would say, I need to look for surrogacy agency.

And if they didn't come to an educational event, they would think that's where they should get their information. And that's the first step people come to our events. I know by now that fresh cycles, fresh transfers are. By far not the norm anymore. In fact, that many times they're not even recommended in the case of surrogacy and that they would know that it many times makes a lot of sense to create embryos and bank them while they're shopping around even saving more money.

And can afford also the surrogate and the surrogacy agency. So I would say a lot of people nowadays understand that this there's a decoupling there.  They don't have to first go to the agency, make sure that the surrogates ready and only then start the medical procedure that is, you know, at least 10 years old assumption.

But But yeah, I mean, people if you know, some doctors out there practices out there at wondering, you know, what needs to happen for them to be you know, catering more to this population, as I said, they need to be a lot more. I mean, I hate to use the word, but there's a lot more marketing involved here.

And a lot of doctors don't like marketing. They don't like the concept of marketing. And the marketing here is doesn't have to be like, you know, mechanical commercial type of marketing, but you need to have. People in your practice who are, you know, responsible to reach out to the community and know how to do it.

It's not enough even to just have a booth at a conference, you need to be able to know how to have a good list of your alumni. And. Maybe have a group of your alumni be your spokespeople, or, you know, spread the word that you're coming to Brussels next month. And, you know, Dr. X is going to be the doctor to help me.

He's going to be in town and maybe doing a little alumni event and post on social media about it, things that I think. A lot of the practices are more infertility focused, I'm not even equipped or geared, or they're not, you know, I'm not wavelength, you know what I'm saying? 

Griffin Jones: [00:27:13] The doctor have to do all of that marketing or can they put a rainbow flag on their website and have a physician liaison makeup pamphlet and distributed. 

Ron Poole-Dayan: [00:27:23] The doctor needs to be passionate about it. And that's another thing you can't fake it. You, first of all, a lot of doctors just like it more. I don't know why, but I mean, this is To some extent, as I mentioned you, you're not dealing with infertility loss with, you know, miscarriages and it's you just, you know, you have happy people coming to you.

You provide them, you know, most of the times it's, as you know, it works on the first try. Everybody's happy. So some people just like it better even A lot of doctors describe it as, you know, fertility treatments to do very infertile because you're working with a very fertile egg donor with a, you know, very fertile, a very suitable surrogate.

So it's to some extent, I'm sure that medically it's perhaps more gratifying, but you have to be passionate about third party reproduction. And you have to be passionate about the LGBT community. And people will know that you don't have to be gay. You don't have to be part of the community, but you have to have an understanding too, because I meant I might've colored it too, you know, brightly, you know, it's not as if we don't come from hardships, it's not as if we don't come with further hardships waiting down the road for us. But but you have to be you have to understand this. And as I mentioned, You have to be doing some things that you wouldn't otherwise do because some things that would look tasteless for the infertility crowd would be necessary here.

As I mentioned, events, you know, parties or something or, you know, newsletters, things that might not always work or are necessary when you work with the infertility segment. 

Griffin Jones: [00:28:59] Why is that necessary for courting gay men as patients. 

Ron Poole-Dayan: [00:29:04] First of all, it's not necessary. Of course there's always going to be somebody and we still have some people that say, you know, I live in Iowa. I need to find an Iowa clinic and. That's not true. There are some proximity considerations that we go over them when we do our training, but a lot of it is the geographical considerations are very different here, but the reason to go back to your question, the reason it needs to be done differently is that.

Our community is very sensitive to cues to know whether they will feel comfortable in your clinic. And so the first thing they're looking for is they don't want to be the only gay clients you have. They don't want to be the only gay clients you ever had. They, you know, so that's a very, so, which is why by the way, being part of our gay Parenthood assistance program is a very.

Real way for them to see that you're committed. You're not just putting a rainbow flag on you or side, but also. For a lot of us it's it is a, as I said, the act itself, the experience itself is something that they want to be positive, you know, for, I don't think that a lot of infertility patients think of this to be something that they want to put in a picture album later and go over.

