Fertility clinics face growing liability and audit strain as outdated tracking systems clash with surging storage volume
Manual Workflows Buckle Under Record Volumes
Cryopreserved specimen storage has reached unprecedented levels in U.S. fertility clinics, with over 1 million embryos and hundreds of thousands of sperm and oocyte samples in long-term storage as of 2020—and numbers continue to rise due to demand for egg freezing, fertility preservation, and third-party reproduction.
Clinics are managing thousands of new specimens each year, yet most still rely on manual processes: spreadsheets, handwritten logs, and outdated digital tools. This mismatch between volume and infrastructure is straining staff, reducing operational efficiency, and increasing the risk of human error.
Outdated Cryo Logs Aren’t Just Slowing You Down—They’re Putting You at Risk
How Leading IVF Labs Are Eliminating Inventory Errors, Audit Anxiety, and Siloed Software—All at Once
Manual inventory systems create liability, delays, and daily stress for IVF labs.
If your team is still juggling spreadsheets, paper logs, and disconnected tools, you're already behind.
Clinics using CryoFuture One™ are:
Tagging every vial, straw, and cane with RFID for real-time traceability
Unifying billing, consents, transport, and storage data in one lab-built platform
Passing audits with less prep, fewer surprises, and zero chaos
Reclaiming hours every week from manual double-checks
Get a first look at the technology transforming cryo inventory into a controlled, compliant, and fully connected system.
👉 Visit now to explore the full platform and see how it works in real clinics.
30% Abandonment Cited in Clinics Lacking Robust Tracking
Specimen abandonment is no longer rare. Up to 30% of cryopreserved specimens in some clinics were considered "abandoned" due to outdated records or lack of consistent contact protocols.
Such gaps open clinics to legal exposure and ethical dilemmas. Without modern inventory systems, labs struggle to respond to patient requests or verify chain of custody, a concern that has gained urgency following rulings like Alabama’s 2024 embryo personhood decision.
Audit Anxiety Grows with Regulatory Tightening
Regulatory pressure is intensifying. Clinics must now demonstrate auditable, real-time traceability of every stored specimen. Accrediting bodies like CAP, CLIA, and the FDA are increasing expectations around documentation, transport validation, and traceability software integration.
The American Society for Reproductive Medicine (ASRM) emphasizes comprehensive cryostorage protocols, and a 2023 Human Reproduction Update article warns that fragmented systems “create blind spots in patient safety and operational oversight”.
Siloed Systems Delay Workflows and Elevate Risk
IVF lab directors and embryologists report that current systems require toggling between unlinked platforms for billing, patient communication, transport tracking, and inventory. This fragmentation contributes to misplaced specimens, non-compliance during audits, and lost time tracking down records.
Clinicians describe the process as “redundant,” “anxiety-inducing,” and increasingly unsustainable under rising patient volumes and complex care journeys.
Integrated Tools Replace Patchwork Fixes
To reduce operational strain and meet rising compliance standards, clinics are moving away from fragmented systems toward integrated platforms built specifically for fertility labs. CryoFuture One™ is one such example—developed by embryologists to unify specimen tracking, billing, consent, transport coordination, and audit preparation in a single system.
With built-in RFID tracking through CryoFuture Signal™, clinics can audit specimens in real time without disrupting storage workflows. On-site inventory audits further support clinics dealing with legacy records or preparing for inspections. As regulatory and operational demands grow, platforms like CryoFuture One™ are emerging as a model for how labs can streamline oversight while maintaining full traceability.
Outdated Cryo Logs Aren’t Just Slowing You Down—They’re Putting You at Risk
How Leading IVF Labs Are Eliminating Inventory Errors, Audit Anxiety, and Siloed Software—All at Once
Manual inventory systems create liability, delays, and daily stress for IVF labs.
If your team is still juggling spreadsheets, paper logs, and disconnected tools, you're already behind.
Clinics using CryoFuture One™ are:
Tagging every vial, straw, and cane with RFID for real-time traceability
Unifying billing, consents, transport, and storage data in one lab-built platform
Passing audits with less prep, fewer surprises, and zero chaos
Reclaiming hours every week from manual double-checks
Get a first look at the technology transforming cryo inventory into a controlled, compliant, and fully connected system.
👉 Visit now to explore the full platform and see how it works in real clinics.