Join Our Team: Marketing Coordinators (Promotion or Sponsorship)
Position Type: Independent contractor
Location: Remote, Must be located in the Philippines
Wage: $6 USD/hour
Estimated weekly hours: 5-15
“Wow! [Your Name Here] is the best Coordinator we’ve ever seen!”
How do you know if this is your dream work and if Fertility Bridge is your dream client? If you think you can achieve these outcomes, this just might be the place for you!
Virtual Project Coordinator #1: Promotions
Publish and update all required website pages each week across fertilitybridge.com and insidereproductivehealth.com, up to 30 per week. This includes building pages for new podcast episodes, News Digest articles, IVF Heroes Universe content, Data Hub content, marketing updates, job postings, and HR website requests. Pages will follow all established tagging, naming, SEO, and formatting work instructions, and will be published accurately and on schedule. Misalignment arises when pages are mis-tagged, improperly formatted, delayed, or missing required information. Coordinators who excel do so by maintaining fast turnaround times and consistently delivering pages that require no revision.
Schedule and publish social media posts for all IRH brands and departments, up to 30 per week. This includes preparing and scheduling weekly posts across LinkedIn and Meta, plus any secondary channels used by other departments. All posts will be taken from the approved content queue, formatted correctly for each platform, tagged appropriately, and scheduled according to brand timelines and departmental needs. Misalignment occurs when posts are late, missing, improperly formatted, improperly tagged, or not scheduled according to the Content Calendar. Coordinators who excel maintain a clean, predictable posting cadence and proactively manage the queue to ensure uninterrupted coverage.
Build, schedule, and maintain email campaigns across IRH using Mailchimp, up to 20 per week. This includes placing approved copy and visuals, confirming audiences/tags, running test sends, and scheduling them according to departmental timelines. Campaigns must follow all internal formatting and QA instructions, use correct lists and segments, and launch without errors. Misalignment occurs when campaigns deliver incorrectly, are scheduled late, or contain formatting/segmenting mistakes. Coordinators who excel maintain accurate campaign setup and ensure consistent, error-free execution across all departments.
What we think we have for you to achieve your outcome(s):
Estimated hours per week: 5-15
Extensive SOP library for website posting, social distribution, and email scheduling, including tagging conventions, naming rules, formatting standards, and QA checklists.
No dedicated QA reviewer - Coordinator is expected to follow SOP checklists and self-QA before publishing.
No guaranteed content pipeline - Coordinator relies on departments delivering assets and direction on schedule; role requires proactive follow-up when inputs are delayed or content is missing
Asana project management system for Podcasts and News Digests, with episode/article tasks already created and deadlines assigned.
LinkedIn Content Calendar for scheduling
Project Managers for each Digest and Podcast to provide direction and approval for social posting and web updates.
HR/Recruiting team for creating, updating, and removing job postings.
Loom training videos for all recurring workflows.
IRH Brand Guide for formatting, tagging, page structure, and brand standards.
Podcast editor providing full edited video files for all video-based social content.
Full admin access to both Squarespace sites (FertilityBridge.com and InsideReproductiveHealth.com).
Established Squarespace page templates for podcasts, digests, and job postings.
Recurring Asana tasks indicating what needs to be posted, when, and for which project.
Access to all company social platforms (LinkedIn, Facebook, Instagram, YouTube).
Delivery Team Project Managers for direction and coordination
Approved Canva templates for all branded social posting, already aligned to IRH style
Brand Manager for marketing and IVF Heroes Universe content direction
Brand Manager for approvals, brand alignment, and escalation needs
LinkedIn Content Calendar in Asana for planning and scheduling across departments.
Access to IRH’s Mailchimp account for campaign setup, testing, and scheduling.
Ready-made copy and design assets from Marketing for each campaign.
Tagging, list, and segment structures already in place in Mailchimp.
What we don’t have (YET!) for you to achieve your outcome(s):
Hours estimate may not be precise - workload may increase or decrease depending on production cycles, department needs, and project launches
No dedicated IT team for technical support
No SEO Manager - Website updates will follow existing SOPs and tagging conventions, but you will not have an SEO specialist to refine or audit pages
No dedicated scheduling strategist: Content strategy and scheduling priorities will come from Marketing, Operations, or Project Managers
No copywriting expectation - Coordinator does not create or edit copy; all text is provided by subject-area owners (Marketing, Digest team, Podcast team, HR, etc.)
No in-role design expectation - the Coordinator does not create assets and must use only approved graphics and templates provided by the Marketing team.