But we do for us you know the first picture of I'm getting goosebumps. The first picture in our kids' album photo album is there as embryos. You know, and it's something we celebrate, it's something, you know, you know, we like chatting with people with the front desk, people at the clinic and it's all done is something that is more communal, more social, more open. We post on social media, you know, some people post on social media too much, you know, but they post every step of the way. It is, I think, I don't think that's the experience of the typical infertility patients. 

Griffin Jones: [00:30:57] I think that's at least in part that's right in terms of the involvement that docs need to have.

Some sort of authentic connection. I sometimes get prospects. I can think of a couple in particular prospects, not clients that reached out and their clinics and they want to increase their same-sex. Patients, and they don't have any desire or inclination to actually invest in the resource. And so essentially in providing the resources to actually make that initiative happen.

And it's essentially saying, I just want more money. I just want more. Of that patient base. I'm not going to do anything to give them a reason to come to me. And it sounds like what you're seeing from those that have been really successful because there's definitely, if not a predo distribution than not an even distribution, that they are doing a really good job of making that authentic connection.

Exactly. How would they do that through an organization like yours? Because I think there are some people that we interact with either clients of ours or. People we've done consulting with and they want to increase same-sex patients. And one of the pieces of advice that we give them strategy is getting involved with organizations like yours.

So how, if they came to you and said, listen, Ron, I'm, I've never really made an effort for this patient demographic before, but I'd like to, how would you get them started? 

Ron Poole-Dayan: [00:32:35] So, in fact, I don't think there's a better way if I may say so myself to do this than to get involved with Men Having Babies, I would say first come to one of our events, you know, attend one and unless of course it's very urgent, then they want to start yesterday.

But I would say come and attend one and you'll get a good education. I mean, people who I mean, some of our conferences arguably The providers, the exhibitors themselves can sit in the plenary session because. We're limited in space, but if you come, you can come, always is what we call it professional attendees so you can buy a ticket.

It's more expensive, but you can buy a ticket to it's a lot less expensive than sponsorship and just attend one of those. It'd be a great education for you. But  more, you know, practically of course being at our events provide you a lot of exposure, but I would say before you come to our events, have a section on your website for I mean, not just with the rainbow flag, but for LGBT people and more importantly about surrogacy. Of course, if you're not, if you're not doing a lot of third party to begin with, and then of course you're not even a good match regardless of what you do. So you need to know what surrogacy is and you need to have a section on your website of surrogacy with mention of same-sex couples or just about same sex couples separately. Of course people will take a look at that, you know, the very first time they go, if you don't mention surrogacy, why would they even come to you? And if you do, you should specifically make them feel welcome beware that most people use the same. Stock images of gay couples with a kid trying to be, you know, of course us, we never used stock images at all, but you know, really if you have alumni and they willing to use their photos, that's the best thing to do.

Maybe have an event like a pride event or pride party at your clinic and invite some people with their babies. Take some photos. You'd be surprised how much people would love them and would tag them themselves in it. The privacy issue is very different when it comes to gay couples. Of course they might not want their kids social security number posted on social media, but they're going to be very happy to be part of your, to, to really, you know, show how thankful they are by doing that.

So, And then if you have that you don't have to have special pricing. You don't have to have you, you know, I don't know. You might have, you  know, something different in the clinic. I mean, it used to be that you needed to have something else in the sperm donation room, but you know, everybody has a cell phone that is a smartphone now, so that's no longer a problem.

So you don't need to do anything. In the clinic, but you do need to think about the financial intake you know, consultation it is different. You don't want to, you know, throw at them some financial, you know, pamphlets that are not suitable on the one hand. On the other hand, you don't want to, you know, because one of the things I remember.

You know, almost as a trauma is that, you know, the financial person at the Brigham and women hospital where we had our children created, was basically telling me how much you know, disadvantage compared to the people who have insurance pay paying for their IVF. You know, that's not the kind of discussion you want to have with them.

