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220 From CCRM to COO of Australia's 3rd largest fertility clinic network with Scott Portnoy

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


How does someone go from CCRM to one of the big fertility networks in Australia?

What can fertility executives in the US and other countries learn from the consolidation that happened earlier in Australia? How does the Australian fertility market compare to the US?

Find out on this week’s podcast as Scott Portnoy, COO of Genea Fertility, gives an in-depth look at the current climate of the Australian fertility space.

Tune in as Scott discusses the Australian perspective about:

  • Where Australia is ahead of the US with Fertility (And where it’s behind)

  • Fellowship & training practices (And how it's impacting their doctor shortage)

  • Donor and surrogacy regulations in the fertility market

  • Fertility Networks going public (And why that may have happened sooner in Australia)

The private equity backed consolidation in fertility (Foreshadowing what may happen in the States)


Scott Portnoy
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Genea Fertility
Website
LinkedIn
Facebook
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Twitter: @geneafertility

Transcript

[00:00:00] Scott Portnoy: What's different is that the consolidation period happened so much sooner. And so what you had was the, what, the big wave of consolidation of practices in the U S has been probably. The last 10 years. So take Verdis and Monash, who were the two who have been public here in Australia, they both went public and call it 2013, 2014.

So they had already done that consolidation. Now it wasn't finished, but a lot of that consolidation before the U S really even started to do so. And what you're now seeing because of that is the doctors who were part of founding those original practices, and then were maybe part of these consolidation efforts have subsequently retired and moved on.

And you now seek the second iteration or maturity of. of those networks. 

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Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:01:51] Griffin Jones: Are U. S. fertility clinics looking into their own future by looking at Australian fertility clinics, or are Australian fertility clinics looking at their future by looking at what's happening in the U. S.? Who's to say maybe our guest today is to say he was the COO of CCRM, and now he's the COO of Genea fertility in Australia.

We get an intro to the Australian IBF market. What's their payer system like? What's their self-paced system like? What's happening with employer sponsored benefits over there? Do they let their OBGYNs do egg retrievals and transfers? What's their fellowship in training like? And how does that impact their doc shortage?

Scott Portnoy educates us on what's happening with donor and surrogacy IVF in Australia. We talk about what's happening with private equity back consolidation and fertility clinic networks going public. We talk about why that may have happened sooner in Australia and what might that foreshadow what's going to happen with fertility consolidation in the U S.

We talk about consolidation and then fragmentation. What's happening with new fertility clinics. Thanks. And I talked to Scott about where he sees the U. S. being behind and ahead and where he sees Australia being behind and ahead in the assisted reproductive technology space. I think it's useful for U. S.

and Australian audience members to peek into each other's landscapes. And if you're from another country, how does each situation compare to your own? Discuss amongst yourselves. Enjoy this episode with Scott Portnoy, former COO of CCRM, now COO of Genea Fertility. Mr. Portnoy Scott, welcome to Inside Reproductive Health.

[00:03:32] Scott Portnoy: Thanks, Griffin. Glad to be on. 

[00:03:33] Griffin Jones: I've had a lot of people on over 200 plus episodes. Don't. Think of anyone off the top of my head that was in a leadership position on one continent, and then at another leadership position in another continent. Maybe there's somebody, but you're the first one that I'm thinking of.

So for those that are a little bit familiar with your bio, you were chief operating officer at CCRM for a number of years. Now you are at Genea Fertility in Australia. And I believe in the same role. Is that right? That's right. So I'm just curious at a personal level, like you're too young to have a midlife crisis.

So tell me about what brought you from Colorado to Australia. 

[00:04:16] Scott Portnoy: My, my hairline would say differently, Griffin, but yeah, my, it was really more family driven than it was work driven. My wife was originally Kiwi by birth. It's been part of her childhood here in Sydney. And so we always looked at this part of the world as a place to come back to at some point.

And. We're on a bit of a career sabbatical, both of us, and got a call from Janaya right in the middle of that. Timing is everything. That's what brought us down. 

[00:04:38] Griffin Jones: Was it during COVID that you did the move? Was it during? 

[00:04:42] Scott Portnoy: No, no. It was in January of this year, so it's been just under a year we've been doing it.

[00:04:47] Griffin Jones: Okay. So you're on a little bit of a career sabbatical. You got a call from what is now local to you. What was your first impression of that? Were you thinking, Oh, sure. Like this is pretty cool. Or was it like, there's, I don't know what I'm going to have to learn being in a totally new market. 

[00:05:05] Scott Portnoy: Certainly both.

We're actually on, on a little vacation in Maine and I turned to my wife and I was like, Hey, is this one I should take? Would you take direction from the wife? That's always a smart call. And she's on vacation. Especially on vacation. And she said, yeah, go ahead. That sounds interesting. And so started having some chats and as I learned more, it was became clear.

It was interesting. Alexis, my wife had grown up here in Sydney, so very familiar territory and the growth story and the quality story of Genea. And what we were trying to do reflected pretty well with me, especially given my CCRM experience. And so it became a, Hey, I could think I could see like I'd add some value here type situation.

[00:05:41] Griffin Jones: I'm very interested in this unique perspective, because I'm curious as to what the similarities are in the two continents, in the two countries, uh, what the differences are, and I'll try to get. specific side of you, cause I'm sure there's general differences and general similarities, but what was, as you started, what was the first thing that you noticed that, Oh, this is very similar.

This is very similar to what I'm used to. 

[00:06:04] Scott Portnoy: The similarities have been the, what I'll call the patient care side of the spectrum. First outcomes really quite similar to those that we see in the U S. Australia has been alongside the U S at the forefront of a lot of change. CSERM itself had folks from Australia working there way back in the day.

And so, there's a lot of overlap from an outcomes and quality standpoint. The patient experience, the patient journey, how hard that is, no matter where you are. has been quite consistent and man, embryologists, right? Doesn't matter if you're in Australia or the US trying to find the right ones or is the tough problem.

I think the biggest difference, probably a couple things, the funding environment as to how to access care for patients and then the doctor component. And great doctors in both places. But just how the model operates certainly differs. 

[00:06:51] Griffin Jones: I want to dig into each of those. When you say funding, right? You're talking about patient payor side, or are you talking like venture capital, private equity stuff?

[00:07:00] Scott Portnoy: No, well, those are both be fun to talk about, but the, I'm talking about the first of the two, which is the system here in Australia covers a large portion of costs for patients. Going through fertility treatment, and that increases utilization probably threefold in Australia over the US on a per capita basis, obviously.

[00:07:20] Griffin Jones: Is that true for each state? Is it at a national level, or does it depend on if you're in Western Australia, or if you're in New South Wales, or? 

[00:07:30] Scott Portnoy: That is on a national level. There may occasionally be a rebate that'll occur just here in New South Wales, for instance, but broadly speaking, doesn't matter which coast you're on.

You're getting the same coverage. 

[00:07:40] Griffin Jones: I think you're my first guest from Australia. I still wasn't able to get the accent, but because you are the first person, maybe it bears a little bit of necessity just to paint the picture of what that public payer system is when you in the UK, for example, it's very different than in Canada and even in Canada, it's very different from Ontario to get back to other provinces where sometimes you have a lot of refunding in the UK.

It's based on certain locations of how much self NHS funding is there. Correct. Give us a little bit of one on one on what that payer system is like in Australia. 

[00:08:13] Scott Portnoy: Yeah. System here is called Medicare. It's the system across Australia for all healthcare needs. Everybody has it. And for fertility services, it covers 50%, but call it 5, 000 to 6, 000 per cycle.

And there is no cap on cycles. So you come through fertility treatment. Whether you are 30 years old, and it's your first cycle, or 45 and it's your 10th, if it is medically necessitated, so diagnosed as Infertility, you come through with that kind of funding. Patients look at it, obviously it's still expensive.

People see it as expensive. And we're constantly trying to figure out how to make, how to enable more access, but broadly speaking, it reduces costs significantly. And that's from really consult, through all the way through treatment. What it doesn't cover the actual call it, if we're talking PGTI testing, but what it will cover is PGTM testing.

[00:09:11] Griffin Jones: What's the rationale behind that? 

[00:09:13] Scott Portnoy: I'm not sure. I know that the BGTM is a quite an interesting one, and this is probably going a little bit deeper, but as of what is two weeks ago now, at the beginning of November, the government actually began funding for a three gene carrier screening test. And there's a real awareness of funding for things that could cause, obviously, patient problems, but also massive costs to the healthcare system over the life of a patient from start to finish.

And that, uh, carrier screening is covered. You've got the funding for the fertility treatment. You've got the funding for the PGTM, and now you've got actual funding for the storage of those embryos post PGTM. And so there's a real kind of end to end coverage for treatment there. 

[00:09:55] Griffin Jones: Is there a requirement for a certain number of IUIs or time to intercourse or anything like that before IVF?

[00:10:03] Scott Portnoy: There's none. And so it's really specialist driven. Specialist sees you. They feel like you are validated as a, as an infertile patient and that this is the best course of treatment. Off you go. There's no preauthorization, so there's nothing to submit to the government before you proceed. Obviously a specialist could be audited by Medicare at any point, but broadly speaking, it's specialist driven and it doesn't become an issue.

And so from a patient standpoint, that's great funding. Obviously it's costly to the system because inevitably there's patients who. I'm not sure what always be appropriate to go through, who end up going through, whether their request or specials request, but on the whole really good program. 

[00:10:40] Griffin Jones: If I'm not mistaken, the NHS in UK was either this year or last year, if I'm remembering and have my details correct, expanded the definition of, or at least the coverage of fertility treatment to same sex couples.

Has that happened yet in Australia? 

[00:10:58] Scott Portnoy: That's a great question. It is a little bit undefined. And so, again, back to the what is infertile in the eyes of the specialist, if you are a same sex couple and therefore cannot medically conceive a child on your own, if a specialist considers that to be infertile, they would validate that as having, as submitting for Medicare coverage.

And I think I would find it hard for the The system at any point to go, Hey, I'm not going to cover that. Right. I, you're walking into a whole storm. If you were to do that, I think. 

[00:11:33] Griffin Jones: Does that lead? So of 1500 or so REIs in the U S there's probably, Oh, 30, 50, 60, somewhere around there, docs that have, A really high percentage of same sex couples, or particularly same sex male couples.

Do you find that there's some kind of Prado's distribution in Australia where there's a few docs that are well known for being specialists for same sex male couples? 

[00:12:01] Scott Portnoy: I think there's a little bit of that, but I think there's a broader reason why that probably hasn't been the case as much as it has in the U. S., which is around the regulatory environment for Donor and surrogacy services in Australia versus the U S it's an interesting one. And depending on your, your ethical views, it gets gray, obviously U S depending a little bit, state regulation, dependent commercial surrogacy or donor services are allowed.

That's not the case in Australia. So, for either surrogacy or donor, there is no compensation that can be paid. There's some reimbursement that can be paid, but no compensation. And so, it's gotta be altruistic. So how do you go about that? Obviously, the wait lists for those services grow, and patients end up going outside of Australia at times, or there's probably a market outside of regulated fertility centers between patients that pops up for those services.

And it probably pushes less patients towards specific clinicians who do a lot of 

[00:13:04] Griffin Jones: As far as you can tell, is there any thing on the horizon for that changing? Because that's been the case for at least as long as I've been in the field. And I remember 2014, 2015, 2016, helping some U. S. clinics market. to Australian and New Zealand patients for third party because of the shortage of egg donors and the shortage of gestational carriers.

So people would come from Australia and New Zealand and travel that, that long distance because whatever market there is in between folks and whatever's coming from people who are only donating altruistically without any kind of compensation is just insufficient. Is there any kind of, is there anything on the horizon to revise that?

[00:13:49] Scott Portnoy: Yeah, there, there's certainly discussions, especially within the industry as to what can we do to better enable access, whether or not that will make it to the level in government where things would change is another question. And that's where you do have some States do differ compared to funding where it's ubiquitous across Australia, depending on the state you're in, that legislation changes slightly.

Victoria being the most conservative, if you will, oftentimes. And it's not just a national conversation. It's a state level conversation. And it's therefore not exactly an easy one, but it's something we're aware of and trying to solve it for no other reason than we have patients that we need to serve.

And we've got to find a way to help those patients achieve their family dreams and it's a tough situation for folks. 

[00:14:29] Griffin Jones: Tell us a little bit more about the, what is the differences between doctors? You mentioned that you, there's great doctors in each country on each continent, but you noticed some differences, what in the way they're organized or the workload they have.

What differences do you notice? 

[00:14:49] Scott Portnoy: Two or three main things. The first is. In the U. S., at least historically speaking, fertility doctors are REIs that completed their fellowship and all they do is fertility. That may start to change, but that's been the historical. And first thing I noticed walking into Australia is that's not the case.

There's obviously that group of specialists who all have what we call here a CREI. It's like completing your fellowship, an REI in the U. S. And all they do is fertility. And maybe all they do is private fertility. Here you've got folks who are also maybe doing gyne, doing obs, and doing fertility because it's a full service offering for their patients.

And I think that's just how Australia's traditionally done it. So it creates a slightly different dynamic in that way. 

[00:15:34] Griffin Jones: What are the pros and cons of having the model set up that way? 

[00:15:37] Scott Portnoy: I think the pro is, and this is why I think you're starting to see it happen in the US, It enables a broader population of specialists to help people with fertility issues.

And we know whether it's embryologists or doctors in the U S that is a real supply constraint and opening up the supply with non REI specialists. Is it can be a real positive way. And there's different ways to do that. That that could be individuals managing an entire cycle and doing the retrieval. For instance, it could be just procedural related specialists.

Yeah. There's variations. The potential con is obviously quality has always got to be paramount. And so how can we ensure that the same level of quality is being driven to our patients, regardless of whether it's somebody who does nothing but fertility or somebody who does other things on the side as well.

And so that's a mechanism that we're constantly thinking about is as we grow or anybody grows and you bring on additional specialists, one, what is the training mechanism? How do we validate it? How do we support to the extent that the specialist wants that? And then how do we retroactively. review data and provide additional support as needed.

[00:16:52] Griffin Jones: There's so many different sub rabbit holes I want to go down. So I keep writing them down to make sure it's if we jump back and forth, it's because I want to cover them. And each time you say something, it's, Oh, that's an interesting topic. And so you started talking about OBGYNs as part of the practice group, being able to offer a broader supply of physicians, able to provide fertility treatment.

That's a debate that is still raging on in the US. I feel like it's one, but it will be more years before the war is over with regard to that debate. But I feel like we have passed a turning point. Maybe that's just my own perception. But I was recently at ASRM where There was an REI, and I don't even think they call them that in the UK, but a fertility specialist from the UK.

I want to give them credit because it was very funny. And this person said, where I come from, if you can deliver a baby, you can suck an egg. Is that the case in Australia? 

[00:17:50] Scott Portnoy: I'm not sure I would've put it so crudely , 

[00:17:53] Griffin Jones: it's very British, right? , 

[00:17:55] Scott Portnoy: yeah. Yeah. That's the other thing I've learned being in Australia, I would say, speaking for Genea and I, I haven't worked extensively with specialists from other networks here in Australia, so I don't wanna speak for them.

Jena organizationally has been focused on quality and research and outcomes since the mid 1980s, and so that's in the DNA of the organization, if you will. Therefore, we're acutely aware of the specialists that we have joining us, and how do we ensure that if they're not only sucking eggs, as your contact there put it, they're doing it at a level that's synonymous with everybody else.

As to whether there's a difference in outcomes, I think it'll depend on the specialist, just like anything else. As the space continues to mature, I just have to assume we're going to see more and more of it. And if we can do it in the right way. We, we've got specialists who have better outcomes as non CREIs than CREIs.

And again, I think it comes down to the doctor, obviously having a CREI is the kind of most mature version of your training, but I don't think it's, you don't have to be successful as a fertility doctor and provide fantastic outcomes. It's certainly not a 100 percent requirement. We see both. 

[00:19:01] Griffin Jones: CREI, is that an Australian term?

Does that mean certified reproductive It is, sorry, yeah, that's your, that's your 

[00:19:07] Scott Portnoy: Exactly. That's your, that's having completed your fellowship. 

[00:19:10] Griffin Jones: Yeah. Okay. So tell us about that credentialing in Australia. There are fellowships like in the U S and Canada because in, I don't think in the UK maybe, but in certainly in, in many places in Europe, there's not a fellowship.

So tell us about what fellowship or REI credentialing is like in 

[00:19:27] Scott Portnoy: Australia. Everybody completes their kind of O and G training, if you will. And then you can choose to complete further training in infertility as a subspecialty, if you will, kind of happens in a few different forms. There's the other thing we didn't talk about earlier around how the doctor mechanism differs is there's also public programs.

And so those public programs are publicly funded hospitals and provide publicly funded fertility treatment to patients. Those are. Places where audit subspecialty training happens for specialists, and they may or may not continue to provide services in that environment kind of post having completed their CREI.

And in addition to doctors who may be due part of the time and fertility in part doing gyne and ops, they may also be doing part of the time and fertility in a private setting. And then part of the time in a public setting. From an access standpoint, enables greater access for patients more broadly. It means you don't always have the doctors full attention at the private environment.

And so that's a something that operationally differs from the U. S. in terms of how do we best partner with specialists to make sure when they're not here 24, not 24, 7, 5 days a week, that we're still maintaining the best experience for their patients. 

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[00:21:51] Griffin Jones: So in order to understand more about the REI practice structure, I probably need to understand a little bit more.

of the very basics of the Australian healthcare system. So in the U S you've got multiple payer, multiple provider in the UK. You have single payer, single provider in Canada. You have single payer, multiple provider. What is it like in Australia? Is it like Canada or the UK or neither? 

[00:22:18] Scott Portnoy: I'd been, I can't say I'm an expert in either the Canadian or the UK medical systems as it comes to being an expert, but.

It's probably a little bit more like the Canadian model in that you've got a single payer in Medicare. Everybody has it, but what's happened is that over time specialists, especially those that are more in demand, will charge what we call a gap. So above the rate that they would receive from Medicare, there may be a gap as to what they bill a patient.

And that's, that gap is what the patient's responsible for. And there's now a number of private insurance Options that would sit on top of that Medicare funding to help patients cover that gap, if you will, in coverage, and broadly speaking, those private insurance options do not cover fertility services, they may cover components of it.

Like the day surgery, for instance, but the basic fertility component they don't cover in that if you want another rabbit hole that we could go down that opens up the entire conversation around alternative payers direct to employer models, which because of the funding mechanisms here haven't yet really become all that present, if you will.

[00:23:34] Griffin Jones: Oh yeah, I've got that in my notes here. What percentage of. IVF patients in Australia are self pay. 

[00:23:42] Scott Portnoy: Outside of the Medicare funding, really everybody, right? Unless, at least in my nine months here, unless you are a patient that has come through one of the few employers that is maybe a multinational, And therefore has alternative payer coverage from a, one of our big alternative payers in the U. S. You're going to be paying out of pocket for the services that Medicare does not cover. 

[00:24:09] Griffin Jones: Okay. I then, I must have fundamentally glossed over something you said earlier. I thought that Medicare pays for most fertility treatments. Not a hundred percent. Maybe the audience doesn't need the recap, but I guess I do.

Tell us again what Medicare pays for and doesn't pay for. 

[00:24:26] Scott Portnoy: Medicare will cover. At least in the instance of most private fertility, non low cost providers, roughly what is 50 percent about five to 6, 000 of a fertility treatment. Got it. Okay. Yeah. Sorry. If I glazed over that earlier, that's the rough math.

And so if you, if the average. Cycle costs 12, 000 here, 5 or 6 is covered by Medicare, the rest is covered by the patient. 

[00:24:52] Griffin Jones: So is that 5 to 6 exhausted after one cycle or is it 5 to 6 for each cycle? 

[00:24:58] Scott Portnoy: Each cycle, no limit. Nope, that is, obviously at some point hopefully the patient or the specialist is going, Hey, this doesn't make any sense anymore.

But from a Medicare standpoint, there's no limit. 

[00:25:08] Griffin Jones: Okay. All right. So it was probably me that, that glossed over, but that makes things a lot clearer. So is there any progeny in Australia? 

[00:25:17] Scott Portnoy: What you have is those multinationals based in the U S your Googles, your Ubers, whoever it is that offer alternative benefits, alternative maven, a carrot, a progeny, whoever, when they've got international employees based here, those benefits typically extend in some way to the employees.

And so we will see a subset of patients who have that, but obviously it's limited to the portion of the population that works for one of those us based multinationals. So it's pretty 

[00:25:50] Griffin Jones: limited. So it's only the multinationals, like, I think one of the big media companies in Australia is ABC. Like, they don't have fertility provider benefits for their, or fertility benefits for their employees?

No. Is there any kind of Push because if the multinationals are there, that means they're taking some of the talent from the domestic Australian companies. And so if it's, I could go work for ABC or I could go work for Metta. I guess I'll work for Metta because they have these extra benefits. Is that starting to put pressure on Australian companies or is the conversation not even happening yet?

[00:26:27] Scott Portnoy: I think because the existence of the. Medicare system that has broadly provided what has been relatively comprehensive coverage for people for any sort of healthcare need. Historically, there's been a less of a just mindset about employers stepping into that space, because as an employer, you probably have nothing to do with your employees, healthcare coverage, whereas that's such a different thought in the U S where it's a huge component of evaluating who you may go to work for, and that ongoing employee, employer relationship, whether it's It's really not a part of the conversation here at all.

I think that as these gaps I referenced, this cost above and beyond what Medicare covers continue to grow in the future. There may be more of a place for employers to fill those gaps, if you will. With additional coverage, but I think it's just at the beginning stages in my sense 

[00:27:21] Griffin Jones: So then talk to us about how private practice had been structured you have public programs Then it sounds that you also have private settings And so was it the same sort of dynamic in the US where you had?

The program's mostly being affiliated with hospitals in the eighties. And then by the mid nineties, you started to see the RAIs leave the academic center, start their own private practices. Was that what happened in Australia? Was there something different? 

[00:27:51] Scott Portnoy: No, I don't think the origins like you just went through are relatively similar.

I think what's different is that the consolidation period happened so much What you had was, you know, what the big wave of consolidation of practices in the U. S. has been probably the last 10 years, right? Especially 2015 to 2020. If you were to look at Virtus and Monash, who were the two who have been public here in Australia, they both went public in, call it, 2013 2014.

So they had already done that consolidation, now it wasn't finished, but a lot of that consolidation before the U. S. really even started to do so. And what you're now seeing because of that is the doctors who were part of founding those original practices and then were maybe part of these consolidation efforts have subsequently retired and moved on.

And you now see the second state of the second iteration or maturity of. 

[00:28:55] Griffin Jones: When did that consolidation start to happen? I'm guessing it happened much earlier than when they went public. Was there a private equity phase prior to that? 

[00:29:04] Scott Portnoy: I don't know the exact years, but in my mind it was probably three, four, five years prior.

It depended on the network, there was private equity involvement, certainly in the case of Virtus before it went public. Those were then both public, Monash continues to be public, Virtus was recently taken private again by private equity. 

[00:29:21] Griffin Jones: Any speculation as to why that worked out earlier? Because it did happen, that was still happening in the US, it just didn't seem to take off, at least the consolidation until, mas o menos, 2015. But. You had IntegraMed, you had, Dr. Gleicher was on the show previously, and he said that he attempted that in the mid nineties, and you had some attempts in the US with very mixed success at best. Any speculation as to why it worked out in Australia earlier? 

[00:29:52] Scott Portnoy: At least part of it's probably driven by market size.

Obviously Australia's population of 25 million people. There's a more limited number of markets to consolidate and much easier, therefore, to reach that kind of network scale. I think that's probably part of it. 

[00:30:11] Griffin Jones: I know zilch about the Australian stock market, but is it, is there a lower barrier to entry to going to being listed on the Australian stock market than on NASDAQ?

[00:30:23] Scott Portnoy: That's pro that's probably true as well. I don't necessarily envy living in that sphere, if you will, just personal style, not wanting to be short term focused always or needing to be from a. Market visibility standpoint, obviously it was a, it was an event that led to funding capacity for those organizations and good for them.

Right. That no problem there. 

[00:30:40] Griffin Jones: How did your organization differ in their approach?

[00:30:43] Scott Portnoy: First of all, I don't mean to say anything that if you're a publicly listed company and you're not doing great things by patients, that's not at all what I'm implying. I'll answer your question. In the, how's my experience differed, which is, and I know you've talked about this on prior shows.

So I'm, I'm sure the question is going to come at some point here, which is the presence or role of private equity in all things, fertility and healthcare more broadly. And that's just by happenstance, the path that. Organizations I've been a part of have gone down both at CCRM and here at Genea as well.

And I think it all comes down to the people you work with. 

[00:31:14] Griffin Jones: There's Genea Fertility, there's Genea Biomedics. Tell us more about that corporate 

[00:31:18] Scott Portnoy: structure. So Genea, founded by Professor Robert Janssen back in the 80s, always focused on quality outcomes, research, trying to be at the forefront of that, which has driven a huge amount of value for patients in the organization.

So it's the only reason I'm here is because of all that work. Part of that effort was. What became Janaya biomedics Janaya biomedics produces things like the Jerry incubator time lapse incubator and other call it products and technology media, etc. Again, helped us to differentiate from an outcome standpoint, but obviously there's a different cadence to running a products and technology company from a service company.

And it was determined that the best thing for the organization was to split those two pieces separately. And so, Genea Biomedics was separated from Genea, Genea retains the exclusivity, so we're the only ones in Australia using Genea Biomedics products. Which is fantastic for us, but we operate a little bit more independently today than we used to.

Is there a private equity partner? There is. Yep. It's a Liverpool partners based here in Sydney. 

[00:32:20] Griffin Jones: And so where does Genea fertility rank in the size of groups in the country in terms of clinic providers? Are you all the third largest in terms of cycles and docs? 

[00:32:31] Scott Portnoy: No, you got it. That's right. Third largest from a cycle market share standpoint.

Historically, Genea, because it was so focused on the outcomes, the products and the technology wasn't as focused on the, I'll call it patient access side. And that's, I think manifests itself both in geographic expansion and enabling patients not to have to come to Sydney for care, but to be able to access that and say, Brisbane and Melbourne, third largest markets in Australia, uh, as well as just call it, called marketing and ease of patients accessing.

specialists in care. And so that's a lot of place where we figure if we can combine the outcomes leadership that we have with leadership from an access standpoint. It creates a lot of value for patients and ultimately the organization hopefully. 

[00:33:20] Griffin Jones: Are there still lone wolves in Australia in terms of private independently owned fertility clinic providers?

[00:33:27] Scott Portnoy: Yeah, it's probably, oh, 30, 35 percent of the market, something like that, who operate outside of the big kind of three or four networks. And what's interesting is because you've seen the consolidation exist for longer, You actually have instances where you now have breakaway doctor groups going to form their own practices again.

So we've begun the next cycle and I've got to assume that eventually those individuals will decide it's best in their interest to join a network again. And they may become part of that network or different network. Time will tell, but we've just started that.

[00:34:01] Griffin Jones: I say that all the time. And we are seeing that in the U S as well, but it's the same thing that happened with banks.

Every town had their own bank and then they conglomerated into regional banks. And then they got bought by larger national banks who then got bought by. by a city and chase and HSBC. And we saw the same thing with breweries where a hundred years ago or so, every city Scott had their own brewery. And then by the mid 20th century, it was all Miller Coors and Heizer Bush.

Then by the early two thousands, it was SAB Miller Coors and, and has a Bush merging globally with in Bev. And, but then. Guess what? Every city has their own breweries again. And, and the middle guys are gobbling up the little guys and the big guys are gobbling up the middle guy and the circle of life continues.

[00:34:49] Scott Portnoy: Completely. And I think look for any network organization at this point, that creates both certainly a threat, but also an opportunity. depending on where you sit and frankly, depending on how do you partner with specialists. And that's what we're constantly thinking about. Not just how do we serve our patients best, but frankly, it really is as customers of the organization, as partners, how do we serve our specialists best?

And if we can do that, I think both in how do you partner just as individuals and partners and relationships, but also from a incentive and economic structure standpoint, you can hopefully find the right balance. to make everybody happy and keep folks around. And that's where we're obviously spending a lot of our time at this point, as we look to grow.

[00:35:35] Griffin Jones: Is that kind of like the Google approach from 20 years ago, where they're losing some of their best devs and talent to create their own startups. And they said, listen, we want to create an ecosystem here where you can start your own thing at Google and you can be entrepreneurial, but that way they're retaining their talent.

Is that what you're alluding to or something else? 

[00:35:56] Scott Portnoy: Yeah, I'm not sure we're as cool as Google, but I think certainly finding ways to align incentive and for those that want to feel like owners or be owners, make that the case. There's obviously a million ways to do that, as I just think that's incredibly important.

Now, not everybody wants that, and that's fine, but if we have the ability for you to, if you want that to slide into that appropriately, while still making sure we maintain a standardized network where you can go to any JANEA location and expect the same level of care, the same level of outcomes, We've hit a really good point.

And so how specifically are you doing that? It depends on the market, depends on the doctor as to what they want. I will say, and we're still at the early stages, right? It's been nine months or something like that, but broadly speaking, there's local level ownership. There's parent level ownership. There's other ways to incent doctors.

And again, those are conversations you have to have with each specialist and it's going to depend on each market. This isn't necessarily Janaya specific. This is just broadly speaking, how I think about the world. If we're entering a new market, that may be a very different conversation than an existing market and no different than how those organizations in the U S have dealt with it.

So a lot of the same dynamics need to be dealt with here. Although I think there's more opportunity for creative structuring. In Australia, then I think the U S may be a little bit further ahead. 

[00:37:17] Griffin Jones: There are the top three networks in Australia. Are they all in the top five to let's say top 10 biggest cities in Australia, or are there some where we're in Adelaide and Melbourne and.

Sydney, but we don't have a place in Perth or we're in Perth, but we don't have a place in Sydney. Is it, what's that like? 

[00:37:35] Scott Portnoy: The top two are in all those markets already. There's maybe extenuating circumstance somewhere, but Genea has been the one that hasn't had that level of geographic access, and so we recently entered the Adelaide market via partnership with an existing practice there.

We opened a location in Brisbane, which was a greenfield about a year ago, and just opened a location in Melbourne. Again, a greenfield all of about a month ago. And that for us is such a big opportunity, whereas you've got the other players who are largely already in those markets. 

[00:38:06] Griffin Jones: I was going to ask you what your mandate was when you were hired and maybe, maybe I've stumbled upon it.

Was that, was it that expansion? Tell us about what was your mandate to the degree of detail that you're able to share and comfortable sharing? What was it that like Scott do this? 

[00:38:23] Scott Portnoy: One outcomes in patient care are non negotiable. That's what's led Genea historically. Cannot change and so continue to sort that one out, right?

Whether that's maintaining and growing our quality outcomes to his patient care and patient access and then Specialist partnership and growth how I think about the world and if we can do those things that obviously sounds like a very simple list There's obviously a lot that goes into making that happen But if we do that, we're adding value to all the places that seem to matter in my mind And our group's mind, and I think that'll drive success ultimately.

And obviously geographic expansion is a big part of that, right? Enter and grow in those markets. And what comes beyond that, who knows you've seen the groups from Australia expand into Asia, primarily in order to continue their growth. Whether we do that or not to be determined, what we don't want to do is miss the, the great opportunity in Australia.

[00:39:23] Griffin Jones: First and foremost. So then to understand what the need is across the board for, or the difficulty in recruiting providers. I need to understand a little bit more about how OB GYNs work in the fertility center. In Australia, can OB GYNs do retrievals and transfers? I can. Does that make it easier to meet provider talent than it was in the US?

[00:39:47] Scott Portnoy: It makes it easier to meet provider talent. That doesn't mean. It's always easier or as likely to bring them on again back to the quality component always have to be Selective and who you bring on to ensure you're not sacrificing quality just to expand access to care and added add another specialist That's the big catch.

[00:40:06] Griffin Jones: I think got it. What about advanced practice providers? Can it does that exist in Australia their nurse practitioners physician assistants or some equivalent? 

[00:40:16] Scott Portnoy: It's newer And I think there's opportunity there for us to use more of those individuals. Here it's what we call a GP, a general practitioner. And those individuals may sit somewhere in the early part of the care process.

They're not really an extender as much as they are another part of the care system that can help complete things like a patient's workup. Are they physicians? Yes, they're physicians. I went to medical school. If you think about the Medicare system here in Australia, in order to go get that Medicare funding as a given patient, you have to have a referral.

Those referrals. Come from GPs. And so they are very much the gateway to specialist care throughout the system. And those GPs can order tests. So oftentimes you may see a GP to get your workup done as a fertility patient before you get to a specialist. 

[00:41:03] Griffin Jones: So there's no in between a physician and a nurse, like what used to be called mid level provider.

There's no nurse practitioner, physician assistant, mid level provider. 

[00:41:14] Scott Portnoy: Nurse practitioners is just becoming a thing. Yeah. And so I think there's opportunity for us there. We haven't quite cracked it yet, but I think it'll get there. 

[00:41:22] Griffin Jones: Where do you feel like the U. S. was ahead in certain areas of the field?

And where do you feel like the U. S. is behind from what you've seen? 

[00:41:32] Scott Portnoy: The U. S. is certainly ahead on creativity around ways for patients to access care because of price. That is Employer sponsored benefits, and that is pricing creativity, things like multi cycle programs. And that iteration of pricing is much less present in Australia because the costs are less to the patient out of pocket.

Where it's behind is obviously that has had to happen because there's so much less funding. So just from a expanding access to care standpoint, if that's our ultimate goal is to help more patients, there's obviously an issue with the U S system from a funding standpoint. And then secondarily is leveraging those non REI specialists.

If you can do it in the right way, the U S may be caught behind. On that. Cause I think that's been going on for longer here in Australia and it's certainly more utilized. 

[00:42:23] Griffin Jones: How about on the technology side, like workflow, software, automating workflow, automation for patient consents and patient education, and then an AI on the lab side and all of that.

Where has each country implemented more or less? 

[00:42:39] Scott Portnoy: I think you're in a largely similar place. AI sits in that same place of, Hey, what's the, those are great two letters, but what does it actually mean? And how do we best use it to add value? Not just to say we have it. I think that both countries are in similar places.

They're the lab technology. We, we, for instance, because of the Janaya biomedics history are a 100 percent time lapse incubator organization and have been for a number of years. So whether it's lab technology or workflow technology, we're largely similar where I think the U. S. is maybe out in front of things a little bit is from a patient acquisition standpoint and the direct consumer marketing and using digital Marketing and technology to acquire a new patient volume.

Whereas in Australia, it's been a little bit more doctor driven historically. I think that will shift a bit as the ways in which we all reach the world via technology and all things digital. Becomes more and more prevalent. That makes sense. 

[00:43:41] Griffin Jones: It does. And I'm going to give you the concluding thoughts.

There's a whole bunch of other things that I want to ask you, but we'll have to have you back on. What I'd like to conclude is your thoughts on what would you like to see implemented in the next two years? 

[00:43:56] Scott Portnoy: I think what we've got to get to is a place where it's easier for patients to access care. I think obviously there's always outcomes opportunities, and hopefully we find the next.

step function change in outcomes. I think the bigger barrier right now is whether it's financial access or journey access, meaning patient experience. I think those are going to become as much the differentiator as outcomes have been historically. And how you best do that Because you can't lose the patient relationship side of it.

It's too important. This journey is too hard, but how you can enable the use of technology and automation and all that good stuff to enable those relationships at the right time from your staff. And if we can get all that right, patients can get the care more easily. Everybody's happier. That'll frankly grow the market more than anything else, because you'll keep people around for the next cycle.

Patients will talk to their friends about how it wasn't that bad. And. Off we go. I think today is just a little bit too hard. 

[00:45:03] Griffin Jones: Those specific solutions will be the topic of our next podcast interview. Scott Portnoy, COO of Genea Fertility. Thank you very much for coming on the Inside Reproductive Health podcast.

[00:45:15] Scott Portnoy: Thanks for having me Griffin. This 

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Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

201 Deconstructing the role of Chief Medical Officer with Dr. Neel Shah MD

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


Dr. Neel Shah, Chief Medical Officer of Maven Clinic, deconstructs what it means to be a CMO and gives an inside look into his roles and responsibilities regarding reproducibility with clinical outcomes.

Listen in as Dr. Shah discusses:

  • The indoor vs outdoor cat methodologies of CMO (90% are outdoor cats)

  • Why resolving Medicaid constraints means putting your fees at risk for clinical outcomes

  • His system for qualifying providers (And how he gets product and protocol feedback from them)

  • Some examples of what he believes to be disinformation within the fertility space

  • The overlap between business and clinical operations (and where the CMO role converges and diverges with the CEO and Medical Director)


Maven Clinic:
Website
LinkedIn
Twitter
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Dr. Neel Shah
LinkedIn
Twitter
Instagram

Transcript

Dr. Neel Shah  00:00
The way that I look at the Chief Medical Officer job is that there's basically two kinds of chief medical officers. There's outdoor cats and indoor cats. The outdoor cats like sales for thought leadership, and the indoor cats are like product and operations.


Sponsor  00:14
This episode was brought to you by Embie. To see where your time is going, visit embieclinic.com/report. That's embieclinic.com/report. Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of inside reproductive health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guests appearance is not an endorsement of the advertiser.

Griffin Jones  00:54
Are you an indoor cat or an outdoor cat? That's not a phrase I was expecting to talk about in this interview. But it was a fun metaphor that I took from my guest, Dr. Neel Shah, Dr. Shah is the Chief Medical Officer of Maven clinic. According to this CrunchBase profile that I'm looking at right now that may or may not be accurate, they've raised over $290 million in funding. They're a digital health platform that works with health plans and employers to offer virtual services for women's and family health. So they're also in that employer coverage game, but I spend my time talking today with Dr. Shah about how the role is constructed. Dr. Shah says there are two kinds of Chief Medical Officer outdoor cats who are more figureheads of sales and thought leadership in indoor cats who form products and operations, etc. He thinks 90% of CMOs are outdoor cats, where he was charged with reproducibility of medical outcomes. Dr. Shah talks about the economic constraints of Medicaid and how resolving those constraints means putting your fees at risk for clinical outcomes. So I asked him, what was his original mandate? What were some of the first things that he worked on to create reproducibility for those clinical outcomes. He talks about what he did to reduce the need for C sections. Dr. Shah shares which positions are his direct reports, he talks about where the chief medical officer and the Medical Director roles converge and diverge, where the CEO and ce o roles converge and diverge with that. And the chief medical officer, if you listen to this show, you know that I'm not convinced that there's a complete separation between clinical and business operations. I simply don't believe that there is I don't want to speak for him. But Dr. Shah seems to agree with me that there's a great overlapping area of the Venn diagram. And he talks about what that is specifically, he talks about his system for qualifying providers in getting product and protocol feedback back from them. And he gives a couple of examples of what he views as disinformation in the fertility space that I hadn't heard about yet, so I'm gonna go look them up. While I do that you enjoy this conversation with Dr. Neel Shah, Dr. Shah. Neel, welcome to the Inside reproductive health podcast.

Dr. Neel Shah  02:50
Thank you, Griffin. Thanks for having me.

Griffin Jones  02:51
I want to have you on because you're the chief medical officer of a very large organization. We have chief medical officers of varying size organizations listening, but I imagine we also have some folks that see that in their career path. And I've never spent an episode breaking down structurally what that looks like. I want to go through that with you today, what the duties look like what the corresponding roles look like. But perhaps we'll just start with Maven clinic as a large organization. I've read headlines where you've all raised a lot of money and you're growing fast. And how did you become the Chief Medical Officer for Maven clinic.

Dr. Neel Shah  03:35
It was a combination of the midlife crisis and Pandemic onwy. I think I spent the last decade most of it as a professor of obstetrics gynecology and reproductive biology at Harvard Medical School. And so actually, fertility was relatively far flung from my primary interest other than the fact that I did women's health, but I was one of the people who helped uncover the maternal mortality crisis in the United States and some of the underlying racial inequities and had been following Maven for pretty much the whole time since Kate Ryder founded the company back in 2014. And we Kate Knight, who's the founder and CEO had corresponded, you know, as a professor, you get to have hot, hot takes and just sort of pontificate. So she emailed me, I'd email her back. And then, honestly, I remember being pretty skeptical, not of Kate, or Maven, but just as digital health as a whole. I mean, there's a lot of hype in digital health, you also can't deliver a baby through a screen or do an egg retrieval through screen. So it's just kind of confused, you know, obstetricians are pretty tactile. But then in 2018, Mavin, started to increasingly convert from being a direct to consumer business to being a b2b employer benefit. In fact, there's a really good Harvard Business School case study. We're almost a canonical example now of how to do that conversion. And I remember when Maven signed up Bank of America as an enterprise client, and I was like Bank of America knows what they're doing. They've actuaries so it's probably valuable to them. Sorry to pay much more attention. Ultimately, I joined the Scientific Advisory Board of Maven. It was actually the first for profit board I joined. Because as an academic, you try to be pure, you know, and neutral and objective not have any, you know, profit driven interests. But this was a company that was doing really innovative things. So that's where I started. And then when Kate was looking for Chief Medical Officer, my plan was to help her go find one. And I was like, Hey, what is the Chief Medical Officer kind of like you're asking me now. And it turns out, there's many kinds Griffin, if you've met one chief medical officer, you've only met one chief medical officer, they're all different. So we converged on what the roll would mean for Maven. And then the more we talked about it, the more I felt like that's something that I wanted to do. So I was like, Hey, how about me? And here we are,

Griffin Jones  05:44
I want to talk about how that role converge. I do want to dig in a little bit more to your skepticism of digital health, because this is one means of you vetting, not just the company that you ended up going to work for. But the whole space that you ended up going into what were you skeptical about? Specifically? What are you no longer skeptical about? Either because you your skepticisms? were unfounded in that regard or something changed? And what skepticisms Do you still hold on to?

Dr. Neel Shah  06:14
That's a great set of questions. I'm skeptical that there's such thing as a pop up fertility clinic, that's any good, I'm still skeptical of that. I don't think that you can create a fertility clinic overnight. I think that there's a lot that needs to go into ensuring quality for people who are building their families. But I guess that relates to how I thought about the transition. My mentor is Atul Gawande, who is a New Yorker staff writer and a surgeon and innovator. And he had famously left his academic role just like I did to join Haven, which was the JP Morgan Chase, Berkshire Hathaway, Amazon, health care startup that lived for a couple of years, and then didn't, but he gave me a lot of really, really good advice about that. His own skepticism and what led him to do it. And what he told me to do was to be intentional about, you know, the hardest thing for me and joining a startup, honestly, was not the leap of faith on the company, at the end of the day, it was myself of identity, because it's an academic, your job is to be an honest broker of information. And you know, now when the CDC wants comment on, you know, new numbers that come out, I'm not the person they go to, because, you know, I'm at a startup, I'm no longer an academic. But what he told me was to be intentional about what I leave behind in the academic world, what I bring with me, and what I newly adopt and kind of make room for, and what I left behind was my objectivity when it comes to, you know, profit. But what I brought with me was my commitment to scientific evidence, I think that digital health has as much potential to improve people's well being as drugs and devices, but it's not regulated by the FDA. So there isn't the same standard of rigor to proving that things actually work. But when I came to me, but actually brought my whole Harvard research team with me, and that was a big part of how we formulated the role to

Griffin Jones  08:06
Let's talk about formulating the role. Did it start off as Kate asking you to help find the person in the same way that when people are like, do you know anybody that would babysit my kids this weekend? Like, well, you, they're just politely asking if they'll do the babysitting was? How much of that was at play?

Dr. Neel Shah  08:26
Yeah, that's a good question. I don't I think it was genuine, can you help me find someone because I mean, I've been pretty fixed in place, like, you know, like a decade into being a professor. It's pretty cushy, you know. And I think that was actually part of my own personal motivation, as I was a little bit too comfortable at a time where Honestly, I'd been kind of radicalized against the status quo. I mean, the pandemic for me, in 2020, there was a moment it's rare in life, that you have a cinematic moment that totally changes your worldview, but I was afford deployed physician, and there are pregnant people that were calling me. And there were no beds in the hospital. And if you weren't sick enough, I couldn't make room for you. And I've profoundly remember there was a woman who called me who had shortness of breath, she was pregnant, she was frightened. And I told her, she wasn't sick enough to come into the hospital yet, and she should stay at home and self isolate. And she was like, I can't because I live with my young children and with my parents. And it was very clear to me in that moment, that health is not produced in the four walls of my hospital. It's produced in people's homes and their communities and the workplaces. So, you know, I was already kind of thinking in that direction. But I think when Kate asked me, you know, she honestly just wanted to know who is out there that would be credible. And we really did have a conversation about what the role was that evolved. But, you know, the way that I look at the Chief Medical Officer job is that there's basically two kinds of chief medical officers. There's outdoor cats and indoor cats. The outdoor cats like sales for a thought leadership, and the indoor cats are like, product and operations and I came to the company with a public profile. And so I expected to be involved in our growth. But I didn't want to be the spirit animal Maven clinic, I wanted to make sure that I had a role in building the things that we were going to do, so that I could represent them and really believe in them.

Griffin Jones  10:14
So the indoor cats our product, and operations in the outdoor cats are What did you say sales and business development?

Dr. Neel Shah  10:20
Yeah, the some BD, but usually just like thought leadership, you know, that kind of thing. Which, like, that's, that's important, too. But I would say like 90% of CMOs are more outdoor cats, and about 10% of them are focused internally on building the things that they're trying to sell. And, you know, it's not necessarily a criticism, I think that, you know, it's very clear with a CEO as some of the CFOs, I think, chief medical officers have space to design roles that makes sense for their company and their phase of business. But we were in a phase of our growth, where it made sense for me to have the remit that I have today, which is, you know, I'm responsible for designing our care model for delivering it and for proving that it works, which, for me, was sort of the ideal job. And I think that combined with the opportunity, you know, the the momentum of the company, but also just a window of opportunity in what I see as a movement, to try and improve the well being of people who are trying to build their families in America at this time. Like, I couldn't say no to that.

Griffin Jones  11:23
How much did Kate have in mind really specifically detailed before you started contributing to what the role would become? What did she come to you with it with what she viewed she needed at that time? Specifically,

Dr. Neel Shah  11:39
I think this is almost emblematic of our working relationship to the present, I think, you know, she can't always has a point of view, and a high level vision. And then, you know, and brings the perspective of both the business leader and a woman who's had multiple pregnancies while building Maven out. And I bring, you know, I'm the nerdy Doctor alongside that. So like, I was like, Okay, well, you know, we're a technology company, and a healthcare company. And those two things are sometimes intention, you know, and I had a point of view on that. And we sort of worked through like, for example, you know, the canonical product leader, their source of truth is always the end user. And if healthcare had more of that, it would be a lot better. Also, very few folks in the technology business have ever heard of the evidence base that we're discussing at the future IVF clinic, you know, like they're at BDM, epidemiology and product management are like worlds apart. And so oftentimes the job of the chief medical officers together the two together,

Griffin Jones  12:42
So talk to me about how you started to actually delineate the role and what it would become what did that process look like? Was it you starting to think of certain areas that you might be responsible for? Was it specific duties? How did you start to map it out?

Dr. Neel Shah  13:00
Well, honestly, the commercial impetus was that Mavin was increasingly successful as an employer benefit. At that time, we had just started to contract and develop formal relationships with a lot of the national health plans. And we were seeing a growth opportunity into Medicaid and fully insured. So I wrote a whole textbook on value based care, actually, and didn't understand until I came to Maven, how a health plan has multiple product lines, they have a product line that is kind of like their cash cow, where they're just doing administrative services for self insured employers. And this may be obvious to a lot of your listeners, but I didn't realize that, you know, they think about that business really differently than their fully insured business and their Medicaid business where they're taking a lot of risk. And so, you know, the willingness to pay of a Medicaid plan is lower than a fortune 50 company. And the only way to make the unit economics work is to put your fees at risk for clinical outcomes. And, you know, you're not really putting your fees at risk if your outcomes are reproducible, but the only way to do that is to have scientific rigor, the purpose of science is reproducibility. So I didn't come in as a business operator, but I understood science really well. And that was the focus of my role. It's like how do we do that? You know, how do we build the almost like Toyota precision reliability into our care model so that we can actually go and put our fees at risk substantially for both fertility and maternity

Griffin Jones  14:36
You brought your team with you to do that. Did you start working on this process and bring your team over little by little was this was you bringing your team contingent upon you taking the role? How did that work?

Dr. Neel Shah  14:49
No, I mean, yeah, it was more little by little, I mean, I made the jump first and with a lot of humility about how to build inside of a hypergrowth FISI Baxter Now, you know, the way I think about it in the public sector, there's sort of this classic project management triangle where you have time, scope and budget. And if somebody gives you two of those things that sort of fixes the third, you know, and in the public sector, I just squeezed resources out of stones, but you have a minute to solve a generational problem. You know, in this world, you have access to liquidity, you have, you know, revenue streams, but you've got to turn it into shareholder value in like two seconds, you know, and so there are different constraints. And so I came in with a lot of humility about how one does that well, and the team in place was masterful at moving fast. In fact, it's a company value. But yeah, there were opportunities to bring in more clinical expertise around me. And so yeah, it was bit by bit. And also, you know, when you're moving from, I think we three or 4x in size, so you just got to hire quickly. So you hire people that you know, are great, you know,

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Griffin Jones  17:08
In order to be able to have a model that works you have to be put your fees at risk for clinical outcomes. In order to do that you have to have reproducibility. What was your mandate? In the beginning? What was the first thing or set of things that you were to work on that needed to become reproducible?

Dr. Neel Shah  17:28
That's a great question. So my initial attention was on people who are already pregnant. And it's it's since shifted, not shifted, but it's been balanced out with people who are not yet pregnant, where you know, honestly, Griffin, fertility is like the total Wild West. So we should get into, you know how we're starting to think about being honest brokers, they're in a sea of disinformation. But on the maternity side, that was where I had my real depth of expertise. And it was trying to consistently help populations, decrease the section rates, decrease the number of babies going to the NICU, improve mental health outcomes, and avoid emergency department use. And we built a whole ROI model around that. And then we built a number of programs to address specific conditions that people have. So you know, Maven isn't a condition based company were really a phase of life based company. And the chassis of the product that was already in place was we're very good at engaging people digitally, who, you know, they're not in a waiting room that can put their phone down at any moment. So you've got to be you earn the opportunity to make people healthy, if you can engage them all that already existed. And we were really good at sort of learning about the context of people's lives. So my job was just like, Okay, once you can engage them digitally, and you can connect them to a provider within 30 minutes anytime a day. How do you wrap that around a person to demonstrably make them healthier? That was the job?

Griffin Jones  18:54
What did you do to either reduce NICU time or to reduce C sections? What were some of the measures that came from that?

Dr. Neel Shah  19:02
Yeah, I mean, this was like, What made this a greatest job ever, right? It was like, Okay, I've got this awesome capability. And what do you do? So for example, how does an app decreased NICU utilization? answer is, it can't like an app isn't what's going to fix health care, what we did is we turned the device in people's hands into a portal that connected them with a human service on demand. So for example, if you're a Medicaid recipient in the Delta region of Arkansas, and you have gestational diabetes, you probably don't have a nutritionist anywhere close by. And you certainly don't have one on demand. But the difference between good glycemic control and bad glycemic control is having someone who can look through your phone at your refrigerator and help you plan a meal in real time. Because changing your diet is very hard. But, you know, if you're not able to do it, you might be induced in labor at 34 weeks, and that's months in the NICU, if you do it, well, you can get all the way to term. So it's like one example. It also turns out, you know, only 5% of Americans who are priding come to see a mental health provider, you know, it's very supply constrained. And there's all kinds, there's all kinds of reasons to slip stigma. Whereas depending on the population, 30 to 40%, of our total membership, say that we help them manage depression or anxiety. And that's just about like, showing up for people at the right time in the right way, and then connecting them in a timely way to the right service.

Griffin Jones  20:31
And then how do you make these into protocols? So is that the role of a chief medical officer as well? So your job is to discover the reproducibility to see what interventions are working, then how do you build that into protocols that the rest of the organization executes?

Dr. Neel Shah  20:49
Yeah, that's a really good question, too. I mean, so the way that my org works, I have an innovation team, that's sort of like a clinical product team, we work alongside product to design these care models, we have a provider group, and that team's job is to scale the care and deliver it and then to qualify the providers to write the protocols to QA it to make sure that people are providing the care that we expect them to. And then there's a team that measures the outcomes. But I mean, yeah, I mean, honestly, when I first joined, Mavin was growing so quickly, there were 1000s of providers across 30 different specialties. So a big part of my job was to make sure we're qualifying people credentialing them in the right way. And then because our care model was also rapidly evolving, making sure that we were training and engaging them in the right way to

Griffin Jones  21:39
What roles are your direct reports.