Brand Manager not available on Mondays
Virtual Project Coordinator #2: Sponsorship
Monitored and responded to all customer form submissions, within 1 business day, 5 to 30 per month. Responses delivered (can be scheduled) within Eastern US Time Zone business hours. From those that arrive via email from our website as well as questions that arrive via LinkedIn messenger. Ensured all new customer inquiries submitted to IRH were reviewed according to IRH’s Standard Operating Procedure and work instructions for communicating with sponsors. Categorized, and tracked all incoming questions and requests in the provided Google Sheets Tracker. Ensured that any customer inquiry requiring internal input, technical support, or decision-making is passed along the same business day
Reminded and assisted sponsors, up to 30 per month, with their sponsorship progress. As part of ongoing communication, manually sent brief reminder emails to sponsors as directed (e.g., to collect missing info, confirm profile status, or share next steps). Scheduled meetings to solve for customer inquiries via phone call, within 72 hours, if necessary, during a time that fits within their business hours. While most communication will happen via email, certain situations may require a phone call to resolve confusion or clarify details. Logged any responses or follow-up needed in the Google Sheets Tracker.
Verified sponsor profile submissions within 2 business days, up to 15 per week. When a sponsor submits a Company Details Page form it goes into a “pending” verification process in Airtable that you will then manually verify within 2 business days. A notification will be sent to you via email that a new form has been submitted, this step ensures that all sponsor-submitted profiles are reviewed by you according to the checklist for accuracy, completeness, and quality before being shown as “verified”.
Reviewed and processed sponsor submissions within 2 business days, up to 15 per week. When a sponsor submits a Company Details Page form by editing their profiles in the app or a new company is submitted through the public intake form, each record enters a “pending” status in Airtable for manual review. You will verify these submissions within 2 business days, following the accuracy, completeness, and quality checklist before marking them as “verified” or “approved.”
What we think we have for you to achieve your outcome(s):
Sponsorship Coordinator Work Instructions
IVF Heroes Universe Shared Drive for reference materials
Customer support email
LastPass with login info for Zoom, LinkedIn, Airtable
Zoom phone number for phone calls
Airtable for referencing sponsorship activity and form submissions
Google Sheets Tracker for logging inquiries and phone calls
Automated Mailchimp email campaigns and sponsorship reminders
Company LinkedIn account to monitor incoming messages
General FAQ page with answers to most customer questions
Instructions on how to utilize and implement the FAQ page to redirect customer questions
Sponsor Company Details Page form submission guidelines and instructions
Missing email troubleshooting documentation
Sponsor Company Details Page Form verification deadline and timeline for reminders to be sent to sponsors pre-launch
InsideReproductiveHealth.com IVF Heroes Universe page(s)
Up to 5 hours/week pre-approved hours budget, from Aug-Oct 2025
Brand Manager for support and escalation
Website Coordinator for technical support and escalation
15 minute meetings with Brand Manager, Tues-Thurs for first 3 weeks, 1-2 meetings per week after week 3
What we don’t have (YET!) for you to achieve your outcome(s):
Dedicated IT team for technical support
Brand Manager and Website Coordinator unavailable on Mondays
SOP and work instructions are in their first draft. You will likely encounter issues that we have not yet accounted for, and you will have to inform us and help to improve the process
We don’t know how effective our automation will be in obtaining the sponsors’ materials or answering their questions-so you may have to troubleshoot with them
Sponsors may ask you questions to which you do not know the answer. You have to tell them that you will obtain that answer within 3 business days, inform us so we can answer and add their question to the FAQs or other appropriate parts of SOP. You must then respond to them and track that in the Google Tracker
Everyone who works with or for Fertility Bridge does business in these ways
Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role
Must be a plus or a plus/minus on each of the five core values of Fertility Bridge
Leader specifies and judges the result of the outcome.
Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines
Employee or contractor must specify exactly what is required to achieve outcome
Must be accountable in Asana
Must create Fertility Bridge assets in Fertility Bridge drives using Fertility Bridge account
Sound interesting? Great!
WHAT’S NEXT
If you feel you can contribute to a dynamic, growing company, please begin your application process by applying through Hireology. After you submit your cover letter, resume, and application on Hireology, you will receive acknowledgment via email. If you don’t see the acknowledgment email in your inbox, please check your spam folder - sometimes Hireology emails end up there. Make sure to also complete our pre-screen survey!
As a remote company, we rely on remote working technologies to serve our clients. In evaluating new contributors, we put a premium on a candidate’s ability to shine through these same technologies: video, email correspondence, and web-based conferencing. You should expect to be camera-ready for each of our Zoom meetings!
If your resume and experience are a potential match with us, you will receive an email requesting more information about your experience. After we've received everything; we may schedule a 60-minute Zoom interview with the Hiring Manager (WHO interview), offer 1-3 paid assignments, and offer continued work based on your terms.
We are hyper-focused on engaging A-players and you may find that our recruitment process is more detailed and longer than other organizations. We know that building a team of A-players isn’t to be taken lightly and is worth the extra effort.
Contractors must be physically located in the Philippines and not prohibited from performing services for a United States employer. Applicants who are not physically located in the Philippines may be removed from consideration.
Scam and Phishing Alert: Official application and hiring process communications from Fertility Bridge and Inside Reproductive Health will come from an @hireology.com or @fertilitybridge.com domain. Stay aware!
Thank you for your interest in serving the infertility community through a creative, business-centered approach!