Griffin Jones: [00:35:43] 

Maybe a little training for the, that might be something? 

Ron Poole-Dayan: [00:35:46] I mean, luckily nowadays, You probably not as likely to have a bigoted people on your staff, but you need to have buy-in from the staff and you don't want anybody to give anybody a cold shoulder, but I would say really just two things giving to the, you know, reaching out to the community's own.

Institutions on the one hand, on the other hand, reaching out to your alumni and those are the two major, you know, ways to get to the to this community. You must have, of course, if you're thinking about you, must've had at least one or two couples, maybe more that you already help reach out to them, you know?

Maybe one of them say I'm going to come with you to the booth, you know, that's usually helpful. 

Griffin Jones: [00:36:35] And featuring them in testimonials  is really important too, to make sure that, you know, when everyone needs to have video testimonials and some can be done, some can be done fairly cheaply. If you want good ones and have more of a story, then you spend more and invest more in video.

But if this patient demographic is important to you, you have to have, you have to include them in the testimonials that you're doing. 

Ron Poole-Dayan: [00:37:01] And you might want to get an Instagram account, or you might, you know, and not all clinics even have that, you know? And and you'd be surprised how many people would check you out through social media and wanna to see who, who likes you and stuff like that.

So some of you who take time, I'm not saying it's a. The other thing I would also advise against is. Well, first of all, I would suggest have a conversation with us. We always have compensation and even training with providers who are participating for the first time. We literally give them a lot of tips, you know, from.

Don't stand behind the table all the time, come in front of the table, engage with people and things like that. A lot of tips, even about virtual events. But and as I mentioned before, try to reach out to the alumni community group, et cetera. But I would say the other word of caution, I would say yes, commas in that 10 D if you want to just learn more, but don't come at a sub optimal participation level.

That's not just not effective. It might be counter productive. What am I saying? We have various levels of, you know, representation at a conference and the clinic can not be a bronze sponsor. They just can't. Those are the lawyers. Those are the escrow services. And you don't get a breakout session.

You don't get counseling. You're not part of the consultation system alot of other  things. We do our. Bootcamps are, you know, weekend long immersion surrogacy events have evolved with a lot of feedback from attendees. From providers. We have a whole system in place that allows people. We have different experience for the research people who are always, you know, five, six, Sometimes 10% of the attendees.

Then we have the people who are one to two years from a journey. We have the people that are six months from the journey. We have the people that are actively in the journey. So we have different experience for them all. And we have, so, you know, the people that are ready, they actually have consultations that signed contracts at the conference, the people who are, you know, just doing research, they're not going to do that, but they're going to benefit from other aspects of it.

If you're coming and you're not. Listening to what would be a good level of engagement here to you? You might be sending the wrong signal, not let alone, not getting the full value of your participation and always consider if you're not willing to give at least discounts to people with financial needs, you might be also sending the wrong message.

Griffin Jones: [00:39:32] So how does this all tie into advocacy and how can providers agencies join in the advocacy that you all are a part of? And to what extent should they? 

Ron Poole-Dayan: [00:39:46] We very much involve and receive a lot of engagement from the professional community in our advocacy efforts. First and foremost started with what we call the framework for ethical surrogacy practices.

Frankly it started at the days when a lot of people would still going to India, then the piled and Thailand and Mexico and other destinations. And we just needed to codify. What our, what we call now, baseline protocols that were our thresholds conditions for including programs at our conferences.

And And what we did is we partnered, as I mentioned, with a group of surrogates who are until today, not necessarily the same individuals, we have a surrogate advisory committee. And we had got a lot of input, as I mentioned, also from the professional community and. Something, I should've mentioned before.

We're not a local organization anywhere, everywhere we go. We have partnerships with local LGBT family associations. So we have dozens of LGBT family associations that are partnering with us and especially play a role in each one of the locations where we arrive for an annual conference and also liaise with us with regards to the financial assistance program and other things throughout the years throughout, throughout the year.