Dr. Neel Shah  21:43
So we're startup, which is sort of like being in a garage band, sometimes you learn how to play all the different instruments. So right now, it's I've got a Vice President of Clinical innovation who oversees a clinical product team, I have a senior medical director who has the whole provider group. And we have a large as I mentioned, provider group, including people who are fully employed for mental health, obstetrics, pediatrics, and other highly, highly utilize specialties. So it's a big team. And then we have our clinical outcomes team, which is both the academic research team that I brought over from Harvard, and an economics team, it does all the actuarial calculations for a health plan.

Griffin Jones  22:18
So that's probably going to be a lot larger than many, or at least in different areas. I don't expect a lot of chief medical officers having an economics team, but maybe some will. And maybe that's the future of of that more will, that you said earlier, you may have talked about something that many of my audience already know, I don't know if they'll know that or not, they might know the next question that I'm going to ask you. But I want to ask it anyway. Because I don't know, where does the role of Medical Director and Chief Medical Officer converge and diverge as a suspect, it'll be something like you said before, if you've met one chief medical officer, you've met one chief medical officer, and I suspect that that relationship is unique to every to every role as well. But in your view, where where do those two roles converge and diverge?

Dr. Neel Shah  23:05
That's a really good question. Because, you know, I've hired a couple of medical directors along the way. And I think that there's actually more of a clear delineation, and even consistency in these roles, what I've observed, I'll tell you what I've observed, and then I'll tell you what we're doing at Maven, because you know, I did a lot of benchmarking. And it's, it's hard to hire medical directors, you want to find somebody who is grounded in scientific evidence, but also not totally dogmatic, such that they can think progressively about the difference between the alternative which is a brick and mortar healthcare system, such that it is and what the future might look like. But I would say what I observed in out there is a lot of medical directors are not full time. And there's advantages and disadvantages to that. I think, actually, there's advantages to practicing in the brick and mortar world. And, you know, I still see patients not very often for two half days a month in my clinic in Boston, and it keeps me grounded and honest. You know, like, if what we're building at Maven can't work for the people in front of me that I'm eyeball to eyeball with. That's sort of my litmus test for developing a good product. So I actually encourage medical directors to spend some amount of time I think a lot of them are pure outdoor cats. And we have a mix of both at Maven, we have people to help on our commercial team. And we have people who are just embedded with our product team, particularly on the fertility side where there's a lot of building to do. I think one of the differences though, in my opinion, is that the CMO should really be, you know, an executive, somebody who can help run the company and drive it forward. And typically, I think for a startup, it would make sense to have a CMO at the point where you're, like in that hyper growth phase of the business.

Griffin Jones  24:57
Want to Talk about what driving it forward looks like. But in this case of a medical directors, is there a distinction between medical directors that maybe work for a company, whether it's a new tech platform versus working for like a group of clinics? Because if it's a group of clinics, I don't think the medical directors are typically part time. And I think they usually are also seeing patients. So is there a distinction in what type of company it is?

Dr. Neel Shah  25:24
I think that there might be Yeah, I mean, typically, management of physicians or clinicians is a little bit different from managing, like other kinds of business operators. You know, I mean, clinicians should have KPIs, but they generally have not heard of them. You know, and, really, in any setting, clinicians, generally speaking, are a little bit more self sufficient. They need performance management, they need accountability. But it's, it's just different, because part of the value of having a physician in particular is that they are able to use their discretion within certain boundaries. So I think there are differences, I mean, in let's say, a big IVF clinic network, probably the medical director would be responsible for like a region, right, and then their primary role is to ensure quality. Because there's not necessarily a product to be developed, right or there, there, there may not be there's a very clear revenue model, so not doing a lot of BD, or they're not doing a lot of commercial work.

Griffin Jones  26:29
Should the KPIs be coming from the medical director? Or should they be coming from the chief medical officer? If it's both, then where does the distinction lie between which KPIs should be coming from where?

Dr. Neel Shah  26:43
I mean, I think it depends on the company, the organization, the face of business, but I would imagine that it's the executive team that setting the objectives for the business. Right, and usually KPIs for a forward deployed clinician should be a combination of clinical quality related KPIs and, you know, efficiency KPIs, for example, or even just service level KPIs. Right, like we expect our clinicians to be responsive, show up on time finish, you know, things like that, like, you've got to monitor all that you can't assume it. But typically speaking, it'd be the job of the medical director to execute on those to enforce them to make sure they're actually happening.

Griffin Jones  27:24
Whereas it's the job of the chief medical officer to be an executive and drive the organization forward. So where does the CMOS role converge in diverge with that of the CEO or the CEO? Oh, if if the CMO was supposed to drive the organization forward, but that's really the that as a globally, that's the CEOs job, and then CEO is executing in a lot of different levels. So how does this the Chief Marketing Officers role in driving the organization forward look, and then how does that converge and diverge with other executive roles?

Dr. Neel Shah  28:02
Well, you said chief marketing officer,

Griffin Jones  28:05

Which is I'm sorry, I know, I misspoke.

Dr. Neel Shah  28:06
It's funny, because I can't even tell you how many times I've met chief marketing officers were like, I'm the CMO. I'm like, Cool. I'm the CMO, too. And then you have a conversation for 45 minutes. And like, nobody knows who the person is talking about. And they're like, Ah, okay, got it. That's a good question. You know, I mean, I think CEOs also have very different REMAX right, and really different roles, depending on the organization and how they partner with the CEO. But I would say, what's unique to the CMO is often they're like the scientific or even the moral voice of the company, particularly in spaces like reproductive health, where there's a lot of underlying injustice and challenge and things like that. So they have, you know, they're aspects of the role where they're your job is to sometimes be the keel sometimes be the kind of grounded scientific voice. But I would say it depends at our company, the way that I see the identity of my org, which is not just about the person, right. And so the org that they run, is that we're the glue between product growth and operations, all of which you hope are tightly tethered together, but may not otherwise always be the case, right? You want to make sure that product is building, what growth is selling, and that the ops team is operationalizing within the company. So the clinical team and even the way that I've organized my team is that there's a arm of my team that's directly partnering with product, a team that's directly partnering with ops and a team that's directly partnering with growth.

Griffin Jones  29:35
Talk more about how your team's interface so in some cases, you're you're developing protocols, you're developing reproducibility and other people are executing on what's currently in place. How do how do your teams interface with each other while you're working on something new. We're improving something that exists and is already being deployed at a big scale.

Dr. Neel Shah  29:59
That's it Question? Well, I think, and these are, these are all really good questions, and they're so deep in the weeds that you're not getting a canned response on anything, right? They're just like, you know, I don't have like a schematic diagram, because it's so dependent on the use case. But I'd say generally speaking, there's a team that's like delivering the services, right, like day to day, like, literally like 1000s and 1000s of visits per week appointment. And then underneath that, there's a team that's QA it, which means like, they look at every single interaction with a member or patient that's less than a four out of five out of 10. They go through all of the comments that we get back as free responses, and then they audit the medical records themselves. They do random sample audits. So that's happening in the background all the time. Right. And there's a there's a dimension of improvement, that's just QA, which is like, isn't the right service quality? Is it clinically appropriate? You know, are there product related things that are getting in the way, then there's okay, we're going to stand up a new program around conception, because we've decided that among a fertility population, we think that we can help a lot of people conceive naturally. And we think anybody who should should be able to conceive naturally, we should support them to do that. So we actually have to build a more robust program. So that, you know, for example, if what they actually need is a $5, thyroid medication, we can identify that need and get it to them. So that team will spin up that program. They'll pilot it with a limited set of clinicians, they'll demonstrate that it works, they'll learn a ton about it, we'll model out, like how to scale it up. And then we'll deploy it at scale. And then the sort of QA team will sort of take over from there.

Griffin Jones  31:52
You have mentioned a couple of times how important it was for you to be an indoor cat meaning to have influence over the product itself, the operations, as opposed to an outdoor cat, one that might just be there for the figurehead of sales and thought leaders. Yeah,

Dr. Neel Shah  32:08
I mean, I like being outside. I just didn't want to only be an outdoor cat, you know, you're outside today.

Griffin Jones  32:12
There's this there's a little bit of,

Dr. Neel Shah  32:14
Yeah, exactly. Yeah, towards the tribe. Meeting, that was great. That was a lot of fun. But, you know,

Griffin Jones  32:20
So but you want to have a role in development for you what were specific, can you think of what the deal breakers were specifically, in other words, if I don't have control over x, then I'm not an indoor cat, if I don't have ability to work on these areas, or hire these people, or whatever it might be as specifically as you can, what were deal breakers for you, that would have meant I'm not an indoor cat.

Dr. Neel Shah  32:45
Maybe rather than deal breakers, I would like kind of frame it as what are the pillars of my role? And I think it's really important to think about that with a lot of intention. Because at a startup, everything about the company is continuously evolving, including like org structures, right? So, for example, actually, and until relatively recently, I oversaw a big part of our operational teams like the shift scheduling, workforce planning, you know, and then we brought out a great operational leader, and I gladly handed that off, I didn't feel like that was a pillar of being the CMO. Right? I think when I'm in the market, I want my counterpoints our clients, the chief medical officers of health plans, the benefits teams, you know, among the employers that we work with, I want them to be able to know that they can hold me accountable for the quality of services that we're delivering. So I need to control that. That's really important. How we qualify our providers, like is, I think the job of any cmo in any organization. The other thing is, you know, Kate and I are very aligned in one wanting to differentiate Maven. And hopefully this will be honestly less of a differentiator as digital health enters the Pruvit era, and more people are developing an evidence base, but, you know, I wanted to make sure that it was when I, when I, again, like look at a client, and tell them the evidence for how something works. I wanted to make sure that it met my standard, you know, because it's, it's very rare that things are totally black and white and either work or don't. Right. And so like, as a scientist, you're always hedging. But in the market, it was important to me to say, Okay, this is why we think this is a good product and why we think it will be capable of making your population healthier. Here's how we did the study. Here's how I think it translates to your population. So that was really important to me.

Griffin Jones  34:44
I want to ask you about the qualifying of providers and how you interact with them and feedback loop. But while we're on this topic of developing things with the CEO and the CEO, I've argued for some time that I don't see I don't see A clear cut separation from what people might call business operations versus clinical operations. And that I think that there are things when people say, Oh, we we don't make clinical decisions, we leave that to the doctors. It's what you do. Because you might, you might choose what software they're using, or you might choose what vendors they're able to access or a couple other things. And there's some overlap. And I think even when people say that in good faith, in my view, they don't fully understand that these things are not perfectly surgically removable from one another. And so in your view, what what is where is the separation between clinical apps and business apps? Where it's like, okay, okay, you get to say this. But when it comes to this, this is, this is my area.

Dr. Neel Shah  35:51
Okay. Kate is the CEO. So she's, she's, you know, there's very, very few things where I wouldn't defer to her. But I think the way that I would answer that, first of all, it's a really good question. And it's one that we've thought about a lot internally, too, because there's not there's definitely gray between the two. What made sense for us, for example, is we've got this big, wonky, complicated provider network, one of the one of the wackiest math problems in the world is how do you connect a person anywhere in the world anytime a day, to the right provider within 30 minutes, wonky math problem. Network ops can have that we and we have we have input into it, especially when it comes to the booking flow and the logic for how the matching works. And that's where that gray is where the collaboration is so important. But yeah, I mean, ensuring that our providers are paid on time, doing the projections around what we think our capacity needs are going to be in a seasonal business, it's really tied to benefits, like all that stuff, very happy for that to live with the expertise that it should with a great operational leader. And then the the clinical piece of it, a lot of companies actually have a kind of dyadic relationship between the two parts, right, such that, and you need to separate KPIs so that there's clear lines of accountability, I really believe in single points of accountability. But yeah, when it comes to the standard for clinical quality, how we determine clinical appropriateness, how we credential a provider, how we write the protocols for which medications we can prescribe, and how, like that very clearly lives on the clinical side. So I think it's a Venn diagram, I actually think it's fairly easy to figure out what's on the two sides of the Venn diagram. The hard part is like that middle part, right? I think so too. And it's not even defining what goes in the middle. Because that can be pretty clear to it's like, to your point, like how you actually operationalize that. So for us, you know, it's how we actually define a clinical need and put into the booking flow is right at the center, and our product, if that Venn diagram, it's a very, very close working relationship and with product as well.

Griffin Jones  38:04
So how do you met that's in that in that specific example? How do you manage it? You know, it's close? It's right in the middle of the Venn diagram, how do you manage it?

Dr. Neel Shah  38:12
Yeah. So like, basically, to do it really well, you need a couple of different inputs, you need user research, which comes from product products, job to make sure their KPIs or like make sure we're engaging people in the right way at the right time. You also need to retrospectively like, look at, you know, your notes. So we looked at like 1000s, and 1000s, of clinical notes, and we continue to do that ongoing basis. And we're like, what are people coming to us for? How do we put it into categories? That makes sense clinically, right? And then, you know, the ops team is like, Okay, well, based on our network constraints, you know, and the requirements were being given like, this is how we think we can set that up. This is how many clinicians in this service line we have to recruit, it's their job to model that out. So when you get down into the details, it kind of actually pulls up pretty cleanly,

Griffin Jones  39:01
To talk to me about qualifying providers, or perhaps even more the feedback loop that exists between you and provider. So you you're working on protocols, you're working on scalable processes for the company, how do you get feedback from them? And how does it? How does it get down to them? How does it get back to you?

Dr. Neel Shah  39:24
Good question. So we are in the fortunate position of getting to be selective about the providers we bring on, first of all, so we've got a pretty rigorous recruiting process that I think is the first step of qualifying. Then before they can practice on our platform. They have to be credentialed. So we have to verify their identity, we have to make sure they've got the licenses that they say that they have. We look at all their dealt malpractice history and review it with the committee in detail. And then once they're qualified to be on the platform, they get scorecards every month that are quantitative that show whether they've met the service level or not. are minutes like setting their availability 30 days in advance showing up on time, things like that, that they're meeting the right member experience metrics. So we look at a star rating after every appointment. And then we do a review of their records. And we check for clinical appropriateness. So they get that every month as feedback. And if they're below benchmark, they get a conversation, depending on where they land or more. In addition to that, we make sure that we have a service line structure with clinical leads over each one. So the communication is bilateral, we're getting product feedback from them all the time, we're taking care of an increasingly diverse population. So it's not just product feedback, sometimes it's about the populations we're serving, we're learning about what their needs are, for example, we relatively recently stood up a menopause service, and came out of the gates with a strategy to make sure we're getting people HRT that needed it. And we very quickly learned that there's six other ways we can help people resolve their menopausal symptoms that don't involve HRT. And so we had to adapt our clinical protocols to be able to prescribe gabapentin, or to bring on board physical therapists for people who have incontinence related issues that, you know, we didn't realize we're going to come in that way. So anyway, I think on a principles standpoint, it is very important to make sure that it's truly bilateral. And that, you know, there's sort of two ways of designing a complex care model. One is to draw a schematic diagram and hand it to people to deliver it. The other way is to put your best people in front of it and actually learn what they're doing, and then scale it up. And Maven is honestly doing much more of a ladder than the former.

Griffin Jones  41:40
Do you have people that try to go outside of that communication framework, like someone that's got your phone number, or they're hitting you up on LinkedIn, or, you know, you have the clear systems for them to give you product feedback, but they're like, I'm gonna text, Neel. Anyway, I want to text. Yeah,

Dr. Neel Shah  41:56
Totally. I do want it to do that, honestly, yes. But my point of view is, if they're motivated enough to just reach out directly, I probably want to hear from them. So, you know, I'm used to having, you know, kind of most of my career, I was a public figure with a email address that everyone could see my Harvard page just came down a few months ago, you know, and so the entire world could email me whenever they wanted. And that was something I just sort of got used to. And there were things that were pretty wild, that would come into my inbox, and there were things that were really compelling. The same is true now. but to a lesser degree, I'd say the ratio is even more skewed towards things that are compelling. Like if a provider really wants to reach out to me, it's because they've really got something to say, I should probably hear it. So you know, my policy last two years is to try to be as successful as possible.

Griffin Jones  42:40
That's an interesting thought, how much of a pre work requisite Do you think it is for someone to have been a public figure before they decide to be a chief medical officer? And even if they haven't been one before? Are they basically agreeing to be one,

Dr. Neel Shah  43:00
I don't think it needs to be a prerequisite to be a quote, public figure. I mean, what, what that meant in my case, was that I was an academic, and I saw my job as being a teacher broadly, so to my students, but also to like industry and to, you know, other people out there and ended up really enriching my academic career. Because it turns out, there's a very diverse group of stakeholders that care about the well being of people building their families, you know, elected officials, people creating documentaries, and it was really compelling to me to be a part of that whole ecosystem. I think that aside, I do think it's the job of a CMO to be accessible. I think that's a hard requirement, in fact, so you know, my team knows that they can reach me 24/7 All the time. Part of that mentality, honestly, came from being an obstetrician. And, you know, that being kind of my disposition towards my patients anyway, but always on. Yeah, and I think part of a safety culture is that people have to not feel like their barriers to telling you something uncomfortable, you know, so I really encourage it, and it's, it's benefited us, right. You know, I think things happen when you're taking care of people at scale, recover 15 million lives. And so, you know, there are all kinds of things, cases of domestic violence things, cases of mental health acuity where there are people that are really in trouble, and we have to go the extra mile to figure out how to make it work for them. You know, we've taken care of Ukrainian refugees, where again, we had to we had to go like an extra couple of miles to make sure that person was getting what they needed. So I don't I don't mind being accessible.

Griffin Jones  44:37
That brings me back to your honest brokers comment that you made earlier in the conversation and you talked about a sea of disinformation around fertility. Tell me more about that.

Dr. Neel Shah  44:49
Well, people are anxious out there, Griffin. And I think, you know, in high school, a lot of people are told how easy it is to get pregnant. And then as soon as they get to be a certain age, maybe just post college, they're told their fertility is rapidly declining, and they're anxious. You know, and I think that we need to be thoughtful to make sure that we're not stoking that anxiety in order to sell things. And I see a lot of examples of that. This there's a difference between misinformation and disinformation. So misinformation is well intended, but it's not necessarily factually accurate. You know, and that's a lot of like, for example, what's on tick tock, where, actually the plurality of people today are getting their fertility information as a primary source, then there's disinformation, which is intentional, and it's for power, politics or profit. And in our space, that is, there's a Washington Post article yesterday about a prominent Rei in New York City who's Hocking, a supplement, a hormone supplement that's considered dangerous by the medical establishment but has a stake in the company. There was an article in New York Magazine this month about a company that is selling sperm freezing services, which could have a lot of value for some people, but it's doing it in a way that may make many men think that they have to do it in order to preserve their fertility. And so I just think that we've got to be careful about things like that.

Griffin Jones  46:31
How would you like to conclude with an audience of many people who might like to become chief medical officers someday, whether it's something that maybe I didn't ask you or something you'd like that, that you want to expand on further about the role of being a chief medical officer, the floor is yours.

Dr. Neel Shah  46:49
That's quite an opportunity, Griffin, I would say, you know, a title is this a title. But healthcare is messy. And there is no shortage of opportunity to jump in and try and make it better. I think that a lot of I assume a lot of chief medical officers or people who maybe today are working in roles as forward deployed clinicians. I'll tell you, Griffin, I have never seen the clinical workforce more demoralized than today. It's it's really profound. And I think it's sort of partially related to the pandemic, but partially related to a whole bunch of convert converging forces, and it's very clear that healthcare is in need of more leadership, and that we're better off when clinicians stepping on roles where they can work alongside business operators, technologists, and others to make things better.

Griffin Jones  47:41
Dr. Neel Shah of moving clinic Thank you very much for coming on the inside reproductive health podcast.

Dr. Neel Shah  47:48
You bet Griffin My pleasure.

Sponsor  47:50
This episode was brought to you by Embie. To discover where your time is going and how Embie can transform your clinics efficiency, visit us at embieclinic.com/report. That's embieclinic.com/report. Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of inside reproductive health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guests appearance is not an endorsement of the advertiser

198 What Goes into Building an AI Company in the IVF Space Featuring Paxton Maeder-York

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


Whether you’re a fertility doctor looking to make an AI company or a tech entrepreneur entering the fertility field, this week’s episode of Inside Reproductive Health is full of interesting insights.

Paxton Maeder-York. CEO and Founder of Alife Health, breaks down how he started his medical AI company, and walks you through the business and regulatory obstacles required to stay in business.

Tune in to hear Paxton discuss:

  • How an AI company is funded and founded (And If it’s possible to bootstrap without outside investment capital)

  • The unbiased large heterogeneous datasets required to run AI (Not to mention the other companies needed to acquire this data)

  • How he chose his early investors and advisory board (Including former guest Dr. Michael Levy)

  • The monumental difference in data science between 85% good and 99.99%

  • Navigating the high regulatory burdens within the Healthcare Space

  • The criteria for when it’s appropriate for a VC funded company to acquire other companies.


Paxton Maeder-York:
LinkedIn
Alife Health

Transcript

Paxton Maeder-York  00:00

Data sciences, you know, it's not that hard to get to an initial assessment or to, you know, the 85% mark, but that last 10 to 15% of performance is all the difference in the world between, you know, you know, making something that is reliable and safe for patients that's unbiased, and making something that's really more of a, you know, a school project. And I think, I think that's a huge delta that we're gonna continue to see. And I don't just mean within IVF or even healthcare broadly, I think that's a problem that we're gonna see across AI as this whole sector continues to grow. We see it in enterprise we see it self driving cars, we see it everywhere. And so, you know, I think when you're talking about getting to that, you know, 99% or .99 following you know, it requires a really talented team and investment and thoughtful you know, methodical development, and that that does require a capital upfront.

Sponsor  00:55

This episode was brought to you by Embie. To see where your time is going visit embieclinic.com/report. That's embieclinic.com/report. Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode, and the guests appearance is not an endorsement of the advertiser.

Griffin Jones  01:33

Building an AI company in the fertility space, many of you have business backgrounds, many of you have medical backgrounds. What about bio mechanical engineering? What about surgical robotics? What about data science? Today, my guest is CEO Paxton Meader-York, I don't delve much into his company a life for what they do for the fertility field. Instead, I tried to give you an idea about how an AI company is funded, founded and managed from the start. We start with Paxton leaving Harvard with a degree in Biomechanical Engineering cutting his teeth in the Silicon Valley ecosystem working in surgical robotics going back to Cambridge getting his data science master's and his MBA back to Silicon Valley, how he chose some of the people on his advisory board and early investors including Dr. Michael Levy of Shady Grove and Dr. Allen Copperman of RMA of New York packs and talks about the investors that led their Series A round and their seed round. I asked Paxton if it's even possible to build an AI company bootstrapped no investment. He talks about those barriers, including the unbiased large, heterogeneous datasets that are required, and consequently, the companies that are usually required to partner with to get those datasets. He talks about the high regulatory burden, especially in healthcare, and the monumental difference in data science between 85% good and 99.99%. I tried to get criteria from Paxton why they haven't acquired a company yet, because I'm trying to get criteria for you of when it's too early for new VC funded companies to go off acquiring other companies. Finally, I get Paxton to talk a little bit about their tech stack, their org structure and their team, software product and so on. If you're a fertility doctor looking to build an AI company or a tech entrepreneur entering the fertility field, I hope you enjoy this founder story with Paxton Meader-York. Mr. Meader-York, Paxton, welcome to the Inside Reproductive Health podcast.

Paxton Maeder-York  03:18

Thank you so much for having me, Griffin, it's great to see you.

Griffin Jones  03:21

I look forward to talking with you. I've had a couple founders on recently, Dr. Brian Levine was one of them and that was a very popular episode. Got to go into the mechanics of how he started his company, I want to go into the mechanics of how you started your company. And I want to, there might be some things, likfe funding and structure that in some of the circles you run with might be elementary, but not as elementary to some of the people that want to start companies in the fertility field. And so let's maybe just start with how your company started. We can we can talk about the idea and the genesis, and then I'll really want to get into the mechanics.

Paxton Maeder-York  04:03

Absolutely. And thank you again for having me on. It's really great to be here. So yeah, I'll start with maybe a little bit of background about myself. So I've been passionate and in really engaged with medical technology for a long time now really started for me back in middle school where I was watching surgeries at MGH and doing robotics camps at MIT. I ended up studying biomedical engineering at Harvard undergrad, really focusing in surgical robotics, and then working at a company called Oris health out in the Bay Area that was focused on lung cancer systems. So I had lost several grandparents to lung cancer. It was a really important mission to me, and really got to cut my teeth in the Silicon Valley startup ecosystem. When that company got acquired by Johnson and Johnson, I went back and did a master's in data science as well as my MBA back at Harvard, and really became passionate around the opportunities for artificial intelligence and advanced analytics, more broadly across health care. My little brother's actually an IVF baby. And so infertility care has always been something that's been incredibly important to me both personally, and as we see the growing trends across the population, it's only of increasing importance to many folks. And so started the company about three years ago really with the mission of trying to bring modern data science techniques and personalized medicine to the forefront of the IVF sector.

Griffin Jones  05:29

So you're at Harvard for undergrad, and that's where you got your degree in surgical robotics?

Paxton Maeder-York  05:34

Yeah, so biomedical engineering undergrad, and then grad school was both masters and data science and then an MBA.

Griffin Jones  05:40

Okay, so biomedical engineering, and then that's what brought you out to Silicon Valley. And I'm sorry, you may have said it, and I may have missed it, were you the the founder of that company that you went to work for in Silicon Valley, or you're working for somebody else at that time?

Paxton Maeder-York  05:54

I was working for somebody else, and really was hoping to learn a lot from a very experienced CEO, Fred Moll, who founded that company actually founded Intuitive Surgical, which is the preeminent preeminent system out there in the robotic surgery space really pioneered the sector. And so you know, learned a ton from working with him and the other amazing folks there, actually, a couple of those I worked with at Oris came over and are now running a lot of the A Life team. So certainly was was an incredible experience for me early on in my career.

Griffin Jones  06:26

So you could have stayed and then worked for a different Fred, and a couple of Fred's and stead of going back to the east coast to get your advanced degree at Harvard. Why, why go back? Why go for the advanced degree as opposed to staying in the Silicon Valley ecosystem that you cut your teeth in?

Paxton Maeder-York  06:48

So you know, I think there are a variety of reasons for it. You know, my, my undergraduate focus was really in bio mechanical engineering, so medical device. And, you know, I got to learn a lot about the complexity of bringing robotic systems and complex medical devices to market, both from a development standpoint and a commercialization standpoint. But I've always been fascinated around data science, and really, its propensity to answer big questions, right? Whenever we think about asking a question whether, you know, it's in politics, or healthcare or any other sector, right, I think, you know, everybody turns to Google and looks at, you know, large scale studies, and really everyone's, you know, looking for data to answer that question. And so becoming more proficient at data analytics, understanding how to use modern data science, especially reinforced with the incredible computational power we have at our fingertips today was just an area I was super passionate about. And on top of that, you know, I always known I wanted to be a leader and hopefully found a company someday. And so by working and getting my MBA as well, it gave me a lot of context on the broader economy, how companies scale, and also hopefully, will allow us to continue to grow into the long term vision that we set out for at Alife. 

Griffin Jones  08:10

But what was it about either Harvard at that time, or the degree itself where you felt like you would get that leadership background more through an MBA and more of the data science understanding from an advanced degree as opposed to working for a couple other biomed startups or a few other, even maybe even more mature companies, out there in the in the tech sector? 

Paxton Maeder-York  08:38

Yeah. So I mean, I think it's a couple of things. I mean, one as an engineer, and I really consider myself as an engineer, first and foremost, you know, I always want to understand as much as I can about the technology before going out and, and building it either with a team or on my own. And so I certainly felt like the the advanced mathematics I was taking in my master's program, and also just really diving in and understanding how this recent kind of trend of artificial intelligence, I know it's a topic that has been talked about since the 80s, if not earlier, but a lot of the really exciting work that's happening in AI is really started in 2017, with a lot of the image based pattern recognition work, AlexNet, and so forth. And and then on top of that, on the MBA side, you know, I worked at Oris, got an incredible kind of mini degree from from that experience, I did spend a summer working with Google X. So got, got to scratch the itch and see what was going on inside of that black box. But with the MBA really gave me was the opportunity to look at hundreds of different businesses and all these different contexts and that type of pattern recognition similar to what we deploy on the actual medical technology side, you know, I think is really valuable as a young person as a leader and as someone who's continuing to try to strive to scale businesses and of course, deliver huge value to both clinicians and patients in the long run.

Griffin Jones  10:02

So I don't think this is degressing too much, I think this might be at the crux of why you went back versus why one might not go back to get that more advanced education. And I think of, there's a common adage that says, You don't have to be the expert in a given field. And they'll they'll cite Henry Ford, and they'll say, you know, Henry Ford was not a mechanical engineer, he didn't build cars himself, he, but yeah, but he knew a ton about cars. And, and I just don't believe that you can't have a certain ground level of understanding in a subject and then build a business out no matter how good you are as a, as a manager of people, as a capitalist in raising money, that you have to have some type of, you have to have some type of background. And for you building a tech company, I think what is, what would you consider the minimum level of background to know that you're not being fleeced? Or that you can, even if you're not being worried about being fleeced by people that work for you, that you can sufficiently instruct to them and delegate to outcome? So what do you think the basement is for that? Or where have you found yourself using your degree or to be able to, to use it to for the vision of the company?

Paxton Maeder-York  11:31

Well, I certainly wouldn't say that these types of degrees are required for anyone trying to start a business. And of course, a lot of the people listening to this podcast, you know, are extremely, you know, proficient, either in their field, a lot of people have PhDs or MDs, I think, you know, it's, it's a tough couple of different components. You know, one, obviously, the nature of the business, I think, is important, right. And, you know, if if there are many companies out there, where the founder may be technical, or may have a purely sales background, and those types of leaders can can bring enormous value to the organization, I think a lot of it does have to do with kind of the mindset of the leadership and how well you're able to accumulate a team of experts in those different domains and fit the pieces to the puzzle together. You know, having said that, I think if you're going out and trying to do something extremely technical, and also something that has, you know, pretty substantial ramifications for your end customer base like we do, in infertility. You know, I think at that point, it's, it's always valuable to have a technical proficiency in that type of technology. And so, you know, it was it was my approach, and it may not have necessarily been the one that is required for everyone. But I certainly wanted to have as much know how in medical technology development and all the regulation and quality management system and you know, kind of the domain level expertise in that having done that in the surgical robotics space, and then combine that with technical know how around data science so that we can look at these problems, and I can contribute, and also, hopefully recruit an incredible team of data scientists and AI experts to this specific application. Which, personally, I think is an incredible application of this type of technology. I think there's so much opportunity for advanced analytics across healthcare, but specifically, within IVF. Just to help support bringing personalized medicine and helping clinicians deliver the best care they possibly can, whether that's digitalising, the embryology workflow, helping to capture image and images and, you know, kind of manage, manage expectations on that side or, you know, helping to select the optimal ovarian stimulation protocol and when to trigger, which is another component of what we build at Alife. So, you know, I think the the short of it is, there is no basement, if that, if that makes sense. But I think, you know, certainly in this arena, I wanted to feel as prepared as humanly possible before I strove out and tried to build the company on my own to go and tackle some of these problems.

Griffin Jones  14:00

And did you strive out right after you got your MBA and your masters in data science? Or did you go back work for somebody else? And then that came later?

Paxton Maeder-York  14:11

No, I strove out right after my graduation. So actually, the application of using AI and computer vision on embryo analysis was kind of a the initial project and something I worked on as my master's capstone thesis. And then that spun out into the company. And then of course, you know, when you start a company, one of the great pieces of advice I got early on in my career from a close advisor was, as soon as you kind of have the pieces in the toolbox that you need, and you have an idea, you go off and do it and you start pulling on the thread. And of course, as you pull on the thread, and you start working on the problem, and you work with customers, and you learn more about the space and you build an advisory board and you ask what types of problems clinicians or patients are seeing, you learn more and more. And so when you look at the genesis of Alife and how much we're doing today relative to the initial idea, a lot of that has expanded over the last three years, and transparently a lot of those amazing technologies or product ideas didn't come from me. The holistic vision came from me of we're going to head in this direction and built incredible products and use AI to help support people who want to start, continue, or finalize their families, but great ideas come from anywhere. And that's really where, you know, bringing an amazing group of people together and working collaboratively, I think personally results in the in the best outcomes.

Griffin Jones  15:35

So you start working on it, at what point did you build the advisory board? Did you build your advisory board before you started raising money?

Paxton Maeder-York  15:41

I did. So you know, when I first started out, I kind of had this idea, I started talking to a few investors and immediately started talking to many different, you know, top doctors in the space, either through you know, connections or cold emails, there's a whole component of this, that is just straight hustle. And you know, over time you build rapport. And you know, some of the incredible folks, Michael Levy, for example, at Shady Grove, now US Fertility, was one of the first folks that I was lucky enough to get to work with. And then as you know, you kind of continue to build reputation in this space, more and more people and top clinicians got excited by both our team, how we were approaching the problem, how we worked on these types of issues together and integrated our clinical advisors feedback. And so our clinical advisory board just has continued to grow. And the whole team, which is now you know, over 28 folks strong, is constantly looking for feedback testing, working with those doc's to run studies to validate our algorithms. It's kind of a constant approach. And so I think that advisory board has been an incredible asset for the company, and we're super grateful to have all of their support.

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Griffin Jones  18:03

How do you manage the interests of different people either on the advisory board or some of those earlier folks that you're working on the problem and consequently the product with, so Michael Levy at Shady Grove is a very big center and group of centers. And as big as Shady Grove and US Fertility are they're not the entirety of the market. And any startup faces a challenge where they can they can fall into scope and create too much. So how did you how did you balance that, especially with that particular this is a really big center, you could build something that's just for them and assume that it's applicable to everyone. But there's a wide variance in workflows of clinics of all kinds. So how did you balance the needs of maybe this one, two, three, four people that we're working with now in this moment versus what's really going to be scalable for a business going forward?

Paxton Maeder-York  19:05

It's difficult. And I think, you know, this is a pitfall that a lot of people, you know, fall into right is how do you avoid just building a tailored solution to a single customer? And you know, while Dr. Levy was, you know, one of the first people I spoke to just through a connection right at the beginning of the company before I even raised. Very quickly, we built out a much larger advisory board, Alan Copperman from RMA New York who has been really involved with our story, a number of others. And then there's there's just a really thorough playbook that you follow of having a lot of discovery conversations, you know, going to clinics, seeing how they operate, finding those different you know, kind of similarities and differences. And you kind of look for the overlap in the venn diagram where this is a consistent problem across practices. This is something that the technology can you know meaningfully make an impact on. And it is different, you know, a lot of companies in the medical technology space, you know, pick one chief medical officer, for example, and bring them on. And a lot of the product development is done in relation to that individual. And one of the things I've learned in surgical robotics is exactly what you're pointing to, which is that different folks, different clinicians have very different perspectives on you know, what's important to look at. And, as you said, different clinics operate differently. And so, you know, we kind of went with this more broad approach of instead of having a single voice, let's get as many as we can have the top folks in the space, and that is, you know, both, you know, horizontally and laterally across clinics and vertically within those clinics. So, talking to frontline, you know, embryologist, junior embryologist, talking to clinic admin staff, talking to nurses, you know, talking to lab directors, it's really the entire encompassing of the field. And of course, we've interviewed hundreds and hundreds of patients at this point, as we've built free patient products, and also worked to figure out how we're going to bring value with the AI solutions that are going into the clinic. So it's, it's not really a crowdsource model, but it's almost kind of like that. And then, you know, in terms of how to how to really solidify what you're building, I credit our incredible product team, and especially Melissa Teron, who's our chief operating officer, for doing a lot in that that area, there are certainly playbooks you can follow and best practices and you know, modern product development and things like IDEO, you know, really paved the way for some of those things. And the Stanford design school has got a lot of incredible resources. But, you know, it's definitely an art that in terms of figuring out where the opportunity is, and how do you shape the technology to best fill that need. 

Griffin Jones  21:50

When you are getting your MBA, where there are different schools of thought about how you should approach fundraising, that you should phase it in this order, or you should try to get more in in an earlier phase or a later phase, or where there are different schools of thought, and how did you pick the approach that you ended up going with?

Paxton Maeder-York  22:09

You know, there's not only different schools of thought, within, you know, business schools, there's different schools of thought within the venture community. And then there's different schools of thought founder to founder. And that was something that I learned over the course of, you know, the first year and a half or so. And I'm lucky in that I have a number of friends who have also started companies at various stages. But what you learn pretty quickly is that the approaches that other people take around fundraising may or may not necessarily work for you. Now, there are obviously a variety of different types of capital sources out there, you can bootstrap a startup, you can look to private equity, or traditional LBO, you can do entrepreneurship through acquisition, you know, and then there's more of the traditional venture route, which is the route that Silicon Valley is known for, and the route that Alife has taken. But I think what's what's interesting is that, you know, fundraising and figuring out who the right partners are, for the long term, because as you know, as soon as you bring on an investor, and they've put significant amounts of money behind your vision, you're going to be working with them for a long time, they are invested in your story. I got really lucky that I found Deena Shakir, who lead our seed, and lead our Series A and she's been one of our number one advocates for the business since day one. She's been absolutely incredible, through and through. But I think that it's there's so much that goes into fundraising that is beyond just kind of the hype and the FOMO, and pitching. A lot of it in my perspective is about finding that right fit. And who is someone that is going to work with you in the long run? Very similar, I would, I would argue to creating a leadership team. I think a lot about my board the same as I do, developing my internal leaders and how different skill sets are gonna complement each other. So I think every founder is a little different about how they approach that problem. But for me, you know, it was it was a lot of conversations. And I was very fortunate to find some incredible folks, Rebecca Kaden at Union Square Ventures is another one who came on at Series A who just, you know, clearly understands and is passionate about the long term vision of the company. And, you know, I think it's really important to find those folks as early on as you can when you're going out and building something important.

Griffin Jones  24:23

What was it about Deena and Rebecca that made them a good fit?

Paxton Maeder-York  24:27

You know, there's, there's certainly, you know, kind of the more traditional, you know, filters that you can apply, right? Coming from great firms, you know, very sharp investors, certainly asking great questions, bring resources to the table, not just capital but also in terms of advice and network and, you know, you know, other kind of intangible assets. But I think you know, even more so than that, it really is almost a personal decision too. Who do you think are going to be a great fit for your company, the culture you're trying to build? Who, you know, is going to be the right fit for you as a founder? And who, you know, who you want to work with and you know, are ultimately going to be able to, A, keep you accountable, but B, when you need support from the board level or from your investors, or we're going to represent you either in the media or to, you know, follow on investors in later rounds, it is, they say that VC and raising capital is a lot like dating. And I certainly think that that's true. It's, it's, it's, you know, there's things on paper that make it important. And then there's kind of an intangible personality fit that I think is so crucial to get right when you're out fundraising.

Griffin Jones  25:36

Did you have relationships with either or both of them before you went to raise money? Did you meet them during the process?

Paxton Maeder-York  25:43

So I really met both of them during the process. So Deena works at Lux capital, which is an incredible firm, and probably the best deep tech investor VC that I know of, and they had invested in Oris, the company I worked at after undergrad. I had not met Deena during that experience. But you know, when I started Alife and was starting to tiptoe around the capital side of the business, Peter Hébert, one of the founders of Lux, put me in touch with Deena and Peter's a genius, and could tell that Deena and I were going to be a great fit. And then Deena and I spent months and months getting to know each other before, you know, we kind of solidified the relationship culminating in our seed round. And, you know, I really cherish that time. I think it was so valuable that Deena and I got to spend so much time together up front, it's deepened our partnership. And, you know, I think it's, it's ultimately, you know, I consider her you know, as a co founder of the business in a lot of ways. And then Rebecca Anaergia who is from Mavron, who's also incredible, I really got to know a lot closer during the Series A round. And that was a faster kind of, you know, relationship building period, of course, we're continuing to get to know each other and work closely together, every, you know, you know, board meeting and in between and our monthly calls and working through, you know, challenges and exciting milestones for the company, it's constant. But I think similarly, there's, there's just kind of a great fit personality wise, and also in terms of their passion for this space.

Griffin Jones  27:15

I just had Kim Abernethy, from PCA interview me for my own show over Inside Reproductive Health. I don't know if that episode will come out before or after this interview airs. But as I was searching for the central theme of what that conversation ended up being I ended up titling the episode Should Fertility Companies Stop Taking Outside Funding, and then making a categorical assertion that they should stop taking outside money. It was more a call to attention to, for many companies, to invest more in the product market fit phase. That it takes a long time to do that, I see a lot of people burning out money before that's established. And then and then it's really hard. And I think more people could do some bootstrapping, and we might see it as the economy changes over the coming years. I do not say that that's a categorical prescription for everyone. And I know that there's a lot of limit to doing that in tech, especially with AI. Do you think it's even feasible to bootstrap in AI? Now that you're in now that, you've seen the money that you spent, the people that you've hired, the things that you've built? Is it possible to build it to bootstrap and an AI company in the biomedical space? And if it's not, is it possible up to even a certain phase?

Paxton Maeder-York  28:36

You know, it's a great question. I think, to a certain extent, I would hate to say something is impossible, right. And I would love to see someone go out and do it in a purely bootstrapped fashion, I think there are a few things that come to mind that make it very difficult. First off, artificial intelligence really requires an unbiased and very large and heterogeneous data set, that takes a lot of time to develop. And you typically need some sort of relationship or partnership to be able to, to gather that data, and a lot of folks rightly so right, this is really valuable data, you know, want to partner with a reputable company that has all the right data privacy and experts and PhDs that are, you know, it's an investment in both directions. So I think that's one component of it that would make it challenging. I also think that anytime you're doing things in medicine or medical device, there's a high regulatory burden. There are clinical trials and clinical studies that you have to publish. There's quality management systems and making sure that you're you know, following all the all the metrics so that it is medical grade software, and that requires a lot of investment. So you know, I think to do it right, I think it does require a really expert team and it takes a certain amount of time to get a product to the to MVP where you could go out and actually charge either you know, a clinic or you know, a patient or whoever might be your customer across healthcare. That isn't to say it couldn't be done. I think that there are other approaches that one could take to building artificial intelligence, especially if you already had access to a significant amount of data through different types of partnerships or relationships. But, you know, I think, while software is still a lot less capital intensive than robotics was and hardware, obviously, you have to build manufacturing, and, and all the rest, you know, I think it still does require a lot of capital to get these types of technologies off the ground. And more importantly, to do them, right. You know, and I think that's, that's where a lot gets lost data sciences, you know, it's, it's not that hard to get to an initial assessment or to, you know, the 85% mark, but that last 10 to 15% of performance is all the difference in the world between, you know, you know, making something that is reliable and safe for patients that's unbiased, and making something that's really more of a, you know, a school project. And I think, I think that's a huge delta that we're going to continue to see. And I don't just mean, within IVF, or even healthcare broadly, I think that's a problem that we're gonna see across AI, as this whole sector continues to grow. We see it in enterprise, we see it self driving cars, we see it everywhere. And so, you know, I think when you're talking about getting to that, you know, 99%, or point nine, nine, following, you know, it requires a really talented team and investment and thoughtful, you know, methodical development, and that that does require capital upfront.

Griffin Jones  31:31

So there are certain verticals where the barrier to entry is simply too expensive. There's high regulatory burden, there's a number of things that partners might need if they're going to help get a burgeoning company to the MVP phase, then how do you make sure that you don't burn through all of your dough while you're assessing product market fit? Because I see lots of companies that say, Man, you don't have it, like you just raised X million dollars, and you don't have anything that people are going to buy right here. You had, like, you saw the problem, the problem was there, I don't think any more studies would have more clearly revealed the problem or even talking to more customer necessarily would have revealed the problem, they got that part. They, they had some type of solution to bring to the marketplace. And it just didn't fit together, like a lot of these these companies that that don't make it or or maybe make it a little bit never returned the type of profit that they would be projected to do so for what they were valued at. How do you keep yourself from spending through too much money while you're assessing product market fit? 

Paxton Maeder-York  32:56

Well, it's a it's a philosophical debate, honestly, you know. I think there are tons of books out there that have discussed this exact problem, you know, Crossing the Chasm, and, you know, the proverbial valley of death. Of course, I think, you know, it's a few things, I think, one, there is a certain amount of discipline that's required, right. And, you know, we have a very strong, talented, but lean team, that is very intentional, you know, we were always trying to make sure that our burn as a company is on track with the development and making sure that we're validating what we've built, both from a clinical and science perspective, but also from a product market fit perspective. I'd also say that, you know, getting to MVP, this, the proverbial product market fit is is challenging and, you know, you kind of going back to my analogy earlier of pulling on the string, you know, you you may have one hypothesis about what a product might look like, that's going to bring significant amount of value, you may test that out, you may realize that's not where there's an enormous amount of value, and that there's additional capability you need to bake in so that it's a compelling sale on a compelling use case for the end customer. And that is to some level and art, I would say come over time. But I think in general, you know, I think folks that have worked in different types of industries and try to come to healthcare, I think, typically will struggle with this. It is healthcare, in general is a much slower moving market than traditional consumer or enterprise SAS. I think, you know, it requires wherewithal and long term thinking and a methodical march towards product introduction, and, and ultimately, you know, you know, getting the system out there so that it can benefit both clinicians and patients alike. And, you know, I think we saw that and in a variety of different stories. It's something that I certainly experienced firsthand when I was working on robotic surgery and that was an incredible success story at Oris. But it's just kind of the nature of the beast. And so, you know, I think making sure that what you're trying to build and In that you're constantly innovating, expanding the vision, making sure that you're adding functionality that is continuing to add and drive more value creation for your end users is just a constant process that we expect to be doing in perpetuity, along with all the incredible research that we're doing with our advisors and our clinical partners and other folks. And so as long as you, I think, plan ahead and know that that's what the road is going to look like, I think there's a path to being a success story. In medical technology, I think, you know, frankly, there was a tremendous amount of capital being deployed over the last five years or so. And there are a bunch of incredible ideas that got funded, that are really more point solutions, and may not ultimately be able to support the types of valuations or the long term value that, you know, venture community is expecting out of those companies. And so I think you're gonna see a couple fold, you're gonna see a couple companies, hopefully, life is one of them, that continues to do things best in class the right way, thinking strategically long term, and working towards towards those goals with the expertise in house, and then you're gonna see some level of consolidation, because we don't need a million different point solutions for all these different subcomponents, they should really all be, you know, part of the same ecosystem of solutions that can help, you know, improve the whole the whole sector. So those are some of the things that come to mind when thinking about, you know, how do you how do you not burn out? And how do you match your capital raising with your burn with the stage of business that you're at, especially within healthcare.

Griffin Jones  36:35

You talked about needing to be prepared for that long haul, does that mean you need to match with VCs who are also prepared for that long haul? And is that something that's realistic to expect from VC? So you talked about the art of managing the product market fit. And when you bootstrap, it's it's pretty obvious. So you run out of money, then you figure out a way until it starts making money. When you when you're playing with other people's money it's different. And you mentioned that because healthcare has such a high regulatory barrier to entry move so much slower than other sectors might be used to, should we expect to see VC firms and not just like, you know, arms of VC firms, but should we expect to see VC firms that are exclusively dedicated to healthcare? Is that an upward trend? Is that not happening as much? Is, is that necessary? Because if it does take this long, then you need the funding to match how long it's going to take. And some people might not be ready for that? 

Paxton Maeder-York  37:37

Yeah, you know, I think, first I'd say that there are a variety of different types of investors. And I think that's really important for anyone going out and trying to fundraise, right? There is, you know, there are folks that only do enterprise deals. There are folks that don't touch healthcare. There are a lot of investors that don't particularly want to invest in women's health, for example, or human health, you know. And I think whenever going out to fundraise, you really have to be thoughtful. And again, going back to this dating theme of figuring out who the right folks are to be talking to and, and who has both interest wherewithal and long term vision that can share, you know, kind of where you want to take the business as a leadership team. To answer your other question. Absolutely. There are plenty of healthcare focused founders, or investors and founders. And I also think that the personally, I've found that the style of investment between East Coast and even West Coast varies, and one of the things I'm really grateful of is that I've got both East Coast and West Coast firms on my cap table, and I kind of have been able to accumulate a hybrid of those two different, you know, approaches to investing. And, you know, I think, again, it's it's really just about finding people that believe in the long term vision, see the high level opportunity that exists here, who have been through the pain point, for example, on their own, so that they know, okay, like this is a problem this, this whole sector is going to continue to need to grow, there's going to need to be better technology and analytics can an AI can play an important role on that. And and we see that opportunity down down the line. And you know, as long as the team is thoughtful about how they're spending that cash in very value creative and additive activities, then hopefully, in the long run, you're gonna go out and achieve that goal. So yeah, I mean, people talk a lot about patient capital. I think there, there are certainly funds that, you know, don't expect to return in the same, you know, eight year timeline as others. There's kind of evergreen funds, there's traditional private equity, which has a more much shorter time period of trying to get a return on their capital. So all those things need to be taken into account. But what one of the things that's been so wonderful that I found along my journey is that those investors do exist. There are definitively folks out there who come from incredible firms that believe in the long term envision and are willing to put capital behind things that matter both for the social good, and behind teams that they think are qualified to go out and make that type of difference.

Griffin Jones  40:09

Are you raising money right now? Are you moving on to a Series B?

Paxton Maeder-York  40:12

We're not raising at the moment, we're still heads down and developing a ton and, you know, working with our close partners to get our products out into the field, but we will continue to raise over the course of the lifecycle of the company. And, you know, I think there are a variety of different applications and use cases for that capital beyond just keeping the lights on and continuing to pay salaries and make sure that we're, you know, ever developing more and more of our core platform. You know, there's, there's lots of applications that you can use capital at the right times to supercharge and enhance what you're building. And given our goal is to supercharge and enhance, you know, the clinical care in in practice, the same thing goes for the right investors who have the right almost investor products that can work with great companies like ours.

Griffin Jones  40:57

So your last round your series, they finished when?

Paxton Maeder-York  41:00

A year ago in March.

Griffin Jones  41:02

How much has the market changed in terms of venture capital in the last year and a half since since March of 22? From what you can tell from your, your investors now, your peers, what's happening in Silicon Valley?

Paxton Maeder-York  41:20

So, you know, you can you can read the investor reports, you know, I think we're all looking at the same numbers, there certainly has been a decline in, you know, in both digital health IPOs traditional tech IPOs share prices are down at times, although they they fluctuate, obviously, and certainly, you know, smaller rounds, and where you're expected to be by the time you raise that round has, has evolved. Having said that, you know, I think there's an old adage that the best companies are built during downtime. And I think that's true, I think there was certainly a period where there was so much capital that was being deployed so quickly, people weren't getting to know their investors, and the investors not necessarily getting some of the portfolio companies that, you know, there was a lot of stuff that maybe shouldn't have been funded during that period. And I think those types of businesses that don't have kind of a strong long term goal, and you know, industry or market tailwinds behind them, I think some of those may struggle in the next year or so as they start to ramp up.

Griffin Jones  42:18

Are they still getting funded? Are you still seeing jokers get funded?

Paxton Maeder-York  42:22

I would hesitate to call anybody a joker. But you know, I think to a lesser degree, although, you know, I think Artificial intelligence has certainly become more of a hype term recently. We've been doing this for three years. I think the underlying data science that is backing this type of technology is super solid and real. Having said that, you know, I think unfortunately, there will be folks that may not have spent the time to really become experts in data science, are going to start companies and I don't just mean this in healthcare, I mean, this across the entire tech ecosystem. And you know, hopefully those companies don't, you know, do things that may harm the overarching ecosystem of technology implementation, which is really what we're talking about here, right, you know, AI is, you know, is a is an ever evolving field of data science. And it's based on having these large datasets and how you apply those datasets to real world problems, is, you know, where rubber meets the road, and you're building real businesses. So, you know, I think, I think there will always be some level of FOMO and venture hype that funds different types of companies. But, you know, I think for the folks that are in healthcare, specifically, infertility and IVF, is not going anywhere. If anything, we know that we're not meeting the level of supply that we need to meet the demand. So you know, I think it's a it's a fairly, you know, robust bet to make. Alright, there's, there's a real need here for the population, it's a growing market, you know, there's opportunity to bring technology and best practices, not only from across the United States, but also internationally and globally. And software and AI has this like, really remarkable, unique capability to make that a reality, and a in a very usable and impactful way. So I think from a high level perspective, you know, the, the trajectory in the vision makes perfect sense. I think, of course, then it comes down to well, are you going to be a best in class company? Are you going to do it with high integrity and really do all the clinical validation and make sure that what you're building is, is robust? And that all comes down to you know, how experienced is your team and whether or not you guys have the right mindset to go out and march towards that long term goal.

