Join Our Team: Data Administrator (US)
Position Type: Independent contractor
Location: Remote
Rate: $30-40/hour
Estimated weekly hours: 10-20
“Without [Your name goes here] we wouldn’t have such an organized and efficient data system”
How do you know if this is your dream work and if Fertility Bridge is your dream client? If you think you can achieve these outcomes, this just might be the place for you:
Comprehensive database architecture mapped, implemented, and maintained across all IRH Airtable bases. Relational schema documented showing how fertility industry data connects across clinics, pharmaceutical companies, and private equity firms — with foreign key relationships covering ownership structures, personnel, financials, and operations. Schema accurately reflects real-world fertility industry relationships — including clinic-to-network ownership, PE consolidation structures, and pharmaceutical company roles — demonstrating applied understanding of how entities in the industry relate to one another. Architecture supports seamless addition of new company types and data categories without restructuring. System handles 1,000+ records without timeouts or performance degradation.
Data integrity and automated workflows maintained through integrated systems. Field-level rules, automations, and permissions enforce standardized data entry while reducing manual management. Airtable automations and Zapier integrations cover data entry, approval processes, and Softr form submissions. Data quality audits conducted proactively and documented upon request. Integration or automation errors investigated within 1 business day.
Access control, permissions, and team onboarding properly configured and documented. Role-based permissions enforce appropriate access across all Airtable bases and views. Onboarding materials enable new team members to understand data structure and access protocols within their first week. Permission changes implemented within 24 hours. User activity monitored for compliance, with quarterly permission audits conducted.
Custom reporting, analytics dashboards, and business intelligence systems established and maintained. Airtable interfaces and external dashboard tools provide real-time visibility into fertility industry data trends and IRH content performance. Data quality metrics, user activity, and system performance tracked. Custom reports and dashboards delivered upon request from leadership or marketing.
Systematic data acquisition strategy executed to build comprehensive fertility industry intelligence. Ongoing processes identify, prioritize, and add companies across all sectors — clinics, networks, pharmaceuticals, equipment, services, and investment firms. Database scaled from current state to 1,000+ companies with enrichment covering ownership, leadership, financials, operations, and industry relationships. Conflicting information between sources flagged and resolved using documented decision rules.
All database structures, workflows, automations, and governance rules documented in shared company drives with version control. Structural changes to Airtable bases logged and approved before implementation to prevent disruption or data loss. Airtable, Softr, Zapier, MailChimp, and related integrations tracked for renewals, usage, and optimization opportunities.
THE OUTCOMES THIS POSITION WILL BE ACCOUNTABLE FOR
All data entered into 4-6 data inputs (Squarespace, Hubspot, MailChimp, FormSite) are all the same fields and data points
Data storage provider selected set up
Data input properly connected to data storage
(6) to (12) data tables identified and established
Data processing and extraction pipeline identified and established
What we think we have for you to achieve your outcome(s):
Airtable Pro subscription with full automation and integration capabilities
Existing Softr integration for form submissions and front-end applications
Zapier account for cross-platform workflow automation
Current Airtable bases with fertility industry data (requires restructuring)
Asana project management system for task tracking and Rock management
Brand Manager available for collaboration on dashboard design and user experience
A data architect that we work with that can help with large projects and on a consulting basis occasionally
What we don’t have (YET!) for you to achieve your outcome(s):
No Standardized data governance policies and procedures documentation
Historical data cleanup and migration support (may require temporary contractor)
Advanced analytics or Business Intelligence tools beyond Airtable's native capabilities
No dedicated training budget for team members on new database structure
NotThird-party data validation tools or services for large-scale data cleansing yet
You will have to learn how to document the data architect’s work thus far according to our company’s SOP
No one has been in data manager seat before. You have to complete the transition from the marketing team and figure out how your role interfaces with those of marketing and delivery
You will have to make work instructions and rules for people who do data entry
You have to intimately learn the nuances of the fertility field. This is a must.
No sense of what fields can be deprecated. Need you to establish a system for doing so and determine that
Don’t believe we have an inventory of automations
No current log of data loss, user access, or service disruption. You’ll have to establish that and document the SOP of how to use it
Everyone who works with or for Fertility Bridge does business in these ways
Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role
Must be a plus or a plus/minus on each of the five core values of Fertility Bridge
Leader specifies and judges the result of the outcome.
Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines
Employee or contractor must specify exactly what is required to achieve outcome
Must be accountable in Asana
Must create Fertility Bridge assets in Fertility Bridge drives using Fertility Bridge account
So there you have it, everything you need to know to decide your fate! If you are interested in this role and believe you have what it takes to achieve the required outcomes using the provided tools then we encourage you to apply.
What Comes Next
Our Hiring Process
You’re going to have a lot of autonomy and decision-making authority at Fertility Bridge. You are the queen or king of your seat and we follow your lead in your space. Because you have so much control, we really want to get to know you and we really want you to get to know us.
All interviews take place over Zoom, except the first, which is sometimes done over the phone. At the end of each interview, we give you the opportunity to ask us any questions. If we think we are going to offer you the position, we will ask you to make the introductions for certain references.
Most positions involve a paid assignment so that we both get the opportunity to see what it is like to work together.
How to Apply
If you feel you can contribute to a dynamic, growing company, please begin your application process by applying through Hireology. After you submit your cover letter, resume, and application on Hireology, you will receive acknowledgement via email. If you don’t see the email in your inbox, please check your spam folder - sometimes Hireology emails end up there.
You will receive instructions on the next steps after your application materials have been reviewed. As a remote company, we rely on remote working technologies to serve our clients. In evaluating new employees, we put a premium on a candidate’s ability to shine through these same technologies: video, email correspondence, and web-based conferencing.
Contracting Process
Hireology application is submitted
Screening Call: 20-30 minutes
Fit Interview: 60-90 minutes
Paid Assignment
Continued work based on your terms
Thank you for your interest in serving the infertility community through a creative, business-centered approach!