So, We had input from LGBT associations, from the professional community, from the surrogates. And we created a framework that includes principles, which guide us through legislation initiatives. We have what we call the basic protocols. I mentioned before that those are the. Minimum conditions for providers to be part of our program and they need to sign off on them.

And then we have best practices that go beyond that. So that was the initial round of advocacy. It led us, of course, also to be very involved in the legislation efforts, mostly the one in New York, where we were very closely associated with the effort and. You know, the entire part in our section on compensation of the New York bill has been written without input and reflects a lot of our values and our principles.

More recently, we focusing we created something, we call the advocacy and research forum because we realized that to some extent where the traveling circus. So, first of all, we are also terrific place for the, you know, for the professional community to just socialize. I mean, wherever we go, we have about 150 to sometimes 200 of, you know, people from the clinics, from the agencies, from the law firms, from the complementary services that are coming there.

Some of them come as that. And these, most of them are exhibitors. So we said, we have this amazing group of people there with us that don't have a single other, you know, a forum where they. Join us, such ASRM is not quite this and sees is not quite this ABA, Arthur, none of those are where all the people interested in surrogacy come together.

And then we also have partnership with research researchers and research institutions. So we said there's a lot of things happening with regards to advocacy and research. So first let's have this. Forum where we have in all of our, or at least most of our events such that we can share what's happening in the other locations, such that everybody can hear about the latest research, et cetera.

So that's one aspect of it. But then in every location, that was a little different aspect of of advocacy. They wanted to discuss, you know, San Francisco, they wanted to discuss advocacy, you know, surrogacy in the lens of social justice in Taiwan. It was mostly still from the LGBT acceptance prison.

New York one session was a force just making the case how you can do. Ethical surrogacy legally without really taking advantage of everybody, et cetera. And. Most recently, our focus is on trying to coordinate advocacy in several parallel tracks with the aim of eventually making surrogacy a lot more affordable, because the reality is that surrogacy is still out of reach financially to most people.

So almost as we. Finished the round of legal advances. Now that surrogacy is illegal almost in all the States in the United States. And first and foremost the glaring mission of New York was rectified. Now we have to realize that's not enough, it's still not accessible financially, and we need to do something about it.

So, it's starting with how alongside, with resolve, we're advocating for a redefinition of infertility to include not just disease and conditions, but also a status. And this is actually now being advanced in California is a bill that could open up IVF if they, you know, even Institute that IVF benefits, not just for heterosexual and infertile people, but also for gay people.

But also look at insurance issues. Look at benefits at the workplace. Look at. Possible initiative in now with the more favorable administration, perhaps changing taxation right now heterosexual and gay people cannot write off any surrogacy related expenses. So all these things together alongside with interest free loans, which is an initiative we have, and we can partner with clinics by the way, who want to provide interest free loans.

We can explain to them how we can do that through us. All these things together in a concentrated effort to chip away from the various cost aspects of it. And to go beyond our financial assistance program that still only reaches several hundred couples and singles a year and not more.  

Griffin Jones: [00:45:26] Ron, you've talked a lot about advocacy, about what clinics can do to better court gay male couples, about what they can better do to serve them.

How would you like to conclude and our audience isn't just practice owners. It is also agency owners and other folks from the field, whether it's in advocacy or service, how would you want or getting involved with men, having babies? How would you want to conclude. 

Ron Poole-Dayan: [00:45:50] So first of all, come to our website and sign up to be on our professional mailing list.

We have advocacy events that are, should be probably very interesting to a lot of people listening. One of them is about surrogates, stigma and stereotypes. That's coming up, May 14th as part of our MHB West virtual conference but also in New York where we are resuming our in-person conferences in September.

We're going to have conferences in New York, then Chicago, Brussels, and Tel Aviv. One each month September, October, November, and December the advocacy forum there. And maybe that could be some conclusion to our conversation is going to be about the intensifying commercial. Atmosphere in these field and how we feel that's not that, you know, welcome.