Griffin Jones  44:38

You haven't acquired any companies in this three year tenure have you?

Paxton Maeder-York  44:42

Not yet. M&A is certainly something that we are considering and when will probably will be part of our story in the long run. But right now, we really view what we're building today the Alife Assist platform, which, you know, is built for reproductive endocrinology to optimize ovarian stimulation embryology team seem to automate and digitalize their platforms. And then, you know, clinic management, that system, we believe is the core of a lot of opportunity to continue to bring this type of value to the clinic.

Griffin Jones  45:11

Did you consider any M&A and building that system?

Paxton Maeder-York  45:14

You know, we have along the way, we've looked at a number of different opportunities, and nothing is really, you know, positioned itself to us in a way that made us feel like this is something that is going to be accelerating our trajectory into the market. You know, there have been other companies that we've partnered with some companies have already come and gone. There, there are companies that you know, and team members, in fact, that used to work at other companies that we've kind of encouraged them to, hey, join our story, because we think we've got a great, you know, great team, great backers, and the right vision and the right resources to go out and get it. But you know, to date, it hasn't made sense to acquire any smaller companies yet.

Griffin Jones  45:54

I'm seeing if I can glean from you any kind of criteria of when it's too early. It seems to me that some companies are acquiring companies too early, but I'm just, that's just me, being a Monday morning quarterback, I don't know. And so I'm trying to see if if there is like any kind of criteria set where it's like, now this, you have to wait until X until it really makes sense to start paying for other companies.

Paxton Maeder-York  46:21

Yeah, I mean, you know, I think there's a difference between, you know, acquiring another business and merging with another business. And, of course, you know, the stage of business, you know, company that you're at, will dictate, you know, there, there are, you know, two plus two makes five situations where, you know, one company is kind of struggling and other companies doing well but kind of struggling together they have a much better shot. I think for for Alife specifically, and I can only really speak from our position, I think there are a number of different opportunities that we're constantly seeing out in the market, and that we know long term we would like to either partner with, acquire or build ourselves. But the way I think about it is I really want to hang those different types of new opportunities off of a core foundation that we've built. And right now being Series A, and having recently launched our products and are now you know, you know, working very closely with partners to continue to push them out into the market and get real world utilization, they're constantly getting better as we get more feedback. You know, that's, that's kind of stage where we are, as the as this platform, you know, hopefully resonates with our end customers and becomes adopted. And it's something that is really impacting clinical care for doctors and patients alike. You know, that's where we can start having really interesting conversations about like, what would be additive to our platform, what are some other things that we're in a unique position with either our data or the infrastructure we built, that is going to make us even more competitive if we either acquire or build some of these additional business opportunities on our own. So, you know, I think post Series B, Series C, that's typically where you see a lot of tech companies starting to do real M&A, with the exception of kind of early stage seed combinations that, you know, for folks that are just trying to continue to survive as businesses,

Griffin Jones  48:06

Let's wrap with the team and the tech stack, I don't expect you to go into anything proprietary about your tech stack, but to the level of detail that you can share, what does it look like just for someone that it might be a fertility doctor has never worked for an AI company? What does the whole tech side, which is the majority of what you're delivering, look like? Because there's a product teams, the the CTO, the tech stack, to the level that you can share? 

Paxton Maeder-York  48:35

Yeah, I think, you know, without getting too too deep into the technical side, because, you know, I think people are probably less interested in, you know, what, what back end resources were using as a company, I think that one of the things that can, that can be very, very useful is thinking about building a company almost the same way as you think about building a product. Applying engineering mindset to your organization. And so, you know, for us, we when we started the business, you know, we really were focused on R&D, and developing the early platform. And so you know, what that looked like from a leadership perspective is we had a had a software, I had a product and I had a data science, and each one ran their own divisions and data science was building new algorithms was publishing papers, was speaking at conferences, the software division was actually building the core infrastructure, taking the code from data science and haven't you know, making sure that it was going to run reliably, you know, making sure that we're doing all the documentation and testing, verification, validation testing is super important and medical technology. And then product was really focused in both the design of the front end user interface as well as you know, talking to all our partners and testing and making sure that what we were building was fitting that Venn diagram we talked about earlier. As the company has evolved, you know, we're constantly changing our organizational structure to meet the needs of the business at that base. So as we started to launch product, we brought on a head of Clinical Affairs to run a lot of our clinical studies and RCTs. We started to build relationships in Europe, so we have a head of head of EMEA based in Zurich. We actually have a wholly owned subsidiary based in Zurich to build partnerships across the EU really focused on trying to bring this vision of best practices from around the world to that patient that walks in the door at a specific clinic. And then we consolidated some of the units as well as brought on now head of commercial that's going to help us continue to drive the products and their adoption. So it's kind of a constant, you know, re-evaluation of where we are with the phase of the business. Are we in R&D? Are we commercial, you know, switching over to early commercial phase? But you know, I think really making sure that your team is structured in a way that allows you to go out and thoughtfully and efficiently go out and build what you want to build is, is I think paramount when you're starting your own company.

Griffin Jones  50:55

Paxton Maeder-York, thank you very much for coming on the Inside Reproductive Health podcast.

Paxton Maeder-York  51:00

Thank you so much for having me. It was a pleasure to be here.

Sponsor  51:03

This episode was brought to you by Embie. To discover where your time is going and how Embie can transform your clinics efficiency, visit us at embieclinic.com/report. That's embieclinic.com/report. You've been listening to the Inside Reproductive Health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertilitybridge.com to begin the first piece of the fertility marketing system, The Goal and Competitive Diagnostic. Thank you for listening to Inside Reproductive Health.

195 My Secrets For Selling to Fertility Doctors: Revealed


I share my secrets for having sold to over fifty fertility clinics in seven different countries despite having no outside funding or previous experience in the fertility field. 

Listen to Hear How To

  • Engage multiple decision makers at fertility networks

  • How to shorten the sales cycle to fertility clinics

  • How to pull in the chief decision makers like practice owners and CEOs when they kick you down to gatekeepers


Transcript

Griffin Jones  00:06

Do you sell to fertility doctors? How do you sell to fertility practice owners? How do you do this and a time when fertility practices are consolidating, when MSOs are participating in the channel conflict to get better deals, there are fewer buyers. When there's channel conflict on the player side, we have so many people trying to sell in to such a small percentage of people with me be 300 independently owned clinics in all of the US. and Canada, if there still are of that many there's only about 500 fertility clinics to begin with, and relatively proportionate numbers and other parts of the world. How do you sell to these folks, we're going to explore that today, fertility doctors and those of you that work in fertility clinics, I don't know if this episode is going to be interesting to you, maybe it will, you're kind of a bug on the wall, I suppose in this conversation. This is instruction to industry side companies, those businesses that are calling on you and I put industry in quotes, some people like the word some people don't. And I'm telling them how they can call on you and be more effective in their sales and marketing to you, you'll tell me if I'm totally off this episode is for them. But I hope you enjoy it too. So start off with what I think the problem is. And there are multiple problems, but you could distill it down to there is a divide between sales and marketing in the fertility field. In many businesses overall large and small, it's one of the things that you hear very often breaking down the barriers between sales and marketing, breaking down the silos between the two, it's very common in small companies to what it means is we need to connect sales and marketing marketing is just copy. It's just art, it's just promotion, if it doesn't actually connect to the sale, That's its job. And there is a bit of an under appreciation between the two. Sometimes marketing people see sales as a less noble approach to the same aim, that it's pushy, that it's not as creative. And sometimes sales view marketers is a bunch of artists and English majors that don't actually have to be accountable for a result, at their most cynical they can be right but what we want is for marketing to set up to sell. I'm not good at a lot of things in this life. But one thing that I have gotten really good at professionally, as I think that I've gotten really good at professionally is appreciating both that there has to be a bottom line result, a sale has to eventually come from your efforts. And that marketing can uniquely position you to be able to do that so that you're adding value to your prospects so that you have greater opportunity than you do have capacity. So you can walk away from lousy deal so you don't have to pressure people. So you can be that helpful resource that you want to be in the sales process. What does this disconnect look like in the fertility field? There's a lot of booths, there's a lot of sponsorships, maybe the webinars, you have brochures, you have newsletters, and sometimes those go out through marketing channels. Sometimes it's your sales people that are manning those different channels. But then it's very often disconnected from what the actual sales process is the prospecting, call your discovery call the sales download, follow up the sales meeting, the follow up the follow up. In fact, those names are so sales oriented, that is are very often is something missing in walking the prospect all the way through the process in a way that adds value to them, and puts you in a position where you're helpful where you can walk away and aren't just somebody trying to peddle something, of course it depends on what sub vertical you're in within the fertility field very often I asked you how did SRM God PCRs go? How did this particular event or that particular endeavor go? Very often responses? Well, you know these things, it's about showing up and about building the relationship. And those are good things. But that's still too fluid. For me, that's still too much of marketing being over here. And sales being over here and want marketing to set up the sale now want to have at least a good idea of how it's helping to do that. Not saying that you can quantify everything that is a mistake that many people demand of sales, you can't qualify and attribute everything. But we should be able to do better than that. So instead of having marketing over here, and here's all your marketing efforts, and here's all your sales efforts over here. I want to walk you through a process of linking these different phases together. This is the process that my companies use that I've used to sell 1000s of dollars in marketing services over the last few years and this has been from someone that came into the field with no money, no capital whatsoever, not just no venture capital, no private equity, not even a dime from a bank loan. No money coming in as a D student who had been a generalist Digital Marketer and have been able to sell millions of dollars in marketing services to a field that generally has not been interested in marketing services. My prospects fertility clinics have spent half a percent of gross revenue on marketing. And yet somehow we've been able to do this since because I've gone through this connection to marketing and sales. Let's think of these from your prospects point of view. From a fertility doctors point of view fertility practice owners point of view a CFO at an MSL, or CEO or CEO of a fertility network, you might have seen different funnels and different flywheels it's pretty similar. Let's start with indifference, they're indifferent to their problem, or at least they're indifferent to your solution. Then there's awareness where they become aware of their problem and acknowledge it, then there's consideration where they actually might start to talk to you and consider you as a solution or consider solutions period, then comes indecision. Indecision is that point in the sales process where every single person that's ever sold anything knows exactly what I'm talking to? will think about it. Oh, yeah, we're ready to go. And then you don't hear back from them. Oh, this is something that we really want to work on, we just have to talk about it was so and so. And that process, which sometimes when things are going really good happens right away, but very often takes weeks and months, not only does the indecision phase very often take several months, it can also become a graveyard where sales go to die, things that had been very promising conversations, end up becoming nothing if you can get past indecision, that's when you get to commitment a decision from the buyer. These five phases are when fertility doctors, fertility practice owners and execs are in when we're trying to get them to buy our product, when we're trying to get them to write to our pharmacy, we're trying to get them to write our drug, when we're trying to get them to use our carrier screening company or genetic testing company to buy our EMR to demo our new software. These are the five phases that they're but to be honest with you, I very often don't think of that this in terms of the phases that they're even though I will say, but to be honest with you, I very often don't even think of it in these phases that they're in from their end. Yes, I always believe in talking about the problem that your prospect is facing, not starting with the feature not starting that with what you do, we're all tempted to do that. See it all the gosh darn time, even though every sales and marketing book and every wisdom, piece of wisdom that has come out about sales and marketing wisely advises that we start with the prospects problem, we often skip that. And even knowing that I just often don't think of it in terms of where the prospect is, I think of it in terms of what I have to do. And it's a sequence of things that I have to do in order to get their attention and trust so that I can actually help them and actually provide value first, I'm going to attract them get their intention, then I'm going to engage them then I have to secure the conversation, the process the relationship. So it doesn't go into the graveyard to indecision, how they have to close the deal, actually get the person to sign something to a money for it, and then be able to deliver it to them. And I used to think of the nurturer and delight phase, just in that delivery form. There is some bit of nurture and delight that you want to do across all those days, you want to be nurturing and delighting a little bit while you're attracting them a little bit while you're engaging them a little bit while you're securing them a little bit while you're closing them to nurture and delight shouldn't just be saved for the delivery phase. In my view, I think it's best when it comes in the delivery phase, I'd much rather have a happy client than a happy prospect. I can't sleep when clients don't feel like they've gotten value. And I love it when you can get a prospect to buy at the lowest expectation for them. So that then you can exceed that expectation. So this is how fertility bridge has done it through inside reproductive health over the years to sell millions of dollars in client services to a very small niche with no outside budget, no fancy parties, hardly even any sponsorships. And one part time salesperson, wha who is also running a company, and this is all very visual. So if you want to see the visual, I will link it, you can download it, go to the show notes of this page, go to the email that you got this episode from or go to insidereproductivehealth.com/fertilityclinicsales, and then you can get an idea of what this actually looks like. So in order to attract the audience in order to get their attention, that's where the marketing series comes in. And even though the main problem that we're solving for today is connecting sales and marketing. That's our central theme. What's one of the problems that has come from the consolidation that's happening in the field, though, to be fair, I think it's there, even if you're selling to small, independently owned practices is that there's multiple decision makers, even in a small independently owned practice, you might have the physician you might have the physician spouse, you might have a practice manager that the physician really trusts and relies on On, if you're selling lab solutions, you might still have to talk to their lab director. If you're selling lab solutions in general, very often you need the lab director to buy in. But they can't totally say yes, or write a check without having a senior partner, physician or the managing partner. If it's a multi physician group, they have different decision makers involved of their senior partners, some of whom are very involved, some of whom are less involved, some of them make decisions on committees, if it's an MSO, you'll very often have a chief medical officer, maybe a chief scientific officer, maybe there are some junior partners that you need to come and advocate for you. There's a CFO, a CE, O N, sometimes other different relevant C positions beyond the CEO. So that's where you'll see different articles and podcast episodes coming out from me that target lots of different types of folks. We'll talk about IVF conversion, branding, reputation management, we'll talk about things that my company itself doesn't even help with mergers and acquisitions, operational improvements, physician recruitment, because that's engaging the different decision makers, we're getting lab directors here, we're getting CEOs here, we're getting ce o 's there, and then we're putting in different messages at different times to let people know about our services. But that way, when I do get invited to a sales conversation, it's more likely that the person's partner has heard of me that the executives have heard of me, and they've heard of me and my company in different places, a podcast episode here and article here, any book here. So I have different nurture pieces for each of these different types of decision makers. And this is what advertisers who advertise on inside reproductive health do the same thing. We just help them make their nurture pieces and put it in their different places, to the different decision makers that we reach. But the advertisers just like us can't jump all the way to the sales offer. Well, they can and sometimes they'll get lucky. But it's not the most trusted way of fluidly going through the process. Well, it makes more sense in our second phase to engage the prospective fertility practice owner or the prospective fertility Exec is to give them a marketing hook something of value. A great marketing hook is something that really talks about your prospects problem and gives them the insight and data that they probably can't get elsewhere or would be hard to get elsewhere without talking about your solution. Talking about your features. A couple of really great examples of marketing hooks that we've had that have been really successful. We ranked every fertility clinic based on our online reputation. And then we gave that ranking to people to be able to see where they were we did the same thing. With brand, we ranked every fertility clinic on a four point brand scale. And people wanted to see that we gave them the criteria for the scale. So fertility practices, got to see interesting information, things that they wanted to know without having to hear anything about our sales message. And they got that for free. The more generous you can be here, the better off you can be. This is what we counsel advertisers who advertise on the inside reproductive health to do and some are better than others. Some tried to jump too far, the marketing offer that they have isn't that generous. The information isn't that competitive. It's not that detailed, and so less people are interested. Another example of a really good one was psycho clarity. And I can share this because Dr. Shore has given me permission to use them as a testimonial and a case study very graciously. They were also very gracious and generous in their marketing offer. They gave averages for physician time averages for physician salary for ultrasound Time for Nursing time for time spent on ultrasound, and they were willing to give that away in exchange for some contact information. But without any thing about cycle clarity about all the great stuff that they do. It was just in trusting and valuable information that they were willing to parkways in exchange for building that next step of the relationship with the prospect.

To get an idea for how your company might be able to get multiple fertility companies as leads, you can get a visual of the process at insidereproductivehealth.com/fertilityclinicsales, that's a free visual that shows you what the process looks like when it's broken, shows you all of the points of the process when it works. That's insidereproductivehealth.com/fertilityclinicsales or you can just email me Griffin, griffin@fertilitybridge.com or insidereproductivehealth.com/fertilityclinicsales. Now back to enjoying your episode.

So now we're in our third phase. We have nurtured them to our marketing series one, we have got them on with our marketing OIC, which maybe I'll change to marketing bait, and nobody likes to think of themselves as a fish. I'm happy to be a fish as long as everybody's transparent with our interests. They people don't like that. But I think it's a valuable way of thinking about this and maybe I'll change it to marketing data because I've got marketing hook onto sales hook but you need something to grab on to at least time so I might keep the word up and you may be dispense with the fish analogy altogether, because really, it's just about latching on, it's about getting traction. First is the nurturing pieces that happen through the marketing series, then we're getting them we're latching on with a marketing hook that is valuable and generous to the prospect. And then the sales hook is really where we want to latch marketing on to sales, we want to bridge this gap, we want to successfully pass off the baton without having to get them so fully committed into the sales process. Without wasting the prospects time without wasting your time. If we don't know if it's a good fit, now there hasn't been that qualification. And that happens with your sales hook. Your sales hook should be low commitment to yourselves into the prospect and it's gotta be valuable to the prospect, it has to be more relevant than Hey, do you want to talk on the phone for 20 minutes and see how we can help you even if it is actually a 20 minute conversation, give you an example number the marketing hooks I was talking about the one of the examples I had was we ranked all of the clinics on brand that was the marketing hook, you had to download that you had to give your information, say this is something I'm interested in. And then the sales hook after that was a saw that you downloaded this ranking Do you want to see the criteria to I can walk you through it. So it's relevant, it's valuable to the prospect because they've already been interested in the ranking. And you're putting a constraint around it that you're not just going to take up all of their time or your time. That's one example of a sales hook. Another example is, for example, what we just talked about this visual that if you go to insidereproductivehealth.com/fertilityclinicsales, or if you download this from the email, or if you download it from the page that this particular podcast episode is on, that's a marketing hook, you're getting this visual, and then I can reach out to you if I if we haven't talked already, or if I think might be a good time to have a conversation and say, Hey, do you want to see the rest of these examples? Do you want to have a 20 minute conversation, and we'll go over this and I will show you the different points of exactly how we use each of these five different phases so that you can see for yourself in a perfect world, we'd go right from the sales hook to the sales offer. But we usually need a sales nurture series. First, this is really where the sales comes in. This is really where people often don't like to get their hands dirty. Everybody wishes you could just put an ad up someplace and then all of a sudden you get 10 calls in the prospect as their wallet out and they just want to buy your genetic testing offering you want to buy your new AI solution, they want to sign up for your software they want to demo your EMR usually doesn't happen like that, we have to continue to build the relationship provide value. But there are ways we can do that more systemically where we waste a lot less of the prospects time where we waste a lot less of your time. So when you see the visual, you'll see the sales nurture series in between the sales hub, phase three and the sales off for Phase Five. But really, I like to use it as like a phase two and a half and a phase one out, I like to use it between the marketing and the sales up to so what I like to do is get the sales conversation scheduled. But then I'd like to send the prospects some information before we even meet those sales nurture pieces that come even before the sales hook that first sales conversation should have to do with the prospects most frequently asked questions. And very often the most common objections want to send that to them ahead of time to show them that you've thought about this before. And if there are any deal breakers, that they should cancel the meeting, you're not trying to get them in a meeting, you're not trying to squeeze them into something, you want to show them that you've thought about a lot of their questions ahead of time that you're ready, you want to show them that you don't want to waste their time you want to give that to them so that they can cancel if there is a deal breaker and example of one of those sales nurture pieces for us that I use between the marketing hook and the sales hook is we have a very extensive FAQ page probably need to update it. There's a lot of stuff for especially inside reproductive health advertiser prospects that I don't have on there, but on the client services, and Marguerite said is really robust it as most of any questions they could possibly ask and says, you know, here's what the deal breakers would be if this is important to you, we're not going to be a good set. If this is important to you, we might be and it links to a lot of information about our sales and our delivered process. I like to get that to people before I have that sales hook conversation with them, because then they can cancel if they want. And very often that meeting just goes much more smoothly, because we're both prepared. But let's say we're in the sales nurture series, where it really is the fourth phase it is coming between the sales hook and the sales offer. This is where you want to do some objection busting. And very often your sales nurture pieces can also be marketing pieces, the marketing nurture pieces, and just like in the marketing series, where you're creating different nurturing pieces for each of the types of decision makers. You do the same thing with sales, nurture pieces, you have different pieces that can speak to the objections of different decision makers. And this is where you can really smash that sales cycle, the length of that sales cycle and that's where a sale Sales Person proves their value, you can resurrect some of the potential conversations that were in the graveyard, you can crank down that 910 1112 month sales cycle to a few more months at a time, you can take some of those few months sales cycles and have a couple more of those unicorns that just go through real quickly. This is where you want to really meet the fertility doctor, the practice owner, the exact where they're at and bring them value with the objections that they have for implementing your software writing to your pharmacy, writing for your drug, adopting your EMR, trying out your AI product, because they're so effing busy, they have so much going on, there are a whole bunch of good reasons, believe it or not, for them, not even try your product, much less to buy it. I know you wouldn't believe it if I told you but despite having done business with dozens of Fertility Centers, we still have not done business with the majority of them. Can you believe it the best marketer and salesperson on the face of the earth, oh, my goodness, it's because they're busy, they have things going out, there are good reasons for them, not to try my product or service, let alone work, spend money and work with us. And that's the case for you too. So we want to address their objections with well thought out pieces, so that it isn't just you responding to an objection in a conversation, you can send it to them before the objection comes up. They want to read, watch or listen to it, because it's valuable. And when it does come up in conversation, you can reference it. And it's more valuable than you just bring up a point because you want to get a sale, it's something that you clearly establish a valuable point of view on a couple more examples for you for this is for the sales nurture series, two of the biggest objections that a client services firm can get, at least if it's in marketing is we already have a marketing team, we already have a marketing director, or if you're a client services firm, you often need buy in from the top that is more than just the vertical that you're helping with. In other words, if it's marketing, you need buy in from the top because there's going to be operations, things that involve the outcome that they're ultimately in search of, if you sell some kind of accounting, it isn't just the financial department that you might need help with it might be from the sales department as well the way that they send invoices and, and do other things and bring people on to their sales process. And so we have those two different objections. The first is we already have marketing team, we have a marketing director, that's a really big one. The other one is that there are different decision makers and many of them want to kick it down to someone else they want to step out of that process, we have to solve for each of those things, I have a piece called should I fire my Fertility Centers marketing director, now it doesn't say you should fire your Fertility Centers marketing director, that wouldn't be valuable. It instead, it very lays out the different roles for Fertility Center for Fertility company that they could actually use for evaluation, what those different roles do, what levels of responsibility they can be expect to have, what outcomes can and should be assigned to them, and then what support each of them need in order to achieve those outcomes. It's a valuable piece, we send it to people. And then people can see how we can help them in different ways. Instead of shutting out we have them we have a marketing director, we have a marketing team, which could mean anything, they could have a physician liaison, they could have an in house ad agency, it could mean a number of different things. And they can see oh, this is how they might be able to help not because we're saying this is what we do. But because it's very valuable for them to be able to see the different functions, the different outcomes, and what each role needs in order to be able to achieve those outcomes. On the decision maker side, I have something called the 12 point spectrum. And I give this to CEOs I give this to practice owners and I show them here are the areas where you don't need to be involved. And here are the areas where you absolutely need to be involved. And here are the points where the handoff comes. And I give this to them because we don't want them getting sucked into things that they should be able to delegate that they have to be able to get off their plate so that they don't have to micromanage and to show them. Even if you have a chief marketing officer, there are still some things that only the visionary and the integrator are responsible for. And these are the sales and marketing roles that cannot be delegated beyond the number one person in the company and here are the other roles that can be and we show them that 12 Point spectrum. It's valuable to them. We share this with them. If I run into the objection in the conversations, I sent it to them beforehand. And those two things are really important from stopping sales conversations from going to the graveyard to get you out of indecision infinitum. And to move on to what the sales offer is there can be multiple sales offers, but I break it off into something digestible and this is something that I tried to get our advertisers to do as well try to advise them and workshop with them on how to do this Because very often our solutions are a lot, there are a lot for Fertility Center to adopt or to even think about want me to implement this software with all of my nurses, you know what that's going to do to our whole billing process? How much work is this going to take for my staff. So if you can break off a piece of what you sell, that will help you sell other bigger things potentially in the future, but at least give you something that the prospect has to part ways with money for that they can actually become a client in take them away from the prospect phase and into the client phase in a way that is valuable to build a working relationships. And now you're not just somebody calling on them, but you're actually doing business together, and in a way that doesn't have them create a huge commitment or have to make a huge commitment. It doesn't put you on the hook if they're not a good fit, and it must be valuable, whether they buy anything from you after that or not. It's a big piece. Think of what our prospects do themselves. Think of what fertility clinics do, do, you just walk into a fertility clinic as a doctor and have three cycles want a gestational carrier, you're gonna write this amount of Clomid by the way, go ahead and throw in a couple of donor gametes and some Miksi in there first, they do a console, they do a workup they go over the results, they give a follow up, some people might in could be disappointed if that doesn't go on to IVF it has to be valuable outside of just the potential of it leaving to IVF the best fertility doctors and practices know this and do this. And fertility patients all over the world appreciate those that do when you can give someone answers when you can give someone guidance when you can give them value for parting ways with a little bit of money $300, somewhere between 306 $100, right, and hopefully it leads to the next step, whatever that may be, but it has to be valuable. Either way, almost all of you can do this in some way. This is where we help people work shop and get creative within it takes a little bit of time, it takes a little bit to get good at our sales offer. Another example for you is the gold diagnostic. You've probably heard me talk about the gold diagnostic on the podcast before dozens of fertility clinics have done it some industry side companies have done it to maybe 10 industry side companies have done but it's four or five something dozen clinics that have done it up to this point. And it took a little while to make sure that it was really valuable. But now I know that's going to be valuable virtually every time that people that we engage with to do the goal diagnostic love that they learn a ton and only about half of them do we go on to do more business with and I set that up from the very beginning. Just like a consults, it makes it easy for the prospect to say yes to as long as you've done all of these other things. It qualifies prospects further and it leaves them with a valuable experience. You'll convert more folks, yes, but even the folks that you don't convert will leave saying you know what, you should talk to those folks, they got something there, they have a good experience. Yes, it takes a while to figure out we can help you figure out it took us a little while to figure out but guess what, when you're starting at something so small, you can make the value up if for some reason you fail, I always started off charging $600 for the goal diagnostic. And if I couldn't deliver value, somehow I could find a way to make that up before moving to the next phase. That might be the last point on the sales offer, as it should be called something that is worth buying, as opposed to discovery call demo, things of that nature. We call it the goal diagnostic because we turn it into a deliverable. They get something from it and you can do the same thing. I hope this has been helpful to you. There's a temptation very often to say doctors aren't business people are these people coming in to the fertility field, they might have MBAs and have worked in private equity backed groups, but they have no idea what they're doing and the fertility field. Those are all tempting things to say, as a great salesperson or as an aspiring great salesperson, I always want to put the onus back on myself, it's always my responsibility to provide value, never the prospects responsibility to just perceive my value, always, always have to get better always have to provide more value. Always, always always. And with that, I hope you can repair this disconnect. It doesn't just exist in the fertility field. It's in almost every facet of business where you have a silo of marketing here, you have a silo of sales here now just doing a sponsorship or a booth or creating a newsletter or making a brochure, you aren't just having a discovery call a prospecting call over here. That becomes a process that fluidly links sales and marketing where the fertility practice owner is that the indifference awareness consideration and decision commitment, and you're doing that attracting them, engaging him securing them closing now all while nurturing and delighting the entire time by giving them a nurturing piece, a marketing hook latching on to a sales hook, using your sales nurture series to get them out of decision, indecision hell in order to move things along in order to provide value, instead of arguing about objections and to have a sales offer then makes it easy for them to buy and for you to begin to become a relationship that isn't just prospect but his client and that allows you to add more value and continue to repeat this process. For those of you on the industry side I hope this was valuable to you again you can get the visual in the notes in the email that this episode came in by going to insidereproductivehealth.com/fertilityclinicsales, fertility Doc's and practice owners if you did the last through all of this episode, I hope that it was valuable to you I hope that it gets more value to you from the people that are calling on you if you found this episode valuable where you tell me where you email me and tell me I love hearing. I love hearing when that happens. And if you didn't find it valuable, will you just shout it into a pillow quietly in your house when nobody's around. Never tell anybody about how bad it was. I hope so. I hope you enjoyed this episode of Inside reproductive health and I hope it gave you something to add more value for you for your companies and for the fertility practices, fertility, Doc's and fertility companies that you call on.



Sponsor  31:09

You've been listening to the Inside Reproductive Health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertilitybridge.com to begin the first piece of the fertility marketing system, The Goal and Competitive Diagnostic. Thank you for listening to Inside Reproductive Health.

193 Reviewing NYT's Podcast on Yale Fentanyl Incident and Preventing the Next One featuring Lisa Duran


This week on IRH we break down The New York Times podcast, The Retrievals, a five part series that provides an in-depth look at the Yale Fertility fentanyl scandal.

Lisa Duran, who’s consulted dozens of fertility clinics across the US and Canada and was the Chief Experience Officer at Inception Fertility, leverages her experience to offer up methods you can integrate to drastically reduce the likelihood of a terrible scandal at your own clinic.

She provides four big takeaways:

  • A Closed Loop Feedback System (Lisa gives some examples and how they work for patients and staff)

  • Recruitment and Retention (And the risk management necessities involved)

  • Leadership (How to engage your team to create consistent accountability)

  • Service Recovery (Validating feelings, getting more information, and taking ownership)


Lisa Duran:
Website, Lisa Duran Consulting
LinkedIn

Transcript

Lisa Duran  00:00

What happens is, of course, the patients were feeling like, how did nobody believe me? And I was telling my nurse, I was telling my doctor, and why didn't nobody believe me? Whoever was in that procedure room, how was I not believed after that? And and I found myself really thinking about that, going oh my gosh, how do you not believe hundreds of women?

Griffin Jones  00:26

Excruciating pain and public scandal. Those are the topics of a podcast that is much better known and will reach far more people than this one ever will. Well, you might be familiar with the incidence of fentanyl theft by a fertility nurse at the Yale Fertility Clinic that occurred in 2020. You might be familiar with the lawsuits that happened after it. And now there is a podcast that is currently ranked number one in all podcasts, a mini series from the New York Times and Serial called The Retrievals. By the time this episode comes out all five episodes of The Retrievals will be out at time of recording. They're not all out yet. The first episode is about the patients. The second about the nurse, the third is about the court case, the criminal court case that is not the civil one that came later, and the fourth is about the clinic. My guest is Lisa Duran. Lisa's been an in house marketing director for fertility clinics before she was the chief experience officer at Inception Fertility for some years, and she's consulted dozens of fertility clinics big and small throughout the US and Canada on patient experience management tools and leadership capabilities. Lisa listened to all four episodes that are currently out I think more than once she has four big takeaways that you and other fertility clinics can employ to drastically reduce the likelihood of a terrible scandal like this ever happening to your clinic. The first is a closed loop feedback system. She gives examples of those systems, how they work, how they escalate how patients use them, how staff use them. The second is recruitment and retention as risk management necessities and I share a couple of things I learned about recruitment and retention, reducing some administrative time to fill responsibilities that currently fall on your staff. Lisa's third takeaway is about leadership, how to engage your team's hearts, so there's always accountability. And in the fourth, she has three points about service recovery, how to validate feelings, get more information and take ownership the follow through. This is not a bright chapter for the fertility field. Hundreds of women suffered in excruciating physical pain. It's an embarrassing scandal and the cat is out of the bag. These media outlets are huge. And now the topic is very much in the public square. This episode isn't about Yale Fertility Clinic. Lisa argues that this could have happened at a lot of different fertility clinics. She shares why and she shares her takeaway of how you can prevent it. Enjoy today's conversation with Lisa Duran, Ms. Duran Lisa, welcome back to the inside reproductive health podcast for what I think is the fourth time. 

Lisa Duran  02:41

Yes, I'm so happy to be in one. Thanks for having me back.

Griffin Jones  02:44

We're on to talk about a current topic to have one that has just started to wrap up but it's still very popular that more people in our field are starting to find out about it. And it's from an incident that happened back at Yale Fertility three years ago. And the New York Times along with their subordinate companies, Serial, made a podcast that is the most popular podcast right now, a mini series, five different episodes about this incident that happened back in 2020. As it was released, you texted me like did you see this? I said, Yes, I saw this. I want to talk to you about it. I want to have you come on and tell us about how this can be prevented in the future. And we can go through it. Why don't you set it up? Explain to the audience what the podcast is about.

Lisa Duran  03:37

Sure. Okay. Thank you. I'm so excited to talk about this because I was getting texts from friends and emails saying, have you listened, have you listened. And so of course, I jumped right on. It's called The Retrievals. And there have been four episodes. The fifth episode of the last episode is dropping this Thursday. And I just I found just ranges of emotion throughout the, you know, the series of the of this podcast and I wanted to share them with you because I think they're really important. And this is not going to be about how Yale failed. This is not going to be anything about processes necessarily. Or you know, I don't have a clinical background in terms of I'm not a nurse, I'm really going to talk about the experience today. So the lens that I was listening to a podcast with was from the experience standpoint, and so the first episode was about the patients and about their horrible experience and hundreds of patients went through a retrieval with no payment because there was a nurse that was stealing the fentanyl and in replacing the fentanyl was saline. So the nurses or whoever was administering the what they thought were pain meds, and these patients weren't getting them and so hundreds of patients were complaining about pain, you know, going through an excruciating  ordeal without any pain management. And so of course, the first episode just tears rolling down my cheeks for these patients and just, you know, what they what they went through. And it was not just the physical, but it was the emotional of, you know, the, what we do as women is we talk ourselves in and out of things, right. And so many women said that what they did is they found themselves telling themselves stories about why this was happening, well, maybe I'm just not sensitive to, you know, this is just what I have to go through, because my body is not operating the way it should. This is just what I have to endure for this process. And it was just so sad, because we often do that as women is we just, you know, we try to explain it away. And we try to blame ourselves and just say, you know, what, just suck it up and deal with it. And it's going to be okay. And and I think one of the most difficult parts is hearing how after it all came out how they thought, you know, how did no one believed me? You know, how did the nurse not believe me? How did the doctors not believe me how to, you know, if whoever was in that procedure room? How was I not believed after that? And, and I find myself really thinking about that, oh, my gosh, how do you not believe hundreds of women, right? And so we're going to talk about that in just a little bit. So episode two was all about the nurses story. And I found myself tears rolling down my cheeks about her story and thinking, gosh, you know, what could have been done to help her alone? That third episode is about the court case. And of course, you know, you're saying, gosh, she should you know, she should get what's coming to her. But on the other hand, you know, after episode two and hearing her story, empathize with her as well. No excuse for her decision. But and then this last one was so good. It was about the clinic, of course, where was the clinic in all this and what was what was the patient's experience, and as well as the the employee experience, throughout this deal. So those are the four podcasts that I dropped, that you're able to listen to, and what I'm going to unpack during the scene of this talk, as we unpack.

Griffin Jones  07:08

Do you know what the fifth episode is going to be about? Do we know what it will be about before it drops?

Lisa Duran  07:15

You know, that's a great question. And I've been researching and trying to find out and I believe it's going to be more about the clinic and just really summarizing everything, but I didn't know to high. Thursday, Thursday is on my calendar.

Griffin Jones  07:29

And by the time this episode comes out, that episode will be out. But at least we've got four episodes thus far. First about the patient second about the nurse, third about the court case, and fourth about the clinic. And you talked about the patient's feeling like well, I guess I just have to suck it up. I guess this is just the way it is for me. Did they have any kind of recourse where they could have found out if other people were going through this? Is there something that could have been done for to do at least know, for them that this isn't an isolated incident?

Lisa Duran  08:05

Actually, I'm so glad you asked that question, it actually tees up its solution, but I feel would be would have been a great way to catch it early on, you know, what happens is, of course, the patients were feeling like, how did nobody believe me? And I was telling my nurse, I was telling my doctor and why did nobody believed me, I don't believe that that was the case, I don't believe that the women weren't believed. Or that that or that the nurse of the doctor didn't care. What I believe happens is that, you know, there's so many different people, so many different nurses and so many different doctors that are working with patients that they're not necessarily talking to each other. And so they're not seeing a common thread. And so your question, Griffin, about, you know, what, is there something that could have been done? And yes, there should be a formalized process for patients to give feedback, one that doesn't depend on one, two or 10 people to communicate, you know, and then finally, you know, how do you communicate that who documents that you with technology today, there are some amazing systems, you know, Qualtrics Medallia, they have an SMS real time surveying that can by touch point, you know, after retrieval within, you know, 24 hours or after the patient's recovered, can send them a text and say, you know, Lisa, how was your experience, or tell us, you know, how could we have improved this experience? And and if they would have something like that in place, they would have seen a common thread, Text Analytics would have picked it up and they would have seen a very common defect going on, they would have caught it earlier, because they would have seen this, this feedback being woven through a lot of the patient's feedback.


Griffin Jones  09:57

Okay, so there's the opportunity for patients to report using text they get they get how tell us about your visit. It was terrible. I felt like I was going through excruciating pain. It was a 10 out of 10 pain if they had seen this from a number of different people, ostensibly they would have been able to connect a pattern now, is there something in the technology that connects the pattern for them? Would they have to would have to connect the pattern themselves? Would somebody have to be monitoring it actively? In other words, so if they have this, and you get 10 patients in a week that all say I had excruciating pain in my, during my retrieval, that should send up a red flag. But what if nobody's at the helm? Reading it? How does? How does the other end of it work?

Lisa Duran  10:48

Another great question. The beauty of these platforms is that there are two things, there's text analytics, that will compile common themes, and will push them out to leadership. And when you're when you were building the system with whatever company you choose, you create the governance, right, you create the who it goes out to. And and the other thing is, there's a closed loop system that is absolutely beautiful, that if there's a you know, you set whatever the rating is, and if the patient gives it a rating, you know, you talked about, you know, the rating of 10. And let's say they gave it a five and a detractor would be a five. And there's a closed loop system that that does a real time right away alert to the practice administrator. And then the practice administrator can give that patient a call and find out what happened and close that loop. And there are actually systems in place to where, if that doesn't happen, an alert goes to the next person. And if that doesn't happen, then alert can go to the next person. So the idea is that no patient left behind no patient unsatisfied, or no patient that had a less than optimum experience is not followed through with a phone call right away to try and preserve that relationship and fix it. And you better believe that if somebody if a leader is getting no constant detractors on the same issue, that there is going to be some awareness there. And we are going to talk about leadership and in one of these conversations, and we'll dig a little bit deeper into what happens then. But the system is good. And it takes the subjectivity out of things. And it really creates data and, and helps you see, you know how much of a problem it really is. And I believe that this would have been caught a lot sooner had they had a system in place.

Griffin Jones  12:38

So that escalation would help to catch it and not for it just to be another normal issue, because you could have one patient that is keeps dinging you for I didn't get a call back about my lab results yet. I didn't get a call back about you could have that. But if you started, if you really started to get pinged from multiple people about the same issue, it seems like you would pick that up a lot faster, that you wouldn't have to be worried about the boy who cried wolf with this type of solution, because you're talking about a critical mass of people and critical frequency about a critical problem.

Lisa Duran  13:18

Yes, yes, exactly. And depending on how you set it up, as well, as it's not going to just one leader, it should be going to multiple and if an administrative leader doesn't think it's important, it doesn't happen or doesn't get paid attention to. So right, it becomes subjective and one person makes the decision and whether it's initially or not, this takes all of that away, because there are multiple people looking at it. And you see you've got leaders that are really looking at the big picture. You know, if one doesn't seem as it doesn't think it's important, there are many other eyes on it that may may believe that yeah, this is something very important that we need to be addressing.


Griffin Jones  13:58

Tell me if I'm jumping ahead too far, and if I am then un-jump, me back. But how did the patient, while we're on the topic of the first episode of the patients, how did they come to find out about each other? Was it not until charges were pressed on the nurse? Was it, did they find a way to connect with each other in a support group or elsewhere? How did they find out a bit about each other?


Lisa Duran  14:21

You know, that actually in the service recovery piece, that was my fourth, you know, I have four points of my four big takeaways from this and the first one was that having a system in place so that was the first one, the fourth one was on that service recovery piece and how it was handled with the patients and with the team. And so you have they you know, they found out via letter, they got a letter in the mail, the patient's got a letter, not a phone call, but they got a letter and and that service recovery piece, you know, I believe that that we all can be better at service recovery. And so as far as the patients they found out about each other and much later when when it became public when it became when it was on the news and and people started to talk about it, they did not feel comfortable talking about it in the clinic as they continue their treatments, some continued to treatment, some didn't. And nor could they talk to their nurses or their the team about it. And that that was difficult on the team. Because the team was instructed not to talk about it and completely understand that the company has to protect and make sure that you know, nobody says something that is going to damage the company or throw someone unnecessarily under the bus. But there's a way to equip teams to be able to have healthy dialogue about it. And when you tell them just don't talk about it, then it's

Griffin Jones 15:46

One, it doesn't work. Yeah, so I want to come back to that when we talked about service recovery. And, and so in your four takeaways we have the first one was closed loop feedback system, what was the second main takeaway? And what was the third? And then we'll go into them each individually?

Lisa Duran  16:05

Yeah, that sounds great. So the first one was on the patient experience, and you know, what could we do, and it's having that system in place? Where are they they can give feedback from real time, not not the feedback just once you get the pregnant, but each touch point at or at the very important touch points. The second one was, you know, like the second episode, Donna's story, it was the nurses story, and it was the employee experience, you know, I'm in clinics all the time. And I have such a hurt for the teams. And, and I see, you know, firsthand of places where they are equipped and more than where they are unable to give great patient care. And I also see where they suffer, you know, and in this particular case, what happened was, they had two nurses that had quit, and they had a new nurse manager that they were frustrated with. And so they were spread very thin. And that is no excuse for making the decision to autonomy, I want to make sure that that's very clear. What I will tell you is that, I think at times, you know, we think about employee retention, as something very important. And it is, you know, when you look at how much it costs the organization, it's 100% of their salary, you know, to, to recruit, train, or get them up to speed. That's not just about, you know, retaining great talent, it's also about managing risk. And so when you've got a team that spreads so thin, and it's, it's ripe for abuse, and again, very good intentions, with leadership, very good intentions, everybody doing the best they can, but it made me realize that employee retention and talent retention is not a nice to have it to have to have on so many levels. It's not only taking care of the organization, it's taking care of the people that are there, the ones that stay, and a lot of you know, the the nurses that they talked to, they said, you know, we didn't, we don't feel like we could give patient good good patient care, we became a nurse, because we wanted to care for patients. And when we're spread so thin, we couldn't care for the patient the way we wanted to. And one of the nurses said, I just find that I was constantly apologizing, and it wears on you when you're constantly apologizing when your heart is to give good patient care. And I just feel like there's a lot out there. And so that's why this is not about Yale, this is really about, really about in health care, how are we taking care of our people? And how are we ensuring that that when there are openings, you know, we can't always control? And we can do everything you can to be proactive, but when there are openings, and you've got two nurses down in an organization, what are you doing for the people that are there that are picking up? You know, the extra, the extra patients and how are we caring for them? And so that that was my second takeaway on as it relates to this series, but it's the employee experience.

Griffin Jones  19:04

I want to come back to that employee experience to talk about retention and recruitment more, especially as it relates to risk management. What was the third major takeaway for you? And did that also core, seems like each of your takeaways, like you had one major takeaway, per episode topic was the third did the third topic was was that also, did that also correspond with the third episode? Did that come from the court case? Or, or was that a different takeaway?

Lisa Duran  19:28

Actually, this was the only one on the court case. That was more of an emotional takeaway for me, because, you know, if I would have just listened to episode one, I would have been like, you know, throw her in the slammer. That's terrible to say, but after hearing her story, it reminded me that every life has a story. Right? And, and what could we have done? Or what could you know, what were the signs that we could have taken better care of her again, that's no excuse. There's lots of people that have the stress that she has, that doesn't that don't make the decision she makes okay, so there's no excuse. But the court case I just found myself, like the judge, actually, you'll hear the judge talking about not quite knowing how to navigate this, because you see both sides of it. And so so there really wasn't a huge takeaway, other than just my personal emotions on it, just the roller coaster of it.

Griffin Jones  20:20

So what was your third takeaway?

Lisa Duran  20:22

the third takeaway was on leadership, you know, and it's so funny, because what I'm doing now is, it's called an integrated experience, because I don't believe that you can just create a patient experience program, and scale it across the company and expect it to be fabulous, right? You've got to have great leadership a place to catch, you know, catch those wins, and celebrate those wins. And then coach for behavior change. And then, and then there's the employee experience, you know, people don't do what organizations expect they do, it's paid attention to, and they and you know, you want their hearts, you know, In leadership, we don't just want people's compliance and health care, you absolutely compliance is critical, we have to want their hearts because if we have their hearts, then they're going to take great care of the patients. And so what I found, my third takeaway was with leadership, you know, one of the, actually, the hostess, the host of the podcast said, who was managing Donna, you know? And I see this so often in clinics, you know, there's been a nurse that's been there 15 years, and she hands the nurse manager or the senior nurse or, or she, and there's a lot of trust put in that person. And I'm not saying it's not rightfully put there. But there needs to be accountability, not just systematic accountability, you know, for the meds and, and all, but there also needs to be personnel accountability at every level. And so where was, who was managing Donna? And who was the leader that was looking at the big picture. And so often we find that the in health care that there are managers that are managing tasks, but not leading people. And so it just, you know, it made me think of this new manager that they were very frustrated with, what was her experience or his experience? You know, what, what was that person's onboarding experience like? Is somebody coming alongside them and helping them to build trust with the team so that they can have healthy dialogue? You know, what was that manager's experience like? And so without good leadership, without strong leadership with people leading and servant leadership, then again, it's right for abuse. So that was my third takeaway.


Griffin Jones  22:32

You're a very efficient thinker. I know your your points don't perfectly correspond with the episodes, but they almost do and it makes it very easy to follow. So episodes go patient, nurse, court case clinic, your major takeaways go closed loop feedback system, a retention and recruitment as a means of, of risk management, leadership and accountability, and then service and recovery. We talked about the closed loop feedback system. Before we get into your second major takeaway. I am curious about what you found to, to what tugged at your heartstrings with the nurse because I think of you as somebody that actually probably wouldn't be a good person to have on a jury. Like in a liberal democracy. I feel like Lisa Duran is the type of person that you want on a jury to give to give fair jurisprudence to people and I think of somebody like my dad who has been selected for, not called on Lisa, selected for jury three times because he's so even keeled. My dad's the type of guy that you want on a jury. And I feel like they sit around somebody that you want on a jury. But what swayed you about the nurse?

Lisa Duran  23:04

Well, there were so many things, you know, she's a mama herself. She has kids. I think what drove her to the decision, you know, when you hear her life, and you hear about her, her marriage, that was a very unhealthy relationship. And you know, there were some some verbal abuse, emotional abuse, and how it was a very unhealthy situation. And you know, that it's my very favorite video is that Chick fil A video that's every life has a story. And it just really reminded me that, you know, what drives somebody to do something like that. Is this a bad person? No, I don't believe this is a bad person. I believe that this was a very, very hurt person who needed some intervention who needed some help. And so, you know, my heart went out to her, but then you get back to listen to episode, one and you hear these patients? And you're like, oh, it just I don't think I would be a good pitcher because I think I'd have a hard time making that decision.

Griffin Jones  23:45

You lean too much towards mercy and not not enough towards justice in that scenario.

Lisa Duran  24:15

You said that very well.

Griffin Jones  24:25

Well, then talk to me about how retention and recruitment are a means of risk management, and you alluded to it as you were covering the you're giving the synopsis of the point, but I want to hear more about how it's not just for to have butts in the seats. It's not just for productivity. It's not just for the the cost impact of having to retain and recruit somebody new and train them and that being 100% of their salary. But there also is risk when seats aren't filled. Tell us about that.

Lisa Duran  25:31

Yes, well, you know, my entire career, I've been doing patient experience, patient experience as a differentiator patient experience as it's the right thing to do, right and patient experience, as you know, it's it's a good thing for the team member, as well as the patient and their and championing for the patient experience, as as a good thing as a differentiator. And this made me realize it is all of that. And it is also risk management. Because it really highlighted the fact that when teams are spread very thin, what could happen in that, and this happens to be, unfortunately, a scenario that that's exactly what happened, a very skeleton crew, and now a new leader. And, and a decision was made without accountability and, and people that are spread too thin to pay attention to some of the cues that would have alerted them to something's not quite right. And they did in, in the podcast, I think it was, yeah, I think it was episode two, they and episode four, they did some of the team members did talk about some things that just didn't seem quite right, there were a few things that were off, but they're so busy, right, they were just going from one patient to another that they really didn't have time to process that or communicate that, you know, to each other or up to a leader who had the big picture in mind to, you know, to get that off of the pass or to, you know, address it or at least ask the right questions. And so when you have when people are spread, then it really becomes a risk management, not just a good thing to have for patient experience. It's also and it's also retaining the good people that you have, because, you know, as a few of the nurses said, Well, if we don't feel like we could give good patient care, you know, we come somewhere where we are equipped to give good patient care. And if there is an urgency in filling the positions with the right people, and please know my heart and that I think HR, HR leaders have the hardest job ever, just trying to find the right people. And they're working really hard to do that. And so hats off to the to the HR community right now. And this is really hard with a with a with a short list of people or with a shortness of of talent, of good talent there. So I know it's hard, and it's hard. But it really highlighted that this was, you know about patient experience, it was really about risk management as well.

Griffin Jones  28:03

Do you have any solutions for service because on the feedback from patients point you, you get a closed loop system, whether it's a self checks, whether it's a Medallia, whether it's another software, and you walked us through a little bit about how that can work, other than just posting more trying to raise salaries, trying to to maybe give people more benefits, or whatever it might be, do have more suggested solutions for how these managers might retain staff and recruit them for longer so that they don't make themselves liable to risk with a shortage like this?

Lisa Duran  28:41

Well, there are two things in your question. One was in how do you retain staff? And the other one was, you know, what can we do in the recruitment process? Or is there anything you know, that you can do? So I'm going to first address the retaining piece, and you know, how you retain people, if you care about them? Right. And so often we think the employee experiences, you know, is a pity party, or, you know, and those are good things, please, I'm not minimizing that, but you know, professional development pouring into them personally and professionally. And there's a way to do that, really caring about them, you know, building trust with with their direct, that's what the leadership piece is so important. And I've been probably doing 90% Leadership Development nowadays, because, you know, health care leaders are so often promoted into these positions, because they were good nurses and they weren't good, you know, in patient services, or they were good in financial concepts and they are not given the tools to really to lead people, they can manage the tasks but not lead the people. And so, you know, the, in my personal opinion, I would say that the biggest retention strategy is leadership development and how to lead people and how to care for them and how to be servant leaders. And that is going to make people want to stay you know, not go across the street for another dollar an hour, when you really win, and you know, we've all worked for people that really care about us, and we will, we will stay, despite her times, we will stay, you know, you know, just despite all the hardships because we know that we're cared for. So that's on the retention piece now on the, when it does happen, and you can't always control that, right when it does happen, and you've kept openings, this is going to sound a little cheesy, but you know, me, I'm cheesy, but giving oxygen to hope. And I know what I mean by that, is that so often the clinics feel that it is a secondary priority, to fill their open positions. And I know and I know, for a fact, with a few organizations, that is not the case, it is their number one priority. They you know, people don't often see the back end of all the people they're screening, you know, they're trying to find the right candidate, not just any candidate, but where the breakdown is, is in the communication. And it's, it's HR, being able to communicate or communicating the right message and giving oxygen to hope. And speaking to the fear of the clinic of the people in the clinic, and I know you're spread thin, and I know you're working hard, and it doesn't have to be HR is lucrative, I know you're working hard. And know that this is our first priority, and I am I'm screening 60 people this week, and I want to find you the right candidate. And those messages aren't always happening. And you know, when when people feel that, that their sense of urgency is your, your sense of urgency is their sense of urgency. It's amazing how much that could just kind of that how much better they can feel about, okay, I know, and give them confidence in the organization, they're working hard, because they know they're doing the best they can. And they know that it's a priority. They know that there's a sense of urgency there. So you know, speaking to the fear, giving oxygen to help, and communicating that this is absolutely there.