And there are bidding Wars on surrogates. There are mergers and acquisitions and a lot of equity marketplaces bounties referral fees, a lot of things that are happening that I think. A lot of us are being drawn into and maybe we can stop and say, do we really need all of those things? And what can we do to.

Stay connected to what is common to all of us in the nonprofit sector. And I know in this particular field, that what makes it so unique is that the professionals in this field are also feeling that they have a mission. They're very mission driven. How can we all get together and make sure that we're still mission-focused and not, you know, be drawn to thinking about it exclusively as a business.

Griffin Jones: [00:47:29] Ron Poole-Dayan, thank you so much for coming on Inside Reproductive Health. 

Ron Poole-Dayan: [00:47:33] Thank you so much for having me. 

Narrator: [00:47:36] You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action, to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertility bridge.com to begin the first piece of the fertility marketing system, the goal and competitive diagnostic.

Thank you for Listening to Inside Reproductive Health.


Should I Fire My Fertility Center's Marketing Director?

Should I Fire My Fertility Center's Marketing Director?

If your fertility marketing team isn’t returning the results you want, it might be entirely their fault. But what if it isn’t? REI partners and IVF executives need to be able to free themselves of most marketing responsibilities. Yet they can only fully walk away when someone else is completely in charge of the outcomes that grow the business. When outcomes are not explicit and enumerated, each party is left to fill in the blanks. You expected success in sales or IVF numbers, but your marketer judged their performance based on their input? There’s the mismatch in action.

103 - Supply vs Demand and Artificial Intelligence in the Fertility Field with Dr. Robert Stillman

Understanding the past can often help create clarity for the future. Many industries are changing rapidly these days and Fertility practices are not immune. Changes from scientific advancements, culture, and consumers all play a role in the landscape shift of the industry. When you add technology to the mix, advancements start snowballing rapidly.

This week on Inside Reproductive Health I interviewed Dr. Robert Stillman, a Board Certified Reproductive Endocrinology and Fertility subspecialist with over 40 years of experience. We recount his experience from beginning to the present and what he deems will be important in the future. He has direct experience with the integration of private equity capital into fertility practice and has led trends in practice financing, technology (e.g. AI, genetic testing, egg freezing), physician and staff recruitment, retainment, compensation, partnership tract, and retirement paradigms.

In this episode, we talk about Dr. Stillman’s insight into the industry and big trends we are seeing including how Artificial Intelligence is and will continue to shift the industry. We also talk about:

  • How Private Equity effects Fertility Practice

  • What changes have happened in the Fertility field over the last 20 years

  • How has consolidation and expansion has affected the REI landscape

  • How Bob was able to successfully work with the academic centers


To learn more about our Goal and Competitive Diagnostic, visit us at FertilityBridge.com.

102 - Understanding the Fertility Marketing System: Part 2, with Griffin Jones

On this episode of Inside Reproductive Health, Griffin goes through all the frequently asked questions we get about working with us and about the Fertility Marketing System. So, if you’ve ever considered working with us, but have been wanting to know more about how we work, this is the episode for you. In addition to answering all the frequently asked questions we hear, Griffin also elaborates on who is the ideal Fertility Bridge client and shares exactly what you need to do to get started working with us.

101 - Understanding the Fertility Marketing System: Part 1, with Griffin Jones

Since the inception of Fertility Bridge, our Fertility Marketing System has helped dozens of fertility clinics and businesses across the world. Our proven system of diagnosis (Goal and Competitive Diagnostic), treatment plan (Fertility Marketing Blueprint), application of treatment (Execution, Oversight, Advisory), and ongoing treatment can be applied to any business in the fertility field.

On this episode of Inside Reproductive Health, Griffin breaks down the Fertility Marketing System, outlining each step of our process, what is involved, and can help you decide which path might be best for your fertility clinic or adjacent business.