Griffin Jones  32:03

Let's use that as a segue into leadership then and talking about how to engage their hearts to lead them to instill that accountability, because that is partly also a retention tool. I gotta tell you this, I've probably you said, we've all worked for that type of people that really has engaged their their people like that. I've both been that person and both not been that person. And I've not been that person at times where you're crazy busy. And clients have a lot of needs, and your recruitment or retention pipeline is slow. And and then managers can end up taking on a lot of have that responsibility. And then they can become resentful at one time or another. And you know that that servant leadership can be difficult at a time, it is really difficult in a time where you're like, I am working my tail off, and I can't hardly sleep. I'm working from seven to 7am to 10pm at night. And I am totally focused on this. And I'm trying to keep my team from feeling that burnout. But yeah, eventually it's like, yeah, get the damn thing done like and and then you turn into a manager that you might not have been previously. And, and so I'm wondering if you can talk to that a little bit about from the leadership coaching of how you can be that leader at a time when everything is under water, where so many fertility clinics are right now?

Lisa Duran  33:41

Yes, yes. And I have to tell you, the organizations that I've been working with are amazing, and the hearts for their people are there. And you know, we can't always control our circumstances, we can't always control what happens in terms of people leaving, you know, or things that happen processes, protocols that need to be changed. But one thing I was put when I'm working with leaders who say my response is my responsibility. You know, I can't control what's coming at me all the time. My response is my responsibility. And I know for me, when you said you've been that lead, you've you've you've been that leader, and you haven't been that leader, I say very much the same. And I have an executive coach who has just been amazing and she talks me into the ledge all the time, and like help me get me out of my emotion, you know, help me to help me to formulate a response that's caring and and that validates the feelings of the teams as well as holding them accountable. And one of the things that I'm finding in clinics is that leaders are so afraid of losing someone that and I spoke to this on the last podcast, I believe, are so afraid of losing someone that they're not coaching for behavior change. They're not redirecting that, that toxic or that negative behavior, especially the leader, right and, and so equipping them for two things, equipping leaders to be intentional to celebrate those wins to be on the floor to, to put the task stay on, and it to be on the floor with their people and intentionally catching them doing something right. As well as addressing those, you know, those negative behaviors or those toxic behaviors, the gossiping, the negativity, the complaining, you know, it was complaining is like vomit, you feel better afterwards, but everyone else around you feel sick. And so. So as leaders really working with them, I'm getting very comfortable at that skill, and teaching people how to have a voice, but how to do it productively, and how to do it in a way that inspires change. Rather than just feed and plant seeds of negativity. You know, those are the things I think that that are bringing the most change in, in my experience, what I'm doing. And certainly just understanding my response is my responsibility. And as a leader, we have a responsibility that the words that come out of our mouth are optimistic, they don't have to be positive and lying, we can say, you know, we can say things are tough, you know, the definition of optimism is not the denial of the current state, the definition of optimism is saying, you know, this really sucks, or this is really hard right now, but it's gonna get better. And this is going to help, you know, streamline things for us so we can give better, you know, patient care. And so that that attitude of optimism and holding people accountable, catching them doing something great. And then realizing and teaching and just cultivating the call for the culture of my response is my responsibility. Those are the things that I that I'm seeing are really helping.

Lisa Duran  36:47

That axiom that you talk about of complaining, it's like vomiting, you feel better afterwards, but everyone around you feel sick, I really tried to take that into other areas of my life to lease and I think I hear your voice saying it to me, in my own head, like I want to, I want to complain to my wife, when she gets home about how the tech didn't show up, you know, to fix our Wi Fi or whatever, and try to like, who's that going to make feel better? Me for 10 seconds, and then you know, I'm just going to dump all over her day. So I try to I try to carry that into to other areas. You've mentioned, you've mentioned several times during this interview with this isn't about Yale, but let's take a similar situation where we have a clinic that is down at least a couple nurses, and and you've got managers running around probably doing a whole bunch of things out of the normal scope of their seat, how would you coach them from a leadership perspective to where they can still hold people accountable,

Lisa Duran  37:54

I'm not gonna claim that that's an easy thing to navigate, it is very challenging, especially because, you know, the rollout of new software, or the or the changes that doesn't stop regardless of how many openings you have. And so that could definitely present lots of challenges for a leader. But by showing them and coming alongside them, and really, really coming alongside them, arm in arm, and saying, you know, you can do this. And you can do this by identifying those that can do it with you, you know, who's going to come alongside you in the clinic and champion for that optimistic attitude. And, and prioritizing things in again, going back to caring for people. What happens so often in these situations is they're managing the tasks, and they're trying to fill their positions. And I was in a clinic once when the practice administrator had to be in an office screening, you know, resumes for, you know, six hours, and I thought that's, you know, and it was so hard for her because she wanted to be on the floor with her people. And so, you know, really just carving out time and putting those, you know, putting the tasks down where you can and investing in people and making sure that you're talking to people on the service recovery part. One of the things that hit in that episode for was that the patient is well as the teams were saying, we didn't get any genuinely caring communication. Nobody addressed our feelings about this. It was always the legality, the legal language, and anytime in service recovering I think that your question of how you know when there's a situation in clinic where you're short staffed and in and all those things, it's a little bit like surface recovery, where you have to speak to the fear. And you know, fear is a liar. Fear is a liar, but we listen to it. And so when patients are fearful because they're continuing their treatment in a situation like this, and they're walking into a clinic and they can't talk to their nurse about it because our nurse has been, you know, told you cannot say anything, you know, how can that nurse help alleviate those fears? You know, we need to equip people to speak to the fears. And equipping them means teaching them, you know, the verbiage. You know, what kind of verbiage you would say what would you say to a patient? And it's similar for a leader with a team? What do you say to your team? When you know they're working their tail off? Do you just tell them? Like do with it? I'm working on it? Or do you say, Look, I know this is hard, and I appreciate your hard work and just know that this is my number one priority. And I'm working hard to fill this and you know, is there something that we can do together? Yeah, what ideas do you have, you know, really partnering with your teams in the solution. And so often, leaders feel like they have to fix everything, when when you know, the teams sometimes have the best solutions. And so really partnering and not feeling like you have to fix everything. But caring for people is, would be my best advice.

Griffin Jones  40:59

I want to give something to the listeners that you made me think of when you talked about that practice admin that was going through 60 resumes, or however many you said, two hundred resumes, or whatever you said it was. And there's plenty of people listening that have to do that. And it's dozens or hundreds of resumes. And one thing that leaders can do that I did that completely changed my business was hire someone else to do that to go through the resume. So by the time my hiring manager gets a resume, it's a short stack. And the recruiting specialist, the HR person is going through those interviews, before going through those resumes, doing the screening interviews, like the 20 minute screening interviews, that are only a few questions, and then bring those to the hiring manager so that you are going through this process faster one, and two, you're not asking the hiring manager to do all of that. That was a life changer for me. And a lot of people are listening and think, well, I can't hire that person, because they were a small practice, you can hire that person as an independent contractor, you can hire that person part time. And for all the economic reasons that Lisa talked about, as well as the risk mitigation liability that she's talking about, it is a much cheaper solution. And I strongly recommend people do that I get more into that topic with Dr. Eric Widra, that episode will come out after this one does, but I am telling everybody listening, it totally changed my business. I was in a position where you when you're trying to do all the things that Lisa is talking about and and you do that for a while, and then you do it for a little while longer. And you're and you're still at this problem where, you know, maybe when you are trying to involve your team for solutions, you're involving them in areas where they shouldn't be involved, because they're supposed to be accountable for other things, I was doing all of that. And, and now having the system has made things better, I was key, I was not rewarding people quickly enough, I was not dancing, growing some people. And then because of that, I was also letting other people that should have been fired in two seconds, stay on and, and and, and not contribute to the solution. So that's a huge, huge thing that I think leaders can do. Get a couple of recruiters have some redundancy in HR, it's okay to have some redundancy in HR, you can do it at a part time, hourly independent contractor level, if you have to as long as it's scoped properly. And that can can really to help with some of those odd things. So you've talked about some that leadership coaching of how they can approach their teams about being prepared for the responses being prepared for the conversations, then how does that lead into service recovery? In, in your view? What what happened in this situation? And what should it look like?

Lisa Duran  43:58

Yes, service recovery is more than just when a patient is upset. I mean, that is that is worse teaching me how we talk about service recovery. Very, very important. But the concept, I've got three steps that I teach. And the concept is very relevant internally for leaders with their teams, as well as externally, with teams with our patients. And the step that we always forget to do is validate the feelings. And when I talk about, you know, speaking to the fear, when you're talking to a patient who was fearful that you know, what if this doesn't work, or what if i What if, what if I didn't pick the right doctor, or what if my body's just not going to respond? You know, when you can speak to that fear. When you can say, gosh, I could understand why you're feeling anxious. Even, there were so many emotions to this. Like, you know, I would feel that way too. And just now we're here for you. Right that venue foof then you kind of did, I wouldn't say diffuse But you communicate to the patient, or the person that I'm on your side, I'm on your team. It is not, I'm just trying to fix something for you. It's, I'm on your team, and I get it. And it's very normal for you to feel the way you're feeling. And it's the same. So in this situation, patients didn't get that. Right. So they relied on each other. And, you know, so there they were all in one camp. And then same with the organization that the teams did not. I'm not claiming that they didn't, it didn't sound like they did. Because they were told don't talk about it amongst yourselves, don't you know, share. And and firstly, they said, How can we not? You know, right, we're very affected by this too. We were very, we were betrayed by Donna as well. And so how can we not talk about this. And so speaking to their fear, and just saying, just, you know, if the organization were to fear, the leader, were to say, Listen, I know that you're fearful of the press of what's going to come out, and that people are going to think that you're working for an organization that's not desperate, that doesn't have their act together, or doesn't care about patients. Let me tell you, that is so far from the truth. And this is what we're doing to prevent that from going moving forward or from ever happening again, right, you're speaking to that fear, that's really important. You're validating those feelings, so that when you go to the fix that place, they're ready to receive that, fix it. And so and so the first step is validating those feelings. The second step is getting more information, tell me more about that. Invite the patient, invite the team member to talk to you about how they're feeling or about the situation or giving you facts, so that you can, you know, fix it in the proper way. And then the last one is to take ownership, right, and it may not be my fault, but it's my problem. And, and taking ownership of the follow through and not just, you know, sending it off to another department that you cross your fingers that someone's going to call you. So you personally following through. So it's a very simple three step recovery process. That really, and I think I realized that during this podcast, in that episode number four, that the service recovery that I've been teaching all these years for patient experience is very relevant here and the team member experiences as well.

Griffin Jones  47:17

so you validate the feelings, you get more information, and then you take ownership of that follow through, is this something that people can do even if there's a legal liability, because if I've done something wrong, I want to admit it, I want to share what I've, what we what we're doing to change it. I've also never been in a situation, this public profile, this high level of stakes, and it's all the lawyers that are involved. And I could only if my lawyers are telling me shut up and just keep your mouth shut, then I would feel it that would be really conflicting for me because it's like we did something wrong, I want to take ownership of it. But I also don't want to maybe accidentally take ownership of some legal liability that we really aren't responsible for. How it can they use this in this? Like, maybe that's what you were saying about not? It's not my fault, but it's my responsibility. They still, here's what we're doing to change it. Do you have any thoughts on what that would look like in a really litigious environment like this?

Lisa Duran  48:22

You know, Griffin, I will tell you, I feel very equipped, ill equipped to answer that question because I don't have any legal background. And I understand the risk of somebody saying the wrong thing. And I appreciate them trying to control that I really do. And so, so I think my service recovery in this situation was really more about leadership. And, you know, following the guidance from their legal counsel, absolutely. Follow that. And you know, that, does that mean that you also can't, you know, get your team together and have a very honest conversation about, you know, I understand how you're or tell me how you're feeling, you know, you just just tell us how you're feeling. Tell me how you're feeling, right? And, and to have some of those conversations, of course, within the boundaries I mean, you know, managing the risk there. And so, you know, that would be something that I would hope, though, that a leader of an organization, or a high level leader, would have that conversation with our legal counsel, and how do we take care of our people? What can we say, what can we do? What can we do with patients? Or can we say to patients, and it felt like and I'm just gonna say it felt like because I don't have any proof on this patient is perceived that that the organization was just trying to to care about the organization. And so I think that the question to your legal counsel, is, how can we maintain the boundaries and what we need to be doing legally as well as take care as well as care for our patients and our teams during this time

Griffin Jones  50:01

People can check out this mini series. It's called The Retrievals, The New York Times Serial podcast, by the time this episode comes out, all five of the episodes of that mini series will come out, it's called The Retrievals. First episode about the patient, second about the nurse, third about the court case, fourth about the clinic. Fifth, to be determined, but you've walked us through how we can prevent these incidents in the future by first having a closed loop feedback system. Second, by having by equipping the team to for retention and recruitment of personnel and viewing, recruitment, retention and recruitment as not just economic nice to have, but it truly is a risk mitigation factor. I talked about enabling leadership to engage the hearts of their team and to employ accountability. And then you also talked about three points for service recovery when something like this happens, and you need to make it right. What did I ask you? And, and or how would you, how do you think we should conclude this topic?

Lisa Duran  51:16

Thank you for asking that. Actually, you asked everything. And so thank you very much for that very engaging conversation. And thank you for putting in your your experience with HR and what you did. I think that's really helpful. I think that I, you know, when I first listened to this podcast, I wanted to hide it from everyone, because I thought, I didn't want any future patients hearing this, because they're going to be so afraid of fertility treatment. And so, so I strongly recommend everybody listen to this podcast, and I recommend that you listen to it with a heart of not looking at how the system failed, necessarily, but looking at what we can learn from this. And I'm realizing that although one person made a really bad decision, there are hundreds of thousands of people, there are hundreds and thousands of amazing nurses, amazing doctors, amazing leaders, amazing patient care specialists out there that are taking great care of patients every single day, and helping them achieve their dream of a baby or family. And so, so you just to go into it with that thought and that idea and putting things into perspective. And that, you know, this was one person's decision out of so many people that make great decisions every day, to really care for people, and just really going into it and what you can personally and learn from it. I highly recommend this podcast.

Griffin Jones  52:44

We'll include your contact info in the show notes and pages, but for those clinics that could use some leadership help they could use some team help with with some of the things that you've talked about today. How can they get a hold of you? 

Lisa Duran  52:58

Yeah, they can call or email me, they can go onto my website, which is lisaduranconsulting.com. I have all my contact information there. But yeah, I would love to come alongside you. And it's that integrated experience. It's not just one. It's all of it. It's leadership, development and patient experience and internal culture. That's the secret sauce. Thank you, Griffin. Thanks for having me.

Griffin Jones  53:20

Lisa the pleasure's always mine. Thank you very much for coming back on the inside reproductive health podcast. Thank you.

Sponsor  53:27

You've been listening to the Inside Reproductive Health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertilitybridge.com to begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to Inside Reproductive Health.

188 Comparing Compensation Models for Fertility Doctors with TJ Farnsworth


On this episode of Inside Reproductive Health, Griffin delves into the pros and cons of compensation models for fertility physicians in conversation with the CEO of Inception Fertility, TJ Farnsworth. 

Here are just a few key points to pique your interest:

  1. Different performance camps and metrics: In the realm of variable compensation, TJ highlights the various performance camps and metrics that can be used. 

  2. Two main compensation sides: TJ explores the two primary sides of compensation for fertility physicians, namely guaranteed income and variable compensation.

  3. Challenges with KPI-based compensation: TJ shares the drawbacks and pitfalls of tying compensation to KPIs.

  4. Simplicity and variable comp: TJ emphasizes the benefits of keeping compensation simple and honestly shares the mistakes made by Inception Fertility with KPI-based compensation. 

  5. Importance of physician ownership and other roles: TJ sheds light on the significance of physician ownership in calibrating incentives within the practice.


TJ Farnsworth’s LinkedIn
Inception Fertility

Transcript

TJ Farnsworth  00:00

So when we step in, we're, you know, becoming a partner with these doctors and I'm a big believer in the concept if it's not broken, don't go fix it just for the sake of changing and and so if it's working for them, then great and a lot of practices, you know, there's like there's different providers who did that are in different phases of life and have different different goals.


Griffin Jones  00:24

Let's get you paid a senior REI wrote in with this question, one of your peers wrote in with this question asking me to interview a CEO on this topic, and I do what you say so you the listening audience, when you want to know something deeper about a particular subject matter, let me know i'll try to find someone who will speak on it. And I'll grow them with a bunch of questions. This topic had to do with the pros and cons of different compensation models for fertility physicians. So I brought on a CEO I brought back TJ Farnsworth, you know him as the CEO of Inception Fertility. And because he's been on Inside Reproductive Health, many times TJ talks about the two main sides of compensation, guaranteed income and variable compensation within variable compensation, you have it tied to individual performance tied to practice performance within those different performance cam. So you have different figures to which you can tie those performance metrics. So which I mean to say you can tie them to KPIs like retrievals transfers, or you can tie them to a percentage of collections. TJ talks about the problems with tying them to KPIs such as who actually performed the surgery was the doctor of record is the EMR reliable, did the person checking in the person check them in with one doctor but was actually a different doctor of record is the accounting system getting the right information, TJ prefers to keep it simple. He talks about some of the mistakes that Inception fertility made in doing KPI based compensation, and why he likes variable comp as a percentage of collections. He also talks about what that variable comp doesn't sell for and why physician ownership is so important in calibrating the incentives. That's physician ownership in the practice. We talked about profit sharing, we talked about when it does make sense to have guaranteed income only and we talk about the division of labor outside of productivity roles. When you have an administrative role a medical director role I pressed TJ a little bit when we were talking about the incentives of five to seven Doctor practices, I seem to think they're harder to align than he does not totally sure I got on his page about that question, but TJ really did thoroughly answered that senior Doc's question. And that was the whole origin of this topic. You might have other thoughts on compensation, you might point out questions I didn't ask. So email me them. Tell me what they are. Give me more topics and questions so we can continue to build valuable content, Mr. Farnsworth, welcome back yet again, to Inside Reproductive Health, TJ. 


TJ Farnsworth  02:47

thanks for having me. It's always fun to be on here with you. You seem like this guy. And you're the only guy in the fertility industry whose hair I'm jealous of. 


Griffin Jones  02:53

Oh, well, right now is looking pretty similar. You know, the vast majority of people listen to the audio, they don't watch it on YouTube. But right now, but both TJ and my hair doing what it wants. But I think this is probably the fourth or fifth time that you've been on the show I always enjoy having you on. And I like the fact that you came on to talk about a topic that an audience member asked for. So to give the audience context, this was a senior Rei who wanted to know about compensation models. Now this person has exited their practice, I think, is practicing again, as an employee somewhere. So perhaps this is why this person asked, but they asked would you bring a CEO on to talk about the pros and cons of different compensation models? And and I said, I know a guy. And so I think the people like you TJ deserve credit. Because some people would say, Oh, I don't I don't know I don't want to say the wrong thing. It's like the people are asking for this. Come on, try to be generous with some darn information. 


TJ Farnsworth  03:10

And so there's not a right or wrong thing, right so it's it's there's there's there's 100 different ways to skin this and I feel certain that there's a there's there's only one truth to this. There's there's not really there's no right or wrong answer to this question. There's just different ones. 


Griffin Jones  04:16

So let's try to lay out all of the ways that one can skin this cat, like give us just an intro to the different compensation models that exist and then we'll start to explore them. 


TJ Farnsworth  04:28

Yeah, so I think I think all compensation models have one of one or more of a few components. One of which is potentially some type of a guaranteed income, whether it be in the form of base salary, or guarantee on on variable comp, some type of a variable comp program tied to a provider's individual personal performance, then potentially some type of variable comp program that's tied to a practice performance, which could include or be an addition to an ownership model that includes profit distributions. And so I think those are the there are various different ways to do multiple do each one of those components. And some, some called models will include all of them. And some will, would will include, you know, just just certain specific components of it. 


Griffin Jones  05:25

Is it rare nowadays to see any model that doesn't have any variable comp, or is there still, some of that may be in the academic sphere? 


TJ Farnsworth  05:33

Probably in the academic sphere, you know, we have, we're a little bit unique in that we do operate an academic fertility clinic, and in those in those in those we do have variable contractors in place. But so we think the majority of them are going to have some type of variable cost, because even in major hospital systems, and academic centers outside of fertility, you know, that they're, they're measuring productivity of physicians, whether it be on an RVU basis, or collections basis, or some other way. So I would be willing to bet that, that almost everyone has some type of a variable compensation flavor to it in some way. And, and you know, but there are some models like that, in our operation, I'd be happy to talk about, you know, even specifics around how we do it, Inception, there's no, there's truly nothing that's secret here. And there, we have some we have some practices that may not have an individual productivity component to it. But they have a ownership structure that allows for profit sharing. So obviously, as the practice grows, that they allow for that, I think it's important that we also consider not only the quantitative aspects of things, but also the qualitative because what, what is quoted the right or wrong answer, as we were saying earlier, might be right for one practice, but the culture of another practice, a different model might work better. Usually, even within an exception, for example, we don't have one compensation model we use across the US and Canada, or we have, you know, what works in one market, but each individual practice has some of their own personality to it. And so it works for that practice, from that personality. And some of them have their some of their own, like, just practical differences in terms of the size and scale and, and you've got some of the larger practices where physicians are specializing. And, and, and so it just indicates a need for flexibility. But I think ultimately, those foundational variables in terms of how you're getting compensated are always part of the equation in America, no matter what, no matter which, which worked recipe, you're going to combine those with. 


Griffin Jones  07:37

Walk us through two different scenarios. And then because then I want to explain, and then I want to explore that qualitative difference between those, but walk us through two different scenarios of two different practices that have different compensation models. 


TJ Farnsworth  07:49

Two wide examples. So in certain scenarios, you have more what I'll refer to as eat what you treat models, where there is no fixed base compensation, it's all variable. So, you know, unlimited upside, unlimited downside kind of a structures to them. And, and those work in certain communities in certain environments, and in all cases, at least with us, 100% of cases with us, all of our physicians are either partners with us in the practices or on a pathway to partnership. So even if they're already partner, or they're, we're on our way to partnership, and so on and 100% of cases, at least for us, the everybody either does or will have some level of stake in the overall profitability of the business. So in that scenario, where it's an eat what you treat model, that eat what you treat concept would be tied to their own individual personal comp, productivity, and then the, obviously the ownership share, which would take into account the overall profitability of the whole enterprise. And then you we have models where, where there is some level of base compensation, I think this is a more common model, where you've got a more some level of base compensation either in the form of a, of a guaranteed minimum bonus, or in the form of a salary, and you got a individual personal productivity component on top of that. And then in addition to that, you know, either their, you know, the more you having or being or on their way to having a share in the overall ownership with the practice. So it gives them the base salary, which I think most most physicians, you know, at least starting out want, so they have some level of predictability around their income. And then you've got the variable compensation that ties to their own personal productivity. And then you have the ownership component that would tie to the overall profitability of the of the, of their practice. 


Griffin Jones  09:30

So let's talk a little bit about the qualitative that makes one model fit for one group and not another. What is it about practice that has that it's all eat what you treat, it's all variable with the unlimited upside and the unlimited downside, what makes it a good fit for them that wouldn't necessarily be a good fit for someone else? 


TJ Farnsworth  09:55

Yeah, so a lot of it is history. So a lot of it is just the sort of a culture that's built there. So when we step in, we're, you know, becoming a partner with these doctors, and I'm a big believer in the concept, if it's not broken, don't go fix it just mistake of changing. And so if it's working for them, then great and a lot of practices, you know, there's, there's different providers who did that are in different phases of life and have different goals, right. So any what you treat model allows that physician who's who's more interested in a certain lifestyle, to make less, but balance that with with more time for themselves and for family and time outside of the outside of work, while at the same time you generate EMR. So you with the physician who is in the phase of their life, where they want to, you know, you know, maximize their productivity and thereby maximize their income. And so I so allows for that diversity of things. I think, though, that is, we see that model less and less often. But certainly, it's a model, we use us in several different practices. And then, you know, the other side of things is you've got practices where I bet you think some more common model where you have, you know, 5, 6, 7, physicians, that that that you're all aligned, all sort of were recruited, and, and built a culture around sort of a similar level of productivity. And as similar lifestyle goals, you have there on that for a base with some type of an individual personal productivity, and then obviously, a substantial component tied to the overall profitability of the practice. And then I'll introduce a third one for you, we have a scenario where we have a very large practice with 20 Plus RBIs, that has no variable compensation tied to the individual doctors productivity. And so everyone makes the same terms of base, and then they have their ownership of the practice. And the reason that practice does that is that they've gotten so large, that there's that they're their is specializing happening, and so whether that's specializing in certain regions of a market, or specializing in certain aspects of clinical care, where, you know, there may be somebody who is, is clinically passionate about certain things, but that's higher than that, that doesn't, you know, doesn't generate as much from a revenue perspective, but it's really important to the practice to have that component. And it's really important as the group to maybe be in a certain region or geography. And they don't want to penalize somebody for pursuing that that goal. And so the idea being that everyone is contributing to the overall benefit, and, and so they, their variable costs, so to speak, comes from the overall profitability of the business. So rather than everyone rowing the boat in the direction of their own personal productivity, they're all rowing the boat in the direction of the overall profitability of the enterprise. 


Griffin Jones  12:44

So in that case, so the third example you use with no variable comp outside of the profit sharing, and that was a 20 plus doc group, does that model only work in a group that size or larger in your view? 


TJ Farnsworth  12:58

I think the the the, certainly it's got to be a big group in order for it to make sense. And part of the reason why that group does that is that as they expand into new markets, as they expand into new regions, there's not, if they had a scenario where where where a physician was, you know, half their compensation was based upon their personal productivity that none of the doctors would ever agree to go out there, if so at that new office, and start sort of new and so they developed this culture, where where, you know, whether it was expanding to new geography or somebody who is going to, you know, focus on fertility preservation, and it's early days, where there might not be as much business for that yet until that practice is built, it was overall important for them to be building those aspects of the business, whether it be geography or that aspect of clinical care. And knowing that they want they didn't want to penalize somebody for going in pioneering that new business line or that new office. And this they developed this model do that with. And so I do think that it's unique that you have, you have, that you need a practice that's got a certain level of scale, to get to a place where in the world that's that that's necessary, but they started with a variable compensation structure, they just they migrate that over time. 


Griffin Jones  12:58

Are all the salaries the same? Or does that vary depending on seniority? 


TJ Farnsworth  13:49

Nope, salaries are all the same. 


Griffin Jones  14:20

So then how does profit sharing work in a model like that? If so, I would direct listeners to a book called Great Game of Business, which started off in the manufacturing sphere, but lays out an interesting model for profit sharing and the way profit sharing works in the great game of business model is that people get bonused a percentage of their salary, so it's not, so profit sharing is different from the person that might be make everyone in a company shares in the profit, but it's the person that's agreed or making minimum wage gets a percentage of what they make and then the senior executives that are leading their divisions get a higher percentage because it's a percentage of their salary. And so what how does profit sharing work in a model where everybody has the same salary? 


TJ Farnsworth  15:10

Yeah, so I think we're, I'm using the term profit sharing really as a placeholder, because in different markets, there's different in different states, there's different rules, different laws around how you can how physicians can be owners at a practice. And so in most cases, our physicians are just owners. And so they are taking profit share by virtue of the fact that they own a percentage of the practice, if they own whatever that percentage might be, they own 10% of the practice and the practice, you know, generated $100 profit, they're getting $10. And so in certain, in certain areas, we are able to do that because of the regulatory structure in that market. So you just use contractual park profit shares, you can give voting rights and all those types of things that come with with traditional art. 


Griffin Jones  15:56

And so in that example, of 20 plus docs, not every doc has the same owns the same percentage of the companies that correct some own more?


TJ Farnsworth  16:04

 Some of the more senior doctors own a little bit more. But it's not that it's not as big of a disparity as you might think. And over time, their model is that generally speaking, as us as a rule is, in the event that we do have, what I would refer to as more senior partners with more ownership that you want to migrate them to an equal ownership model, creating multiple classes of ownership is really not good for the culture. From our perspective. 


Griffin Jones  16:29

Really, we're talking about owners distribution, in this case, I should clarify that the profit sharing outline and great game of business is for the entire company. So even if you have 1000 people, and it kicks in after a certain net profit, threshold, yeah. So you know, if it's under X percent net profit then nobody shares in that bonus, and it's phased so that people can make it up in different parts of the quarter. But the whole idea is that everybody in the company knows what the target is, and they're all going for that. Do, is there, are you familiar with that model? Do you use that model anywhere where everyone in the company or everyone in the practice can share in the profit after a certain amount? 


TJ Farnsworth  17:12

We have the practice wide bonus structures in place in various different markets. But we don't we don't have, you know, company wide profit sharing plans in the way in which you're referring to it that is common in some industries? 


Griffin Jones  17:25

Perhaps it's because of the regulation that you were hinting at. But I wonder sometimes why don't some practices just do profit sharing with their partner docs as opposed to actually making them part owners of the business? What would be the con to doing that? 


TJ Farnsworth  17:40

There really isn't any pro or con, there's some some scenarios and some of the areas where there's tax advantages. So I think that the probably the biggest driver is tax advantages to it. But But I think generally speaking, physicians from emotional reasons want actual ownership rather than profit share, even though we can design structured profit shares to look and behave exactly the same way as traditional equity does. And our preference usually is just to do traditional equity. It's simpler. It's usually more tax efficient. But but it's oftentimes dictated by the regulatory rules around, you know, the corporate practice of medicine or statewide referral laws that might exist in any given market. 


Griffin Jones  18:26

Have you come across any funky state laws off the top of your head that you can remember that, oh, it's harder in this state, or people have to look watch out for this in this state? 


TJ Farnsworth  18:36

No, I mean, there's certainly there's their states that are more complicated. But the reality is, is that the, you know, the joint venturing, 


Griffin Jones  18:45

Did those complicated states rhyme with Alafornia and Zoo York? Or, or is it not always the usual suspects? 


TJ Farnsworth  18:52

It's not always the usual suspects, you might be surprised. Those certainly are complicated states. But even the state of Texas, which you think of, as you know, your way into the free market is one of the more complicated states. So it's not not quite that quite as straightforward. But I will say that any and all of those markets and all those states there I mean that there have been structures in place and have been in place for a long time to accommodate for physician ownership. And just like any, any regulatory environment, there's there's some group of attorneys that have that have constructed a very aboveboard and transparent clean way of doing it, that generates them some fees. 


Griffin Jones  19:31

Tell us more about the difference between variable variable comp tied to individual performance versus when it's tied to practice performance. 


TJ Farnsworth  19:40

Yeah, so we don't see the what I'll call just sort of traditional comp that's tied to practice wide performance very often. We do have it in a couple cases in our clinics only because they existed before we were there. And we prefer that the we as a company, I think most of the are this way as well. I would prefer that the way in which you participate in, in practice wide performance and improvement is is through profitability, because that I'm a huge believer in aligned incentives. And so if, if my incentives are the exact same as yours, it helps build trust, it helps build confidence in the decisions that we're all making, we all sort of we all win and lose together, that's, that's really, it's got a lot of value. So that's the way we lean on the practice wide accom structure, a variable comp structure. On the personal comp structure, there really are, I think, you know, two main models, one of which is tying productivity bonus to certain KPIs, whether it be retrievals, or adding retrieval being the most common, the other model, which I think is what we prefer, and which is some something tied to a percentage of overall collections of a productivity from that individual physician, that way, you're not tying it to some sort of clinical activity, I think, certainly, the intent of the bonus per VOR concept was likely never to try and drive some type of, of a clinical behavior, because obviously, we trust all of our physicians to make the right clinical decisions, you know, that's, that's, that's their specialty. But, you know, obviously, to do certain number of VORs, you got to usually you have to get through so much diagnostics, and so many IUIs and there's sort of some some mix of all that in there. But I do think that as you're moving more and more towards more managed care coverage for services, whether it be progeny are kind body or traditional Aetna, United, otherwise, you as well, as you see it, generally speaking, a an environment where you've got some physicians that like doing more surgical cases, you've got some physicians who like doing more for Brentford or fertility preservation in their practice, whatever it is, you know, a variable comp is tied to just collections, you know, allows for, you know, there not to be any, any environment where you're, you know, you're encouraging one behavior or another. And that's where we are moving to as a company, I think a lot of people in the industry are. Doesn't mean is that that's not to say, we don't have several practices that still operate off of, you know, what I call a KPI based model where they're using, you know, VR is or IUIs, or transfers or some other metric or combination thereof. But it's, it gets complicated. And I, I'm, I'm a sales guy at heart, and I'm a big believer in people's compensation program program should follow the kiss strategy, you know, just keep it simple, and make it easy for everybody so that there's no unusual complicated math to be done at the end of the month or quarter. 


Griffin Jones  20:11

So I started my career in radio ad sales, it was my first job out of college, which for anybody that's not familiar with that, it's here's the phone book kid. It's 100% commission, there's no training, it's a, you're a 21 year old kid, great, go figure out a way to have this 57 year old business owner who's been doing great in business for 30 years, give our company money, surely also had someone at our company who had burned that person in the past and it was 100% commission, I learned a lot from that. But the Keep It Simple was, that's what worked from It's Okay, if you want to sell more of this, tell me what the commission on it is. And but it sounds like, you know, just percentage of collections is a little bit different for so in my case, it was if you got this much new direct business, it was this percentage, if you could sell this much of our new online revenue stream, this much of our event revenue stream different commissions, is there that within that the percentage of collections or just percentage of collections just tend to be flat, because otherwise you'd be back in that KPI model? 


TJ Farnsworth  23:43

It is the flat otherwise, you're really back to a KPI model. That's just not fixed dollars. Yeah, percentage of collections tend to be, you know, maybe there's a sliding scale involved. But you know, in terms of thresholds of dollars collections, but but it's still just all dollars, not, you know, I just think it's from our my perspective, it's, it's adding a level of complexity to the to the model that, you know, again, I'm all about aligned incentives and trust. And if you don't ask, if I have to get on a spreadsheet to show you, how a calculation is done and take you take 45 minutes an hour of your time every month or every quarter to make sure the numbers tie out like you think they should. Yeah, it's just it's it's more administrative headache, and the fastest way we can burn out and frustrate our clinicians, which obviously include our physicians and providers. of all kinds then is its administrative BS. And so we prefer not to add another piece of that to the table. 


Griffin Jones  24:41

Aligning incentives makes sense but what's complicated about what's that where does the administrative headache come from? It seems straightforward number of retrievals or number of transfers or whatever, what complicates it? 


TJ Farnsworth  24:41

Yeah. So you know, it's, you know, I, you know, who performed the retrieval versus who was the doctor of record, making sure you can pull that out of the EMR consistently and reliably you know, and accounting is doing that from from Nashville, and does that actually align with what happened in the practice? Because just because somebody, you know, just because somebody at the front desk, check them in for retrieval, under Dr. Smith, when Dr. Jones was the doctor of record, and has a economic impact to that physician, it's just it from a, it seems simpler than it is from an from a from a, from a practical application perspective. And it's not overly complicated, look we do it, but it's just simpler to go, you know, you had $100 and collections, you get this percentage of it. And it's it's black and white. 


Griffin Jones  25:35

So it doesn't that that makes sense why you'd be moving toward that as a company. But doesn't some of that appear in the in the collections, you know, that if it was the doctor of record versus the visiting doc, how, how was it more clearly attributed with collection?


TJ Farnsworth  25:50

Because on the claims data, when we know when you submit a claims information, it's it's much cleaner that way, versus pulling out the EMR has a lot of impact on who's just charting it and otherwise. And look, ultimately you're solving for the same thing, you know, a certain number of these KPIs all add up to a certain, you know, on a blended basis, all at a certain dollar amount, you're, you're solving for the same thing, it's just how you get to that solution.


Griffin Jones  26:16

You said something earlier, in the when we were talking where we were talking about the different models, the blend of guaranteed income and variable comp, and you've got some that are almost all guaranteed income, and then you got some there, all variable comp, and then you've got the blend. And you mentioned, you know, sometimes you'll have a 5, 6, 7 physician practice where they've got similar productivity, they've got similar lifestyle goals. And I was thinking TJ, I've been under the hood of a lot of five to seven Doctor practices, and they never are aligned on on productivity and lifestyle goals. There's always one or two workhorses, that are a little bit grumpy, that they're doing a lot more volume, or, or they just, you know, they'd like their partners to pick up the pace or, and that's where a lot of the things that you come into, like was it actually my patient was? Were they using my nurse, etc? Come into to play? And so how do you align a group like that?


TJ Farnsworth  27:20

Yeah, I think that goes to not having the base comp be, you know, all that substantial from a from a I mean, it's obviously an important component, certainly, as a physician starting out, you know, they're fresh out of fellowship, that that's a more important component, the long term, you know, the variable and ownership components, I think are, you know, are always going to better align everyone's incentives. And not just, you know, I, you know, when I say better aligned incentives, I'm not just talking about Inception and the physician, I'm talking about physician and physician, a lot of times physicians are concerned about how does, how does this affect my relationship with inception, and who's got what incentive, and a lot of times, to your point, it's not us, they have to worry about, it's amongst the doctors, and I think that's mostly, it's mostly acute when you've got some generational differences, where you have some physicians that maybe are in the middle of their career that that, that kids are gone. And then they got some younger physicians that maybe have young children, and that want to be there for certain things. And I've got a seven year old and a nine year old, and certainly, it pains me sometimes when I'm on the road traveling, and there's a school play, and I understand the desire to be there for those things. And, and so it's always a balance, and, and it's never a perfect world, but I think you're trying to get to a place where you've got as much aligned incentives as possible. So that, so that, you know, the physician who is, you know, interested in a different lifestyle than another, you know, but they're both equally interested in overall profitability, the practice, you know, maybe one person is able to do one component of the business, maybe somebody is able to do cover the lab more often and do more retrievals earlier in the morning, so they could be done later in the day to look and be a little bit more of a division of labor that that occurs, so that I, you know, I could take some workload off you, or you can accommodate some component of my career, that alignment to the incentive allows for that. And then for the guy who wants to or gal who wants to just, you know, I mean, work seven days a week, you know, 12 hour days, you know, that, you know, having a component that allows for you're rewarded for that make sense. And, and so, we try and have a combination structure that allows for there to be as little animosity as possible, developed from those varying different places. And but I will also say that, you know, aside from those generational differences, most of our practices tend to recruit like minded physicians, so yeah, whether you know, whether it'd be somebody who's whose kids are now gone. They're, they're empathetic to the physician who's got up third grader, that hey, I was that place I was that place one time in my career. And, and people were empathetic with me. And and I'm going to I'm going to help them at this stage in their career. And so those are those are qual, those qualitative differences that exist from, you know, I call practice personality perspective that I think are important when you're evaluating whatever, comp structures,


Griffin Jones  30:22

I see the generational side go both ways, sometimes. On one side, you might have someone whose kids are out of the house, and they they're ready to work because it's that,  golf or their spouse, and they, they just, they'll go to work and, and sometimes you'll have physicians with younger kids that need more time with the family. But I also I see a lot of young ducks who, they they go home, they kiss their kids Good night, and then they go right back to work, you know that? 


TJ Farnsworth  30:49

That's absolutely right. That was just meant as one example. 


Griffin Jones  30:52

And then there's a lot of Doc's closer, who are a little bit older than say, Man, you are, you're traveling the whole globe, you're going everywhere. 


TJ Farnsworth  30:59

Yeah, and I want to I wanna play more golf or whatever. Yeah, totally. There's no question that goes both ways. And I don't mean to say that the one is, whose kids are gone, or is always more productive. That's not the case at all, we absolutely have lots of young physicians who are just absolutely be focused on the greater degree of productivity. It's really just, there's not one or one right or wrong answer, right? Like, I completely understand why I mean, I'm a workaholic with a seven and a nine year old. So I totally understand that that person is sacrificing something and, and there should be reward at the end of that for that. And I totally also understand, my wife just retired earlier this year, after 20 years. And because she wanted, both was want her to have more time with the kids. So yeah, neither one of those is right or wrong. So


Griffin Jones  31:44

You brought up something else that begged another question about the division of labor of things that are outside of productivity, different administrative roles, if someone is part of you know, they they are part of a committee that makes marketing decisions?


TJ Farnsworth  32:01

If someone could take more call. I mean, there's all kinds of things, 


Griffin Jones  32:05

But what about those types of things that the practice needs to run? But maybe they have an administrative role? Maybe they're the medical director, maybe they're running a fellowship program, if you've if you've added that on, but they're not aligned with productivity? How do you align incentives? Or how do you account for that? Because they're, they're still contributing to the overall group, but they're not as their collections aren't as high.


TJ Farnsworth  32:29

And that's why the ownership vote component is so important, right? That that aligns everyone perfectly, because, you know, and then all of those other things that you're doing that healthy overall practice on a more global basis, you see that benefit yourself and the rest of the group see that sees that benefit of that work you're doing and is appreciative of that?


Griffin Jones  32:49

Does it still tie it because if we're all sharing at the at the the overall level, but you're able to see more, folks, because you're getting a higher and you're getting a higher percentage of collections, but I have to do this? It still seems like Person A is winning out?


TJ Farnsworth  33:05

Yeah, I mean, look, there's not I mean, you know, perfect scenario, right? There's no one perfect answer. And so you have to look at individual situation and say, Okay, maybe there's something you need to change here. You know, there's, there's all these sort of guidelines and rules, and they're all made to be broken, so that so that you can make the right structure for that one group. But some groups might say to themselves, hey, this doctor is going to do make it, I mean, going back to that practice, I mentioned that it has no individual variable costs, because at this individual doctor is going to do more of this one thing, that you may generate less individual collections, but it helps the overall practice. And that's why there's certainly a more common structure in our in our world where, where a small component of things or smaller component of things is tied to very their individual variable, personal productivity. But still, a lot of their comp is tied to the overall profitability of the enterprise, because obviously, their individual personal productivity, and everyone's individual personal productivity impacts the overall productivity of the practice, too. So all this is tied together. It's, it's as you pull one lever up and down, it impacts the other levers.


Griffin Jones  34:07

How does overhead play into all of this? 


TJ Farnsworth  34:11

Well, I think that's what that's why the ownership component is so important, because when when physicians have ownership there, all of a sudden, as just as interested in all we are, and being efficient with our use of overhead costs, and why I say efficient, I don't mean, you know, as low cost as possible. That's, I know, there certainly are operators in the market, that sort of focus on low cost. And there's certainly a market segment for that, and a component for that, and that's fantastic. They're meeting the needs of patients in that segment. That's not our model. So, you know, we are, you know, but but at the same time, you're always trying to be cognizant of not spending more than you need to because all of that ultimately has to be passed on to the patient in terms of higher cost of services. And so, you know, or lower product or lower profitability for the for the owners and so, so I think It's it's in, it's important that it helps to align the incentives. Okay, we're gonna go expand and build a new satellite office and invest in that. And that's going to reduce our profitability for a little while, but at the same time, it's going to long term grow our profitability, and it starts to get everyone thinking, longer term time horizon versus just what are my collections next quarter. And, and it really gets us more aligned in terms of what the strategic goals are, for that practice.


Griffin Jones  35:30

So it the two balance each other out their collections gets them thinking about what they're doing in the present, but the ownership accounts for all of the things that that collections might not account for, or you simply sometimes need to counterbalance both things like if I have, like, if I had an employee satisfaction score only is it well, that could come at the cost of just letting my employees do whatever the heck they want, and not having any accountability to the business or not having any accountability to the customers. So you might want two or three and this sounds like two you have ownership and you have individual bonuses on or individual comps somewhat tied to collections. So how do these so So then how do you make some of these decisions involving partners is that some decisions are going to be made at the executive level? Some you involve them more? How does that work? If someone says, Well, I think this is wasteful, I think we're wasting money on this supply that we could get from a cheaper place. How do you make those kinds of decisions?


TJ Farnsworth  36:38

Yeah, I think it depends on the individual decision. I mean, clinical decisions, we obviously rely entirely on the physicians, when it comes to business things, some of which we make on individual practice basis, we discuss it as a group and make it a decision together, some of which has to be made, you know, on a on an enterprise basis, and we wouldn't choose different accounting systems for different practices, for example, that just doesn't make practical sense. Yeah, we uniform, you know, health benefits, right? We buy. Inception is 2600 employees now in the US and Canada. And we buy health as health insurance for everybody at once, right? So we are not we're not we're not sitting down with practice individually going here, our options between United and Cigna and that decision is being made globally. But that that alignment of incentives builds the trust to know that we're making the right decision because it impacts us all equally, I'm not going to, you know, we're not going to we're not going to make a short term decision, then have terrible employee benefits that ends employee ends up in the end bad employee satisfaction, so that we have high turnover, just to just to benefit the bottom line. But we're also not going to go out and you know, purposely pick the highest benefit choice for no reason.


Griffin Jones  37:53

I thought of another question that I want to make sure I asked you before we're done. But to clarify, we're going back to the the the way that collections is tied to comp that it's not collections minus overhead is it's 


TJ Farnsworth  38:08

No, no,no, off the top. Otherwise, everyone starts to wonder what that overhead means. I mean, the the collections minus overhead is their ownership component. That's that is. That's, that's that piece of it.


Griffin Jones  38:21

Tell us about the difference in equity at the practice level equity in the parent company level, and how each of those can work.


TJ Farnsworth  38:31

Yeah, I mean, it can be the equity and the practice level, you know, the, the, the physicians, and everyone that participates in that can see, hey, I do X, and it impacts y. Right. I mean, you know, ownership and the inception level. Yeah, it's, it's, it's, you know, any individual activity is diluted by the same by the scale of the business. Right. So it's, it's hard to see how your individual participation impacts the overall whole. In addition, the our practices all make profit distributions on a monthly or quarterly basis. Inception doesn't do that Inception invests reinvests its earnings in in growth. And and so the only time that physicians would participate in the profitability of their or their or their ownership at the inception level, is it a liquidity event, which obviously has got a lot of benefits to those physicians, but you know, it's there's not like the new one is not as a right or wrong, it's just they're just have different different positives and negatives versus, you know, the monthly or quarterly profit distributions that happen at the practice level, that obviously impact the lifestyle of that physician in terms of their ability to support themselves and their family.


Griffin Jones  39:44

Can that misalign incentives between practices though, if people are bought if they if they share in the profit of the at the practice level, but not at the parent company level that that makes one practice Want to go in one direction or another in a different?


TJ Farnsworth  40:03

We don't see that? No, I mean, we have, we have both. So we have scenarios where physicians are ownership at the at the parent company level. And but in all cases, physicians are either owners at the practice level or are on their way to be owners at the practice level, because that's where they can see the impact of the profit distributions. And obviously, that profitability, the local level impacts the profitability of the parent company level. So that's where the alignment of incentives happens between the practices and the parent. 


Griffin Jones  40:35

I've asked you quite a lot about different schema that can be used for compensation. What haven't I asked you? Actually, before I asked you that question I want. Are there any examples that you think of that you're comfortable sharing of? Hey, that was a mistake we made earlier on that we we did something and it it misaligned what we wanted, but is there any example that you'd share?


TJ Farnsworth  41:00

Yeah, I think that, absolutely. I think I think, I don't know about you or your listeners, but I Oh, we learn a whole lot more from the things I do wrong than from the things I do right.  Because it hurts. Yeah. And yeah, I think, you know, going back to an earlier comment I made, you know, we have certainly our past created compensation models and structures that we thought drove alignment of our interests, through the through compensate through complicated variable compensation structures, you know, you know, complicated sliding scales of percentages, complicated thresholds, of hurdles, you know, separating, you know, revenue associated with certain services, from others and complicated KPI models, and it always breeds a certain level of like, or somebody, you know, are you are you playing with the numbers are you gaming in the system, you know, are you and it it, it creates some a level of mental gymnastics that, that is brain damage for both Inception and then also for our physician partners, that it's just, it was unnecessary, and it was a it was, and we, and we created a scenario one time, where, you know, we we segmented once the ownership of the business into the physicians, and inception. And those physicians, you know, all a shared in the profitability of the business after the compensation of the physicians using this as an example, the second example of things we did wrong, and what it ended up doing was an unintended consequences. It made those physicians, you know, an incentivized to hire new doctors, because those new doctors would only impact their side of the profitability. And that just made no sense. And that's why, you know, we've gotten to a place where we're real big on, you know, we there's no, there's no, there's no classes of ownership, while certain state states might say we've got to, we've got to create, you know, create that call them super separate things, because one's a physician and one's not, you know, we don't get money, we, you know, Inception doesn't get dollar one, and the doctors get dollar two, we all share in dollar one. And we all share in it the same exact way. And it just creates a scenario where there's a level of transparency, and a level of trust that's developed from that, that I think, you know, we we, in certain instances, frankly, screwed up at various times in the past, you know, that in code in combination with screwing up the variable comp structure through various overly complicated models that I think, again, when it gets so complicated that everyone's got to get an Excel spreadsheet out to understand it, it just creates a scenario where you just naturally breed mistrust. And that's not what we want.


Griffin Jones  43:43

Well you've certainly answered the original question from the doctor who wanted us to cover this topic. I'm gonna let you conclude.  How should we conclude about compensation models for fertility doctors?


TJ Farnsworth  43:55

You know, I would tell you that I think it's important for everybody to realize there's not one right or wrong answer, that the individual dynamics of a specific practice might drive the there might be really good reasons why something's been done that way. And And certainly, if you got a physician who  is evaluating a job, I think, oftentimes asking the why question like, why do you do it this way? Like, you know, and why have I take this job over here? Is the structure different than the job over here? I think it's really important, because, you know, I think, in most cases, I think there'll be a really good explanation for why and it'll make sense and it'll, it'll give you the sense of confidence in making that decision. And I think, you know, whether it be like the geography or the size of the practice or the individual culture of that individual practice, you know, it's really important to find the right answer for that right practice. Not, you know, hey, there is one right answer for all practices.


Griffin Jones  44:52

TJ Farnsworth, it's always a pleasure having you back on. I look forward to having you again. Thank you for coming. 


TJ Farnsworth  44:55

Thanks, Griffin.


Sponsor  44:55

You've been listening to the Inside Reproductive Health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic Thank you for listening to Inside Reproductive Health.

187 How Fertility Doctors Start Tech Startups with Dr. Brian Levine


With Dr. Levine we learn:

  • How he leveraged his connections to unite with his fellow CCRM New York co-founders

  • The “Aston Martin” amount of money invested to validate the business concept (and how that number was chosen)

  • The first people hired (and why)

  • His criteria for establishing new partnerships with other firms and businesses

  • How he gets founders and executives of elder care companies to come knocking on his door (and what the heck elder care can teach us about reproductive health)

  • And more…


Company Name: Nodal
Dr. Brian Levine’s Social Media: LinkedIn, Instagram, TikTok

Transcript

Dr. Brian Levine  00:00

I started actually seeing that my participation, this was actually could be construed as me being complicit in the current system, I actually felt super responsible for trying to fix it. And because I saw what I think, is a very tangible, easy to use solution that helps reduce the cost and make it more accessible for people. I felt like that is completely in line with the oath that I took when I graduated medical school, which is to do no harm.


Griffin Jones  00:34

Finally, starting that idea that you have for a tech startup, almost every fertility doctor seems to have one of these ideas. And for some of you, it is bugging you crawling around in your head. So I decided to bring on someone that is going through this journey. Right now, you might know Dr. Brian Levine, he's been on the show before. He's the founder of CCRM, New York. So we talk about that establishing an established business, Dr. Levine has had his take on building something in New York. But CCRM is an established company versus what it's like to be the founder and the founder of something that isn't a practice network, but as a tech company that serves the verticals of which his practice sometimes overlaps. We talk about the concept for the problem in this case having to do with surrogacy, but I'm more interested in Dr. Levine's rules for how he articulates the problem and the solution. We talked about the connections that Dr. Levine leveraged to both explore the concept and unite with his co founders. We talk about the Aston Martin amount of money that the three of them put in to validate the concept and how they chose that number. We talked about the first people they hired and why there are rules for structuring market research talk about Dr. Levine's strategy for approaching a two sided marketplace. have Dr. Levine tell us about what he's doing with the money he's raised, what he plans to raise next, and who he's looking at selecting to partner with him, or at least what criteria he wants for those individuals or firms. And we talk about how Dr. Levine has done deep investigation into different verticals. To understand how those lessons can be applied in the reproductive health space. He shares how he gets execs and founders of elder care companies to talk with him and what the heck, eldercare could possibly teach us in reproductive health. If you're a fertility doctor or someone else in the reproductive health space considering starting a tech startup, I hope you enjoy this conversation with Dr. Brian Levine. Dr. Levine, Brian, welcome back to Inside reproductive health.