100 - An Inside Look at Merging and Consolidating Fertility Groups, an interview with Mark Segal

We’ve seen it happen all over the country and you’ve probably seen it in your backyard--clinics are merging and consolidating, absorbing the market share. But with the fall of Integramed in the spring of 2020 and dozens of clinics left in the lurch, mergers and consolidations started to appear more risky.

On this episode of Inside Reproductive Health, Griffin talks to Mark Segal, CEO of Shady Grove Fertility and CEO of the newly-formed US Fertility, a fertility group made up of Shady Grove Fertility, IVF Florida, RSC of the Bay Area, and FCI in Chicago. Despite forming in a pandemic and after the Integramed news, US Fertility’s partnerships thrive--and are geared to keep growing, especially in the next 18 months. So what does that mean for the hundreds of smaller clinics that continue to remain in the field?

99 - Entrepreneurship, Practice Valuation, and Working with Private Equity, an interview with Dr. Andrew Meikle

Are all clinic owners entrepreneurs? Do all physician-owners really have what it takes to successfully run and grow a private practice?

We’ve talked about joining networks, understanding private equity, and entrepreneurship a lot on this podcast, but usually we are talking about high-level practices to get patients in the door and help them convert to treatment. On this episode of Inside Reproductive Health, we get a new perspective, one that focuses on entrepreneurship, best business practices, and what it really takes to grow in our field.

Dr. Andrew Meikle is the Founder and CEO of The Fertility Partners, a company based in Canada that aims to empower and enable fertility clinics by providing collaboration and strategic expertise. Through his experience in other healthcare fields and his current work in the fertility field, Dr. Meikle shares his thoughts on clinic ownership and entrepreneurship, what fertility networks are looking for, and important things to keep in mind when considering joining private equity.

98 - Bridging the Gap Between Fertility Marketing and Sales with Griffin Jones

We’re taking a break from our usual show today! On this episode of Inside Reproductive Health, our own Griffin Jones talks about the Fertility Patient Marketing Journey, a recap of a recent blog post he wrote that can be found here: https://www.fertilitybridge.com/inside-reproductive-health/2017/10/17/fertilitymarketingfundamentals2018. From the initial touchpoint with potential patients (strangers) to how to continue patient delight post-treatment, Griffin offers his tips on how to make the most out of each phase.

97 - Creating a Seamless Ownership Succession Plan, an interview with Dr. Paul Brezina

Creating a succession plan can be a daunting task for both new REIs entering the field and docs who are ready to retire. New REIs are looking for a place to call “home” that will help them meet their goals, while retiring docs want someone who will carry on their legacy and maintain their core values.

On this episode, Griffin talks to Dr. Paul Brezina, Director of Reproductive Genetics at the Fertility Associates of Memphis. After finishing his fellowship, Dr. Paul Brezina set out to find a private practice to join with the hopes of one day being a managing partner. From day one at Fertility Associates of Memphis, he knew what needed to be done to join the two founding partners of the clinic. While sharing his story, Dr. Paul Brezina shares his thoughts about creating succession plans and what new REIs should be looking and asking for as they set out in their careers in the fertility field.

96 - How to Decrease 96 Burnout and Build Morale Among Your Nursing Staff, an interview with Sima Taghi Zadeh

It’s safe to say that fertility nurses play a vital role in the success of any clinic in our field. But nursing burnout can happen quickly causing staffing shortages and even a reduction in conversion to treatment rates. To combat this, clinics need to remain proactive in their efforts to manage nursing overwhelm. So how do you do it?

On this episode of Inside Reproductive Health, Griffin talks to Sima Taghi Zadeh, the Director of Nursing at Pacific Fertility Center of Los Angeles. Sima began her career in fertility as a Medical Assistant, then went on to continue her education and work up the ladder to her current role, all while being a fertility patient herself. Sima’s perspective gives insight into what clinics can do to retain their nurses through empowerment, building morale, and preventing burnout.