Dr. Brian Levine  02:34

Thank you so much, Griffin, I'm super excited to be back again.


Griffin Jones  02:36

The first time we spoke it was about starting a practice group within a network setting. You started the de novo CCRM in New York, and we spent the that episode talking about running that operation starting that operation. Today we're going to talk about what it's like when a physician does something even more entrepreneurial, perhaps in a related space. And so let's talk first about maybe some of the differences. So you have started a program for that's in the surrogacy space that in many ways seeks to disrupt the surrogacy space, the first your venture with CCRM, you, you were operating a system that was established, certainly with your own flair, but you weren't the first CCRM practice. And you deliberately went with a group that had an established system. So how did those two things differ? And maybe even before we dig into that, let's let's just dig it into what gave you the itch to start something new in the marketplace? 


Dr. Brian Levine  03:50

Sure. So,you know, as we talked about last time, the approach that I took back in 2015 was not the standard, and it was not the common approach. Typically, fellows were graduating from their fellowships, and they were moving on to going on to an established program, typically not academics and a couple of us into private practice. For me, I felt like there was a need to kind of change the model. And CRM afforded me the opportunity to have an incredibly tech driven approach, where I thought we can infuse some high touch Customer Care. And I think that's what we've been doing now for the last seven years since we opened the doors here. And it's amazing to think that it's been seven years since we opened the doors. As surrogacy was legalized in New York State, which happened in February of 2021. I was super excited. I kid you not I was like the single most excited person ever. Because before that, we had to ship all the embryos out for people who are doing gestational surrogacy. And then what happened was after about five months of doing this in New York, I realized very quickly that my patients were being preyed upon. And what I noticed was that the model of so Argosy in the United States, was not just unique the experience that I was having, it was a common experience across the board, which is that it was becoming price prohibitive and time prohibitive. And so I had no desire to start a business, I had no desire to be entrepreneurial, again, like the CCRM is very good and life and the practice is pretty amazing. But this problem, I couldn't unsee it. And I couldn't fix it. And because of that, it's why I took that step to kind of build something different and to fix something.


Griffin Jones  05:29

Maybe I'm making an erroneous assumption. But I've got to believe that you've seen many problems that you feel like you could contribute to fixing in some way that are a pain in the neck for your patients, that there's some solution that could be better if you pursued it, I got to believe that you could go down a list in your head of those things. And that more than one thing has irked you in the in the eight years that you've been running a practice. Why this one?


Dr. Brian Levine  05:58

So all the other issues that I've seen in reproductive health and the delivery of fertility care, are exciting and frustrating, and all the things in between that get, you know, under the skin of an entrepreneur trying to fix something. But when I started seeing the supply and demand economics as what was taking hold of servicing, and I started actually seeing that my participation, this was actually could be construed as me being complicit in the current system, I actually felt super responsible for trying to fix it. And because I saw what I think, is a very tangible, easy to use solution that helps reduce the cost and make it more accessible for people. I felt like that is completely in line with the oath that I took when I graduated medical school, which is to do no harm. And so to answer your question, why did I jump in with two feet and my wallet into trying to fix this problem? Because I felt like if I didn't fix it, I was part of the problem.


Griffin Jones  06:56

So it starts off with a feeling of responsibility that you part of the problem that you're not fixing it you can visualize this solution, how did you begin to explore it.


Dr. Brian Levine  07:05

So started, like most entrepreneurial activities happen, which is with a formative phone call, I called my friend who had an incubator in Florida. And I said to him, Hey, if you find any businesses in the services space, let me know, I'm happy to invest. I'm happy put some money behind because I think it's a broken system. And he then pushed me a little bit further. And he said, Well, what's the solution? And I said, Well, look, if a life insurance or health insurance company can underwrite risk on me, in a matter of minutes to figure out how I'm going to live for 20 years of premium payments. I think we could underwrite someone's uterus for 10 months using very similar databases. And that approach is what I said to him. And then he said, the most powerful thing ever. If you can articulate the problem, and you can articulate the solution, it's your responsibility to actually move forward and try to do it. So I did.


Griffin Jones  07:54

So how did you articulate that solution?


Dr. Brian Levine  07:57

What was it about the problem that you were seeing that made you say, we can do something similar to how insurance companies are underwriting their customers? So I think today, right now, everyone talks about the entire system being supply constrained, everyone says there's a shortage of surrogates that a shortage of capable individuals who are able to actually carry a pregnancy to full term. And because there's a shortage of supply, the costs have gone like through the roof. So I felt like if you just got more supply out there, the cost would have to go down. Right, if you make it more affordable, more accessible, while the access can be about supply, and that would dictate the economics and make it more affordable. It was a feed forward approach, fix the supply, you'll reduce the cost, reduce the cost, you'll improve the times and the wait times. And truthfully, as a doctor who was on the other side of it, he was not aware of how crooked the system had gone. I mean, if it had gone, not even crooked, I'd say it wasn't broken, because it's untracked. And what was happening was that, in reality, surrogacy services in the United States were being served to really only the 1% of 1%, who could ever afford that. And that's not why I went to medicine. That's not why I wanted to healthcare, and go into healthcare just to serve a very small population. I became a doctor because I want to help people in general. And so to me, I felt like if I could figure out how to supply the system with better surrogates, and really do what I call top of the funnel, then I thought that if we can do top of the funnel well, and we shorten the funnel, well, then ultimately we'll be able to make a meaningful outcome at the end. Was it really one phone call that one for that one phone call? It wasn't multiple phone calls and deliberating and looking at things from different angles? No, because actually got even it got even weirder than that. So when I said to my friend, John, who's the guy who I had that phone call with, and I said to him, this is the problem. This is the solution. And he says to me, Look, if you can articulate it We need to fix it. He then said to me, Hey, Brian, let's start the company. I said, I don't know, how did you do that? And he goes a simple you need money? And how much money do you think you need? I said, I don't know. He's like, I'll tell you right now, you'd have a million dollars. So why don't you me and some other guy put our money together. And let's do this on Monday. And this punk was on a Saturday. And with minimal approval for my wife, before I knew what I was wiring him effectively the cost of an Aston Martin, to start this company within 48 hours.


Griffin Jones  10:27

What made John such a confidant that one he was your main phone call and to that when he did propose going into business with you that you jumped on it?


Dr. Brian Levine  10:39

So John has a serie is a serial entrepreneur. And he had incubate a number of companies in the past. And he's a tech guy who I trusted. I've known him for a number of years. And, you know, like most things this world is, you need to have a friend that you trust, and there needs to be an element of excitement. And the trust and excitement that was there was the right combination. And I think the right prescription for what I needed to get me out of my comfort zone.


Griffin Jones  11:02

So this can accelerate things for those that might be considering venture if you have people that you trust. And if you don't have people that you trust with subject matter expertise in business development and venture capital in tech, then it makes sense for people to start networking and start making these relationships beyond simply their medical colleagues, because they might need the connections to move a little bit faster. And this could have been John, for you. It sounds like it was I want to get to the jumping in with the money. But how did he make you articulate the problem to him? And why was that sufficient enough for him. So this is your space. He's in a different space, tech finance. And somehow you were able to articulate the problem clearly enough to him that it was worth him wanting to do to be part of and put in some of his own money. What was he looking for?


Dr. Brian Levine  12:05

I think he was looking for a problem that was easy to understand. And I think when you start talking to people about health disparities, which is probably something we don't talk about enough in the fertility world, right. I mean, right now, it's June, and it's Pride Month. And we don't talk about the rates of infertility and LGBTQ plus population, because we don't know them. And right, we don't understand a lot about the health disparities. But when you start saying to someone, there's a real system, that's not fair. And you tell someone that it's really designed to help a very small subset of patients. And as a clinician, it frustrates me. And he started telling him about all the broken promises, and I tell him about all the tears that I see in my office. And the tears and the broken promises, and the frustrations were all related to the cost of surrogacy to the time associated with surrogacy. And I told him that I think there's a way we can fix this with tech. He's like, amen. He's like, You just gave me an elevator pitch without even realizing it. I'm in. Now, I do have to tell you, there was more than one phone call, actually called one of my oldest friends from Cornell, where I went for undergrad. And I said to him, Hey, Scott, tell me why I shouldn't start a company. And he's like, What are you talking about? I was like, here's my concept. Tell me why I shouldn't do this. And what he said to me was, Brian, you should do this. And I'll write your first check. And he was my first investor.


Griffin Jones  13:32

So how did John come up with and then offensively three of you come up with the magic number of half a million dollars?


Dr. Brian Levine  13:42

Completely pulled out of the air. So completely, he said to me, luck, I've incubated, you know,


Griffin Jones  13:49

What I think the three of us can scrape together without having to get too much buy in from our wives.


Dr. Brian Levine  13:55

Correct. He's like, I think you made a ton of companies. And $500,000 should give you enough runway to figure out if this is a viable opportunity or not. And that should give you enough runway to hire two or three employees to really do the market research you need to do and to put the infrastructure in place and to build a brand. And he goes and that's the right number. And to be honest, he was completely right. Right. That was exactly the right number spot on was, you know, you could probably start a company for much less. But we want to be effective and efficient and have first mover advantage, which we have today.


Griffin Jones  14:26

So you put in half a million dollars together. What did you do with the first half million?


Dr. Brian Levine  14:33

We hired two people. And the first two people we hired our Chief of Staff, Talia who's still with us today and Odle. And then we hired VP of engineering. And the first guy who is with us was amazing. And in fact, the entrepreneurial bug bit him so hard, that after being with us for 10 months, he started his own company. And so he actually left nodal to go start his own company, but we're able to hire an Unbelievable VP of engineering to come right in behind him. We've been amazing with us today. And ironically, since childhood best friend. 


Griffin Jones  15:07

The VP of engineering makes sense because you're building a tech platform and you want more tech brain in the organization early on, Chief of Staff seems could see mod for an organization that had two people why Chief of Staff? 


Dr. Brian Levine  15:21

Great question. So I think a Chief of Staff is an underappreciated swiss army knife. And knowing that I need to spend my time and days running both a fertility clinic and running a company, ie to have someone who has a skill set that can be multifaceted. And so when we look for this, for this person, this chief of staff who was our first hire, we wanted to make sure that he or she ultimately, as a she had all the right tools and resources at their fingertips to help start and grow and scale a company. And so it's actually the beautiful, most perfect title for someone who does everything from, you know, the initial scheduling to the accounting to the design, to the hiring, the marketing to hiring the general counsel. And to this day, because this person was intimately involved in every single hire is the appropriate title for them today, still, to this point to be a chief of staff.


Griffin Jones  16:15

It's a hard set of skills to find, because you're looking for someone who is as entrepreneurial enough to help build something from the ground up, but not so entrepreneurial, that they're the ones that are already doing it themselves. So how did you how did you select this person?


Dr. Brian Levine  16:35

So we went through the classic entrepreneurial workflow, which is you tried to find someone who had health experience in the past, who had the entrepreneurial bug within them, who was early enough in their career that they were willing to take, you know, a leap of faith, and most importantly, was a good fit for us. And we got so lucky through our network of friends of friends that we found Thalia, who's with us still to this day. And to be quite frank, I view Talia as the future leadership of this company as we grow this company continuously. And it's amazing to see that she's taken her entrepreneurial skills to help start really with us from zero and to build and to grow and to stack and to scale this company to what we are today.


Griffin Jones  17:16

So this initial funding, you hired two people, you're proving the concept, what did you do to prove the concept?


Dr. Brian Levine  17:22

So what we ended up doing was doing a ton of market research. And it was good old fashioned market research. So Talia and Kyle who started with us, the two of them started calling agencies. And they started asking questions, how does it work? As it how do we do this? They started calling fertility clinics, what do we do next? How do we get started. And they literally did market research from ground zero of what's it like to be a patient or intended parent to learn all about how the process goes. And then what we did was we did all of our research in a very structured way. And we organize our research answers, using spreadsheets and data sources and whatnot, to really help synthesize to make sure that we were asking the right question and that we were poised to answer that question appropriately. You see, what I've watched happen to all my friends and my friends of friends, who started companies where they haven't been successful, there seems to be a common denominator across the board. And it's called mission creep. mission creep is a very dangerous concept. It's almost a utopian concept where you think you're going to solve one problem. And then you realize you have these tools at your fingertips and you start branching out to solving everything. That's the jack of all trades, and masters of none. And as a 43 year old founder, I realized very much so that you need to be focused, need to have a focus that's on a specific goal on a specific mission, a specific approach. And that was the goal from the beginning. And so I want to make sure that our approach was data derived and was rooted in the research that we did, which it was,


Griffin Jones  18:58

What data were you sticking to and what little bells were trying to distract you?


Dr. Brian Levine  19:04

The data that we stuck to and we started asking people wait times, we started calling up agencies and saying, How long is it gonna take Alan's gonna take to go from hello to baby? And that was typically our number one question. And what you can see that we are started setting confidence intervals and you know, median time to start doing statistics on it. And then we started asking other intended parents, we started joining Facebook groups of support groups, how long is it taking you? How long are you waiting? And then we started realizing that there was actually a disparity between what people were quoted and what people actually were getting. And the little bell they were trying to distract us was everyone's like, don't focus on wait times, you know, focus on donor egg, focus on donor sperm or things like that. And what we kept saying to ourselves was focus on Saturday, see, focus on supply, focus on widening the funnel, focus on shortening the funnel, solve one problem at a time and that's what the job of a leader is. Right? The leaders do. Be the infectious optimist, which is what I've been doing my whole career as a fertility doctor, right, helping people understand there's possibility when they think they lost all hope and opportunity. And then also helping people understand the problem at hand and that the problem was is within grasp. And that's what I do every day at nodal right, I help the team understand that they are fixing a broken system. And then their hard work is going in directly to the efforts of helping people ultimately achieve their goal, which is either just start grow or complete their families, this obviously,


Griffin Jones  20:32

Isn't easy to do, because you have to be so receptive to such a small amount of feedback, do you know what I mean? You have to be maximally receptive to a minimal amount of feedback, and it's your job to vet what that is exactly, because you can't ignore everything part of what you're doing is proving concept and you need to understand what the market is telling you and then you need to assess product market fit and all the more so but you'll you'll get everyone's opinion in there, you'll get them prioritizing their own problems or or some other thing that they see in the marketplace. And and you're hearing things like oh, focus on donor egg and, and a few others, what arguments were they making to you? And how did you decide to tune them out, at least for now?


Dr. Brian Levine  21:20

So everyone was saying the same two things. And by the way, that can be VC companies. Or it could be friends or could be fellow investors, which is the TAM is too small. The industry is too small. You're fixing a niche. Why focus on a niche when you can focus on you know, blue ocean as a guide, you don't understand. The current system of surrogacy today in America only addresses 8% of men need 92% of the people that hope to use surrogacy as a way to grow or start or complete their family can not do so. And the reasons they say they cannot do those things are because it's cost prohibitive, time prohibitive, and emotionally expensive. So focus on the problem that we have, and as a company stay focused on that problem. And then of course, we can spin off other derivative companies with the same tools that we're building today. But focus on the problem at hand.


Griffin Jones  22:15

Jeff Bezos could have picked any number of categories to revolutionize ecommerce he started with books, you have your reasons for, for choosing surrogacy and ignoring the what are currently distractions, at least for the time being until you've established what it is that you're trying to build. So you've proven the concept, at least on the market need side from the market research at this time when you still just have two employees and that initial seed money that came from you all? Or did you have anything yet to assess product market fit? Did you have any kind of prototype? How did you build that?


Dr. Brian Levine  22:53

So we initially learned very quickly was that if we said to an agency, hey, if someone comes with their own surrogate, we give them a discount? They all said yes. And we said, hey, if someone comes to me with surrogate, will you help them get across the finish line? And they all said yes. And very quickly, we understood that we could be collaborative, and not just competitive to the current system. And understanding collaboration in the setting of competition is really important. And once we knew that, we had that there. The next question is, well, how do you do it? And the answer was a two sided marketplace. Right? The answer was letting service onboard themselves, letting them be able to build a profile for themselves. And because I believe in equality and transparency, I felt like you need to put the power back into the woman who's the surrogate. So by offering an opportunity for her to make the first move, Allah Bumble, or she picks intended parents that she wants to work with, instead of being assigned to an intended parent, we felt like was a great way to change the model upside down, and to offer them and also empower people to be more engaged on the platform.


Griffin Jones  24:03

It's hard with two sided marketplaces, because you need two sides. You need the Uber drivers and the Uber passengers you need the Airbnb guests and the Airbnb hosts, you decided in your two sided marketplace? Let's start with Sarah gets. And is the reason that you did did you perceive a greater shortage of surrogates or greater challenges in recruiting surrogates than intended parents and you feel that you felt like by giving them the opportunity to make the first move that you could make more headway on that side of the marketplace? 


Dr. Brian Levine  24:38

So we felt pretty quickly in our company's trajectory that it was important to give opportunity and agency to those women who are taking the greatest risk to their own family. By definition, a surrogate must be a mother and we know that these women who are unbelievable partners in helping to grow family and start families need to be shown that I think the brighter side of the transaction, they need to understand what's going on. And I think they need to understand that they are in control. And so the only way that made sense to me and again, this was our thought as a team of three at the time. But how do you give someone controls you let them make the first move? And that's what we did. And that's what we've done to this day was really letting them make the first move. 


Griffin Jones  25:28

Technically, what went into the first prototype? Or the first maybe if it was even pre prototype, but demo? 


Dr. Brian Levine  25:35

So the first, the first prototype was that could we build a platform where people could just onboard themselves? So that's pretty standard that you can build that out? The second part was, could we throw out a little marketing or a little test kitchen to see if we actually could attract potential people who'd be interested in becoming a surrogate, or learning more about surrogacy? What we learned very quickly with some very quick AV testing, that we were able to message and market to people the right way. Ultimately, the big marketing push happened six months later, but that was the initial AV testing was, could we build this? And could we build a marketplace?


Griffin Jones  26:11

How much time passed between initial seed funding of your 500k between the three co founders, and when you decided to raise additional money? It was approximately six months. Who did you go to first? And what did you develop in your, your pitch deck? How did you build that?


Dr. Brian Levine  26:30

So one of the rules was that the pitch deck had to be 10 slides or less. I realized that everyone, my role, I realized that everyone is busy, and they have a lot of time. And if we cannot articulate the problem and the solution in 10 slides, and we have no right raising money, we have no way starting a company. Because if we couldn't be succinct, we couldn't be effective. So the goal was to build a 10 deck slide, which we did. And I went out to friends and family. And these are the people who've been rooting for me since I started with CCRM, New York and the people that I'm rooting for me, since college and grad school and med school and residency and fellowship. And I went up to my friends and family and I said, Hey, guys, this is crazy. But I can't unsee this problem. And I'd love to have you on this journey with me. And initially, we thought we'd raise just $1.5 million. That's what we thought we needed. And I was gonna do it all BSafe, which is financial structure that comes from the Y Combinator, what we learned very quickly was that doing this via safes was a very easy way to do the transactions. And the challenge of getting 1.5 million was actually not that big of a challenge. In fact, they sold the 1.5 million in three days. What I learned very quickly was that we were very good at fundraising because everyone knew someone wanted to use surrogacy as a solution. But no one actually knew how broken system was until they were educated by us marriage Jack and our story. So then what happened was I basically went around and I said, Hey, guys, I am so sorry, I didn't actually mean to raise at 1.5, I actually was hoping to raise a little bit more money, because it appears that there's a lot of people here who have similar thoughts to you, which is, let's fix this broken system together. And I want more people like you around the table. And that's how we ended up raising the remainder of the money, which was $4.7 million in the end. 


Griffin Jones  28:19

That's all from one round? So it was about that the seed round? Or is the second one an angel round? Or tell, tell us about that?


Dr. Brian Levine  28:26

I mean, I think the nomenclature people use all the time, it's just silly, but the initial was about 500. The next one was around 4.2, in the end, that we raised. And so you add all together, there's your four, seven, but you called you know, initial capital, and then he called Seed past that, but we haven't done an A, obviously, is that coming next? I think the future is a series i i have some very specific KPIs I'd like to see us hit before doing a series I think that in this current economy, need to be so respectful of the markets. Because we're in a weird time, I was incredibly lucky that I started a company in a very favorable economy. And if I would have started this company six months later, or a year later, I don't think it would have had the same success in my fundraising opportunities. And so to me, I'm actually going to set a very high bar for the Series A, which is gonna be important. The most important thing for me and this next round of funding that we hopefully will do with our Series A is that the VC partner that we picked to do this has to do this with someone who wants to be our partner from the A to the B, someone who wants to be our partner for the big picture for the long road who's willing to be there as a partner, shoulder shoulder. And of course when you do a series a with a lead, that ends up becoming the most important individual because you end up usually having them be a board seat member. And I think a board seat members are working board seat, and that's really important to us. I'm making a note because I want to talk about what that Working board see my look like and how you select for the people that you want to be on your board. But let's talk about those KPIs is that there's certain KPIs that you want to hit before you raise more money. Tell us more about those. So again, it's in partnership with the right VC and the right time, but I think there's gonna be certain dollar amounts are gonna be certain volume of mounts, you know, doing enough matches, making it up, or producing enough revenue, being profitable. There's certain numbers we have to hit before we actually get there. Are you giving yourself a timeline, or is the money that you have the timeline, so the money that we have right now is given us a good amount of runway. And we're in a really good spot right now where we're comfortable that we can keep building and scaling and growing with enough runway to go. And I think, from a big picture perspective, we need to take a, I'd say a top down view of how the markets are looking and how the partners are looking, right? It's all about finding that not just product market fit. So finding that company market fit. And timing is everything. And so I'm a very patient person, as I think you know, and so I'm willing to be patient to find the right partner at the right time to do this successfully. And quickly.


Griffin Jones  31:08

Let's talk about what you want that partner to have. Because partner is one of the most ambiguous words in business, the word partnership is so ambiguous, one of the things that I'm writing in our editorial guide is inside reproductive health expands news coverage, not just the podcast, but covering the trade media happening on the business side of fertility field, and writing this so that the journalists know, the word partnership is used all the time, you have to figure out what it actually means. People say partner, because they don't want to say they bought a company when they acquired one, it can mean a capitalist merger, it can mean no merger acquisition whatsoever. It's a strategic partnership, like a joint venture. And so when you say that you want, you're the the firm that ends up leading that series A to B with you from A to B, and ultimately, to serve on the board and to be a partner with you what specifically do you mean?


Dr. Brian Levine  32:05

I want that individual company to put enough capital and that they have a real meaningful ownership opportunity in our company, where they will get to enjoy the upside, and the win. And that they will also feel like they're taking risk with us. So they understand the importance of that investment. But most importantly, is they're completely aligned with our success. It's easy to write tickets for someone to write a check, it's hard for someone to come up to four board meetings a year, it's hard for someone to be in the in the dugout, and in the trenches. And to actually give real critical feedback, we want someone who's not just gonna say, hey, everything you do is great. We want someone who's gonna say what you're doing is good. But we can get you to great if we scale you in this way. And we need someone who has experience


Griffin Jones  32:55

You have someone with experience in the reproductive health space, or within healthcare or tech or what kind of experience?


Dr. Brian Levine  33:03

So I think it's, it's different, right? So every VC has a different, you know, flavor, and a different approach. It's about finding a VC that is willing to be nimble with us and patient with us, but also has experienced in scaling marketplaces and healthcare to the right place.


Griffin Jones  33:22

When you're approaching the the next phase, what do you find yourself learning the most about now? What What have you spent the last month or two studying the most with regard to new concepts or, or areas of business? 


Dr. Brian Levine  33:37

I love this question. Because I would say that for every 100 questions, I get 99 knows, which is the best, right? You know, you talk to someone, get feedback, talk to a company feedback. So one of the things I do is I I've joined a support network of other entrepreneurs and founders to ask them and to learn from them, because we're all kind of going through this crazy founders world together. And so learning about just other companies and how they've grown and how they've scaled and how they've become a little more market resistance, a little more tough on his time. But for me, actually, I'm really obsessed right now with studying elder care. I've been studying elder care companies for the last six months. And the reason I've been studying elder care is that in this country, there's a lot of great companies that are out there that are helping address loneliness. And they're helping do case management for the elderly. And insurance companies have really helped these companies scale in a meaningful way. That's really cost effective. And I view a lot of parallels and similar as to how we take care of elder care and do case management and social work care for the elderly, and how we can actually manage circusy in a digital transformational platform. Learning to look at actually how we can do case management light instead of doing the traditional analog system. How do we digitize this? How do we do high touch high feel How do we take care of grandma safely? Using a digital tech platform? Well, why can't we just turn that upside down and read instead of reinventing the wheel, just retool that wheel, and figure out how we now can do that for the surrogate, but the gestational carrier for the intended parents. And so I've spent a lot of time studying elder care right now. And studying social work, and studying case management systems, because I view so many parallels between that and the system of surrogacy. 


Griffin Jones  35:31

Oh, interesting. I wouldn't have thought about that and go looking into elder care and social work for the purposes of learning more about case management. How are you taking in the information? Are you just following blogs of people that lead in the space? Are there books out there? Are you trying to dig into company records that are public? Are you one of the guys on the other side of the consulting call that you and I both get some times when it's people entering the reproductive health space? And you're on the other side of that call calling people that are in the elder care space? How are you taking in the information?


Dr. Brian Levine  36:06

 So I won't deploy capital for those consulting calls, because they're really expensive, so much that I do one better. I go into websites and find the founder. And I just ask them the honest question. A I'm not in your space. I think there's some parallels here. Can we do a 30 minute chat. And I reached out to everyone, and I dig on LinkedIn. And I dig through website, and he just cold email people. And a lot of them are met with no response. But some of them are. And so there's a company out there called Papa that I'm absolutely obsessed with. And I met with Andrew and I got to talk to the founder and talk to him how he did and how he scaled his business and his b2b solution and how he was able to take this company from, you know, dollars to hundreds of dollars to 1000s to millions to billions. And you know, how did he get his valuate from that, but what did he do? And he and I now have, you know, bonded over this. And, you know, I talked to someone who did this and another service profession, I talked to someone who just did, you know, a mental health platform for management for psychologists for writing notes. Because right, every surrogate needs psychology screening. And if we could figure out a way to digitize a lot of this analog stuff, we can make it both reproducible and reduce the cost and make it safer. And so it's all cold emails, and cold calls. And if I find a phone number, I call it and find, you know, phone number, I typically try to text it first, and LinkedIn, and anything that's free at my fingertips. 


Griffin Jones  37:32

How are you balancing this new pursuit that you have with your current business with your current role as a an individual contributor and a manager in your current business, not just a part of the not just part of ownership? And you're proud dad, I see you on LinkedIn, you're a really proud father. How are you determining what amount of time gets allocated and where?


Dr. Brian Levine  37:59

I set boundaries. And that's been really hard lesson for me this year. Last two years now, I set boundaries about everything. I'm here, I'm here, when I'm in my office, seeing patients I'm seeing patients, I don't get distracted. And I have a full schedule. And I see patients, you know, I still put in my 40 hours a week here. But then when I finish my day, my clinical day, I'm 100% nodal nondistracted. And I have an incredible team. And we now have 15 people. And our team communicates through slack, which is an unbelievable asynchronous tool for allowing for continuous communication throughout the day and night. As you probably know, I'm a painful early riser. So my morning routines have been optimized allow me for jumping into notable for anyone else's awake, when I don't eat much sleep. So most nights at home, I'm at home on the computer once I can get my kids to sleep. As you know, bedtime is incredibly precious to me. So after bedtime with my kids, I'm on nodal. And what I'm able to do is because I have an incredible team of people who help support each other, and I'm able to impart the clinical side of it, it works. This is not the model for everybody. But for me and for the nodal team. It's been an unbelievable way for us to build and scale this business.


Griffin Jones  39:17

You have a lot of venture capitalists listening to the show, you have a lot of executives listening to the show, but I'm thinking mainly of your colleagues, many of the RAS who they will tell me over a drink. I'm thinking about this, you know, there's something that's bugging out and that sound like it originally bugged you. Let's conclude with that thought, how would you like to conclude about starting an entrepreneurial venture within the field of reproductive health, but is isn't building a clinic? It's building a different kind of solution. How would you like to conclude with that theme to that audience?


Dr. Brian Levine  39:54

So as doctors, we spent our entire lives educating our calls and training to solve problems that are put in front of us. Don't let yourself get pigeonholed to only clinical problems. Take a step back and look at the systems that we work within. And I think the best advice I can give everyone is find someone who's willing to say no, but someone who's willing to say yes. And so the reason I spoke to my friend John to ask him about starting nodal, and telling him about the problems and him telling me start a company, and then I spoke to my friend Scott saying to him, Scott, tell me why shouldn't do this. You got to find people are going to be honest with you. And make sure that you can describe your problem to a lay person and let a non Rei let a non doctor, not your spouse, kick the idea around, of course, talk to the people within your clinic and network, make sure this is kosher and okay with them. Right, I had made sure that I talked to everyone here and made sure everyone knew what was going on. And I've been completely open and transparent since day one. But most importantly, you don't get to become an REI without a lot of support friends and family. And what I learned from starting nodal was that I had a lot of support around me. And I have a lot of support around me both for CCRM and also now for nodal and it's super exciting. So tackle those problems, because there's a lot of them that need fixing.


Griffin Jones  41:15

Dr. Bryan Levine, thank you very much for coming back on to Inside Reproductive Health.


Dr. Brian Levine  41:20

Thank you, Griffin. This is always so much fun. It's great to see you.


Sponsor  41:23

You've been listening to the inside reproductive health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to Inside Reproductive Health.

186 How Fertility Centers Can Save (Patients’) Money, Line By Line with Dr. Mark Amols


Let’s save you and your patients some money!

From the materials you buy to the software you invest in, it can be difficult trying to find where to safely and effectively reduce, replace, or eliminate to save money and maximize your practice’s bottom-line.

We talk with Dr. Mark Amols, founder of New Direction Fertility Centers, and he walks us through his low-cost affordable IVF model. He reveals where and how he invests, or doesn’t, to keep his practice thriving.

Dr Amols breaks down his four categories when purchasing materials and services:

  • Which line items can be completely eliminated

  • Materials that can be reduced or replaced with cheaper alternatives

  • Finding cost-effective versions of necessary commodities

  • How to know the expensive must-haves to pony up full price

Dr. Amols opens up his playbook and gives specific cost examples from his own practice, so listen in and see where you can cut your bottom-line.


Dr. Mark Amols’ LinkedIn
New Direction Fertility

Transcript

Dr. Mark Amols  00:00

There's nothing special we're doing. I mean, this is typical supply and demand type of economics and in when it comes to the vendors, I think one of the most important things that I do as a business person is I don't look at it as me trying to get the lowest price. I don't try and get the best deal. I kind of look to the vendor, I say, how can we work with each other?

Griffin Jones  00:28

Let's save you some money. Let's go through your income statements, fertility doctors, let's go through your costs and see how we can save you money by eliminating, replacing, reducing, negotiating. But before we do that, I have to fess up to some technical difficulties that messed up this interview a little bit. It was my part I know that breaks your heart, you're not going to get to hear all of my witty insights the same as you would if the recording for the audio went properly. But Dr. Amols who was our guest, Dr. Mark Amols from New Direction Fertility in Arizona, gave us so many good insights. I was late to the interview to begin with, but no good excuse just my carelessness, I didn't want to have to bring him back on for his time for the audio issues that were on my end, but my audio stopped recording about a quarter of the way into the conversation. So I re recorded my questions, I tried to do my best to match them up with how the conversation went. And the answers that Dr. Amols gave, if any of the answers seem off, blame it on me. But the insights in this episode are terrific. I asked Dr. Amols to walk us through his low cost affordable IVF model that he's had a lot of success with in the Phoenix area, I have him go through those things that he spends less money on things that he doesn't spend less money on in his system for approaching that I definitely wanted to have him back on for another conversation about top of license, not just the REI, but everyone in the fertility practice, going through the accountability chart and what that would look like. But today, we focus mostly on materials and services. And we break those into four categories. The first is those materials and services that you just don't need, you can eliminate those costs altogether. The second, which ones can you reduce or replace with cheaper alternatives? Because you're reducing them in some way? The third is those commodities that you need them. But there's a wide range of prices and not a wide range of quality. So how do you get the cheapest? And then the fourth, maybe there is a wide range on prices, maybe there isn't, but there is a wide range on quality. And you really have to pony up sometimes. So we break into those four categories. We also talk about things like software and professional services. And Dr. Amols is very generous. In this episode, he gives specific examples, he gives specific costs, he opens up some of his playbook very transparently. And he shares that with you. So if you talk to Dr. Amols, please tell him thank you because I want him to come back on and share more. But I also want everyone to come on and share a little bit more. And it always pushes the envelope when somebody's willing to just share a little bit more makes that episode that much more popular, more valuable. And then people want to mimic that and they tend to share more valuable information and give more value to the audience when they come on. So enjoy this conversation with Dr. Mark Amols, Dr. Amols. Mark, welcome back to Inside Reproductive Health.

Dr. Mark Amols  03:28

Thank you, I greatly appreciate it.

Griffin Jones  03:31

I thought to invite you back on because I was in a meeting not too long ago, with an older physician who was expressing distress in their voice, I could hear how troubled this person was that they wanted to reduce costs at their IVF center because they wanted more people in their area to be able to afford treatment. And they legitimately did not know how to do that they're already being squeezed on the margins, I could see their numbers. It's not like they're raking in a whole bunch that you know, it's just coming out of a inflated top line for them. And there's been a handful of people that have been able to do a lower cost affordable IVF model in the country, only a handful. And you're one of them. You've been on the show to talk about that for and that's still one of the most popular episodes. And I remember at that time we did it live and it was during the COVID shutdown and we had more people than we had capacity for in the Zoom Room we had we had to you know upgrade our our account. And so I wanted to have you back on and I wanted to go through with you how you select your partners, meaning your strategic partners, your vendors, because a lot of people would like to be able to lower costs and they just feel like they're getting squeezed everywhere. So how do you think about this challenge?

Dr. Mark Amols  05:06

Yeah, you know, it's interesting when you told me about the topic, I was kind of confused when he said, How do I choose my vendors, but it actually does all come together? I think the question isn't so much how we do it. But why other people can do it, there's nothing special for doing I mean, this is typical supply and demand type of economics. And in when it comes to vendors, I think one of the most important things that I do as a business person is I don't look at it as me trying to get the lowest price, I don't try to get the best deal. I kind of look to the vendor, I say, how can we work with each other. And so for example, like I understand the vendor has shipping costs. So if I want them to send me something every month, I realized that's gonna cost them more money. So I'll work with them say, hey, whatever, I just take like two large shipments a year, I'll take a huge volume, you give me a lower cost. Now you're not paying shipping all the time. And I'm, you're guaranteed dismount every time I'm again. And so that helps kind of like, you know, look at it as a relationship in that standpoint. But the other thing is, is I understand the point of volume. So when you're talking about low costs, I mean, it to go like Target and stuff, you have to have more volume, if you don't do more volume, you're going to lose. And the way that traditional IVF is set up is really this kind of, you know, we're gonna get 1020 patients in per month to do IVF. And so they rely on making a lot of the sale, and they don't have the volume. And so when you do have the volume, or at least if you're going to have that volume, you can go to these vendors and say, Hey, here's my volume, here's my projected volume, you can see how much growing each year. And I tell them I say listen, if you make a deal with me, and help me, I will stay with you. You know, even your prices go up a little bit, I'll stay with you. And so down to the vendor pick, like we were saying, so getting back down to how do I pick my vendors, you know, it depends on your product. So there are some products that are made by multiple vendors. There are some products that are not right. So if you think of, let's say, fairing, or you go up at the end of the men's out there, that's like the electric company, you really don't have a choice, right, you only have a choice between Gameloft and follistim. But when it comes to manufacture, you really don't have a choice. So for those type of companies, there's really not much you can do that the relationship is really just them being nice to you and your stuff to keep buying their product, but with Folsom and go limp off, so you can work with them to try to get better pricing for your patients. When it comes to things like product for the lab, you're a little bit limited, because there are quality differences. Luckily, it's been very standardized in their industry now. So you know, most we're using the same products now. But with those vendors, it comes down to, I think building some type of loyalty with them. So you know, you work with a company every single time they know you're going to come in and buy, you know, six ultrasound machines, you know, 620 incubators the same time, they're going to, you know, keep giving you better prices through the years because they know you're gonna stay with them. And again, building that relationship with them, you know, always sending stuff that way. And then the other vendors are going to be your vendors that have multiple vendors that do the same thing. So when you talk about things like speculums, or you talk about things like drapes, you can get drapes from multiple companies, there's stuff I buy off the Amazon, because it's cheaper for me to get them off the Amazon than it is through my suppliers like Henry Schein, they have tegaderm, which goes on the skin after you put an IV in. Bye bye for them. It's like 100 bucks for 100 of them or 80 bucks. I got off amazon for $15 the exact same things. So when it comes back to choosing the vendors, going back to that question of how do we make it work? So one of the things is, is I tried to find those strategic partners. And and I talked to them like they're a business, I don't talk to them, like I'm trying to buy their product. I taught them to say Listen, how can we both help each other? What do you need me to buy? How much have you need me to do? Because like there's things I want a lower price, I'll go to come I said I need this at a lower price. And they said, we can't go any lower, it's okay. But if you buy more of this, then they'll offset I can lower that price. And so again, it still ends up the same, right? We're still looking at the same thing, which is overhead, which is your expense versus what you make. And that's really all it is. It's just the differences. It's harder to do. So I'm not trying to say that about most doctors, most doctors don't want to do business. I mean, why would you still want to become a doctor, you want to go out and just make money. And so for most people, they see money in their bank account, they're happy, they're like, it's going up, I'm happy I see the numbers going up. But that doesn't mean they're efficient. That doesn't mean that they've actually at the point that they're getting the most amount money they make. I can almost guarantee you that if they went and got a person like you know, Scott Robertson, you know, from practice up, they got him to go through their practice, I guarantee they'll make more money just by him going through and finding out where they're wasting tons of money. And so in those situations where you have those practices that already have this high overhead they're trying to do this low cost model, but they're not efficient. And that's really that the main thing is you have to be efficient, and there's more to it, we'll go over that in a little bit more detail. But that's really the biggest thing is when you're looking at vendors, you're trying to make sure that, you know, you pick vendors that you can build that relationship with. So you can get lower prices and be able to offer things you know, better cost. So things like speculums. I mean, I, my spec homes costs, I think some like 10 cents. Whereas like, when I was at another clinic, it was a buck 50 per speculum, and it wasn't needed. And so again, there's things you can do to get better pricing, that doesn't matter. No one's gonna have a bad idea of cycle because respectable isn't great. But they aren't going to bear the IVF cycle, if they're incubators bad.

Griffin Jones  10:47

So I do want to go through those different categories of what's more interchangeable versus what you think is less interchangeable, and I want to break up those different categories. First, I want to think about how do you approach looking at this systematically? Or do you like do you do you just start to negotiate and look for different options? When you're ordering something? Do you go through your p&l at different points of the year and, and go line by line and say, How can I start with this and go all the way down the spreadsheet? How do you approach it?

Dr. Mark Amols  11:21

Yeah, every three months, I go through and I look at everything that we order. And I find out if it's one of those categories of where we can't change, right, there's no option. It is something that we can change, but we can have very little room because it might be something like an incubator, I'm like, I can't go for the crappy incubator, or is it something that's easily changeable, like a drape or something like that. And then what I do is I always go through and look for the best price. And so for example, like propofol is one of the drugs we use for anesthesia, I found a way for us to get propofol at 20%, the cost we originally paid. And again, it doesn't sound like a big deal. Because most clinics, if you're only doing 10, 20 cycles a month, you're not going to notice a couple of dollars here and there, when you started doing 100 Something a month. Now all of a sudden, that becomes several $100 Every month in that one product. And so those little differences make, you know, make a big difference. And so yeah, I go through every every three months, I look at things, I'm always looking for ways to reduce costs. Here's example. So one way we reduce our costs for bloods by 50%. So we made more margins was I know this, we were buying 10 milliliter tubes to fill the bloods up. And then one day, I was wondering, they make smaller tubes that cost less. And we went and found that they make like four milliliter or five milliliter tubes. And so we went and got five milliliter. And then later we found even made a smaller tube when we run like six tests in our clinic, so we realized we could use less blood, it costs half the amount and we reduced our costs overhead for those supplies by 50%. So just things like that, looking for things, looking at what do you need? And what are you getting, and you may not need what you're getting, 

Griffin Jones  13:04

I would love to have you back on for another topic to talk about top of license throughout the accountability chart. So you and I can go through the accountability chart of fertility center together, because we often think of top of license as just the REI. But the whole purpose of getting someone to practice at the top of their license is to get the next person to practice at the top of theirs down to the person that is checking someone in and bring someone to their room.

Dr. Mark Amols  13:32

So it means a culture, right. So as a culture as a clinic, we all believe in the same thing, which is making this affordable. So everybody knows that the better our overhead is the lower we can keep costs for patients. And so my lab, you know, will always look for the best price and other times they'll come to me and say this is all we can do. And I say okay, let me look at it, I might look into a little bit more. I have to be very nerdy. I love numbers. Like a dat in there. So I love that stuff. So I enjoy doing it. But yeah, I have other people who will do a lot of that for me. And then when they can't, they'll come to me and but I'm I'm always thinking of ways that we can reduce costs, just because our field I do believe has a lot of fluff and a lot of overhead. It's not needed. You know, we made some big changes just recently on just even staffing away I thought the box of we have staffing our clinic different where you know, medical assistants are very difficult now to find. And you know, I kind of looked into the legality of like, do we really need medical assistants for every little thing and so we found out that we could even just put greeters out there who can help us just you know, put patients in rooms and then again, that brought cost down so it's just it's not resting on your laurels and just saying hey, this is what we're gonna do. It's always gonna be this way we're always changing and adjusting. Same thing with vendors, you know, always looking at different things. Now, there's the point where again, once you have that relationship, you know, if you're constantly just changing for the lowest price, well then no one's ever gonna work with you. So I mean, there's a little bit of flexibility you have to have right so if someone's give me a great price now and then two years later that go up a little bit. And they're a little bit more than next one, I'll still stand with them. Because at that point, I know I've built that relationship. And again, that's an I'll talk to them and just say, hey, it was a little harder than we need. Is there anything we could do to get that down? Can we can we purchase more at one time? Can we do this stuff like that, but things like there was little things like shipping all those different things working with your vendor, you can get better pricing by just working with them and ordering more and committing them more. So

Griffin Jones  15:25

For the sake of this topic, let's break it into four categories, those costs which you can cut, eliminate entirely those which you can reduce significantly, either by replacing them with something else or reducing them by a lot. Third, that which is a commodity, you need them. But you can find a wide range of prices for not a wide range of quality and that fourth category, those things that really matter, there might be a wide range of prices. But there might not be and there certainly is a wide range of quality. And it's too significant. 

Dr. Mark Amols  16:01

Exactly. 

Griffin Jones  16:02

What are those costs that fall into the first category that you can eliminate entirely. 

Dr. Mark Amols  16:06

One of the things I when I was in other clinics, you know, obviously did this with one person training and then prior business I was with, is there was a lot of stuff we did to make, like a few dollars, but wasted a lot of our time, I think the thing that's most important understand is there's only so much time in the day, right? As a physician, I only have so much time, I'm probably when you think about when it comes to resources, the most scarce resource in the clinic. And so what happens is, is that there was a lot of stuff I was doing as a physician that made absolutely no sense. So we used to do what are called IVF consults, where we would sit there and go over the whole process with the patient of the IVF, we used even do a surgical visit the day before then make an extra dollar or two through the insurance. The problem is that same hour and a half being used for retrievals could do three retrievals. Or I could do two consults. And so one of the things that can be thrown away is really using people who can do things in their category. So for example, there are things no one else can do that I can do right as a fertility doctor. And so those are under my license, any nurse can do those things I was doing before those other clinics. And I can guarantee you there are claims out there today, where the physician is still doing a ton of stuff. And there's no reason to do that. It's a waste of money, it's a waste of your time, you'll never build do this low cost money, because you're looking at going, I gotta spend all these different employments eight payments, before I get to this point. Now you don't you have a team that that can do this stuff. And so part of what's important is, is you want to utilize people to the max they can be what's the most are allowed to do as a nurse. And then but you also don't want to waste their time doing things that you don't need to right because you're paying them too much. So when you look at overhead, so when you talk about what can you get rid of, it's for not getting rid of it, but adjusting it to out of the wrong hands instead of the doctor bringing it to the nurse, bring it to maybe you have a specialist, that's all they do is bring in someone, let's say off the street, you pay him 16 bucks, Darren, you're like, you teach them everything about IVF, you say this now is our IVF consultant, and they're just going to tell them about IVF. And you know what, they're gonna be pretty damn good at that job. You don't have to pay someone $80,000 a year as a nurse to do this every day when someone else can do it. And they'll do just as good because that's what they're specialized that that's kind of the way I look at things when you're looking at these models. I think one thing that's really interesting, though, about our clinic versus some of the others is that I think it's really important, though, to stay a high quality clinic, you know, not seeing other claims are bad, and I won't name the clinic. But there are a lot of people who do what I do, and have very poor pregnancy rates. And there are clinics like me who have very good pregnancy rates. And I think that's really important in this big thing. So when you're doing all these things, you're making these adjustments, you don't lose being a good clinic. You know, it's not about just getting low cost and having bad service, you have to stuff that service. So all these things I'm saying when they take them out. It's not that they're there's none important, like I said, so one of the fluffs I always talk about is like, most people don't want to sit there for an hour and hear about the idea of like, you know, the prepper rather read it on paper or give it to him in a text or something like that. So just stuff like that is how I've taken those things out product wise, is more just choice. Some physicians like use an iodine, you don't really need iodine. There are other changes you can do, but those are very small.

Griffin Jones  19:24

How about the second category that which you can reduce quite a bit or swap it out for a much less expensive alternative?

Dr. Mark Amols  19:31

Yeah, I mean, a lot of the things it sounds crazy, but like going from four by fours to two by twos for certain things, you know, we just did it away. We we always did it one way needles. You know when I'll give you example, one thing that a lot of clinics use, is they use other fine needles. Butterfly needles are really expensive. I mean, the best price you're gonna get for them. It's maybe a buck, but usually they're like a buck 52 bucks. You go to a regular needle mean the pennies and so Oh, you know, you think about your doing 1000 or 2000 needle sticks, you know, every few months as 1000s of dollars versus a couple $100. So that's something where, you know, we still had those if needed, but any phlebotomist knows what they're doing does not need to use a butterfly. But yeah, clinics use up you can get skinny needles that are still butterflies. So another example, too, was not only going from the five milliliter tubes was a big difference. But we actually found out that there are other brands of the tubes. And so a lot of people when they use like tire top tubes, most expensive from you know, Beckman, but you can actually get these ones caught we call McDonald tubes, or they look like a McDonald's franchise, too. And those are when I say lower costs, like 1/10 of the cost of the other tubes. And so again, something as simple as that can save a ton of money.

Griffin Jones  20:56

And how about that third category? Those things that you definitely need, but they're commodities, you can find them from enough for a number of different vendors for a wide range of prices? How do you find the best price for those?

Dr. Mark Amols  21:08

I think one is, obviously you have to have a company where you can keep looking at you have to look at see if they have multiple companies that sell that product. Now, here's an example of drapes, the pads the patient's sit on. So we were buying a certain size, but they were kind of too big. And I found if I just get a size, it was like two inches smaller, we see it like half the amount. This is like little things like that, and always ask them the question of do we need that, we obviously need the purpose of protecting the patient so that you know, but not sitting on a drape. But if it's falling over the sides, well you can wear when there's two inches smaller. And now you see a cat and mouse like little things like that that we look at. One was a male stands we used to use Mayo stands all times when you do surgery thing called Mayo stand up, put up a sterile drape over and then that way it protects anything on which you obviously want to have is sterile. But then one day I was I was wondering why why are we putting a male stand that we put a sterile thing on top of already when we open up the instrument. So instead, what we did is we took our instruments by a slightly bigger kind of like the truth that we cleaned it with, put it on there, we opened it up, and now that becomes kind of our sterile drape. And we saw at the same benefit, as if we were being the man stamp, but we're paying a fraction of the cost. And again, we're not losing a sterility, everything's still the same is that we just use the drape that it came with that we have everything cleaned in sterile area. I think of other things where we've we've made some changes to sorry, is that there's a lot of things I mean, but you know, those are kind of some of the big examples of you know, things where we would just look at everything. Here's another one, I just thought one was a probe covers. So when you buy pro covers, if you buy them in bulk, you get a huge difference in costs. If you just buy like the 100 pack every time you pay a premium, but you can buy like 1000s of them in bulk, and they're clean. And then that way you just put those in into your rooms and then use those. So again, another place you can save a lot of money. I think the big question for speculums is you have to ask what what your volume is. So if you're only doing let's say, five a day, you're probably going to save more money than using something like a reusable one and just you know, clean them but that takes money cleaning those it takes a person cleaning them in a busy clinic like mine, that could never happen. You have to use disposable. And like if you use the common disposable, you'll pay a lot of money. So here's one I'll give away. This is a good one people really like so if you buy Welch Allen lighted speculums they're very expensive. The light that goes in them are very expensive. Everyone loses those all the time drives me nuts when my nurses there were some because they're like 300 bucks for those lights. The speculums themselves cost about once you about $5 Each speculum. So Henry Schein makes another version of it. But the problem is, it's a wired version. So the problem is you have to put a wire into it which is which is horrible. You want to have it you know portable. So there's a company that actually makes a little light that fits into the Henry Schein when I figured it out. And so we were able to buy all the lower cost Henry Schein lightest speculums and use a disposable light. So the best part about it is, is that if a man loses a light, it was just 10 bucks on that light. And the second thing is we reduced the cost by half of our speculums. Just another thing I found by researching things though, it's not always just the supplies you use, but also the time committed to it. So for example, like a Sano histogram, way most clinics I've seen do it, they by saline models, they pull the ceiling up into a 10 cc syringe. And then they go and they do their solo histogram pushing with the st lame. When we used to do it that way. We had to do solid histograms about every 15 minutes. And then I found prefilled syringes, and I thought well if they're more expensive, we're gonna pay more, but then we'll have to To time into it and said, How fast can I do it? We're using everything prefilled we end up doing them every eight minutes. And so again, one of the things you also look at is not just the cost of them, but you're also looking at, does it make it more efficient. So we switched over now completely to prefilled ceilings. And back to that thing where I said about the 10 CC's. So we were just buying 10 CC's for everyone. And then I went spoke to the nurses, I said, Well, how much do you use, they go, Oh, we only use about three or five. So then I went looked up and found out they make three or five milliliter ones, or those lower costs, and they were so at that point, okay, oh, by the lower cost ones. And the same thing with like propofol, people, when I got the better price, one of the things I found out was sometimes when they're given propofol, they open up a whole nother bottle for just a tiny bit. I thought, well, one of the really tiny bottles so that way, we don't waste so much medicine. And they did. So we bought those. And so then and this is all just these need a little bit more use smaller bar, which cost less. And so it's not always just about getting a different product, but finding out are these these little areas that you're not using so much, you know, and stuff like that is really how you do it, even on the pay what you do each ESGs for, there's several bottles, and you'll find that there's one bottle, it's about a third the cost. So so back to that fourth category. Yeah, you know, again, I think it depends on how you look at your clinic. And that's why I made that point. They were the biggest difference or clinic, we have, we have to have high quality, I feel like what good is do they have a lower cost, and you're just gonna have bad rates. And so the things that I feel like you can't come away from are some of the main products, you know, good incubators, you know, you really have to be up to date on their incubators, I think there is some adjustments you can make between them. But you know, I feel like, Sure, you can get a cheap pair cell incubator, but it's not gonna be the same quality as a benchtop incubator. Same thing with things like gases, you know, I would love to be able to use cheap gas. But you know, you're not able to if we're using mix gases, we, you know, we have to have it certified, that we did find another company again, for cost again. So we always are working on that. And we're even looking at now mixing our own gas to save money. But but the point is, you can't, you really can't do much, you know, now there is like, like I said, when it comes to medicines of it, you can't change that. There's nothing you can do the company. But when it comes to things like incubators, you know, we look at a lot of things, we buy a lot of them so we're able to get good deals. But there's really not a lot of like I said adjustment. I mean, other than when you want to be one of the top, you have to use some of the top stuff.