The Fundamentals of Fertility Marketing

The Fundamentals of Fertility Marketing

This is an update to an article I wrote in October 2017 called The Eight Fundamentals of Fertility Marketing in 2018. What’s changed about fertility marketing in 2021, 2022, and beyond?

I’m going to show you how to use the four phases of the Fertility Patient Marketing Journey so that you can close the divide between “sales” and marketing. You’ll bridge this gap by balancing your fertility company’s 2021 and 2022 business development strategy with abundant clarity and complete accountability.

95 - From the Ground Up: How to Grow a Successful Private Fertility Practice, an interview with Dr. Samuel Brown

Academic clinics, independently-owned private clinics, network clinics. With a variety of options for a new REI to choose from, it’s hard to decide just which one is best.

After working in almost every REI path, Dr. Samuel Brown decided to go out on a limb and start his own practice. Today, Brown Fertility is a flourishing independently-owned fertility clinic located throughout Florida.

On this episode of Inside Reproductive Health, Dr. Brown shares his experiences in all types of career paths and what led him to decide to form his own practice. He tells it all: the ups-and-downs of owning your own clinic, some tips on handling business challenges in a fertility practice, and why he chooses to remain independent despite a changing field. Dr. Brown also offers his perspective on the future of the independent REI clinic.

94 - How Modern Fertility is Changing the Patient Journey, an interview with Afton Vechery

After her own experience with fertility testing, Afton Vechery set out to make the testing process easier for millions of women across the country looking for a better understanding of their reproductive health. From day one, Modern Fertility aimed to provide quality, peer-reviewed information to empower young women to have the knowledge they need to make more informed decisions about her fertility.

On this episode of Inside Reproductive Health, Afton shares the Modern Fertility story. She shares how she brought her vision to life, including how she has been able to raise funds from Venture Capital companies. Griffin and Afton also discuss how Modern Fertility hopes to work with fertility clinics to improve the patient experience across the board.

93 - From Private Practice to Academia: The Benefits of Working in an Academic REI Division, an interview with Dr. Eric Forman

Dr. Eric Forman currently serves as the Medical and Lab Director at Columbia University in New York City. After his fellowship and early years as an REI in a private practice, Dr. Forman took an opportunity to join one of the most well-known academic REI divisions in the country.

On this episode of Inside Reproductive Health, Griffin and Dr. Forman take a look at both the private practice and the academic REI division models, dissecting the pros and cons of each. From restrictions on care to cumbersome processes, Dr. Forman corrects some preconceived notions and offers his advice to new fellows searching for the right career path for them.

92 - Increasing Access-to-Care for All Patient Populations, an interview with Dr. Marjorie Dixon

Marjorie Dixon is the founder, CEO, and Medical Director of Anova Fertility and Reproductive Health in Toronto, Canada. After completing her training in the States and experiencing what the field was like in her home country of Canada, Dr. Dixon knew she wanted to start a new clinic that used the best technology, provided the best care, and increased access-to-care for the LGBTQI+ population, one that was close to her heart.

On this episode of Inside Reproductive Health, Griffin digs into why Dr. Dixon chose to start her clinic in Toronto and what she does to not only increase the availability of care to all populations, but what she does to make them feel welcome in her practice.

91 - What to Consider When Starting a De Novo Fertility Clinic, an interview with Dr. Cindy Duke

Dr. Cindy Duke is the founder Physician, Medical Director, and Lab Director at Nevada Fertility Institute in Las Vegas. While finishing fellowship, Dr. Duke began to pursue a unique start to her career in fertility: a de novo clinic for a fertility network. Combining her passion for research and patient care, she was able to form her own clinic, all while remaining under the umbrella of a supporting network.

On this episode of Inside Reproductive Health, Griffin and Dr. Duke dig into why she chose this career path and just how she was able to get a nationwide network on board. Dr. Duke also shares the balance between influencer and leader in her clinic and the field as a whole. Griffin and Dr. Duke also reminisce about Rochester, New York and the benefits of “small town” fertility clinics.