Griffin Jones  27:29

What about other costs, particularly related to your tech stack things like your EMR, your payroll, software, other software, your billing and scheduling software?

Dr. Mark Amols  27:38

So EMRs I feel they all suck. I don't think there's a good one. If anyone says they have a good one, I want to know about it. But I don't believe there are any good ones. So when I looked at I said, well, listen, there's no good ones, I'm just gonna go with something that gives me the fastest speed. So we went with a system called Dr. Chrono. And what's unique about it is is you can do the whole thing on the iPad. And it's very fast. It's not made for fertility, we're actually trying to make a component for for fertility. But so we went with that, but it's free, doesn't cost me anything. So my EMR costs nothing, they do my billing for me as well. And take the same fraction amount and take it from any other biller. So we just use a company, sometimes there's some things that are cheaper to do when you outsource until your volume gets high enough. So obviously, like a big company, like Pinnacle or CCRM, right, forgive them when they charge and stuff. But for smaller places, it's actually cheaper to just find the company that will do it, than hiring someone to do it. So we do all that outside. 

Griffin Jones  28:36

How do you approach paying for professional services? Things like business consulting, marketing, consulting, accounting, financial consulting, legal expertise? How do you pay for professional services or think about costs, like, associated for those?

Dr. Mark Amols  28:53

So because I like the business side, I do a lot of it myself. Honestly, I only have so much time in the day, I do have a CPA. So my CPA does all my bookkeeping does that. We do have a legal firm that we work with all the time if needed. Luckily, we don't have to use them a lot, except for all the expansion we're doing right now. And through the other cities, when it comes to financial stuff like that. I do a lot of that myself. We don't do much for marketing. Luckily, we're very fortunate that we don't have to, but I do do my own marketing when it comes to things like Facebook, my podcast.

Griffin Jones  29:25

My recommendation for professional services is to separate them into sporadic engagements whenever possible. So sometimes you need professional services for execution, some marketing services, some things that you might need for legal help in terms of drafting documents that are pretty easy to do here and there. Just the drafting part of it. I'm talking about things that you might need accounting services like bookkeeping, those ongoing things. Try to minimize those costs as inexpensive as you can and then be willing to pay for professional services as at a high hourly rate. That's something thing that I do now I charge at a higher hourly rate. And I could do packages and things, but that allows people to engage us at a rate that works for us because they're paying high by the hour, but also works for them because they don't have to lock it in every month. So go ahead, pay for expensive business consultants, expensive legal consultants, but try to separate that from the ongoing costs of monthly implementation when possible.

Dr. Mark Amols  30:25

Recurring costs are one thing that can kill a company. And so you know, you're hitting right on your right things like consultations, you don't need recurring forever, but it's worth getting the best when you do it. And usually, that does cost more. And you know, now that we're doing all this expansion, we use lawyers more. And so we've been looked at potentially going to have an in house lawyer, but again, recurring costs get expensive. And so I agree with you 100%. on them,

Griffin Jones  30:50

You're still independently owned, I sometimes see independently owned fertility practices having more leverage because of consolidation. Because there are fewer people to buy services, there is more emphasis on those buyers that remain. And so even if you're not the size of the networks, as an independently owned, Fertility Center, do you have more leverage, because everyone else is consolidated? And people have to make deals with those that remain? Or am I fantasizing too much about this? 

Dr. Mark Amols  31:23

You know, I think, again, comes back to that slide the man or thing, right, so if you have a clinic that's not using a lot, I mean, I don't know how they're gonna be able to really get best prices and things like that. I think clinics that do more, you give example I see and why and you see why it's humongous, or I'm in the summer, like 4000 retrievals a year, they're able to get the best pricing just as big as like a pinnacle or CCRM. You know, and so I think I would tell someone, if they're trying to do what I'm doing, is I think the most important part is explaining, show them your growth, right? If you can show growth every year and say less number grow in play in expanding, then you become kind of your own group, you know, Purchasing Group, and you say, Listen, every client I opened up, I'm gonna still order from you. And that helps it one of the things that you I think you and I spoke about one time is why not all the little guys teamed together and make one group you know, and then that way, we'll be our own Purchasing Group. I think it's a little bit fantasizing, I think, as a company, if I was a company, and symbol was so low, and they were doing a lot, I wouldn't give them lower prices, you know, because that's the only reason you're given the lower prices at the bigger companies is because of the volume they're doing. And it just wouldn't make financial sense to give it to someone who is using very

Griffin Jones  32:33

Giving us really specific examples. You've also given us a framework for practice owners to go through their own books and see how they can lower costs, how they can increase profit for themselves and ideally pass on a lot of those savings to patients. How would you like to conclude?

Dr. Mark Amols  32:52

If anyone's ever interested in learning about this, I mean, I don't try to hide at this you know, I'd love for everyone to make fertility more affordable. And I think there's always going to be those niche, you know, offices that offers you know, that one on one the whole time process with with a doctor and those are going to do great, but if anyone's ever interested, I'm more than happy to talk to you if they want some of the ideas. I have the reduced money costs, you know, on their overhead, more than happy to talk to you about but hopefully I was able to help some people.

Griffin Jones  33:20

Dr. Mark Amols, owner of New Direction Fertility in Arizona. Thank you very much for coming on Inside Reproductive Health and I look forward to having you back on for another topic very soon.

Dr. Mark Amols  33:31

I look forward to it.

Sponsor  33:33

You've been listening to the inside reproductive health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to Inside Reproductive Health.

185 How to Increase the Number of REI Fellow(ship)s. And some ideas for Funding with Dr. Rachel Weinerman


Everyone says we need more REI Fellows, but how do we get them?

In this episode, Dr. Rachel Weinerman sheds light on what is required to make more REI Fellowships and Fellowship Programs, and why those two solutions aren’t exactly the same. Dr. Weinerman talks about:

  • Creating REI fellowships: Exploring the steps in establishing robust REI fellowship programs.

  • REI fellowship funding and operation: What Medicare pays for vs what the institution pays for.

  • What an REI must do vs what another ‘IVF specialist’ can do

  • Specific resources that SREI and ASRM can contribute to Fellowship growth

  • ACGME’s role vs ABOG’s role in accreditation and certification

  • The limitations and scarcity of Privademic Partnerships


Dr. Rachel Weinerman’s LinkedIn
Company Website: uhhospitals.org

Transcript

Dr. Rachel Weinerman  00:00

So where are we now in 2023, we have comprehensive training programs that train OB GYN who are already fully trained OBGYN to become reproductive endocrinology and infertility physicians. Now, I said reproductive endocrinology and portfolio positions. This is very different than training an IVF physician


Griffin Jones  00:28

Who the heck is going to pay for all this? Today we talk about Rei fellowship programs and Rei fellows answering those two questions because they're not exactly the same question. The question of how you get more Rei fellows isn't necessarily the exact same question as how you create more fellowship programs. But we do talk about both of those questions. My guest is Dr. Rachel Weinerman. Dr. Weinerman did her fellowship at Penn. She's been at university hospitals in the Cleveland area since 2015. She's been their program director for the fellowship program there since 2021. And she's got some ideas. First, I kind of poke at her for a little bit. And I make us spend some time on this question that we've talked about a lot on this show, which is what does an REI need to be doing versus what does the IVF specialist need to be doing? Because very often, we approach that question from the other way, the way we usually approach that question is how much Rei training does an IVF specialist need to have? So I tried to take that question from the other way. And I made us spend some time on it even though it isn't the main topic of this episode, because I wanted to try to isolate how important is the scarcity of REI fellows? If the volume question isn't at play, if technology solves for a big chunk of the volume question is the lack of Rei is still a problem. I wanted to isolate that and I think we did successfully then we started to get into the steps of setting up an REI fellowship starting with the roles what's a Boggs role, what's ACGME his role, we talked about ACGME rules. We talked about Medicare rules, we talked about what Medicare pays for not a lot. And then we talked about what the institution pays for. And that got us in more to the costs of running an REI fellowship program, the irei salary, their insurance, their mail, practice their benefits, paying for program coordinators, paying for other conferences, training capacitation and other professional development. Finally, we talked about who's going to pay for all this and what are some ideas ideas, including allow Rei fellows to perform those services for which they can build up to the capacity for which they're allowed to build national organizations like ASRM and Sri possibly contributing to a fund and things those national organizations can do beyond just funding like standardizing a didactic curriculum suggested rotations and we talk about this trend of private Demick partnerships, but also their limitations. Why have we only seen some of them and not an explosion of everyone doing them? Everyone seems to agree that we don't have enough Rei is coming out of fellowship, regardless of where they stand on how much Rei training they think IVF specialists need. I've never had anyone argue the opposite, that we have too many Rei fellows or that we don't need more if you do have that viewpoint, you're welcome on the show. But this is a problem that everyone seems to have consensus from that I can tell. And so I hope you enjoy Dr. Weinerman's insights on why this is happening and what we can do. Dr. Weinerman, Rachel, welcome to Inside reproductive health. Thank you. It's a pleasure to be here. You were a profile of person that I wanted to get to know that I am glad I've gotten to know this year because I really am interested in how the REI fellowship works, how we get more of them. What's necessary what's not necessary because I'm not a clinician I can't get I don't have a dog in this fight of that we should be training OBGYN to do A and Rei is don't need to be doing B I can't really opine. I can only facilitate the conversation and try to pull in as many points of view as I can. You are a bit more qualified to opine. And so I want to start with just let's start with the importance. What are the important things in your view that REI has learned in fellowship that can only be learned in Rei fellowship? 


Dr. Rachel Weinerman  04:05

Yeah, great question. And thank you for having me on the show. I want to start by saying that my opinions that I express are my own. I'm not representing any official organization within the world of Rei. I am program director. So that makes me I hope qualified to discuss this topic, but I'm really sharing my own opinions. So first of all, let's think about what is the history of REI training. So Rei fellowship has existed since the 1970s. When these evolved and adapted, you know, in 1974, when the first board exam was given in Rei IVF didn't exist. So what we've done in training our REI has obviously evolved in the last 40 plus years. So where are we now in 2023. We have comprehensive training programs that train OB GYN who are already fully trained obyns. To become reproductive endocrinology and infertility physicians. Now, I said reproductive endocrinology and fertility positions. This is very different than training an IVF physician. Because what we're trying to accomplish in an REI fellowship is to train subspecialty physicians who are experts in reproduction, who can serve as consultants to general OBGYN and other physicians, and who can provide comprehensive clinical care and infertility and other reproductive disorders, as well as innovate and move the field forward. So that we are constantly improving our knowledge and what we can do for our patients started. That's the overview of how we frame our fellowship training. And I think that really informs what we do in a fellowship. 


Griffin Jones  05:48

So how much of a rabbit hole do I want to go down? Now? I guess I will touch it a little bit that where someone who is doing IVF doesn't necessarily need to be in Rei, are you simply making the distinction that Rei is a lot more involved than just IVF? 


Dr. Rachel Weinerman  06:03

I would say the latter. I think that currently the way that we structure IVF practice in this country, and we can discuss whether that's going to change the future or not, in order to practice IVF, with the full depth of the field, you have to be trained as an RBI physician, and ri physician doesn't just do IVF. But the knowledge that you get the depth of experience that you get informs your ability to provide proper care in IVF. To put it up maybe a little bit more specifically, the way that I train my fellows. I want them to be able to be creative, and how they provide IVs care, I really don't want them to practice algorithmic medicine. And in order to do that, you have to understand the basic physiology, you have to understand what's happening at a molecular and cellular level, in order to make decisions that best account for the information that you're getting in real time.


Griffin Jones  07:03

 Is that at odds with an operational scaling system, I had one guest, a CEO from a fertility network in India that that that episode will almost certainly have aired before this one does. And he was speaking about their network has one set of protocols, there's one protocol per patient profile, and they have 250 physicians. Now there isn't an REI fellowship in India. So these are OBGYN physicians, but they have 250 in their network, and they're all practicing from one set of protocols. And I said, I have worked with two Doctor Rei groups in the US that have different sets of protocols. And so is what you're saying where you don't want your Rei is necessarily practicing algorithmic medicine. Is that odd with a scale of operations of something like having one set of protocols?


Dr. Rachel Weinerman  08:05

That's an excellent question. And I think this gets to one of the biggest questions within medicine is do you practice based on what we call standards or algorithms? Or do you practice based on individualization? And I think that in America, we have excellent outcomes. And IBM, obviously, they couldn't always get better. And what accounts for our excellence? Well, there's many, I would say many things. But I think one of them is our ability to provide high quality of individualized care. Now, that's different, right? In large practices versus smaller practices. And you might say that large practices do have more of a focus on standardization, which is another word for algorithm. But when you have physicians that have that in depth training, they can pin it. So the way that I tell my fellows is, you can do the first cycle as an algorithm. Right, but in that first cycle is successful. Great. But if that first cycle is not successful, what's going to be your next step? How are you going to pivot and change your treatment plan to account for what happened in that cycle? And that that's very difficult to create algorithms that account for each situation that you might encounter.


Griffin Jones  09:14

So that's on the side of, of how much RTI training should IVF specialists be able to have or at least be involved in? How much else should RBIs be doing beyond? IVF? So I'm thinking of the question this wave, when we have David Stabler and a number of others, I will say we're doing about 200 250,000 IVF cycles in the US we need to be doing somewhere around 2 million perhaps more than that. And, and so that is to suggest that we need more IVF being done, but if there are other ways of being able to scale IVF what else should RBIs be doing beyond IVF?


Dr. Rachel Weinerman  09:59

That is Excellent question. I don't think I have all of the answers to the scalability question, because I think that that might entail a significant reimagining of how we provide care. So I think that's an excellent question. I don't think I have a very specific answer to it. Because I think it's a really philosophical debate about how do you provide infertility services and IVF. Specifically, what a reproductive endocrinologist is trained to do, and we were able to do after fellowship is provide comprehensive care. So that means that if a woman comes with irregular periods, with abnormal reproductive hormones, with fibroids with malaria, and abnormalities, all of those can be addressed in a way that allows her to proceed with her reproductive goals. So that is what every doctor of endocrinologist can do. Can that be broken up from IVF? Again, I don't know the answer to that question specifically, but you can't provide full comprehensive infertility care without those additional areas.


Griffin Jones  11:05

What distinguishes our AI train doctors from other physicians in the field of infertility?


Dr. Rachel Weinerman  11:14

Yeah, great question. So I'm going to assume that what you mean by other infertility physicians are OBGYN,


Griffin Jones  11:21

OBGYNs are, yeah, almost almost certainly OB GYN 's or I guess, advanced practice providers working with OB GYN.


Dr. Rachel Weinerman  11:28

Right. So those are two different categories. So advanced practice providers typically have two years of schooling, after college, and then they don't have any formal clinical training after they graduate their program. So a lot of knowledge gained by advanced practice providers is going to be in the clinical setting on the job, what you might think of as an apprenticeship. And they are trained for the clinical work that they'll be doing, but specifically by who they're working with. So that might their practice styles may change. And then the depth of knowledge that they have is obviously different. And OB GYN will have completed four years of medical school and a four year residency in OB GYN and they they have you know, significant more depth of knowledge, their experience in Rei specifically, may be more limited. Most OB GYN residencies require at least a month of REI training, but sometimes it's only a month. So that's, you know, they obviously have that expertise in many areas with an OBGYN, but they may not have that depth of knowledge to be able to practice infertility and a lot of that learning that would require that would be necessary if they were to practice infertility would have to come after training,


Griffin Jones  12:37

I'm thinking there's a few Fertility Center practice owners that I can think of that were sort of grandfathered in prior to fellowship requirements that never had an REI fellowship. And then there are others that I can think of that work in fertility practices they work with and under an REI in many cases in they have for years, but they never had a fellowship. And and so I don't believe that they're board certified because you need you need the fellowship in order to take the boards, right. You can't.


Dr. Rachel Weinerman  13:07

Yeah, so I can go over that in more detail for you.  Yeah, this question of okay, you have some Doc's that were grandfathered in. And you have other Doc's that maybe they weren't grandfathered in. They're still working with REIs, but they've been doing it for 15 years. And so what does an REI fellow What does someone gain in Rei fellowship that they might not have gained? Well, first of all, is a great question. We do have doctors who are grandfathered in, I would say many of them are older, you know, pre board certification for i o that that is tend to be phased out. You know, 15 years is a lot of experience. I would say a lot of OB GYN working now may not have that length of experience going into an infertility practice. But let's talk for a minute about what Rei fellows do do and fellowship. Currently, fellowship is three years in the past used to be two years, there's some discussion about whether that link should change. Fellows are they do at least 18 months of clinical rotations, that includes training in infertility and what we call a RT, not just IVF. They do surgery. They do genetics, they do male infertility, endocrinology, pediatric endocrinology, and increasingly spending time in the IVF laboratory learning IVF techniques, then they spend at least 12 months doing research. And that research culminates in a thesis called a scholarly thesis that has to be presented. And it represents a significant scientific effort, which demonstrates knowledge not only of the scientific literature on the scientific method, but how to critically appraise what is happening in the world of scientific knowledge and Rei, and how did you innovate in that field that demonstrated by doing that type of project, and then they typically also have six months of electives, which can be individualized to the fellow and their and their training requirements. So that's The overview of what they do in order to then actually practice within the field of REI, they have to take a an exam from the American Board of Obstetrics and Gynecology, it's actually two, they take a written exam called the qualifying exam. And then they take an oral exam, which is the certifying exam. after they graduate, they collect cases for 12 months, and submit their case list along with their thesis in order to sit for the exam. And then they take the exam, which is a three hour oral exam.  So there is a breath that people are learning in the REI fellowship program. And that takes me back to the question of what else should always be doing and I thought of a different way of asking the question. So if we're doing 250,000, IVF cycles or so we should be with 1200 RBIs. And plus probably some others, because that almost certainly includes OBGYN who are part of that process. But let's just say we've got 1200 RBIs in in the country right now doing 250,000 cycles. If with technology with training other Doc's and other positions, massive operational improvements in the next 10 years, we are doing 2 million IVF cycles from 1200, RBIs, or even fewer. What I'm saying is right now a lot of the argument for increasing the number our very eyes is because we need to to meet the demand, let's just pretend that we can meet the demand with with the improvements that happen over the next 10 years. Do we still need more REIs, then if we're if we're seeing if we can meet the IVF demand? Do we still need more areas? And if so, what for? So I would I would answer with a resounding yes. I think we need more. And I think what I'm when I'm describing about Rei fellowship, and the intensity of fellowship and the value of fellowship, doesn't change the fact that we don't have enough REIs. And we can talk a little bit about some of those impediments. Why we don't have as many Ira fellowships as we do, how do we train more Rei fellows. In the end, in order to practice quality medicine, you need more REIs, even if those Rei are supervising they advanced practice providers or other physicians that may not have Rei specialty training, in order to scale up as significantly as you're describing, you would still need more REIs in those roles, they may not be always providing the direct care, like they may be supervising other providers. And I would say that that's an appropriate role. But if you don't have an REI involved in that supervision, then likely the quality of care will not be what we want it to be. And the innovations won't occur.


Griffin Jones  17:41

Is there anything else beyond supervising IV? Is there more research that needs to be done? Is there more? Are there other areas of medicine that era is should start to be? I guess I don't know what the word would be cross discipline with is beyond supervising to meet that scale? What other responsibilities should the REI take on if AI and all of these other technologies and systems do in fact, and I understand it's a big caveat. But Fiat that may for a moment, and what else should they be doing?


Dr. Rachel Weinerman  18:15

So let me put it this way. There's a debate within the world of REI as to how much that II shouldn't be there. Right. Rei is reproductive endocrinology and infertility. How much should the REI focus be on endocrinology. That's historically what the field was, again before IVF existed, you know a large role that that the RBI had was in managing hormones. Now we still do. But that looks different now that we have AR t as a huge component of what we do. So should that E be replaced with for example, a G for genetics, a lot of what we do now is involves very complex genetic information, both from the perspective of the patient and the patient's partner, and from the perspective of the embryo. And the information that we're getting is, is enormous, it's complex, and it's changing. So to be able to adapt to care for patients in this changing environment, that is an area of focus that Rei might consider in the future. The other question is gynecologic surgery. And that historically has been a very important part of what Rei is do and is still a very important need. There are many patients whose fertility needs cannot be solved with AR T alone. They need surgery in order to be able to accomplish a successful pregnancy. And that historically has been the role of Rei. There are now more widely invasive surgeons within the world of GYN who do some of that surgery. That I would say is an open debate. There's many different opinions. I personally work at an institution that is very surgical heavy, and we are able to provide that type of comprehensive care for our patients. So let's say what else could REI be doing? I would say those are two areas that I would say we have to think about how much we want REI involvement. And then I would say what you mentioned about research is extremely important. I use the word innovation before. And I think that, to me, research is a prerequisite for innovation. If you don't have people trained in being able to perform research, and assimilating all of these types of complex data, you will not see innovation in the future, you will not see improvements in pregnancy rates, you will not see improvements in the what we are able to provide, I don't know what IVF is going to look like 40 years from now, I hope it looks very different than what we're doing. Now, I always tell my patients, you know, I have to give them the option of donor egg, for example, now, because they don't have, you know, any egg reserves to be able to get successful autologous IVF, I hope that's different, you know, by the time I retire.


Griffin Jones  20:57

the reason I kept poking at that is because I said, this kind of Nexus where there's a lot of venture capitalists and private equity people, as well as fertility practice owners and doctors. And so and and see them come together, and I see them having conversations, a part of one of the conversations that is coming from the doctor, and is well, what do we do if AI is really able to scale us up to this level? If, if other doctors are able to do these procedures, if we're able to use technology and systems to answer a big chunk of the volume question, then what is it else that we do? And and so where your mind went with that is, is the answer that I've been looking for it to that is because there's going to be something for you all, I try to tell the REIs don't freak out, it's just going to be, it's going to be different, I think you're going to be doing just fine, no matter what happens, but I think it will be very different to 10 or 20 years from now. And I'm neither a clinician nor a futurist. So I have to pull it out of I have to make people like you speculate in order to try to paint a picture, in that you started to talk a little bit about why we don't have enough programs. And I in my view, I'd say we we don't have enough. We recently inside reproductive health wrote an article, the journalist interviewed you. She also pulled up some numbers on the number of programs. And I think the according to the National Resident Matching Program, there were 49 Open fellowship positions in 2022. And I want to say that was like from 41 rei fellowship programs, according to that same that that same national Resident Matching Program, so why isn't enough? Why isn't it enough? Why don't we have more?


Dr. Rachel Weinerman  22:42

Excellent question. I don't think I have all the answers. Do you know why? Why don't we have more, but I can begin to explain from our perspective now. Maybe you know what some of those answers are? I would say that the answer your first question is we do not have enough. And I think that is that is a consensus, I would say among most RBIs we need to be training more fellows to be able to provide high quality, fertility services and our guy services in the future. Why don't we have enough? So let's start with a little bit about how Fellowships are structured, who pays for them? And I think that might answer some of the questions. So first of all, infertility Fellowships are under the rubric of what's called the ACGME, the Accreditation Council for Graduate Medical Education, and a bog, which is the American Board of Obstetrics and Gynecology. So with our long names, but essentially ACGME accredits programs, you know, allows them to function and then fellows are certified by a bar. So those are the two organizations that are in charge. In order to be an ACGME approved fellowship. There are a lot of requirements. In fact, there are I just looked at the program requirements before our session today, there is a 56 page document of everything that a program has to do to have a Rei fellowship. That includes being under the rubric of a sponsoring institution that has an OBGYN residency. So you can't have a fellowship without being embedded in an OB GYN residency, which is essentially most likely either an academic institution or a large institution that can sponsor that. And you need to have a program director who has dedicated time program coordinators who have dedicated time you have to have ancillary services in many other specialties. Medical endocrinology, pediatric endocrinology, genetics, male infertility, full operating room, full hospital privileges, access to the medical literature, I mean, the list goes on. So you can imagine that this is not an easy thing for lots of institutions to do. And it takes about two years to get a fellowship up and running. And then the second question that I I alluded to was, who pays for this? Because it's expensive to run an REI fellowship fellows typically costs somewhere between 100 and $150,000 a year. Some of that money comes from Medicare, actually, Medicare pays through direct and indirect funding to hospitals. But the number of fellows or residents that can be paid for through Medicare is actually capped. And those numbers are capped based on 1997 Trainee levels. So it's very difficult to get funding from Medicare for a new fellowship. And so often, that funding comes from the sponsoring institution, whether it's the hospital or or practice. And it makes it challenging because fellows actually can't bill for their time. So your training fellow, but that fellow is not going to make you money in the short term, because fellows have to be supervised, and you can only really bill for the time spent by the attending physician. So they're not making you money, you're spending money on them. It's an investment, but it's not an investment that everyone can do. So I'd say the combination of the logistics of running a program and getting it off the ground, the requirements, which are significant in terms of what the ACGME asked for in a program, and then how to pay for fellowships are some of the contributing factors. 


Griffin Jones  26:12

And when you say it's an investment to train fellow fellows when they can't build for time, it's an investment but very often it's an investment for someone else, isn't it? Right? You are you're the one training them but in many cases, they're gonna go work for someone else, you're gonna go move to whatever part of the country they want it to go to, or people do stay where they went to fellowship sometimes and there is perhaps an increase happening. I don't as we see more of the of the private academic partnerships, but of people staying at least within that organization, maybe I suspect that there is is the limitation in not being able to have more private partnerships that the reason I asked is because when you say that they have to, you know, they have to have an OBGYN residency well, almost every teaching hospital does now I am I you know, I think at the University of Buffalo I think of places like Stony Brook Binghamton and University of Arizona, Arizona state. They all have medical schools and and OBGYN residency. So I believe almost every place that that does, that has a teaching hospital has an OBGYN residency program. Right. So it seems like there's still a whole there's still a whole pool in that group that could qualify. Is it that people that don't have that partnership with an academic institution that can't bring on a fellowship program for that reason? Is that the limitation?


Dr. Rachel Weinerman  27:42

It's one of them. So yes, there are many OB GYN programs out there that do not have attached ROI scholarships. I mean, right. There's only 49 fellowships, there's a lot more OB GYN residency. But if you are a very high volume, private practice, and you you think, hey, I need more Cielos let me open up my own fellowship so that I can train fellows, have them stay on hopefully, in my practice and build my practice that way, you then have to seek out an institution that has an OBGYN residency to partner with, in order to accomplish that,


Griffin Jones  28:15

how much infrastructure is required for that? Because I can think of smaller practices, maybe two to four RBIs that are in the backyards of a lot of these, these hospital systems or medical school, they do have OBGYN residencies, why can't they it seems to just be right now be the larger institution. Can you talk to us a little bit more about what else would go into the infrastructure that would stop a smaller practice group from linking up with a hospital system?


Dr. Rachel Weinerman  28:43

Well, I think that if you have willing partners, you can do it. I don't think that there's a lot of hurdles necessarily to a smaller practice looking at what the bigger hospital system, if there's a willingness on both sides, you know, the hospital then may want their residents to rotate with that practice. And by the way, every OBGYN residency program has to have a relationship with an infertility or Rei division, because it is a requirement of their OB joining residents to rotate on Rei. So I'd say most OBGYN residency programs do have a relationship in some form, with an REI program, you know, either whether it be IVF or an academic Rei division. So I don't know that that's necessarily the hurdle. I think the hurdle is that it takes time to to train fellows, it takes time to set up the fellowship, it takes time to run the fellowship. And there's not a lot of financial incentive for that practice to to pay for that fellowship, unless they know that they are going to be successful in recruiting and retaining their fellows. And in the past, you know, that was actually I would say a negative right people didn't want to retain fellows there was not a not enough spots. They didn't want to train their competition. Now obviously, we're in a slightly different, significantly different situation. So maybe we just need to catch up to that. But I think that the amount of time and the amount of money invested is an impediment to small practices, who may not be able to devote those resources.


Griffin Jones  30:10

Do you think I'm making you think on the spot because I'm just hatching this idea in my brain right now. But the debate that goes back and forth about how much OB GYN should be allowed to do versus how much RBI should be able to do if you were allowed to bill for fellows because OBGYN 's were allowed to do, and there's certain parts of the procedure or they were allowed to bill at the same rate, or I'm, that's beyond my paygrade of the knowledge that I have in that area. But if that were, if it were the case that OB GYN 's were able to build more at what our eyes are able to maybe they are already, but if that were the case, would that then allow for fellowship programs to bill for Rei fellows, has that ever been discussed? And might not thinking of something else? Is there something unethical in there that I'm missing? 


Dr. Rachel Weinerman  31:06

So great question. And no, it is not unreasonable to think about, in fact, one of the challenges that we have now within REI fellowships is we have to think creatively about how to get more fellows thoughts out the most fellowships in the country probably have the capacity to train more fellows, and they're currently training. So I know that's true. In my fellowship, I trained one fellows a year, I could easily train two fellows a year, you know, double the number of fellows that I'm training, I could probably even train more than that, you know, based on the volume that we do in both Rei work IVF work and surgery. The main reason I can't Well, there's two, one, you have to get approval from the ACGME. But assuming that you can do that, it's the it's the funding, how do you pay for those extra fellows? So that's something that we are, everyone I think is thinking about that now I'm thinking about it, there is one slight impediment to what you're discussing, which is the regulations that govern what an ACGME approved fellow can do. So within an OB GYN fellowship, like REI, cellos, can bill independently for four hours a week and their primary specialty. So a fellow could do GYN clinic, pap smears, you know, irregular bleeding, anything that is restricted or not part of REI training, they can do for four hours a week. And so there, I think that is an idea is to have fellows Bill independently during that time, and then not be enough actually to pay at least part of a salary salary for all of our fellow sellers. So I would say that yes, that is a that is a good idea. There are some limitations to it. But if done well, in a way that is respectful of what the fellow is there to do, which is to be trained, that that might be a way to allow more fellowships to have additional fellows or to allow new fellowships to start


Griffin Jones  32:54

that up to four weeks in the specialty that they are already board certified in, that they're allowed to bill for? Is that too much of a distraction to their current fellowship? Would that take them away from what they're supposed to be training for in the first place?


Dr. Rachel Weinerman  33:10

Right, so So four hours per week, just to be just to be clear on that. It's what the ACGME specifies. Now, I mean, that's, I guess, a philosophical question. Personally, I think that if, if you're allowing more OB GYN to train as Rei Sallows, I think that half a day a week is reasonable. So I think it probably would not detract significantly from the fellowship, and I think it would allow more fellows to be trained. So I think that's, that is an idea that, you know, I'm thinking about incorporating into my own fellowship.


Griffin Jones  33:40

So it's ACGME that makes the ruling that fellows are not able to bill for the subspecialty that they're training for is that


Dr. Rachel Weinerman  33:50

it's actually it's it's Medicare rules. So because Medicare is paying for, for resident and fellows, we called trainees then they can set guidelines in terms of what fellows can and residents can build.


Griffin Jones  34:04

And this is true for all fellowships as gufram I found this is true for fellowships outside of OBGYN is


Dr. Rachel Weinerman  34:10

correct. This is true for all residents and fellows in the country that are under the auspices of ACGME. Now, what ACGME specifies for Rei specifically, is how many hours an REI fellow can work in OB GYN, what they call their primary specialty.


Griffin Jones  34:26

So I've never actually compared the lack of fellowships and our view to that of other fields is every subspecialty or almost every subspecialty having an issue where they feel that they're not able to produce enough fellowship programs or trained enough fellows per fellowship program or as this how unique is this to REI?


Dr. Rachel Weinerman  34:48

I think it is somewhat unique to REI, and there are you know, most other specialties outside of OB GYN have larger fellowships, you know they might train five fellows a year eight bells a year are fellowships were set up in the beginning, almost more like apprenticeships and so having one fallow became the norm. You know, for each program, it was not necessarily the case for other fellowships outside of OB GYN within OB GYN. It is it is more similar in the sense that most OB GYN fellowships don't have more than one or two, maybe three per year at most institutions. But the number of MSN fellowships, GYN oncology fellowships, female pelvic medicine, fellowships, have all increased much more significantly than the number of REI fellowships.


Griffin Jones  35:35

The reason I asked is because perhaps if this was more endemic to all fellowships, then there would be more likelihood of perhaps Medicare adapting rules set, maybe you could bill partially for whatever it might be, but it's less likely to see any type of change from Medicare, if it's just the field of REI, or only a handful of fields that are having this challenge. So can you talk to us a little bit about the specific costs and probably by the time this episode airs, we we will have aired a or we will have ran another article where the same journalist did it follow up follow up to the to the first article talking about setting up Rei fellowship programs. And it was very difficult for the journalists to to button down some costs. And we had some quotes from your colleagues to talk about a little bit of what goes in to the variables of those costs. But try to walk us through that as best you can. Variables be damned.


Dr. Rachel Weinerman  36:33

Right. So I would say first of all fellows, you know, they don't make a huge salary, you know, especially given the level of training, what they could be making, if they were, you know, at working in independent practice after they graduate from an OBGYN residency program. But typical fellows salaries, probably somewhere around $75,000 a year. So that's a direct costs, then you have the cost of benefits, you know, health insurance malpractice, which is paid for by the institution, you have costs associated with the program, for example, you know, paying for the program directors time and the program coordinators time, there are resources that you need in order to have that program such as access to the medical literature. So if you're in a big institution, academic institution, which you know, a lot of programs are, then that's not necessarily a problem. But if you're in a smaller institution, that might be at an additional costs. And then you have the cost of a fellow education. So you, you know, you are paying for fellows to go to conferences, you may be paying for your fellows to get a master's degree in clinical research or translational research or public health that you know, includes tuition. And then you are also paying for additional educational resources for your fellow. So obviously, that's how the costs can add up to, you know, over $100,000.


Griffin Jones  37:50

And so, in, in your view, what do we need to do in order to be it are the things that can be done right now to get more fellowships? Online? Does it all lie with the institution having to figure out a way to pay for it? Are there other things that we can do right now to get more fellowships online?


Dr. Rachel Weinerman  38:13

Yeah, great question. So I would say, again, this is my personal opinion, but I think that in order to get more fellows, right, which is different than more fellowships, I think that we need to think creatively about how to pay for fellowship. And I think that one of the, we talked about one of the ideas, you know, having sponsorships by you know, national infertility organizations or private organizations, to fund individual fellows or individual fellowships would also be, you know, a great way to immediately get more fellows how to get more fellowships, is to lower the hurdle for entry. Now, that has to be done in a very conscientious way. Because if you're lowering the hurdle, you know, significantly, everything that we talked about, for why Rei fellows are trained in a way that is unique and important for the field are not going to exist. So you have to lower the hurdle in a way that maintains the quality of the education. And that can be done by you know, for example, saying that we are going to provide resources for program directors to you know, maybe have a way of submitting their application without spending hours of their time reinventing the wheel. It might need, you know, lowering the the administrative burden, which the ACGME is already already working on. It could also mean providing standardized resources from national organizations that can be almost like a toolkit. Here's how you start an REI fellowship. Here's a didactic curriculum. You know, here are some common rotation goals. So that way someone can say, okay, great. I want to start an IRA fellowship. Here's how I do it. I think that that's a big challenge right now. And I think that making a more systematized way that we can provide support for organizations to start a fellowship, in addition to financial resources, I think would be very important. And we could do that soon. We could do that and probably increase the number of fellows immediately fellowship, like I said, takes about two years once you apply in order to actually see that come to life,


Griffin Jones  40:18

when you mention national organizations, are you referring to the ASRM? SREI, Who who are you referring to?


Dr. Rachel Weinerman  40:26

I would say those are, those are prime examples of who could provide that oversight. SREI is a national organization that provides oversight for the fellows. So I think SREI is a great organization that can help with some of these proposals that I'm suggesting, which are more, you know, a more standardized approach to starting a fellowship or the resources to run the fellowship.


Griffin Jones  40:47

And so when you say, so if they were to include if they were to help pay for some of these resources and pay for more fellows to come in? Many of those organizations get some of their funding from sponsors. Is there any kind of legal framework that you're aware of that would prohibit let's say, ASRM starting a larger fund for to contribute to more fellowship programs, if it was funded by pharmaceutical companies or genetic testing companies or, or others? Is there anything that prohibits that?


Dr. Rachel Weinerman  41:21

Not to my knowledge, but I'm not an expert in that area? So I would probably defer to somebody from a theorem or Sri to answer that question.


Griffin Jones  41:28

I'll save that question for next time. I have Dr. Robbins on the show as the first first question he's getting ambushed with next time. So and when you talk about having more fellows per fellowship program, you said you could easily do two a year perhaps even more than that. You said that ACGME first needs to approve that how how hard is that is the only reason why people aren't doing more of that right now, because of the cost or are there other hurdles that AC ACGME puts forth? Other than cost to say, No, you can only have one fellow per year?


Dr. Rachel Weinerman  42:07

Yeah, I would say both, I would say probably the main impediment is, but there are significant challenges to trying to increase the we call the complement of fellows. The ACGME wants you to demonstrate that you have sufficient clinical resources and research infrastructure to train that additional fellow men, sometimes they can be picky. So you may think that you have the capacity to train additional fellows, the ACGME might not agree. So I think that is that is a challenge for some fellowships. You know, that's something that we could advocate for, you know, within the field of REI, but I would say that that that probably the answer is both.


Griffin Jones  42:41

Well, you've walked us through quite a bit about how fellowship program gets off the ground, what we could do to get more Rei fellows and more Rei fellowship programs, viewing them as part of the same problem, but two different questions. How would you like to conclude on this issue?


Dr. Rachel Weinerman  43:00

I would say that you're asking an excellent question at a very relevant, I think we are at a crossroads in the field of our AI, we know that the demand for what we will be doing is going to be increasing exponentially. We know that there are challenges that come with that type of growth. And we know that there are going to be many different changes both in terms of technology and in terms of who provides care. I think at the heart, being an REI physician means that you have significant understanding of the reproductive system, and are able to implement changes in innovation and how they provide infertility services. I don't think the role of the REI is ever going to go away. I think that we just need to work very creatively to expand the number of fellows that we're training without sacrificing that level of training, and incorporate Rei trained physicians into a larger team in order to provide excellent care for our patients and hopefully adapt to the needs of the future.


Griffin Jones  44:02

Dr. Rachel winderman REI Fellowship Program Director at University Hospitals, thank you very much for coming on inside reproductive health.


Dr. Rachel Weinerman  44:09

Thank you so much. It's been a pleasure being here.


Sponsor  44:12

You've been listening to the inside reproductive health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health

183 One Set Of Protocols For 250 Fertility Doctors; Featuring Dr. Kshitiz Murdia, CEO of Indira IVF



Some practices can’t get two fertility doctors to agree on a set of protocols.  How about >250 physicians?

Dr. Kshitiz Murdia, CEO of Indira IVF discusses the enormous growth of the Indira network in India, how their approach to IVF practice management differs from the US’, and how they tackled massive obstacles (such as patient education)  along the way.

Listen to hear:

  • Indira’s massive marketing and awareness programs.

  • How to transition out of your clinical role, to a director role, and finally, CEO.

  • The due diligence regarding private equity groups that took place before the majority stake sale of the company.

  • How Dr. Murdia got out of the ‘conributor seat’ and into the seats of integrator and visionary.

  • About the standard operating procedures Dr. Murdia and his team built, and the training and management system that backs them up.

  • Griffin press if standardization in protocols is antithetical to individualized care.

Indira IVF Hospital Pvt Ltd Website: www.Indiraivf.com

Transcript

Kshitiz Murdia  00:00

it was our responsibility to ensure that we have similar protocols similar outcomes across all the doctors because one patient could be meeting two or three doctors in the clinic and different points of time during the same cycle and the protocols should not differ the language that they speak should not differ.


Griffin Jones  00:24

250 fertility doctors 50 IVF labs 60 to 70 satellite offices 27 to 20,000 employees did I get that right? These are my notes from my conversation with the CEO of Indira IVF, one of the largest fertility clinic networks in India. His name is Dr. Kshitiz Murdia.  He joined Indira IVF as the second physician in 2010 2011. By 2014, they had 50 locations. We talked about that process first starting with a massive marketing machine doing awareness camps across the country to generate awareness for infertility and fertility solutions. And then for their practice, we'll talk about how after three to four years, Dr. Murdia has stepped out of his clinical role and then transition to CEO first as medical director and then when they sold part of their company, or maybe a majority stake of their company, to ta associates becoming CEO, and the due diligence process with private equity groups before that, that gave him that financial and HR and marketing ops background education. I think this is a really good example. For those of you Doc's that I've talked about when I've pointed the accountability chart before and lots of articles that I've written, I talked about the entrepreneur operating system, and how many of you practice owners are in multiple seats. In the visionary seat, you're in the integrator seat, you're in different seats as contributors in physicians, you're in different management seats as medical directors seems to me that Dr. Murdia has done this, as well as anyone has of getting out of those contributor seats and moving into if not the visionary and integrator seat, the visionary seat, I think really behooves you to pay attention to how he did that in terms of building standard operating procedures, his process for building standard operating procedures in different areas and the training management system that backs up those SOPs, we spend a lot of time talking about creating one way of doing things proven way of doing things, having a training system, hiring management, and not just building the airplane as you're flying it and do IVF is apparently done this so much so that with 250, fertility doctors in counting, they have one set of protocols. There's one protocol for each patient type. I tried to play devil's advocate for you because I could see that driving some of you crazy, but I think the variance in protocols is an issue of scalability in fertility clinic operations, I can't vet whether that's necessary or how necessary it is, but Dr. Murdia responds to it. This is a very large operation that in 2019 ended up selling to ta associates the private equity firm that had owned CCRM and they have a massive HR and operational infrastructure behind them. Dr. Maria details that in this episode, so I hope you enjoy it. Dr. Murdia, Kshitiz Welcome to Inside reproductive health.


Kshitiz Murdia  03:19

Thank you Griffin. Thank you for having me on this show.


Griffin Jones  03:22

I promised my audience that I was going to cover more of the IVF market in India this year, we have you know, the third guests that we've had in 2023 to talk about the Indian IVF market because it seems to be expanding like no other market right now. At least I see. It seems everyone that's quote unquote, industry side, if you look in their LinkedIn profile, there's a picture of them visiting India, there's a picture that I'm talking about their company expanding in India, whether it's a genetics company, or a software company, or one of the pharmaceutical companies and, and so there seems to be a lot of activity, and we'd like to talk about that activity. I'd like to talk more about the present in the future. But in order to talk about the present in the future, I'd like to just talk a little bit about your enterprise in dira IVF. And, and how that got started. And can you give us a little brief history and where you are today?


Kshitiz Murdia  04:18

Yeah. So Griffin in Dr. We have started the routes are started in 1970s 1980. When our chairman Dr. Jim odia, he published his first paper on male infertility, which was published in The Lancet incidentally, in the same issue when the first test tube baby was reported by step two and Edwards back in August 1978. Since then, he has been very active, but particularly on the male side of infertility, because that time it was a big social stigma and a taboo, that males also could be responsible for fertility and everybody would put forward the female for checkups for investigation and the other things. So to bring that concept back in nine Getting a deal and especially in a country like India, it was a big, big problem statement, I would say, to talk about male infertility to ask the male partners to come forward for investigation. So he took this great step, I would say back then, and he's been practicing from 1980s. And then he started his own clinic in 1988, primarily focused on male infertility made diagnostics. You established his one of the first sperm banks in the country in India, where Neil's suffering from a zero sperm count could benefit. I am a gynecologist. I joined him in 2010 2011. That's when we revamped the whole setup, started doing IVF for the first time, in one small town in western part of the country, which is the poor, it's a very beautiful city, I would say I mean, a lot of tourists. So we revamped the setup, we started doing fertility surgeries, we started doing IVF for the first time, back in 2010, my brother, he joined me as an embryologist. And then we used to be home combined jointly, all three of us used to practice from 2010 to 2014, we were pretty much limited one center that we started back in the bowl with the western part of the country. And then we soon realized that there is a lot of awareness gap in the country that people are not aware about the scientific practices. So we should go out to people, we should organize these pre patient awareness camps, run a campaign in the country, educate more and more people about what fertility issues are, what is the medical scientific treatment, how much it could cost, how much days of treatment it might take. And we started taking these awareness camps. And then I think I think in the last one decade, we must have taken more than 2500 camps educated more than 70,000 couples about infertility. And that's what set up the route for our brand, I would say because we now proudly say that we are the we are the only b2c brand of IVF in the country, which is directly to consumers. And it's all started because of these awareness camps that we established long back, I think the second biggest challenge in front of us was around affordability. Because all said and done IVF might be cheaper, in some sense in the country in India compared to the Western world. But if you compare the disposable income of of the people here, for for an average middle class income, it could be, you know, a year or two years of their salary that they would have to spend, and it's all out of pocket, nothing is covered by insurance. So I think the second major challenge for us, apart from increasing awareness was around affordability, how can we make the whole treatment very much affordable. And then the third challenge in the country was around accessibility, because majority of these IVF centers were situated in the metro cities or the bigger towns, and then, you know, people would have to travel all the way stay there. It's a longest treatment, two or three visits, spanning over three months. So again, it was a big, big challenge. So we started opening out clinics in other parts of the country. So the idea from our side was you go to the patients and explain them open a good quality clinic with a better outcomes near to their locality. And that's how we started expanding. So 2014 was our first center outside the base location with paper, which was in Pune, which is in Maharashtra. After that from 2014 to 2018. We were at 50 centers 2018 to 22. We were at 100 centers. And we quickly adopted the hub and spoke model where we said we can't go to the smaller towns and villages with the whole stack of the bigger fertility hospital, let us do something which is a smaller capex a smaller model, which we can also go into the smaller towns and villages are lesser investment I would say. But at the same time ensuring that 70 to 80% of the IVF treatment is being carried out at that one sector and that smaller spool and then only for the critical operative procedures for a day or two days or three days maximum. The patient would have to travel all the way to the hub are the main center. So I think accessibility was a key thing that we quickly addressed back in 2015 16. And then we started having these folks also in the smaller cities


Griffin Jones  09:41

was it retrievals and transfers that were done at the hub and everything else was done at the spoke all the testing the monitoring the console that was all done at the the satellite offices,


Kshitiz Murdia  09:55

so we would have a full time gynecologist working at the spokes also and all week. interpretations, the stimulations, the ultrasounds, the monitorings, everything would happen in this book, only the retrieval and transfer was done at the end that reduced the number of visits at the hub for a patient.


Griffin Jones  10:13

And so you've got three days it sounds like awareness, affordability, accessibility, it sounds like awareness came first that you laid the groundwork of doing some marketing of getting people familiar with what the challenges they were facing, and then what you did and sounds like you did that before you built some of your your spokes. Now, what is involved in those patient awareness camps? Is that something that is it is that an event that they attend,


Kshitiz Murdia  10:44

we organized kind of an event where all the patients are called, we do marketing in the newspaper, digital and other ways of marketing that this kind of doctor is coming for a consultation. And any patient who requires this type of fertility consultation can come there. And at Indy cap, it's a free awareness camp, we take a one hour video session through a PowerPoint presentation explaining the normal fertility process, where could be the problems in the male part and the female pot, and how IUI and IVF and exist can overcome these certain problems. Which patient category should go for conservative for medical management for IUI than for IVF. So at least they are aware, and they are on the scientific path of the journey for treating their their fertility problems. Do you still do the awareness camps? Yes, we still continue to do that. How have they changed


Griffin Jones  11:38

over time. So if you started doing them in 2010, or whatever, this is kind of pretty socialist as as people are getting on social media. Now today, they have all kinds of information in social media. So in 2010, I suspect that that information may have been now to them. Contrast that with 2023 where they've got recordings that you have done, they've got recordings that your Doc's have done and and probably they can watch old camps that awareness camps they can watch on. So how is the awareness camps evolved as social media and digital info is increased?


Kshitiz Murdia  12:15

Pretty good question, Griffin. I think because we've also seen a lot of change in the last 10 years earlier, I think when we used to organize this camp used to have 200 plus couples in all the bigger cities attending the camp because information was not freely available. So those were mega camps, we used to register a lot of people and they used to come forward for treatment. And our our our contribution also from the camps and the print media, which is a newspaper was much much higher, before COVID, I would say, which was around 50% or 50%. Plus, after COVID. What happened in the country, it accelerated the digital adoption of everything, whether it is its digital payments, or consuming the news articles, or seeing all the Facebook's Instagrams and Google and all those things. At present, I think our digital media contributes to almost 56 to 60% of our footfalls that are happening to the center. And now we have slightly changed the format of the camp where we don't go to the places and invite people to marketing. It's very focused with some local doctor there in the community who was famous with the Kinect, and then they would have some patients. So we our doctor would travel to their their center in advance will let them know that we are coming on this date so they can gather all the fertility patients so it's more of a I would say a doctor clinic that way where we would use those camps to be organized. But yes, yeah, I think it's it's dramatically changed from what we used to do. But earlier I think two or three people from from our family were doing these camps and now we have 20 plus doctors and India at one time. So that has added too much of power to the entire organization.


Griffin Jones  13:59

And I want to talk about what went into that growth the operational logistics behind the growth I do have a side question about involving the local doctors because one debate in the US is how much obg lands that are not Rei what certified they're not Rei fellowship trained how much OBGYN is can and should be upskilled or trained to do things up to an including IVF retrievals. And, and so there's there's debate on how much they should be used. But there's definitely a camp of folks that do want to involve OBGYN more and some of them have had challenges I believe with recruiting OBGYN to be part of their network because when you have someone who's businesses also who is also to do obstetrics, do gynecology, then they feel like their patients are being taken away if if if you're using another OB GYN so how did you navigate that when you were when you're leveraging these local doctors So how did you avoid the rivalry that they might have with other doctors in that area?


Kshitiz Murdia  15:08

So first of all, Griffin, I think there's no concept called reproductive endocrinologist in the country. It's OB GYN only, which would be doing obstetrics and also IVF after a certain amount of training that is required by law. Secondly, our volumes of these kinds of b2b interventions, so called I would say b2b Now, because b2c is direct to consumer b2b. So these beta channels is still in the range of 10 to 15%. The good part is we don't do obstetrics. And we don't do deliveries of our own patients also. So you know, when the patient comes to me for IVF, they would go back for the obstetric work or or the routine antenatal follow up to that particular note. So we don't have a rivalry in in that sense it's a symbiotic relationship.


Griffin Jones  15:55

Well now with neither but if you're if you're using these doctors for your awareness camps in your involving the local OBGYN then how would you not tick off the other OBGYN in that area that say well wire? Oh, well, if Indira is using Dr. So and so then I'm not using Indira


Kshitiz Murdia  16:11

No. So we have a list of top 20 or 30 gynecologist in the in the city who are actively involved into fertility work and we keep rotating between all the doctors we have tie up with all the doctors, we do send delivery patients the obstetric work of our own conceived IVF cycles to all these doctors. So there's a symbiotic relationship. And then we are always there as a as a service provider to help them in their procurement to help them their pathology labs or any audits, any trainings, any any software upgrades, anything that we as a platform can add value to their practice, we are more than willing. And I think that brings me to another important point Griffin is is around the doctor recruitment as to how we have done it because ours is a b2c brand and patients are coming to Indore IVF and not to a particular doctor. I mean, patients don't come with a mindset that I have to go and meet such an such doctor or get treated by such and such a doctor. They just see in the eye we they would come to in HR IVF. And then they would get to know who's the doctor treating them. And every other day we have a roaster. So somebody is consulting today, their pickup might be done by a separate doctor, they impertinence or might be done by a separate doctor. It's as per the these Can you hold the roaster in the clinic. So it was our responsibility to ensure that we have similar protocols similar outcomes across all the doctors because one patient could be meeting two or three doctors in the clinic and different points of time. During the same cycle and the protocols should not differ, the language that they speak should not differ. And that's why we started this in the RAF fertility Academy back in 2016, which is one of the world class adopts in training in fertility. Our training center has been recognized my recently while British fertility society. Our training center is recognized by Merck foundation in Egypt. They regularly send Africa and Indonesia and Malaysia and Vietnam War the Asia Pacific doctors for training we run a fellowship program with them for three months. And 99% of the doctors who are working with us have been trained to our own fertility Academy. And same with the embryologist also. And once we got a hang of it, we understood that you know, IVF is not so difficult. It's not rocket science. You know, every gynecologist and life science postgraduate could be trained into either being a IVF doctor or an embryologist either ways, we developed a structured program and we understood that there are 15 or 20 steps during the whole IVF cycle. Once you have an SOP around each and every step, you just hammer in the training that you just need to follow the SOP don't bother about the final outcomes, final outcomes are bound to come. And we've been very successful. I think the average age of our doctors is 35 or 36, in spite of, you know, a few doctors being with us for almost 10 years now. So that gave us a very good handle on expansion because the expansion the major limiting factor for any clinical enterprise or an organization to expand rapidly is not funds, it's not infrastructure, you everybody has deep pockets everybody has private equity money, you can fund 100 centers in one year, you have the infrastructure available, you can buy a spaces you can rent them you can do I think the critical bottleneck for any organization could be having skilled manpower, you know, and then there's always shortage of skilled manpower in whichever field you go. And we decided that we would not struggle with this part. Let us create our own skilled manpower let us not depend on the market to get skilled manpower or to by practicing from doctor that you know, some such dope some work done or having good practices in it. Nigeria, you just go and acquire them? We said, No, let's have a b2c brand being built up, let's fuel the pipeline for recruiting young talent for for training them adequately ensuring that outcomes are as good as senior doctors. And now we regularly plot the outcomes of every doctor who's working with us, whether it is their one year experience, or six months experience versus their 10 years experience. And we see most of our doctors fall within a very narrow range of success or outcomes or embryo transfer outcomes. And that's all because of the structured training process, I would say and the strict SOP that every doctor has to follow with the team. So I think the overall strategy went to well, when we started expanding is one on a b2c brand, recruiting a very young talent pool, adequate training men, ensuring that they follow the SOPs, and then the outcomes are good, and then the word of outspread. And then again, b2c. So the entire circle went well, with the overall strategy that we wanted to explore.


Griffin Jones  21:02

And finally, it's interesting, because I've been thinking about this from my own business recently, that a shortage of skilled manpower, however you want to phrase skilled talent, or, and skill can be a relative term means meaning the talent that you need in order to fulfill your delivery obligations. But I have been thinking about this a lot for my own company recently, and how that's more important than getting the funding at that particular time, or at least in some instances it is. Now tell me a bit about that. Because many people would say, Well, no, we dive in more do we need the venture capital money in order to be able to build the SOPs, in order to be able to hire the manpower, we need this private equity, we need this debt. So tell me about how it can be more important to to fulfill that need of a shortage of talent and have the training processes the SOPs for them, then then the funding itself.


Kshitiz Murdia  22:05

By the way, I think carefully, it is a it is a multi stage process, you can't achieve everything on day one. And then you need to decide as per your business, the the line or the field or the vertical that you're in, what is the most critical thing. So, you know, whatever we are today, we were not even 10%, I would say five years back, or 10 years back. So 10 years back, the most critical part, the most shocking part of the bottleneck for us was training, right? So we focus first on training, we never had Oracle or the best ERP systems or the best tech platforms that we would have today. But I think I think that was the need of the hour. So as as a business as a company, you need to decide there could be 10 things that you want to achieve in life, but then it has to be staged in a five to 10 year horizon, that these are the two critical things or one critical thing that I need to achieve immediately in the first year. And that's what we did. I think the first part was force force training. And obviously, we focused very hard very heavily on training demand. But I stepped back within, I would say, three or four years of my medical practice that having done more than 10,000 cases, I had to step back from the active clinical practice. And I used to only and only do training of the new recruits and focus my 90% of the time, ensuring that they follow the right protocols have been trained, they follow the right clinical procedure, their skills are to that level. And fortunately for us, IVF is not a very skilled procedure, I would say normal delivery is much more technically skilled or riskier than doing an IVF cycle. So I think I stepped back from active clinical work from all that thing. And then ensured that, you know, I would provide training to all my new recruits for joining in my brother step back from the active embryology working but involved in training. So I think I think both of us dedicated too much time into the training part, having those SOPs, our SOPs might not be in the form that are there today, like you have a booklet and SOP written by this person, reviewed by this person at this didn't change and that date, but they were very primitive shape. But that's fine. I mean, you know, you need to have some SOP in place that this is how you would work. Maybe it's not in the best of the forms of formats that you would require. But I think that's that's what we did. And then then started the journey of having quality auditors, you know, somebody external parties could come in validate whatever you're doing whatever work. I think the third important thing that we took up is building a solid management team, which got completed three or four years back at we have senior people of experts working in their domain like finance it HR or medical or tech, having worked for a decade or two in various other multinational companies and get all of these people together and showed that there is a chemistry between the entire senior management team, they understand healthcare, they understand IBM, set up the goals with them as to what we need to achieve in the next two or three years. And then once everything is fine, then you look after, I mean, for us, Tech was important, but we consciously delayed it for some time till we had the proper team in place, because you need good quality people to to develop those IT platforms that you would want. And once we've developed the ID platforms in the last two or three years, two years, mostly, then is the is the hard work of ensuring that everybody does a shift in the practice from the pen and paper system to a fully integrated digital end to end system. So I think I think we, we very consciously understood that these are the challenges, but what is critical for the business has to go first, what is good to have could take, you know, little later timelines and that's how we went up. And I'm starting


Griffin Jones  26:00

to feel validated today as you're validating some of what I'm working on for my own business. Right now I've owned fertility bridge as a client services from doing clinic marketing for many years now. But in the last year or so I've been building inside reproductive health, not even really focusing on building inside reproductive health as a trade media company. So the inside of reproductive health is the Wall Street Journal is the Financial Times that everyone director level and above in the fertility industry worldwide, reads every morning listens to every morning. And so in building that my natural tendency is sell, sell and then deliver. And I've realized at some point that way, okay, I don't need to do crazy selling right now I've got enough money, I can figure out a way to do some of this other stuff. And every time I sell, I'm increasing my delivery obligation, meaning what I Griffin have to do in order to fulfill that order that I just sold. And then my bet is that if I sell to an advertiser that could mean 20 hours of my time for that one advertiser. And am I better off selling right now just to get more money in or whatever? And, and then having to use 20 of my hours to fulfill the order for that client? Or am I better off with those 20 hours working on the operational systems, the training systems, so that we have the people in place to be able to fulfill and the answers, obviously, the ladders, like, Okay, now, I'm really just selling a couple people here and there to continue to validate the concept to make sure that the systems we are building are actually applied to real people that they're not just hypothetical, but there's way more emphasis on operations and delivery. And you're the first person I think that I've heard talked about that on the show, I think most of the time, people are very much building delivery while they're building the operations, because they have, you know, they've sold the private equity, or they have so many financial obligations, and they need to meet them right now. Why do you suppose it is that high growth, companies overlook that, that period of really building the SOPs and the training and the hiring of the people and not trying to build the airplane while they fly it?


Kshitiz Murdia  28:25

I think that's one of the very critical things is building a good foundation. And I mean, good foundation, you might not be able to build right from day one, after you progressed a little while and you got success in some area. And that's where you, you start building the solid foundation for a sustainable growth. And I think for us, that insight came from our private equity investment team associates, Boston based private equity firm invested with us in April 2019. And their their philosophy or, or their way of looking at business is always to have a strong management team have a good corporate governance, you know, in order to have a sustainable growth, I would say. So I think a lot of interventions that we did on building or correcting the foundation, which is which is currently now a very rock solid foundation that you know, business is not dependent on one critical function or one critical person. It's an ecosystem that is running on its own that has a great solid foundation. And even if one vertical or one function or one person is not performing well or certainly go out of business, you know, you certainly don't flatter and then your business continuity there. And obviously ensuring that you you are true to your patients you are not, you know, over promising or doing false promises or doing something short term that would help you. It's all about that mindset of having a long term view, having a sustainable view, having good corporate governance, because it's all about wealth creation. and not earning money every day, which is which is much more important for for private equity or even for the shareholders. Once you get to that mindset, you will start thinking your all your actions would start getting pointed towards wealth creation or value creation rather than earning certain dollars every day or every month are looking at the p&l everyday.


Griffin Jones  30:20

So there's two routes that I want to go with this conversation one has to do with your background and the other has to do with the SOP and and building that structure for SOP. So let's do the second one. First, let's talk about how you built the structure for SOPs. Because as I'm building more standard operating procedures, I'm also realizing Okay, I need an umbrella governance for how SOPs are created. Because if you have sales team creating sales SOPs, and you have operations, folks creating operations, SOPs, and HR people creating EHR SOPs, they could start to look different from each other. And then they have to be Jigsaw together later. And so it's better to have a certain governance where you have a master process for how processes were made. How did you approach that?


Kshitiz Murdia  31:09

So I think my personal view, Griffin is start from the very basic things that you could achieve very quickly, rather than waiting for the entire structure to fall through from the top because you know, that will involve a lot of skilled manpower, we might or many companies are not at that stage, when they start on middle of their journey. I would say even if you're able to achieve 60%, up 70% of what you want to achieve tomorrow, let's do that, rather than waiting for one year to achieve 80 90% 100%. And that's the philosophy that we followed in all the tech developments. Also, you would want a certain page to look like in a particular way you need 10 fields, here are five fields there are the critical are they showstoppers yes or no? If it is, yes, otherwise, even with that 50% of the period, if I'm good to go, whatever I'm doing today, I'm able to do 80% of that on a digital platform or an SOP or any other thing, we would just go ahead do it. Because there are multiple challenges once you put it to the user, there are bound to have all these questions and debates that would come up that they need certain changes that they need this, they need that, you know, and it will be a continuous process of development. So don't wait for the final end stage of how a corporate governance structure should look like and ditching trying to stitch it on the very first day, it is very difficult to achieve to that level. So I mean, all of us are very fragile in the leadership team at Indore IVF that we very quickly adopt the process let us start knowing fully well that we need to reach to this stage 100% But not to be or tomorrow, maybe after three months or six months or depending one year. But this is what we want to start today. And let's go ahead and build it up.


Griffin Jones  32:56

Did you have the embryology team making their own processes? Did you have the nursing team making nursing processes and physicians making the metal starting with the Medical Director presumably making protocols? How did how did individual process areas come to be?


Kshitiz Murdia  33:16

So we had different different verticals, making their different policies and processes and then, you know, problems are bound to happen whenever problems come all of us would assimilate as a group and see what changes we need to make in the various processes, but certain of the medical and the medical excellence so we have one medical department who's responsible for all the clinical and embryology processes, we have a separate medical excellence department who looks after all the medical protocols, whether they are safe for the patient, whether they are done rightly, in our patient identification, facility management, all the we screen our centers across 498 points spread across 12 different chapters of a credentialing program, and then everybody has to match that program and and the medical excellence runs very independently of the medical core function. So they would very closely interact as in when if there are problems, so I left it we have 70% Correct. But you know, all these issues would keep coming up every now and then in you sit together as a group and align the overall strategy. What is the culture? What is the DNA of the organization? How should in the IVF react in a particular situation? Is is what would govern the changes in the SOPs if required?


Griffin Jones  34:32

Did you put this all into one master document or didn't live All in One Drive? Where does that does each SOP area live with its own department?


Kshitiz Murdia  34:46

So it's mostly in the HR we have a learning management system. So all the policies procedures, everything has been feeding into the learning management system, and different people based their job roles and their category or We create, they keep receiving periodic emails of certain courses that they need to complete. And also we have a very active learning environment. So every week or every 10 days, there's a separate team learning team separate over take care of all the new join is the new recruits, take them to the entire mission vision values, to the basic trainings, the clinical aspects and other things. When did vision


Griffin Jones  35:23

mission and values come in as a central part of the training did that come after you had been building some SOPs? And and then you needed to start gluing all of the different areas together? Or did it come from the beginning?


Kshitiz Murdia  35:41

No, you it came in? I think I would say three, three and a half years back and not 10 years back? Yeah. feverishly add some SOP some I will also not say a full fledged SOP document, it's a way of working could be some verbal trainings or other things or some PPTs that we would have. It all eventually came in the last five years, I would say one by one.


Griffin Jones  36:06

And so your training management system? Is that proprietary Training Management System that it for India? IVF? Or do you use something like train you will or loom or any of those softwares?


Kshitiz Murdia  36:19

Yeah, we have a software from adrenaline, which is an HR software, which is our HRMS, which has the learning modules when we have all the videos being uploaded on the learning module, and then it periodically keep sending reminders to all these.


Griffin Jones  36:34

How involved were you in selecting that solution? Did you have your HR folks do it? Or were you personally involved in choosing that solution?


Kshitiz Murdia  36:43

Yeah, I got involved in most of these softwares selection. And obviously, then the implementation and the customization, we involve more the business side rather than the IT side. So all our our, our eh is the EMR the medical function has developed, it has supported our ERP implementation the finance team has done it has supported similar to the HR system. So we had this very different approach that let the business drive the implementation of software's rather than it doing it and then they send it to business and business will have 10 things to circle back to the it. So we thought let's involve the business on the very first day, and it will be like a support function of converting the thoughts into the ID language. That's it.


Griffin Jones  37:31

So that makes sense of why business would be involved in choosing the talent management or the resuming the Training Management System. But why you personally what is it that you were looking for?


Kshitiz Murdia  37:44

So because we, me and my brother, we had seen various systems in the last 10 years, we tried implementing EMRs, we failed on three attempts, I think. And that was to do because one, it was not thoroughly evaluated. Second, when we were growing very rapidly, from five centers to 25, to 50, to 100, your requirements kept changing every six months. So by the time you evaluate the software, you feel happy, they come back, they start implementation customizations, your requirements have gone, then x of what they were six months back. And that's why we were not able to you know, properly implement it. Secondly, we never had a good management team or leadership team. Because you require enough bandwidth to implement all the IT processes. It's not just implementation or customizations, you require good change management that should happen at every level, every person was using the software. So I think I think that because of all those things, we could not implement great it or tech platforms five, six years back when we tried and we failed twice or thrice. But once we have a good leadership team good management below us, we are also grown to 80 or 90 100 centers, pretty much our requirements was fixed, I would still not say we were 100% clear on what we were now also as you go, and then you know, business would require 10 More things. So anyways, if you're 80% there, just go in and implement it. These things would keep coming in people would want the moon and the stars. And then you can keep building on it in the next phase. Yeah, they'll


Griffin Jones  39:19

always want something more. So they always will be in a next phase. How did you go on this journey to CEO? What were the milestones as you look back now because your training is as a physician, right? So you started off seeing patients and you're trained as an OB GYN. And then how did you become a CEO? What do you look back and see as the most significant milestones.


Kshitiz Murdia  39:45

So I think initial three or four years I was practicing as a as a gynecologist as a physician doing active clinical work while all the ultrasound pick up after surgery is everything. After three or four years when we started expanding In, I took a little back seat from the active work started working as the as the trainer, I would say for all the physicians and other things. But once we had five or six or seven centers, I started acting as the medical director, being responsible for all the protocols being responsible for all the trainings, being responsible for what medications they would use, what would be the doors, what would be the prescriptions like and all those things, after being the medical director for maybe two or three years, and then ta invested with us and T was wanting to put a proper governance and a corporate structure that any private equity would want. The idea was to select somebody working with the company for for last few years. Because you know, when T invested, we were already at 50 Center, we were the largest in the country, in terms of number of centers, in terms of doctors being trained in terms of business. And in the overall top line. I think the idea from the side was nobody has done good work in the country in India in the IVF suite apart from Indore IVF, let us have somebody from the group internally and promote them to the to be the CEO. And I think because of some of the diligence is being done on the company before they invested. So there were a couple of private equities, looking at us and in all the big force coming and doing diligence. So I got exposed to many more financial aspects, many more HR and marketing aspects as well. So I think I think it was because everybody, all the shareholders thought that I had a very broad based idea about the business and not just the medical function. And obviously, we are very strong believers that our medical organization should always be headed by a doctor, because that gives you much more leverage in terms of talking to the doctors, because ultimately, all these businesses are built on the ground in the clinics and not sitting in the corporate office in your air conditioned chambers and working on Excel or laptops or you can't build a business, their business is actually being done at the clinic level by the clinicians, by the nurses by the embryologist. So you will need somebody who could have that wavelength of talking to these doctors who the doctors will also respond to and respect. And it's not just about number number number that you need to clock certain revenue, you need to block certain number of patients being treated. It's always more to do with the medical outcomes, and how do you treat and how do you excel in, in the overall outcomes, I strongly still feel that a non medical person, no one sounds very commercial to the doctors, doctors would not give that much of respect. Because, again, they feel the other person has no knowledge about medicine, and is just come here and just telling us all the numbers on Excel. And we feel it's not like that. And you know, patients are different, the actual clinical life is different. So I think a good balance between the medical and the financial work is required when you want to control the doctors and when I say control because ours is a very different culture in DNA. It's not doctors independently practice in in their own world. And they have a different protocol. And they have a different business mindset. All of us all the 250 Plus doctors are run on a single platform, run on a single protocol, everybody is in very close touch, I would say everybody's using the similar protocol.


Griffin Jones  43:30

So you need a doc at the top in order to get that many Doc's to buy into similar protocols. I think I think that's hard enough for you even if you have a doctor at the top. And so that makes sense to have a physician as the CEO, but you said that it was doing some of the due diligence, with the private equity companies that you were talking to prior to ta associates that gave you more education and finance and HR, how much education, finance and HR did you have prior to those due diligence process?


Kshitiz Murdia  44:04

I think nothing I had no background about an ENT and other things. I think those diligence process exposed me to many more technical terms in the finance, what is revenue, what is collection and you know, EBIT da and all those things I started learning, of course, now having being the CEO and interacting with all these lovely professionals that report to me and are experts in their field. I have much more now control and handle and knowledge on the various marketing functions, the HR, the tech, the operations, the finance, the medical excellence, everything is, is pretty much there because they've they've they've taken the company to an extremely high level in terms of governance and compliance beat any field, whether it is HR or medical excellence or idea of finance. So I think I think that initial exposure helped me a lot.


Griffin Jones  44:54

How did you adapt to what it must have been drinking from a firehose with That level of information trying to keep up with those folks, what resources or education? Or how did you lose it just articles on the internet? How did you get up to speed?


Kshitiz Murdia  45:11

I think I was very open to all of them during the journey. If I don't understand anything, even being the CEO, I will be very open and upfront, and I don't understand this, pardon me, I'm a doctor. So I might not understand just explain me. And obviously the the you are running the business from day one. So you have that business sense. And you could catch up things which is in the interest of the business or not in the interests of the business. So they would say that I then simplify those films for me and explain me a you know, if I'm not able to understand, you must have


Griffin Jones  45:45

caught up and in you did so in a way that has really allowed you to scale and pretty darn quickly, it seems from especially starting around 2014. And then seems to have escalated quite a bit. You talked about having a one protocol, one set of protocols for all of the doctors and you said 52 Doctors was


Kshitiz Murdia  46:06

that goal goal? 52 plus 250 plus two. Okay,


Griffin Jones  46:09

so over 250 Doctors Wow. And everyone's using the same set of protocols. In the United States, it seems that people are resistant to do that. And I'm not clinically trained. And I come from a sales and marketing background. And I just kind of observe and it seems to me, like people are very reluctant to have any kind of uniform protocol. That's all we always let the doctor practice how they want to. And I think as a business person, I think what's pretty darn inefficient, it seems fine, but I'm not clinically trained. You you decided that that was the right way to go. What do you what do you what made you decide that? And what do you think the resistance to that idea is


Kshitiz Murdia  46:50

very interesting, when I think when I started practicing I was 29 or 30 years, when I recruited the first doctor, I was 33 or 34. And then purposefully, I would want to recruit a younger doctor who was little junior to me. So they would come and listen to what I'm saying, you know, and eventually it happened that we were recruiting all junior people, you know, 2830 31 and then ensuring that we train them efficiently. But later we realized, if I if I recruit a younger person who just graduated yesterday, from OB GYN, he or she is blank in his mind, or her mind about IVF, they don't know anything about IVF, right? Whatever files, you need to insert in their mind and block it, they will be stuck there. You know, somebody who's practice in IVF, for 1015 years might be a good clinician, but they come with their own baggage that this is what I think is right. You know, this is what I've been doing in my last decade or so. And this is what I swear by. And I will not change whether you tell me that this is good or this is bad, I have not changed my practice. And that's why, you know, if somebody would come for an application, or we can see application comes, somebody says I have 15 years of experience in IVF and wonderful clinician, good business, good outcomes, somebody comes and tells me I have just graduated yesterday with my OBGYN, we'll pick up the later one and not select the first one because you know, we are a rapidly changing organization is what I was doing as a clinician 10 years back, we have changed the complete protocol in today, if I see today, and what I was doing 10 years back is completely different. So one should have that flexibility in their mind to keep adapting to the newer protocols, evidence based medicine that comes in. And I feel this younger Lord, having gone through that process of working with us getting trained with us, following one single protocol. Every time a new protocol comes in, we do a pilot tested at one, report the outcomes to all the people and then say, Okay, let's go and change this protocol from tomorrow morning. You know, because this is better. This is the evidence based reports. This is the pilot that we've done. So the entire culture of the organization has said from day one, that it has to be young people moldable whatever we have taught them, I think I think most of our people would not know the various five or 10 different types of protocols that exist. And if they would just know, one protocol that they've been taught because they had no background about it. I think that's that's the plus point that we gain, recruiting younger people because we were not depending on experienced clinicians for getting patients, patients are being sourced by the marketing function. And we were very confident any clinician, we were trained to get similar outcomes, you know, so I think our work of a trained doctor was being handled by the marketing function and the training function to get more patients and ensure once you get those patients the outcomes have to be good.


Griffin Jones  49:44

There could be a couple of reasons why people don't have one protocol where it's because well, we need older docks in order to have them do their own marketing or we don't have the training infrastructure to bring everyone up to do this one protocol or it could simply be that There are dogs that are set in their ways that and they're not receptive to change. And that could be very difficult and having one universal protocol. What about someone that would say, That's too rigid? Dr. Marty, that's too it's that doesn't allow the clinician to be a clinician at that point. They're just a, they're just a cog in the machine. And it doesn't allow them to provide individualized care to the patient, how would you respond to that?


Kshitiz Murdia  50:31

So Griffin, we we're not saying one protocol, it could be multiple protocols, but one protocol for one type of patient. So we are individualized yet standardized, I would say, you know, for a different type of a patient, young patient, you would use a different protocol for the older patient, you would use a different protocol. But I would not have 10 protocols for my older patients or five protocols. For my younger patients, we do allow some kind of flexibility, but not to a very great extent, I would not say they can choose between three or four protocols, or three different types of medicine, we would maximum have one particular medicine being prescribed for a particular compound. At max very, very rarely, I would say two different types of brands are medicine. So everything is being systematically put in Europe, people, people are okay with it doctors because they are getting outcomes, you know, if something is wrong in my system, in my protocols in my SOP, you will not get outcomes. And then you know, I would also want to change if you're getting good outcomes. If everything is well, why would you want to change a particular protocol. And slowly, we are now getting to a point where we would now be enforcing it to our system to AI EMR, which would be much more intelligent. And we are feeding all our SOPs and protocols into the EMR. So it would keep assisting, keep alerting keep stopping the doctors at any point of time, if they are going in the wrong direction.


Griffin Jones  51:55

And so how would you respond to someone that says that ties my hands too much?


Kshitiz Murdia  51:59

I mean, it's okay. I mean, if there is any protocol that you think is better, let us know we'll do a pilot in your center with few patients and see if the outcomes are good, we are happy to change the entire country on that protocol. We are open to that. But it has to result in better outcomes or reduce the risk of complications to the patient, or reduce the expenses of the patient, then we are open to it.


Griffin Jones  52:22

Let's recap some of this meteoric growth that you've had. So that so you join in 2010. For at the time, there was one center in the western part of India, and from 2010 to 2014, you had that one location, and you're practicing as a as a clinician, there's no second location, second location opens up in 2014. And that's when you start with the awareness camps and starting to grow the marketing. And then by 2018, you had 50 centers, or at least 50 offices. So at this time, is there still one hub? And in the other 49 or so are spokes?


Kshitiz Murdia  53:04

No no majority of them, but hubs


Griffin Jones  53:07

is IVF labs? 


Kshitiz Murdia  53:09

Yes. 


Griffin Jones  53:10

Across the country? 


Kshitiz Murdia  53:11

Across the country. Yes. 


Griffin Jones  53:13

And so what is it today? How many IVF labs does Indira fertility have


Kshitiz Murdia  53:18

this for labs? Well, most 49 or 50, and rest 65 66? Whatever 67 number would be spokes.


Griffin Jones  53:27

Wow. So So somewhere around 50, IVF labs, and then somewhere between 60 and 70 offices in more remote areas where they do everything except retrieval and transfer. 


Kshitiz Murdia  53:40

Yeah. 


Griffin Jones  53:40

And 250 physicians about maybe a little more? 


Kshitiz Murdia  53:46

Yes. 


Griffin Jones  53:47

And how many employees


Kshitiz Murdia  53:49

Roughly 2700 2800 employees? 


Griffin Jones  53:49

Wow, so there was a there was a dramatic growth that that went from 2014 to 2019. It sounds like it was largely fueled by the awareness camps that you were doing that marketing, building the SOP and the training. And then at what point did you decide okay, we need a financier behind this and because it sounds like you were talking to some private equity folks before TA and that it sounds like ta happened in 2019. So, what year was it when you decided okay, we need a financier behind this.


Kshitiz Murdia  54:26

So, Griffin, I think the the requirement was not from the financing point of view because fortunately IVF is a good business to be in the margins are better and then you know, your own internal accruals could fund the the future growth of this interest. The requirement to have a private equity was more from a global exposure point of view, having good governance, good systems, good processes, attracting good talent to your company and then obviously building that solid foundation. You know, as a family as a promoter, we brought the company to one level. Now to go Further, we need some partner who can instill those values, though that culture in the company attract talent, build a solid foundation. And then obviously, we can take it to the next level. So I think that was one of the major requirements. So with the DA investment, nothing came in into the company, it was all secondary money being passed to the shareholders. But if we had a partner who could, you know, structure the whole organization for the future?


Griffin Jones  55:25

Why did you need their help for that? Why? Why couldn't you do that? On your own the culture that normally it seems that's what what comes from the organic side? What do you what do you think you needed their help with?


Kshitiz Murdia  55:37

I think as a as a family, as a promoter, you are not exposed to that global expertise. And, you know, once you have private equity people coming in, they you get to learn a lot on on corporate governance, on structure on sustainability of the business on building a platform, as a family as a promoter, you are very much involved into day to day operations. And I said, the difference between a value creation or a wealth creation versus difference between, you know, looking at your p&l every day, every month, every year on how many profits or much profits you make. So that's a basic mindset difference. And I mean, we've been exposed with deer for the last four years, and now the mindset has changed dramatically. If you were to talk to me five years back, my mindset would have been different. So today's


Griffin Jones  56:23

associate at that time was behind CCRM. Is that right?


Kshitiz Murdia  56:28

They used to want CCRM. till last year, I think last year, they sold it off somebody.


Griffin Jones  56:33

So when they came in, they had a good bit of experience in the fertility space. What things did you say, Okay, we want to do we want to learn from the CCRM way and what other things you say, no, we want to protect this and do this our way?


Kshitiz Murdia  56:49

I think I think there was no technical exchange of information that happened from the CCRM. I think it was the global expertise of tea associates, having worked on multiple businesses across different geographies, and also some experience on fertility business. But I think it's very difficult to replicate practices from one country to another country, and then you know, expect good outcome is the general know how of building a good foundation that helped us to a great extent, I would say if I look back at their partnership, the value and that they have created I think it's it's building out that solid foundation, then building out that leadership team, and developing that culture that DNA, the organization that is very future ready for any kind of growth, it kind of shocks that might come along our way.


Griffin Jones  57:35

There's so much more I could ask you, but we'll save that for a future episode. I'd love to have you back on the show. If you're open to that idea, at some point in the future have any summary of what you're talking about? Or maybe Indira has plans for the future putting thoughts?


Kshitiz Murdia  57:48

Well, we are open to some acquisitions in some parts of the country as well. We also looking at senses to our businesses, which is getting into genetics getting into pathology, we have Axos lot of pharma products, which are directly being manufactured for us from the cdmos. We are looking at adjacent businesses like mother and child as well. We have already started our expansion medicine countries, which is Nepal and Bangladesh and Southeast Asia being a very attractive market. We are very open to you know, having a partner who could take us or help us in that area. I think this is broadly the plan that we're looking at for the future growth. But


Griffin Jones  58:29

Kshitiz Murdia, thank you so much for coming on inside reproductive health.


Kshitiz Murdia  58:33

Pleasure, Griffin, I enjoyed the conversation. Thank you for inviting me.


Sponsor  58:38

You've been listening to the inside reproductive health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health

180 Quality Of Fertility Operations vs. Financial Efficiency: Solving For The Trade-Offs, With CARE Fertility’s CEO, Dave Burford

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


This week, CARE CEO, David Burford, joins Griffin to discuss what goes into the operational and financial decision-making process behind CARE Fertility’s business model.


Listen to hear:

  • The tension between financial and operational divisions of a fertility center.

  • Examples that look good (or bad) in a financial model, but then have good (or bad) consequences in operations.

  • Certain elements of operations that served the clinic, but not the patient.

  • When staff needs are at odds with patient needs, and the trade-offs that need to be solved for. 

  • CARE’s HR machine and the concept of necessary, if not immediately efficient, redundancy.

  • The mass retirement of physician CEOs, and what that means for the fertility field as they are replaced by business people without medical degrees



Care Fertility Group Limited: https://www.carefertility.com/





Transcript

David Burford  00:00

First and foremost, finance is very good on spreadsheets operations is very bad on PowerPoints and spreadsheets operations is about people. And it's about process and you only really can deal with one when you understand the other.



Sponsor  00:14

This episode was brought to you by Univfy. Download Univf;y’s free IVF conversion and revenue calculator at univfy.com/IVFpatientretention. 

Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of inside reproductive health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guests' appearance is not an endorsement of the advertiser.


Griffin Jones  00:54

Redundancy, is it time to start laying off some of your fertility center staff or is it time to hire more because you need duplication in order to positively impact their performance management? This is just one of the topics that I cover with my guest Dave Burford today Dave Burford is the CEO of CARE Fertility. That might sound familiar to you because we recently had their chief scientific officer Allison Campbell on the show to talk about embryologists owning equity and fertility clinics taking equity in startups, you should listen to that episode if either of those two topics interest you. And you may have read an inside reproductive health article a couple of months ago about how care fertility recently made an acquisition in the United States in North Carolina because with their financing from Nordic capital, they're expanding beyond the UK and Ireland into Europe into the United States and possibly other parts of the world. Dave and I talked about the convergence and divergence of the financial and operations divisions of fertility center. I press him for examples of when something can look good or bad in a financial model, but then have good or bad consequences in operations. When Dave took over as CEO of care some years back, he said that there were examples of operations that serve the clinic but not the patients. And I asked him for specific examples in patient intake and in call center reception and scheduling. And then I pressed Dave a bit because there are examples where staff needs are at odds with patient needs. And the trade off has to be solved for I asked Dave to describe CARE Fertility’s Human Resources machine because with 1200 employees, I asked him to talk about the balance between efficiency and profitability and on the other side overlap and duplication so that you can support your team and support performance management support the advancement of employees, I asked because this is something I've really been working on as a business owner very deeply for the last six months. And it's funny to have someone from the United Kingdom on because layoffs in the UK are called redundancy, someone who is laid off is redundant. And I observe this tension where you might want to have efficiency and profitability and only have a certain staffing ratio. But if you lose someone that puts a tremendous stress on the staff, it makes it harder to hold people accountable because they end up having to do other people's work. So it's a lot harder to hold them accountable for their original outcomes, it's harder to advance them, it's easier to burn them out. It's harder to get rid of a cancer when a cancer comes into the organization. And worse the cancer has bone dry tinder to set ablaze because the rest of the workforce is burnt out and not supported and doesn't feel like they have the autonomy and doesn't feel like they're able to grow in their careers. So we spend some time on that topic. And then Dave gives examples where he has to pitch to the board or pitch to investors reasons for making certain investments that will be good in the mid and long term but don't necessarily look great. In the next quarter. I asked him what data he uses to make those arguments. I then asked him to talk about the balance of when you start something new and you test the concept versus how much needs to be invested in and built ahead of time so that the deliverable is positive. I asked Dave, now that we're starting to see the original CEOs of many fertility groups, who in many cases were physicians start to retire and they're being replaced by CEOs who were not the founders of those clinic companies and who very often are not physicians, they come with a business background, how temporary or not should these new CEOs be? Should they be around for a really long time? Should we expect to see a revolving door of them? Are they going to be a symptom of cutting fertility clinics to the bone and selling them at a higher profit and that churn just repeats? Finally, we part with Dave's thoughts on what he perceives to be the cons of a more process driven sale in the United States than in the UK in Europe. I asked him if he feels that it is more process driven in the UK and Europe. Why that is the case in his view, and if it is true, what makes it a bad thing? Please enjoy this episode with Dave Burford. Mr. Burford Dave, welcome Inside reproductive health. Oh, hi,




05:02

thanks for having me.




Griffin Jones  05:03

You're now the second leader of the care fertility leadership team that I've had on the show recently, your colleague, Dr. Campbell had joined me. And that was a very popular episode because we did a little more content for the lab folks than we usually do. And they were very interested in her talking about the career path for embryologist. There's a whole lot of places we could begin our conversation today with you being a CEO of such a large group, but one that I'm thinking of is probably germane to many people that are at a point where the founding physicians, the founding CEOs, or the earlier CEOs are starting to retire, and now CEOs from the next generation that are taking over. And that seems to have been your case, it seems that you worked for care at a higher level for many years, and then became the CEO in 2018. Is that right?




06:04

That's right. Prior to that, I was the CFO. And then I moved into the CEO role. For a short period of time, I did both the operations director role and the finance director role, and then moved into being the CEO in 2018. So I've had a kind of broad view of fertility and wearing a few different hats, but obviously a very different experience than somebody that has been a clinician or an embryologist.




Griffin Jones  06:30

Sure, that broad view I want to talk about if is how much of an advantage that is in taking over an organization at the top being able to see it from different vantage points. But to make sure that I've got my history that was Professor Fishel. That was he the the original CEO.




06:50

That's right. Yeah, he founded the business and was the CEO for all since 1996. right the way up to sort of 2015. And then there was a short period of another chap that was the CEO, and then me from 2018.




Griffin Jones  07:04

Okay, so you're the the third CEO total in the company's history. That's right. And so did you know that you are gone? Was this a track that you are interested in from the beginning looks like you started with the company in 2014. Was that in the finance role?




07:22

That's right. So prior to this role, I was at KPMG. So I'm an accountant by background and was looking to get a real job if you like outside of outside of accounting and moved into care, fertility not knowing a whole lot about IVF. But knowing that care was a respected good business in the Nottingham area, and it was a it was a job that I was very happy to get. And then really progressed through finance into operations, mirroring the challenges of the business, I think so the financial challenges of an IVF clinic, or a small group as it was then, uh, not that big. But the operational challenges were quite significant. And so my role morphed into operations, which then set me up quite nicely for being the CEO when, when that role became available.




Griffin Jones  08:13

Had you thought about that? It from the very beginning, did you know that you wanted to be on a track for CEO leadership, whether it be a carer or some other company?




08:25

I mean, that was ambitious insofar as I wanted to go as far as my career would take me, but I wouldn't say I set out to be the CEO, I set out to really understand business, my passion is really understanding what makes a business tick. How can you improve it? How can you take it forward, and that tends to be operational improvements. And so it became clear that my finance role would only take me so far. And if I really wanted to change the way that the business was performing, I needed to move more into operations. And that naturally led on to being CEO because you get a really good grounding, particularly if the businesses, private equity backed, you get a really good brand grounding in both the finances and in the operations. And really, that's the meeting there have a kind of corporate CEO if you like,



Griffin Jones  09:17

it sounds like it was a smooth transition from finance to operations. But in my view, it seems like more of a jump. So was it what kind of transition was it how did you go from a financial role to an operations role?



09:32

Where the it was really mirroring the challenges that the business was facing at the time we've we've always been a really successful so we've been going for 25 years and we've always been a very successful clinical business. So very strong success rates really good clinical innovation, as I'm sure you heard from Allison when she was with you, but the challenges of the business were that the founders were extremely good doctors and embryologist and good business people. But the challenges of running a multi site operation are, are different to that of running an individual clinic. And we had increased competition in the UK, and some of our operational processes needed improvement. And rather than just being a finance director that was happy to throw a few stone, shall I say, my, my director, colleagues saying, you know, why don't you do this? Why don't you do that I was very happy to roll my sleeves up and, and get involved. And I really enjoyed that side of the road, the ops director that we had at the time was looking to move on. And so it became a natural progression. And I did both roles for a short period of time, the CFO and the CFO role. And then that became unsustainable, and we recruited in replacements for me really to allow me to move on to the CEO role, but it was really reflecting the challenges of the business and my passions really for operational improvement.



Griffin Jones  10:57

Well, your passion maybe came from wanting to throw stones, but them saying back to Yeah, well, if you think it's so easy, buddy, why don't you come over here and try it? And he said, Okay, maybe I will



11:09

use funny you should say that, because we actually had a board meeting where the private equity investor at the time, was not very happy with some of the operational performance in London, and said exactly that way. You've just said to me, Well, if you can do better than Dave, why don't you do that? And so I said, Okay, I'll do a I'll do a month secondment to London to improve London's performance. And that really was the audition for being the ops director or the CIO, as it was at the time. So yeah, that was exactly what happened.



Griffin Jones  11:41

Well, there's a lot to dig into here. Because one of the biggest criticisms about so much external finance entering this field of medicine is that there is a financial pressure and sometimes an oversight on operational quality, there's operational improvements to be made. For days in this field, there's, there's no shortage of those. But there is also the reality that there is a way of looking at things where it can be just looked at from a spreadsheet without the consideration of actually making the operational improvements. And you had to at least experience some of the other side. So what were a few of the surprises that a way to do.


12:28

I think first and foremost, finance is very good on spreadsheets operations is very bad on PowerPoints and spreadsheets operations is about people. And it's about process, and you only really can deal with one when you understand the other. And so if I take this back to care's challenges, at the time, it was very much around a business that was geared up to serve the clinic rather than the patients. And that's okay, when you've got a lot of demand and not much supply. But when when that dynamic changes slightly, and you've got more competition in town, then you've got other people that are doing things in a more dynamic way. And actually, the challenge is bringing in supply or patients, then you've got to change your processes to adapt to that. And you've got to be more patient friendly. And you've got to be more adaptive and fluid in the way that you deal with things. And so the he only really do that by talking to the people on the ground, talking to the staff and understanding what their challenges are, and then adapting the processes to meet the demands of patients and the needs of staff. So it was for me, it was nice to get away from the laptop and then the PC, and to actually talk to people and understand what is it that is the challenge here. And that's best supported by a bit of data, if I'm honest as well, because sometimes anecdotal conversations only take you so far. And you need to have a bit of skepticism about what you hear. And then you need to look at the data and say, well, actually, look, we've got 1000 people call in is it that seven o'clock at night? You're telling me that patients don't have a demand for late night calls. But why have I got 1000? Why have we got 1000 people ringing me when when the lines are closed, and it's just tweaking that some of those operational processes to meet those needs? Generally not that challenging, but involved. You


Griffin Jones  14:25

mentioned that at the time, there were some things that were serving the clinic but not the patients. What were examples of that.


14:34

So you know, people set up processes often to meet the needs of either themselves or at the time the needs of patients or customers but things change and it takes sometimes longer for processes to change. So a good example of that where it's really important for doctors in this field to understand the medical history of patients so that they can give the patient the most informed consultation that they can give them so that the patient is getting best value for money. But there's a line there commercial or operational line, if you like that judgment between getting as much information as you can to make the consultation effective, but not putting patients off from coming to see you because you've made that process so difficult or more challenging. And so we really went through a process of thinking about where's the balance here? How do we get the information that we need to make sure that consultations and appointments are as effective as they should be, but not overwhelming the patient with requests for information that either put them off? Or made them think about going elsewhere? Because if you ring up two clinics, and one Clinic says, Yeah, you can come in tomorrow, don't worry about it, we'll see. And the other Clinic says, Well, can you fill in this 60 page questionnaire before you come in? There's a lot of people that will just choose to go to the clinic, with no information just simply because it's easier and quicker. And particularly when you put that in the context of most IVF patients between the ages of 25 and 45. And so that those people have grown up in a generation of technology and ease of access, not filling in lots of forms and ticking lots of boxes. So it's about mirroring that, that really and changing those in those demands. And that's a practical example of some of the things that we've done as an organization to make that access to patients, informative to our staff so that it's meaningful and productive, but slick and easy from a patient's perspective so that we can attract as many of them as possible.


Sponsor  16:44

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Griffin Jones  18:11

I want to talk about how those two things reconcile staff's needs and patients needs. You also mentioned that you were talking to staff and finding out what their challenges were, what did they tell you? Their challenges were?



18:25

Most of the time its challenges with the systems. And we've we've got our own in house system that we've spent 25 years developing, but in IVF, as I'm sure you know, there is lots and lots of different systems out there. But none of them are amazing,



Griffin Jones  18:39

referring to electronic medical records, correct?



18:43

Correct. Yeah. And so, you know, clinical staff want to do what they love doing, which is treating people clinically and talking to patients, and they don't want to spend hours in front of a computer and ticking boxes and moving pieces of paper around. And so it was really listening to them in terms of how can we make the system as slick and effective as possible, to make their lives easier. So that's how we fulfilled the needs of the staff. And there wasn't really much of a conflict between the needs of the staff and and the demands of the patient. The there was the only thing I would say where there's a small conflict is staff would typically want to have as much information as absolutely possible about the patient in advance. And we wanted, as I said, Put to put a bit of balance to that. But that's nothing more than you know, just communicating with staff, explaining to them the reasons for why we're making some of these changes, and then them seeing the benefits of those changes.



Griffin Jones  19:43

And so what about times where there are there is a bit of a conflict and I couldn't think of an example if the patients who want evening hours for reasons that you mentioned, they're in the demographic that they're in the demographics of their working prime and they would love to, in many cases to have a 7pm consultation. And then you have a call center team that says, yeah, right, Dave, I can barely get enough employees right now to staff, my current team. And they're telling me they want more time off. And they're already asking me for a raise. And I'm at risk of losing these other two. And we've had this opening for eight weeks. And so how do you reconcile those two?



20:25

I mean, one of the advantage of being a large group is that you can have more sophisticated processes in place. And I guess one of the things we're used to in the UK, and it will take us a little bit of time to establish this in the US is, we have centralized teams to do this and virtual teams, so they can work anywhere, and have calls with patients from anywhere. And so you then fishing in a much wider pool of employees to be able to satisfy that need. And actually, for some staff working, what were for some people we considered unsociable hours is perfectly fine. That's what they want to do. They want to work those hours. And so enable it, as long as you've got the right mix of people, you can do that. I mean, to be clear, out of ours, we tend to focus on just making sure that patients can contact us rather than having full blown clinical consultations, because that would be more challenging. But we we provide services to them out of ours, just in terms of contacting and talking to us, which often is enough.



Griffin Jones  21:27

So you need a well oiled Human Resources machine in order to be able to accomplish that though, don't you?



21:33

That's right. Yeah. If you ever



Griffin Jones  21:35

read the book, traction by Gino Wickman, or heard of the Entrepreneurial Operating System, you've probably seen some version of different accountability charts. But their version of the accountability chart is that you have the CEO on top and CEO is what they who they would typically refer to as visionary integrator, and then having three core functions of the business that they would call operations, which in our case, you might have lab operations, clinical operations, you have sales and marketing. And then you have finance. And they often lump legal in with Finance, any thing that has to do with compliance, they put with the finance side of the accountability chart, and they put human resources over there. And I'm not convinced that it goes over there. I don't know if it goes in operations, I don't know if it belongs is it's for thing and its operations, sales and marketing, finance, and then human resources. How do you think that it relates into an operational system,



22:34

specifically for human resources, I would argue that there's a sort of foundational layer that sits across those pieces, because you've you've got to get the culture of the business, right, you've got to get the, the quality of the staff in right in all of those three functional support layers. And so HR needs to sit across that I mean, from a technical reporting point of view, Human Resources report in to me directly. So I work with the group, human resources director to and literally tomorrow, I've got a three hour session with her around succession planning, and the quality of the senior management team making sure that we're developing the senior management team. So I think, you know, people like business such as healthcare, Human Resources can't be a module of finance, if you like, that's down there with reporting, that it needs to be high on the agenda, with, in my opinion, direct access to me as CEO, because we employ 1000 people. And we need and our business is very much around people interactions with patients, whether that be virtual or face to face, it's all about interactions with patients. And so the staff, the quality of our staff is critical. So I would see it as being a foundational layer really sitting across those those functions. I would also argue, by the way that in a business, such as as that sales and marketing, plays second fiddle to customer services, and you've really got to have a really high performing. We bucket that all together sales, marketing, consumer services, all as one big department because there's no good having a really hot marketing department and then having terrible customer service because a lot of our business comes from reputation, word of mouth, repeat business, and that is much more effective than spending millions of dollars on marketing Pay Per Click adverts. It's so having that one view of the consumer journey the consumer lifecycle is really important.



Griffin Jones  24:48

The customer service piece of sales and marketing is that which latches sales and marketing on to operations and makes it fluid and the sales and marketing Beyond that overlap piece should really be the activation of that piece. That is the activation of that experience that they're able to achieve. On the on the HR side, you have to have a system for advancement, you got to have a system for retention, you have to have a system for recruitment. Otherwise, things can buckle, and then you can start to have a lot of challenges delivering to the patients and then you can really start to have conflict between what the patient's seen what the the employees need. Did you find that balance harder? In late let's let's call it mid 2021 or early 2021? Perhaps to let's call it mid to late 2022, than any other time in your career? Or is that just me?



25:54

I think we've posed COVID, we've all had significant challenges, right. And I think we as a business have gone from predominantly work in the clinic, culture, head office function based in one city, everybody turning up to work to other than the clinical staff, obviously, having a lot of people working from home, a lot of people, and we're seeing now, some of that coming back, we literally had a conversation with a staff member this morning about feeling disconnected from the business, and feeling quite upset about that. So we have a big meeting on Monday with the senior team were one of the topic, one of the topics is how do we keep the efficiency of the working from home model because it's undoubtedly more efficient, but made sure we don't lose our identity and people's connection to care. Because we believe ourselves to be, you know, the care family. And it's really difficult to maintain that when people are working from home as much as they are. So I think we staff retention culture, it is more difficult now, undoubtedly, because of some of the dynamics that have been created in the post pandemic employment



Griffin Jones  27:06

market. So you might be the perfect person to ask having an operations background and a finance background. And being from the United Kingdom, where they use the word redundancy in the labor force. Because one thing that I had been considering a lot as, because I really struggled with meeting client needs without driving my team crazy in late 2021 and 2022, when it was so hard to recruit, and I've been completely, I've since completely revamped my human resources system and, and now really have a system and I tell people that I'm, I think that I'm a yellow belt at it right now. And then when I write a black belt, I will write a best when I when I am a black belt at it, I will write it in New York Times bestseller, you'll see it in the Heathrow Airport, you'll pick it up off the news rack and whatever the digital version of that in the meta verse is, and I really believe that I will be able to knock it out of the park. But right now I'm a yellow belt. And one of the the or two of the opposing forces that I'm really trying to master that with efficiency, and that with redundancy. And I'll lay the premise that I believe that recruitment is a retention strategy as well, for two reasons. The first is, it's really hard to hold people accountable to their seat, if you're asking them to do more and more things outside of their seat without that which they need in order to be able to accomplish it, you have to have more people coming in, or at least a replacement level to come in so that you can maintain that level of accountability. And second is that if you get people in that are not fit with the culture, or they are not able to achieve their outcomes, and you're not able to replace them that that can turn into a cancerous environment real fast, and they can barely and why not take a vote of no confidence? Because if the other if the great people are feeling stressed out and and not getting the resources they need, then they then see. Yeah, so that premise is that retention it recruitment is a necessary strategy for retention. And I see redundancy as being somewhat necessary in order to make sure that we constantly have people coming in so that that people can be accountable for their seats, they can be supported, and that we don't have the stress of it being several months of people having to bear a burden that they shouldn't have and then all of the cultural issues that come from that. And then I've been thinking about this also a lot because we say layoffs in the United States but when people are let go in the UK it's often let go to redundancy is that so? You coming from finance Were in a perfect world, we don't want any of that redundancy versus operations were having to you have to consider the needs. What's redundancies place? And all of that?



30:12

I'm picking that question, I would say there's two elements to it. One is performance management. And one is redundancy. And I think the lack of performance management is really corrosive in an organization. And, and, and that's holding people to account for their performance. And if you don't do that, and if you allow poor performance to prevail, then it's really corrosive to good performance. And it's really demotivating to those people that are doing a good job, when they see people doing a bad job, not being held to account. It really is a it's a very corrosive part of the business, and it can be very demotivating. And so I think performance management is critical in any business, and particularly in a in a people led business, such as ourselves and a decentralized business as well. So having having really good performance management systems and processes in place is critical when you're running multiple sites, because you can't manage that from the center, you have to delegate that down to the managers, and you have to provide them with good tools, good systems, and good training to be able to know how to do performance management. So we, we follow the kind of bell curve of performance management and that we would anticipate that in any given clinic, any given department, you should have some people that are poor performance, and people that are exceptional, and the majority of people in the middle, and really try and educate our staff on how to use those tools. So I would say performance management is is a main part of what you're discussing. I think redundancy comes in different layoffs come in different different packages. So we have very rarely resorted to redundancy. And even during COVID, we didn't really do much of it. But it is from time to time, unfortunately necessary. And I would say it's necessary, really in two main ways. One is the roles just change. So you know, the world moves on and you no longer need people in a certain role. And that role becomes redundant. And it needs to progress because you now need people that are doing chatbots, rather than answering phone calls, you know, that kind of evolution of the business. And if you don't evolve with that, then you might be doing somebody a favor in a very short term, but the business will suffer in that in the medium to long term. And so you've got to do what's right by the business, which ultimately is right by the staff, as well. And the only other period of redundancy that should be considered is in a downturn of trading. But you know, Touchwood, IVF is a pretty resilient sector to be in. And there's not that much need for redundancies as a result of downturns and trading, but never say never.



Griffin Jones  33:04

How about redundancy in the form of overlapping roles, or perhaps additional roles that you might not exactly need that person. But I've coming to see that as a necessity for performance management. So one of the ways that we have been onboarding our new folks, and even with the the team that's been here for a little bit, we've created an outcome hub so that each person has their own outcome hub. And so there's outcome hub for your seat. Okay, David, here's the three to seven main things that you're responsible for. And then we have rocks that which are like quarterly priorities or priorities that take several weeks to accomplish. And each of them are associated with one of those seat outcomes. And so when you start, we go over them in detail. I'm as explicit as I can be on what the outcomes are. And, and then I delineate what we have, and what we don't have for you to be able to achieve the outcomes. And we do that from the very beginning. And so it's okay, David, your your job is to grow the LinkedIn audience by 10%. By the end of second quarter. Here's what I have for you. We have these former campaigns, I have this designer on your team. Here's what I don't have for you, I don't have a, b and c. And then we agree. And so what I've found is that I need to have those things in place, which are very often people that can be moved from one scene to another if need be, or if one of those things, if we lose one of those people that we can replace them very quickly, so that I can hold my people accountable. And the further I get into this, the more I see the two as intertwined. So if redundancy is something that often means layoffs, what's the necessity of an overlay? app that might not make financial sense on the immediate line and in the spreadsheet. But that is absolutely necessary for keeping the operational machine going.



35:12

I think overlap in the way that you describe it comes into two ways. To me, I think you've got succession planning. And when you've got some really great people at one level, and you can see a role for them in a higher level, where they can add more impact into the organization, if you, you've got to go with that. And you can't be selfish insofar as or cautious insofar as well, they're doing a great job, let's leave them there and bring somebody in above because it demotivates them, and also the person you bring in above might not be as good as they would have been. And so there's a real need, when you get that situation, when you see these rising stars, when you see these amazed at this amazing talent, that you've really got to let them shine. And the only way you can really do that is to have a bit of overlap and bring in some resource at the lower level, to work alongside them to then enable them to elevate up into the, into the higher position. So I would say there's definitely a need for overlap is I see it in that situation. And, and the prize, then is that you've got talent from within growing up in the organization. And that's one of the things that we've very proud of. And we've done in many, many situations, our current director of integration was our previous IT manager who's been with us for 25 years, and we've moved him into a new role. But to enable that to happen, we we brought two people in to succeed him in his it role, we had a bit of overlap, they hit the bottom of the line for the p&l for a while. But we're now reaping the rewards because our integration director is got such a wide variety of experiences. That one, he helps us with integrations, he can help with all sorts of challenges. And he's a great guy as well. And we've invested in him. And he's he's moving on. So I think you in business generally. But specifically, in your point here, you've got to take a midterm view on these things. And the way to convince investors to take that view is to demonstrate to them that you're making the short term quick wins, you're taking them. And you allow them to use some of those short term quick wins to invest in the medium to long term growth plans, because they want them to but they'd soon lose interest if that's all you were talking to them about. And you'd be ignoring the current p&l, let's worry about tomorrow, they would not like that. But if you can demonstrate to them some good performance, some quick wins, you buy your freedom to invest in the medium to long term, and overlap, as you call it, or succession planning is critical part of that.



Griffin Jones  38:02

Well, that succession plan, as you described, it makes filling senior positions a lot easier for two reasons. One is that if you're continually bringing junior people in, if you're continually bring lower level positions in, some of them are going to grow to be great senior leaders. So you, you have that pool to begin with. But then secondly, if for those times, when you don't have a senior leader to take from that pool right away, you still have that team in place that is much more attractive to recruit a senior leader if you have those folks. So it's it's a lot easier to recruit that talent for two reasons. You talked about that it can hit the p&l for a little bit. And you need to make an argument to the investors that it's beneficial for the midterm. So what are a couple of examples where you've done that, and you'd say, Hey, I've sat on your seat on the finance side. And I know that it's going to be it's not going to look great on the p&l for the next four months. But in two years, it's going to be amazing. And what are a couple of examples of that and what data did you use to make your side of the argument?



39:23

That's good question. The The best example I've gotten to that is when we centralized call handling, and patient inpatient handling. So this is patients that are currently patients of ours, where they would previously ring or contact each individual clinic for updates on test results or whatever it might be that they were, they were ringing for. And we were providing an okay service, but we know it could have been it could be better. And the reason for that is is the clinics. It's the laws of small numbers, right? So each clinic I only have four or five people that are dealing with that kind of request. And small teams have vulnerabilities, vulnerabilities of succession, sickness, you name it poor performance, they are exposed to small fluctuations that lead to a big impact on on on their patient service. So we decided that look, it'd be a lot easier if we centralize this, because then one or two people being off sick, or it can be covered quite easily by a much bigger, broader central team. And we can share best practice better, etc, etc, etc. So we decided to make that change, excuse me, we decided to make that change. But the, the way to do it in the most impactful, least risky patient friendly way was to actually build 80% of that central team, before letting any if the local team go for moving them into position. And that obviously came with quite a significant cost, because you're building up a team before you've replaced the other team. And then you're running them in parallel, and then you make in the final changes. And that was really about articulating the benefits to the board and saying, look, the ultimate benefits here are this. And it's going to cost us this much. And these guys are very smart people. And if you treat it in the language that they understand, which is I need to invest this much. This is my investment. And this is my return, then they can visualize that. And they just want to know, when's it going to happen? How do we measure it? What are the milestones, and that's very, then that's a very easy business decision to make. And I would argue that it's all very patient friendly as well, because not only are you ensuring that the experience whilst you're building, the team is a good one. But ultimately, we did this not to cut not to save money, it was done, really to provide a better quality of service to the patient at the end of the day.



Griffin Jones  42:05

My second New York Times best seller is going to be about pre selling and, and to what scope pre selling should fit into what constraints pre selling should fit into for the reasons that you're talking about. My first business fertility Bridge is a client services firm and was very much we're selling, delivering, selling, delivering, it wasn't it's not like a crazy, huge business. So we're able to do it. But gosh, it you know, it's it's a lot to do to sell, then deliver. And now building inside reproductive health into a trade media company, I can take my time more. And I'm building out a lot more of the delivery capacity ahead of time in ways that I wouldn't have in years prior where I would have tried to had that immediately funded. And for a couple reasons established, I feel that the concept is proven and other ways have built up that cash reserve to do it. So I'm the board that you're talking to. I'm the investors that you're talking to, in this case, because it's self funded, but I am really seeing the value of it, you know, we'll just sell a couple advertisers at a time here, we'll continue to build this system. And it there's no rush to, I shouldn't say there's no rush, we're moving quickly. But it isn't like we're having to fulfill something and we're building really building a delivery capacity is much greater advance than we would have in the past. And that's what you're describing. But it's very antithetical to, if you remember, oh, gosh, what's the Eric Ries the author of The Lean Startup, and that whole school of thought of don't ever create anything until the concept is totally proven? And so do you? At what point do you feel it's sufficient to say, okay, the concept is proven, but I really need to build out the delivery capacity before I start selling it there before I start having paying customers go through it. I think it really depends



44:04

on what it is that we're talking about. In the case of what I'm describing. We were able to trial, the service in one clinic first for a six week period to really hone in on the way it was going to work, what the pain points were, what the SOP should be, and then launch it multiple, multiple clinics wide. So I think have it in having the concept is going to be a combination of data intuition and, and feedback. And then you did try then for me, you run a trial period of whatever that might be low touch trial period. It could be that if it's a clinical service, you've heard Allison talk about care maps AI when she was on. If it's a clinical service that you're launching, there may be you do it for free for the first month just to get feedback and you understand how it's working. And then when it's working And then you start charging for it. It might be in the case of my example, a patient services change, where you do it in a small way to start with just to get that, get that feedback, get the get the process perfected, and maybe also to prove some of the business case, because it might be that the business case says that we're expecting 50% of people to do this. And if it's only 20%, then maybe it doesn't work anymore. And so you get that feedback, you get your prove or disprove some of those myths. And as part of that, and then you go with a bigger rollout. So for me, it's all about limited, limited trial periods to really then perfect what you're doing. And that becomes even more important, the bigger you get. Because the bigger you get, what would be a challenging one clinic becomes critical in multi site operations. And if you if we were to roll out a new system or a new process across 20 clinics, without really understanding the impact of that, we could have a big problem,



Griffin Jones  46:02

I want to let you conclude with the thoughts you'd like to conclude on. But before I do that, I want to tie back into the theme that I opened with of a new generation of CEOs, in many cases taking over for the previous generation who had founded their groups. And it's happening everywhere as that's happening in the UK, it's in India, it's in the United States it probably in most of the countries of the world. And so I was thinking of Gilbert Godfrey, you remember the comedian Gilbert Godfrey with the funny voice from Saturday live, but he was on the second generation of Saturday Night Live. And he said they were the cast right after the original cast of Saturday Night Live and everyone hated them because they weren't used to Saturday Night Live cast changing at that point, it would be like if somebody just replaced the cast of your favorite TV show with a new one that people weren't used to it and, and so they they got fired within like a year or two. And they said nobody liked them. And, and the the, and then the next cast was able to really take off and become the classics of Eddie Murphy. And the that whole cast of the, the early 80s. That's probably more famous than the first one now. And so you're the third CEO. I, you, you the Eddie Murphy and what's what's it what's it like to be the Eddie Murphy after? What's it like to to try to resume a legacy, I guess in leadership?



47:28

Look, I always think of myself as the custodian of the care brand. And I'm temporarily carrying the brand to the next stage. And I'm always incredibly respectful and in awe, really, of the of the bravery and the foresight of, of my founders, you know, they did an amazing job. And I kind of carrying on that legacy. But I think the challenges are different than what there were for them when they founded the clinic. And certainly the challenges of running a private equity group, over three countries were tiny clinics, is very different to found in a one clinic, in a new city. And so I think it's different skills for different challenges, different areas and different periods. And, you know, there's some uncomfortable truths that are, you know, it's really difficult when you've got 1000 people to know everybody's name. When you're, when you're the founding doctor of one or two clinics, you will know everybody's name, you probably even know what their kids names are. And so the the environment is different, and there's no getting away from that. But then it's about changing some of the things for the better as well. So one of the things that we are very focused on you talked about it earlier, is HR and making sure that we share in some of these benefits of being a bigger organization with staff and then I think people do accept the cultural change that's, that's going on. They understand it. And then yeah, and it's about remaining visible, despite the fact that we're 20 clinics, 1000 employees, absolutely trying to remain visible so that you are accepted within the organization is not just somebody that's running the business that no one ever sees, but actually they know me as as Dave, and that's really important



Griffin Jones  49:25

to me. What level of temporary is appropriate, it's a temporary custodian and and someone that is brought on as an executive of whoever the CEO of Mattel is now wasn't the CEO 20 years ago and likely won't be the CEO 20 years from now and that's fine. Then there is a tenure that seems to be just too short to make any kind of meaningful difference. So you see, lots of CEOs I look on LinkedIn is like, Oh, they're the CEO there for 10 months. What are they like a Gen Z intern? How Probably the CEO for 10 months, and then the CEO for 11 months over there, or, you know, two years and, and one of the concerns that people have with private equity with publicly traded companies with venture capital in the field is that there's churn, and there's the stripping of assets and selling it at a higher price. And then and then being gone. And five years, you've been almost five years at care. And that's, that seems like a pretty good tenure, what level of, of temporary is appropriate,



50:29

five years and three private equity firms. So, you know, I've survived survive that long, I think, I think for me that, you know, in any job you go in, and I think most people would feel that within six months of starting a new job, you've got a good idea of where you can add value and what you can do and how you can and how you can do that. And, and I've kind of been through two phases that I would say, you know, I came in as finance director, I had some really good ideas about how I can improve things. And I did that within the first 18 months. And then as CEO, I've kind of been through that period as well, where it was like, right, these are the top five things that I want to achieve as part of being the CEO of for care. And then I'd say, I've been through that. And now my, my period I'm going through with care now is we've we've got a really, really good UK business, and how can I establish that on the international stage? And that is given me growth and drive and enthusiasm to see how can we take what is a one country really successful model, then see how that adapts into other countries and other successes, and then one of my other big passions is building the team around me? And to answer your question directly, I don't think there is a prescribed time. But I, myself would feel that when I've achieved that international growth, and I've really got a strong team around me, then it would be right and proper for somebody else to have a go really, because I think no matter how good you are, there is a period where you've done the things that you wanted to achieve, and you maybe get a bit stale. And and I think I don't know what that lead time is. I hope it's not six years, but three years



Griffin Jones  52:14

after that. And that's when you're gonna retire. We'll see. Dave, our audience is fertility practice owners, physicians and executives increasingly from around the world, how would you like to conclude on the topics that we discussed today?



52:32

Thanks for giving the opportunity and, and hopefully, people have listened this far. So thanks for listening. But the way I'd like to conclude is that the US is very exciting market. And that's why there's a lot of private equity interest in the US. I think there's some really good players out there and some really good firms. But they've all got their differences. And what I would say is, it's really, I've worked on nearly 10 acquisitions of clinics now talking to doctors, spending time at their houses, spending time getting to know them, and really understanding them, every single deal is different. And every needs, people are different. And so it does worry me occasionally in the US about how many sales are being really process driven sales because it for me, I would say that if you're a doctor, you should really think about what it is that you want, or unknown, or I should say, what it is that you want. And if that's the biggest check, that's fine. That's totally acceptable. But in my experience, that's not always the case,



Griffin Jones  53:37

process driven sales not happening to that degree in the UK, in Europe. In your view, though, what do you think are the main differences? The main,



53:47

it depends on the process, first and foremost, but generally, yeah, in a process, you don't get a very tailored deal. It's a very off the shelf deal. And in my experience, you you often have clinics with three or four owners, and each one of those owners might have different desires for the future. Some might want to retire straight away. Some might want to be with a business for 10 years, some people want to do research and development. Some people want to be just business people. And it's really difficult for a buyer to be able to present an offer in a structure that's really tailored to the those individual people's needs and desires when you're kind of held off, but a distance with an advisor in the middle, not necessarily with those same motivations. So it really it's horses for courses, as we would say, in the UK and it you've just got to think through what it is that you want from a sale and and we pride ourselves, really and I personally pride myself so I'm really trying to understand what it is that the sellers want, and then try and come up with a structure and a way of working that that satisfies those needs.



Griffin Jones  55:02

Why do you suspect that that type of process sale is more common in the US than it is in the UK, in Europe,



55:07

I think the pace of change in the US is faster. You know, we've been going through a consolidation process in the UK for over 10 years, I did my first acquisition in the UK back in when I joined 2014. And we're still doing them now. So it's been a much slower process in the UK, whereas the pace of change in the states seems to be a lot faster. And I think maybe clinics are getting not forced, but are feeling the pressure to settle and move on. And that maybe leads them to stay where they are going with these very fast six week advisor led processes, which, like I say, it's horses for courses that might suit some people, but this is advisor



Griffin Jones  55:53

being the person that represents the sell side. Yes. And so normally, that they the Steelmen argument for that would be you need somebody to advocate for you. And, and so what's the drawback? No, no, it's



56:09

not saying that you don't need sell side advice. It's, it's the type of sales. So sales side advice is critical. And these advisors do an amazing job. But it's when it's a very fast six week process and pious beard winds kind of thing might be perfect for some sellers. But in my experience, what you'll find is that there's sometimes a misalignment after the sale, because you didn't really get chance to talk about what it is that you want and what it is that they want. And how can you it was very quick. It was a very quick process. And so this is quite often somebody's Lifetime's work, right, they spent 20 years building this business, why not spend a little bit longer, just getting to know who it is that you're going to be partnering with after the after the deal would be my main advice, really, to people. And then, as I say, my passion and, and cares passion. And having done lots and lots of these acquisitions over the years is to really understand what it is that people want, and then to try and tailor that deal to suit them.



Griffin Jones  57:12

Dave river CEO of care fertility, thank you very much for coming on the inside reproductive health podcast.



Sponsor  57:18

This episode was brought to you by Univfy Download Univfy’s free IVF conversion and revenue calculator Univfy.com/IVFpatientretention. 



Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of inside reproductive health, nor have the advertiser, the advertiser does not have editorial control over the content of this episode. And the guest appearance is not an endorsement of the advertiser. You've been listening to the inside reproductive health podcast with Griffin Jones. If you are ready to take action to make sure that your practice

179 Chat GPT Has Arrived In REI: Conqueror Or Collaborator? With Dr. Ravi Gada and Manish Chhadua

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.






Please Note: We recorded this episode two months prior to release, and Manish and Ravi have already been pinging me about changes that have happened since. I will do another episode with them because this topic is constantly evolving!


Chat GPT is here to change the future of your job in the fertility industry, or maybe even take it. Is this a stretch? Dr. Ravi Gada and Manish Chhadua discuss how Chat GPT and its predictive technologies has the potential to revolutionize is already revolutionizing the fertility space. And what may come next.


Tune in to hear:

  • Uses for Chat GPT in fertility clinics and the Open AI source behind it.

  • How Chat GPT is being used to share data with patients, aggregate data, how it may be used in the future to generate prompts and consult notes.

  • The elimination of scribes and schedulers.

  • How Chat GPT will be able to interface with patients to provide 27/7 availability and access to care.

  • Griffin push Manish and Dr. Gada about what the second and third order consequences will be from this development, and what significant long-term impact it could have on the future of REIs.



Dr. Ravi Gada:

LinkedIn: https://www.linkedin.com/in/ravi-gada-md-mba-a2307527/

Manish Chhadua:

LinkedIn: https://www.linkedin.com/in/mchhadua/
Website https://reuniterx.com/




Transcript


Dr. Ravi Gada  00:00

In the fertility space, what we're going to deal with is who owns the data inside the EMR. So, when we talk about regenerative AI and language modeling, we're talking about being able to talk back and forth with a patient, maybe summarize a chart, create a summary of a consultation and put a note in the EMR. But we also talked about in AI, this whole idea of helping predict outcomes for IVF, as well as dosing for medications for a cycle embryo growth and development and who owns that data.




Sponsor  00:31

This episode is brought to you by Univfy, email Dr. Yao at mylene.yao@univfy.com, or just click on the button in this podcast, email or web page for your free IVF artificial intelligence tips and strategies. Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guest's appearance is not an endorsement of the advertiser.


Griffin Jones  01:13

A monkey can do an IVF egg retrieval. That's something that more than one REI has said to me. That's a euphemism. That's not really true. But will we be saying that what Rei is can do today is like the intellectual capacity of monkeys, based on what's coming with artificial intelligence? That's the topic of today's episode, you might listen to today's episode and wonder is Griffin high? No, the topic of today's episode is exactly why I don't get high. I talked to Ravi Gada. Dr. Ravi Gada and Manish Chaddua. Both of Reunite RX niche is the founder. Dr. Gada is their medical director, Dr. Gada also practices at Dallas Fort Worth Fertility Associates, we talk about chat GPT, which many of you have heard of some of you may have not the open AI source behind it, we talk about the applications that it's having. In the greater context right now the applications that it's having in the REI practice, how it's being used to share data with patients, how it's being used to aggregate data, how it will be used in the future for prompts and generating consult notes, how it will replace the work of scribes and schedulers and nurses how it will be able to interface with patients as an avatar of you. Because of technology that already exists. Today, I pushed Dr. Gada and Manish To explain what they think the second and third order consequences will be from this and what the REI will do when half of the communication half of the tasks that they're responsible for today are done by artificial intelligence tomorrow, at least half depending on what length of time we're talking about. And if we're talking about a long enough period of time, does it become everything that an REI could possibly do in a way that they couldn't possibly add any more value over what general artificial intelligence can do? You'll notice throughout this conversation, we really tried to keep the conversation about the applications of what happens in the REI practice, at least for half of the episode. But there's almost no way to contain it to just that open AI is Chat GPT product is just the tip of the iceberg and it has implications for every single aspect of the human experience. I might sound dystopian or pessimistic when I'm trying to get Manish and Ravi to think about this during our conversation. I don't think I am I think I'm pretty neutral. I'm not making a value judgment if it's good, bad or neutral, but follow along as we discuss how this conversion of technology not only replaces workflow that happens in the REI practice, does it replace the concept of human production altogether. Buckle up. Don't even consider consuming anything that has cannabis in it and enjoy this conversation with Manish Chadduaand Dr. Ravi Gada. Dr. Gada, Ravi. Mr. Chaddua, Manish. Welcome to Inside reproductive health.




Dr. Ravi Gada  04:06

Good to be here.




Manish Chaddua  04:07

Nice to meet you.




Griffin Jones  04:09

Manish , do you know how many times Ravi has Monday morning quarterback my show and I get a text or an email something that I should have said or something I should have asked. I've always asked him to come on. He says no, I don't want to rock the boat. I don't want to shake salts. I don't want to stir the pot. And finally I got a text from a couple like a month or two ago saying okay, I got a topic let's talk about yet. GPT. And I said all right, great. This'll freak people out. And he said companies government I said Yeah, so I want to freak people out about chat GPT. But we were speculating before we even started recording how much of our audience knows what chat GPT is how many of them know about open AI the platform that it's built on? So why don't we start Elementary and just give context for what we're even talking about? 




Manish Chaddua  05:00

I think a lot of people have read a handful of articles maybe about chat, GPT. But you know, it's an endeavor that kind of started probably about five years ago. It's often invested heavily into it. And then, you know, really just back in November of this year, last year, they basically launched this first kind of forward-facing view for consumers of what exactly it's capable of. And so the founders behind it are, you know, a handful of guys, Sam Altman, Peter Thiel, Elon Musk, I think are some of the original core for it. But since Microsoft has invested upwards of $10 billion into this product,




Dr. Ravi Gada  05:38

well, and Griff just, I don't know if people know what I mean, Sam Altman is the former CEO of Y Combinator, Peter Thiel, former founder of PayPal, Elon Musk, obviously everybody knows. So it's got some pretty big backing behind it.




Griffin Jones  05:54

People know those names but tell us about what Chat GPT is doing.




Dr. Ravi Gada  05:59

Chat GPT is an AI language modeling platform, it's probably considered a SASS platform where users can go onto the web, create a login, it's absolutely free to use, there is a paid version of it that you get a little bit more priority. And you can ask it just about anything. And it has over 100 billion different data points. But you can ask it, you can just talk to it. If you're like, Hey, how are you today and go through a conversation, you can ask it? What's the reason for having an Hmh of less than one, you can ask it to draft legal documents that you can ask it to write a poem. So and really, it puts this together and you can iterate on it back and forth to get to the point where you're happy with the answer, copy paste, but it into your platform and use it a lot of people are saying it will be used to augment the workforce and make our lives easier.




Griffin Jones  06:54

Manish, How does that work? Like how is Chet GPT using open AI to be able to do that?




07:01

So chat, GBT is called the term that's being used for it as generative AI. And so what chat, what they've done is they've basically created, you know, in the term is a caucus of data of about 170 billion data points, which is articles, publications, all sorts of data points across the internet, they stopped collecting that data in about 2021. And really, the way that it works is actually through algorithms and just math, it's predicting the probability of the next word or the next most likely word in how it's generating this text. And so that's kind of the clever thing about it is that it's this large, large data set, it's able to basically look at that data set, and then predict the profitability of the next word. And that's how it turns into the text that gets outputted when you're asking your questions and the context that it actually receives when you follow up with that question, and things like that. So it's a predictive model,




Griffin Jones  08:01

Doctor Gada, give some of the use cases that Chat GPT is being used for what are some of the funky ones that you've seen, one of the funky examples that I've seen was, like, talk about a certain type of story in the tone of comedian Tim Dylan, and it was the comedian, Tim Dylan reading it. And it was pretty close. And even he says, like, wow, this is, this is pretty close. And it clearly wasn't there yet. But it's more than just write a poem or write an article, you can actually say, write an article for this certain type of audience or write it in the spirit of x. And so what are some of the wacky examples that you've seen?




Dr. Ravi Gada  08:43

People are predicting this year, chat GPT, or any other language modeling system is going to write a screenplay for a movie, it's going to give it some input data on what type of movie at once and who the characters are, it's going to write the movie from start to finish finish. And they're going to take that storyline and put it into an animated AI platform dollies for pictures, but there's some animated ones in the background, and it'll create the animated movie and that by the end of this year, we'll have a movie in which the screenplay and the animated movie are all done by AI with minimal human input. Wow. So even




Griffin Jones  09:21

the characters, the action of the animation is going to be created by artificial intelligence.




Dr. Ravi Gada  09:27

Yep, completely based on the language of the screenplay, and it'll make all the action of the characters, the voiceover to voiceover as well. So you can there's voiceover you can do now, so I could probably record all of your podcasts, uploaded it to chat, GBT right what I want Grif to say and replay it, and it's going to sound like I'm doing a podcast with you. And we can call it something else.




09:48

Well, I'm going a step further from that they can actually model based off of a handful of pictures of you an actual animation of your face and have that talking as the actual animation for that. Voiceover so that's so they can mimic like real life people and things like that. And that's not just GBT. But that's other AI solutions that are out there.




Griffin Jones  10:08

Sure. What is that? Is that the deep fake? What is that?




10:12

It's related. I mean, it's in that vein. Yeah, exactly. Yeah.




Dr. Ravi Gada  10:15

Deep fakes, probably the most popular one.




Griffin Jones  10:17

Is that a different type of artificial intelligence? What's behind that?




10:23

Yes, sir. I don't know a whole lot about what's exactly behind that. But it is using AI to basically evaluate facial expressions and things like that, like deep fakes, specifically takes my facial expressions, and it superimposes your face onto it. There's other versions of that that basically will just take text and known kind of vernacular and how mouths moves and things like that, to basically create video or animations of a person actually talking.




Griffin Jones  10:51

Okay, well, I could just totally dive into this part where I'm deeply concerned about someone making a podcast episode.




10:59

That's a really weird edge case, or not weird, but just kind of scary, is that even hackers are using chat GBT to generate clickable content so that way, they can send email blasts out and they'll just ask it things like, hey, create a email that's basically has a link in it, that's the most likely to be clicked by users. And it'll actually generate and so this is another edge use case where it's like, okay, well, you know, the malware the ransomware type of folks out there using it to help move their cars.




Griffin Jones  11:32

Well, I want to come back to this and talk about what we think second and third order consequences might be of all this, but let's talk a bit since this is, after all, a show for Rei is it isn't Rogen were talking to fertility specialists and the people that own fertility practices? What are the applications that open AI can be used in the REI practice at this time?




Dr. Ravi Gada  11:59

So I think at large, right, we've, we've seen in our space companies that come in just using AI for data mining for embryos, look grading eggs, grading embryos, there's companies trying to predict what's the outcome of an IVF cycle. But we haven't really seen too much movement in the linguistics modeling or the language modeling. So in an REI practice, could you create a chatbot that basically communicates back and forth with a patient answering simple questions. So if a patient calls, or has a question about what's my Hmh level? Or what's this thyroid function test, could could a language model reply back and forth with that patient just enough to answer as many of their questions as possible? In healthcare, you want to be very careful in what we call follow up criteria. So if the if the bot doesn't know the answer, then say, Hey, let me get one of the nurses for you or one of the doctors and then someone picks up the conversation from there. But you could think about that in a way where patient has free access or 100% 24/7 access to a chatbot that's been trained by us in the REI community. We've given all the language the data points, the conversational pieces to have. So that's a use case. Interestingly, I did a did a thing the other day I put write a male male couples gestational carrier contract, and it spit out a gestational carrier contract immediately. And then I said, Well, can we add language for what happens in the first trimester if there's abnormal screening, postpartum does the gestational carrier provide lactation and milk for them and and it added all these sections in there along with by the way, an exhibit page to add the financial conditions of all of these things, so I can have it write contracts for third party reproduction pretty easily. I had a patient asked for a work excuse the other day, and I had chat GPT write a work excuse after an abdominal myomectomy for six weeks, and it wrote it for me. It leaves blank so you know template so then you copy paste it and then you add the patient's name, sign your sign it and send it.




Griffin Jones  14:12

Let's talk about the EMH level example for a moment, the thyroid function example for a moment, how would we know if the bot gives the wrong answer?




Dr. Ravi Gada  14:21

So this is the part that gets complicated, right? So what's interesting is there's plenty of companies today that have language modeling, ai, ai ai, so chat. GPT is owned by open AI, open AI is primarily going to become a Microsoft based company. Recently, Facebook launched one called llama and then Google launched one called Bart and so everyone's going to have a version of this. You have to then take their AI language modeling and input your own data set. So perhaps that's recording the next 1000 hours of calls with nurses and physicians with their patient. inputting that data. And then running tests to see is it doing what it's supposed to be doing? And if it is perfect, if it's not, you have to give feedback to the system always. And that's how it's why it's called machine learning or regenerative learning is it has to learn from itself. The patient either has to tell it, it's wrong, the nurse has to tell his strong, but you've got to feed that system enough to be smart enough to give the right answer and smart enough to know when not to give an answer. But that's going to be the biggest challenge in our field is making sure it doesn't overstep its bounds.




Griffin Jones  15:33

And so at what point do we expect it to be able to be a better judge than a human being?




Dr. Ravi Gada  15:41

I think in some cases, we might already be there in certain language modeling. I mean, when we in you open up your Gmail, or Outlook, and it practically finishes your sentence for you when you're typing up an email now, and sometimes I'm like, well, that's better than I would have wrote it. So let's just go with that. But in the healthcare space, I think we're I think we're a bit of ways I think we always are later adopters, for new technologies for that reason. But if I had to guess, I mean, we have to be three to five years from being able to really, I hope within three to five years, where they're where we can leverage this type of technology.




16:14

And the biggest challenge is going to be what Robbie's talking about this Fallout criteria. So when we think about AI, and basically, you know, creating the answers are basically predicting what the answer should be. The probably the, the hardest part is going to be that aspect of just knowing when not to answer and AI is not there yet, or doesn't seem like it's there, which is why a lot of stories are online about how they're tricking chat GPT and providing wrong answers to math questions or, you know, doing a handful of other things like that. So that's probably going to be where, you know, some, the physicians in general, will view this as a tool that helps them get to the answer faster. But it's still, you know, we're far away away from between us getting to the point where we can blindly trust that to do that.




Griffin Jones  17:06

Have you read anything about the regulatory bodies or the agencies thinking about how we're going to regulate this either from ama or from Fe cog or from is anybody talking about this? Rob?




Dr. Ravi Gada  17:19

I don't think anybody's talking about him. I was listening to a couple of podcasts about it. So in healthcare, it's not interestingly Moniece mentioned to me earlier today, chat, GBT did certify that their HIPAA that they have a HIPAA compliant API version to it. I don't think any of the society organizations are talking about it. Even in this sense of copyright. People haven't really quite figured out when chat GPT pulls language from the internet, essentially rewrites that language and spits out an answer. It's not giving attribution for where that came from. And so there's even concern that could chat GPT ultimately get stuck in lawsuits with copyright? And are they just rewriting someone else's language or or verbiage that's out on the internet without site citation of credit? And Google does it right you type a search? It gives you an answer. But there's a link to where it goes from they might summarize a little bit in the in the description part. But ultimately, it gives credit through a link which chat GBD does not. So there's some people looking at this, but I mean, no society organizations from a medical standpoint, no, I don't think anybody is even digested what this technology means




Griffin Jones  18:31

until they hear this podcast. And they're like, Oh, crap, we have to have a board meeting.




18:36

And one of the counter arguments to the copyright thing that Ravi just brought up is that, you know, do humans in general do anything different? Are we just basically absorbing information and data from a variety of sources, and then basically mimicking what we hear with some amount of, you know, how much innovation is actually being produced? Out of what we regurgitate? Right? Some attribution




Griffin Jones  18:59

and some innovation, but very often isn't even possible to totally attribute everything because like the machine, you might be saying, in this case, money's we're aggregating and it's an amalgam of everything that we've consumed. But I was I was going to ask you that question about intellectual property, too. And you brought up the example of Google Ravi. And I wonder if if case law is still been established about that? Because sometimes I think like, is that enough when a creator is putting out information or creating something, and Google just kind of takes it and they put it on a Google search? And yeah, they give it a little bit of credit, but very often, what does the Creator actually get from that credit? If that person gets their answer right there in the search, they don't ever have to go to the creators website. They might see that little URL at the bottom, but they're pretty much just getting their answer from Google. Is there any kind of case law that, you know, Manish that has been established? Or is there are there battles going on about this




20:07

definitely is something that's been brought up even just about how the way Google works. Now Google gets a little bit of away with it, because they are actually providing that attribution. And I think that's where chat GPT will be very different. Because, you know, it's not the Texas generating is somewhat unique, but it's not actually sourcing that direct place of where the data is coming from. Even Ravi and I have had conversations about this as well, just to say, you know, here are the different differences. And then, you know, Google is a little bit different of an animal as well, because it's giving that attribution, it's giving hope to those creators to actually get the clicks or get the referrals. So I think it's a little bit of a different scenario altogether.




Dr. Ravi Gada  20:48

But there, but there is, there is case law for this. So there is something called fair use for copyright. So fair use has been established that our case law underneath that there's four criteria for violating fair use, but one of them is not citing the person, but it has to affect their ability to monetize. So if you have a company that has a bunch of articles about fertility, and you're regurgitating their data and putting it there, and their whole business model is to get links, have people click on that? And then ultimately buy something or lead them down something, then? Yes. And that's where Google pays people for that link. And so there is it's called fair use. I mean, I don't know that it applies to copyrights. Specifically, it's not going to apply to what we're going to deal with in the fertility space. I think in the fertility space, what we're going to deal with is who owns the data inside the EMR. So when we talk about regenerative AI and language modeling, we're talking about being able to talk back and forth with a patient, maybe summarize a chart, create a summary of a consultation, and put a note in the EMR. But we also talked about in AI, this whole idea of helping predict outcomes for IVF, as well as dosing for medications for a cycle, embryo growth and development. And who owns that data? Is that the patient is that the clinic? Is that the EMR? Is that everybody? And I think there will be a little bit of information that comes out from probably not the fertility space, but probably more on a higher level of internal medicine or diabetes of who owns this data.




Griffin Jones  22:27

I wonder if this affects people like me even more so than it might the general public and that those that are in deep niches, and are based around information are in deep niches, part of the reason why anybody picks a niche, whether it's a client services firm, or media company or software company is so that they're delivering specific needs to a small group. And that's where they that's the entire reason why they do it. And if something can just say, hey, take everything that inside reproductive health has gathered and created from original sources, then it could be the small niche companies that are most vulnerable, don't you think?




23:16

Yeah, I mean, content creation is something that's going to transform quite a bit. I mean, even if you look at the way, you know, traffic gets generated, and Google and even beings a algorithms work right. Content Creation is like, been the pinnacle of how they judge what's what's good, what's not what's new and fresh. And so that's definitely a large area of impact. I mean, there's, there's sub companies from chat GPT that have already been created that just create copy, and they create everything from sales, copy, marketing, copy, blog copy. So that's definitely distinct part of I wouldn't call it a threat, but a possible, you know, a rethink of that approach of copy creation or content creation.




Dr. Ravi Gada  23:59

I think the niche markets will get saved in this because when I look at health care, people focus on cancer, diabetes, hypertension, obesity, and fertility, and very small sectors get overlooked. And so all of these companies I think, are going to be focusing on the big three, you know, in terms of hypertension, diabetes, obesity, and then add cancer, and infertility kind of gets overlooked. I think that's why actually, as a field, I feel like we're very technology deficient. We don't have enough technology infused into this space, and maybe will be saved. I don't know.




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Griffin Jones  25:57

We talkedabout a couple of the applications that you're using right now what applications do you expect that aren't quite there yet, but that open AI chat GPT will be able to do in less than three years.





Dr. Ravi Gada  26:11

Imagine a day that we're I'm sitting in a consultation room with a patient, there's a TV screen behind me here. And I say well, let's take a look at your Hmh level today. And on the screen, it hears me say that and pop to the h a m h up on the screen behind me for the patient to see that. And then I say, you know that's numbers normal, you know, that should mean that you have a good ovarian reserve. We also do a follicle count to look at that. And here's me say follicle count from your ultrasound. And it puts that up on the screen. And I have this now interactive conversation with the patient. They're asking me questions, we're going back and forth through a return visit or new visit. And at the end of that visit, we walked out of the room, I hit done on the recording device. And it generates the entire consultation note immediately on its own because it's regenerative language modeling gives me You know, I can then sit at my desk take 30 seconds to read it finalize it done, by the way, any edits that I make to that note that I didn't like the way it writes, it's recognizing that I edited it and and learning from that. So I think at the highest level, you could look at that you could look at it basically, you know, every six months, every three months, it reads the entire chart for a patient and summarizes it in a note on a three month update or a weekly update depending on what cadence you want to do that in. So there's things like that there's things that I could have it recording all the calls that my nurses do to patients, right, I rely very heavily on my nurses to communicate back and forth with patients. And I can and the language model can tell me if there was inaccuracies being presented or something that is different than what I would have said based on its understanding of the conversation. And then we can we can retrain that nurse, we can improve things, you know, it goes beyond nursing, to imagine the day that all of these things are just used as tools to make us better, more efficient. And ultimately, it will probably take over half of the I wouldn't say conversation but communication that we have back and forth with our patients.





Griffin Jones  28:24

At what point might we expect to see the avatar Doctor Gada, having that follow up. And so if all of those things are just different data points, and it can compare it to all of the data points from every piece of scientific literature, fertility and sterility is ever covered. And everything from all of the medical colleges, if it can just deliver that type of information, and we can use your video we can use your voice at what point are patients just seeing a virtual Doctor gotta





29:00

so I think the humanity and US will fight that pretty pretty well. So I think if you look at telemedicine, a lot of things like that, I still think the preferences is face to face communication, I don't think you can replace that for some people. Right. And I think for places where we're underserved pay at places where we're trying to get into that aren't getting quite the availability of health care. I think those are the areas where you'll see this kind of really explode or really thrive is to care for patients in in those particular areas.





Dr. Ravi Gada  29:32

But I mean, I've talked to Manish about this you know we have a lot of pilot projects in this area of where where will this technology take us and how do we get in a lot of it's in the datasets that are fed into the system but when I do think does the day come that you asked the patient would you like to see the human doctor or would you like to see the avatar Doctor initially or virtual care models are already there today. Many patients are going online and wanting to order their her own tests and get their information at home or through virtual care. So I think there's a version of it today, I think there's going to be a more sophisticated version of it in the future.





Griffin Jones  30:10

I'm a little skeptical on Manisha is hope for the humanity aspect. I think people want the humanity when they feel that the robot is insufficient. So the reason I yell into my phone when I'm talking to the the banking teleprompter is because it doesn't understand that I'm saying, talk to an agent or review account balance. But if I actually could do that as easily as I could correspond with a human being, I think it has more to do with convenience than humanity.





30:42

Yeah, for sure. And grip, I think my my point of view on that is more for general, for healthcare, I do think fertility is a little bit different, because of the age of the patient and kind of, you know, the fact that every fertility patient coming through as either a for the most part is Millennials or younger, right? You definitely could see this avenue of I'd rather text with my doctor than, you know, talk on the phone with them, or, you know, have to go and show up at a clinic and actually have that face to face interaction. So I definitely could see that scenario.





Dr. Ravi Gada  31:13

You think about this, there's a YouTube video out there, if you type robotic reenact the Moses of bow, using artificial intelligence, there is a cadaver. So it's a pig model of a robot, taking bow and sewing it back together without any human doing it and it healed intact. And then obviously, they checked it sacrifice the cadaver and checked it. And so, I mean, if we're getting to the point where cars can drive themselves, robots can do bowel reenact the most surgery on their own, we will get to the point where communication back and forth with the patient or consumer will get there. The question is how far right do you get to the point where you just do the intake form? And asking a few questions for clarification? Or do you deliver lab results deliver? Do you deliver positive and negative pregnancy tests and that way? That's the part is how far will it take it? I think it's going to go. If you fast forward 30 years from now, there's going to be a way different version of doing this. The question is in the next three to five years, or while we're all around, how far are we going to get?





32:17

And that's absolutely right. Like you take any technology, any innovation like this, and it's all a matter of a timeline, you assess some rate of improvement, and every tech pundit will say that is whatever the rate of improvement you select, that means at some point in time, you know, the technology will surpass the reality.





Griffin Jones  32:36

m&e, as you said, this has been in the works for some time now the technology behind chat GPT. But it seems like there has been an inflection point recently though, no, like, just how good chat GPT is itself. And then I practice with it. And a couple other like, think of translate for exam I, I don't remember the last time I used Google Translate for language, but it used to suck and not too long ago. And recently, I when we were covering the KKR story for buying ie vrma. And their only media coverage was in Spanish. And I speak Spanish pretty well. I put it into Google Translate to see and it was good. I like almost as good as as a native speaker who had been natively raised in both languages. So what's the inflection point when he's what happened recently?





33:28

Yeah, so this is common, right? This is common in a lot of technology, whether it's the smartphone or the internet, or, you know, even AI. And really, it's a byproduct of technology from 1015 20, even 30 years ago, becoming more accessible, less expensive to use, and basically more awareness, right? So you take smartphones from, you know, back in the late 90s. And they existed, and they had a lot of functionality. But it wasn't until the advent of the iPhone, where it really was the right time in place. And the cost equation made the most sense to where it can actually rapidly grow inside of that. And by the way, my background is telecom. So that's why the analogies there. But then pass that chat. GBT really is the first very consumer facing version of an AI model that showed the rest of the world everybody, including, you know, guys, like you and me, as well as you know, just college students and everybody else in between, right, what the capabilities of AI is. And I do think that AI has been in place for a long time. I mean, it wasn't, it was a number of years ago when AI beat, you know, IBM Watson mini in a game of chess. And this is just that acceleration. And I do think in AI, right, if we look at any of these revolutions that have happened, or major disruptions in technology, you know, it keeps happening faster and faster. And so So I think chat GBT has really opened everybody's eyes to what's capable? And now, all the thinkers and innovators are out there? Basically saying, Oh, I didn't realize we were this far along. How can we employ this as a part of, you know, a core model? Or how do we adopt this and find out what the right solution is that's really chasing this already, and integrated into our workflow.





Dr. Ravi Gada  35:18

And Griff real quickly to add on that. So the inflection point was I don't know if sometimes we will realize Chat GBT launched in November of 2022. So the inflection point was the first real launch of a major language model. And it obviously caught fire. And that's why we're all talking about it, or a lot of people are talking about it, interestingly, in that, but it was founded, I think, in 2019, four years, something like that about four years ago. And they've been working on it up until now, interestingly, post chat GPT launched, let's call it circa November of last year 2022. That put a lot of pressure on Google and Facebook to launch their versions. And so Google launched Bart, and they did a commercial about this. And in the commercial, Google asked, or someone asked the chat bot, to tell them about the James Webb telescope. And it was listing some bullet points. And the last bullet point said that the James Webb telescope was the first telescope to take a picture outside of our solar system, which was actually false, it was actually not yet planet and people picked onto that. And as soon as it did, Google's actual market cap value dropped by $100 billion that day, attributed to this error, because everybody said, their language model and their regenerative AI is not as good as Microsoft's, and they're not ready yet. And it lost some around seven to 10%. Market cap $100 billion because of that, but I think chat GPT launching in November is why we're at that flexion point today,





Griffin Jones  36:52

to the point that is a can take over half of communication that's currently happening between the REI practice and patients right now, maybe more than half so when that happens, Rafi not if because it will happen. It's only a question of time when that happens, what is the RBIs role going to be?





Dr. Ravi Gada  37:12

And you know, I mean, I think people worry about this a lot, right? People talking about not just the role of the RBI, but the workforce is these are these technologies going to replace the workforce. I mean, whether it was the calculator, whether it was Microsoft Word, whether it was, you know, all these different technologies that keep making us better and better. But we talk about this all the time in our field, that there's a under underserved population, there's, you know, we're at the tip of the iceberg. Maybe we're only meeting five 10% of the populations need. Does this actually make us better? Ultimately, we're still proceduralist we still do a lot of procedures in surgical procedures, egg retrievals, embryo transfers, IUI. Guys, so I hope or I think this is not going to replace the average ra i think it's going to make us more efficient. I think it's going to make our nurses more efficient embryologist more efficient. But you're right. How does it allow for us? And we talked about how many are the amount of retrievals that an REI can do in a year. And beyond that point, there. It's it's not beneficial maybe to the patient or the ER, and it depends how many nurse practitioners do you have underneath you? How many nurses? Well, this is going to be another adjunct to that technology have an honestly a checks and balance. I mean, imagine the day where we have going into an IVF cycle. And I'm going to do for the physicians and nurses that listen to the podcast, a Lupron trigger. Well, there's certain things for Lupron triggers that you want to know you want to know that that patient has regular menstrual cycles and that they have a normal FSH level. And so the second you order a Lupron trigger, that the that the AI actually scours the EMR and actually pings you and says, Hey, I don't see an FSH level on this patient. Are you sure you want to order a Lupron sugar? And I say, Oh, I'm glad it caught that. Let me order a FSH level real quick and make sure. So I think it'll make us more efficient. It's, you know, replacing us I think we're all going to be replaced one day, you know, whatever, whatever, you know, sector you're in, you're gonna get replaced 100 years ago, everybody was a farmer, or at least knew somebody was a farmer. Today, I don't really know that everybody can say I have a first degree relative. That's a farmer. So machines have already replaced, farmers machines have replaced manufacturing jobs. And that's the worry about this type of AI technology. It will replace jobs, but it will also create jobs. I mean, we didn't have the jobs we have today that, you know, that didn't exist 100 years ago. In fact, I don't know what the population of the US was 100 years ago. Let's make it 100 million people. Today were 300 million people, no manufacturing jobs, very few farming jobs, and everybody's still employed. So there will be new jobs created. Maybe we'll figure out newer ways to help people get pregnant, but things that are replaceable at Everybody should be looking at saying, you know, how do we either make ourselves better to stay ahead of it? Or how do we use it to, you know, augment what we do today?





40:09

And there's there's a lot of people out there far smarter than us that have kind of pondered upon this question as well. One of the other things that I think is kind of changed recently, is initially they thought a lot of low skilled labor would get replaced fairly quickly by automation and AI and things like that. I think chat GPT tests that a little bit and saying, Hey, listen, well, you know, if your job is sitting behind a desk at a computer, basically, replying the emails and doing things like that, there's a lot of risks there, probably more so than a surgeon, or, you know, even a mechanic at that point in time. So I think that's what it's changed kind of some of the view of what would get replaced by AI first, but I do think we're still a fairly long ways away from that, like, years, at least,





Griffin Jones  40:56

well, for now, and I do want to talk more about that. And we'll definitely end on a note where we're really freaking people out, but, Robbie, I want you to think a little bit about what it is that the REI will be needing to do in these coming years as Chat GPT gets an AI in general gets more sophisticated, like how I'm envisioning it is there's human Gada overseeing a hunt the capacity that robot Gada can do and robot Gada is helping to treat 100 patients and human Gada just needs to oversee robot Gada or is that not the right way of thinking about it? Because the human will soon not be?





41:38

Grip? I think the jury's still out on whether or not Robbie's a robot or not.





Dr. Ravi Gada  41:43

It could be it could be, do you wanna see dr ga da, or Dr GA D Ay ay ay.





Griffin Jones  41:50

Oh, it's already there. And and so what's the relationship supposed to be? Yeah,





Dr. Ravi Gada  41:56

I mean, I think ultimately, that relationship kind of goes back to, you know, we already use or have our staff help us accomplish what we accomplished in the day, I don't accomplish in a day, you know, very much if I don't have a nurse, an embryologist, a medical assistant, a billing person. And this will do the same. I think that, but I do think you know, we've managed to have talked about there, I'd love to do a commercial where I have four consultation rooms running with a iPad in there that's actually has my own avatar, speaking back and forth with that patient, one patient, it's their new patient console, the second room is their return visit with their lab results. And the third patient is coming back for another FET after a successful delivery. And all the while I'm actually over in the operating room doing the retrievals all day. I mean, so that day is coming. Now the question is, is that coming tomorrow? No. Is that coming in the next three to five years? Probably not? Is that something that we can work towards in the horizon of a 10 year type cycle? I think so. I mean, I know that might not sit well with some people. But I think you have to embrace this technology. We are looking at this very heavily. We're investing a fair amount of resources to figure out how to do that. And I think that the people that do will do well, I think the people that resist it may do well. But I think there's a high chance that they're not going to be able to be as efficient if they don't adapt to technology, which is the story over the last 100 years.





Griffin Jones  43:30

You talked a bit about it's some of this like data entry type of work that is most vulnerable. And I was hearing one expert on this topic talk about that it's actually more white collar work that is vulnerable rather than blue collar work because blue collar work tends to be more manual. But Manish when are we going to see an intersection between robotics and this type of AI because once that happens, then we don't need human God at all, once we have a robot that can do the very sensitive maneuvering in surgery that the best surgeons can do right now. And we have the artificial intelligence of all of the data points gathered from every surgery ever electronically recorded. When can we what progress are we seeing towards robotics and artificial intelligence? converging?





44:31

You know, it's actually something that's, that's familiar, before even AI right, it's the separation between engineering and technology or software. Right. And so this is I think, why we're seeing this is because replacing things that are soft like on a computer or something like that becomes a lot easier once you can get over a kind of the intellect or the brain of it, right? The biggest issue with robotics right now is probably the expense and so when In the cost of robotic arms, robotic equipment and stuff like that, that's reliable and high precision and things like that start coming further and further down. That's when you'll see this kind of cannibalize even those types of industries. And so that's where I feel like, you know, this low skilled or blue collar laborers, you said it, you know, as a little bit more protected, because the cost of those robots has not come down. And the functions that they pervert perform, and the accuracy of what they do, just isn't quite as inexpensive as, you know, your email solution of being able to message back and forth with patience or something to that regard. So it's going to happen, but it's just, you know,





Griffin Jones  45:42

so maybe there's a silver lining to all of this supply chain crap that it's slowing down the inevitable





Dr. Ravi Gada  45:49

grip. I don't know. Are you old enough to remember the Jetsons? I mean, that's where Yeah, remember





Griffin Jones  45:53

the Jetsons Flintstones crossover?





Dr. Ravi Gada  45:56

Yeah. So you know, I mean, imagine I mean, the Jetsons is looking forward to, obviously, if robots robots replace what we do, and we work, everybody's concerned on what would we what maybe we start enjoying life again, you know, we worked so hard, we, you know, is a society. And I'm not talking about just fertility, I mean, globally. And maybe we actually, you know, a 40 hour workweek becomes a 20 hour workweek. And we actually are able to read and spend time with family and travel. And maybe I mean, robots taking over and doing certain things. I'm not saying they're taking over the world. But maybe we get back to the point where society actually has time to do the things we do rather than being in this hamster wheel that we are in today.





Griffin Jones  46:38

Before it does, what other applications do you see elsewhere in the fertility industry and quote, so you talked about the applications that can happen in the practice between fertility providers and patients? But where can what other applications are we seeing right now with open AI, if any, in the fertility industry, and what more should we expect?





Dr. Ravi Gada  47:01

Yes, I don't think we're seeing I mean, I haven't seen it, I tried to keep a pretty good pulse on what's going on. I haven't seen it. There's some chat bots that are out there. But overall, in terms of chat, GPT, I don't think so we've seen it in obviously, in the lab, there's a lot of work being done to robotics and, and automation and AI. But what's interesting is, I don't, I think also no one in the fertility space, or even a lot of other spaces are going to actually be able to build their own technology on this, they're going to have to leverage I mean, think about Microsoft, Google, Facebook, Amazon, few other companies, I'm probably leaving out, but they have the best of the best, the brightest or the brightest, and essentially unlimited budgets relative to ours to do this. So a lot of this is going to be creating API Interfaces into their technologies. And using our datasets. I wouldn't be surprised if the EMRs that are out there are looking at this today, right? The electronic medical records, they're fairly technology forward, they are probably looking at their datasets, because they have actionable datasets. You asked me hey, you know, Hey, Ravi How much does DFW fertility associates? What kind of data do you guys have to feed into Chad GPT. And I've looked at you and say, I haven't even I don't have data. Like, I haven't started gathering that. But maybe I should, maybe we should start recording every conversation we have in the office with a patient and with each other, myself and my nurses, myself and the embryologist to feed this dataset, and is one individual, clinic or user or even an MSO going to be able to create enough data, perhaps but but likely not, it's going to require a collective effort amongst the industry. So I don't think we're there in terms of that. I mean, like I said, there's the earlier stuff, I was telling you writing a letter writing a contract for third party reproduction. But in terms of the high level stuff, it's got to be a concerted effort of gathering that data, putting it in, and then really, ultimately, you know, garbage in, garbage out. So if you put garbage data in, you're gonna get garbage data out is what that term is. But you've got to do that, then you've got to test the model over and over and over again, because in healthcare, we demand 99% excellence, right? In other industries, they might say 80% lunch, this, you know, we've all talked to a, a answering machine bot on a customer service line, they'll get to 80% and be satisfied with the quality of that work. We have to exceed that above 99%. So no one's there yet, but the question will be how do we get there? I think that a lot of people like us and others are looking at this. And I think that it's around the corner. If you ask me what does around the corner mean? I can't tell you the answer.





Griffin Jones  49:54

So I was going through Dr. Rudy Giuliani's workflow with her and I How she did 1300 retrievals last year and I was thinking of each of the points, she was talking about listening well, I could impact that I could impact and I told her, I said, You should listen to this episode that I'm going to record with Ravi and Monique, because she was talking about her scribes. And I was just thinking your scribes are gone, man, they're not they're not going to have a job in a couple of years. There's no way in schedulers to right.





Dr. Ravi Gada  50:23

Yeah, yeah, exactly. Or are their job changes, right? You know, they, you know, they either they're either gone, you're correct, or it changes, right. So we still like concierge service, right? So they, the bot kind of does that. I mean, Google right now, I think has a platform that you can order a pizza now through a bot or make reservations at a restaurant. And it'll actually if the restaurant doesn't have something like open table that you can go online and do it will call the restaurant and make the reservations for you and interact with the hostess without, without a person, it's a robot talking to a hostess. So those jobs will be either replaced or used in a different way.





Griffin Jones  51:03

Sometimes those applications come and they circumvent solutions that you would think need to happen, right? So for one of the things that we've been saying for many years is that millennials don't want to talk on the phone. But Gen Z absolutely won't talk on the phone. So you guys have to figure out your scheduling, you got to figure out this digital scheduling as well. Maybe you don't, because this Gen Z person can just input into chat GPT called the fertility clinic and make an appointment for me.





Dr. Ravi Gada  51:34

Yeah, that'd be ironic, as we keep focusing on how can we get the clinic to be the Chatbot. And we find out that the Gen Z is actually or the chat bots, and we're still interacting with them on the human side? Well, unfortunately,





51:45

they're not gonna go to the metaverse to schedule appointment anymore. So





Griffin Jones  51:50

well, it's just kind of one of these principles that you think of that we often it's, we have to build a certain type of infrastructure. And there were many countries, for example, that never really built out a telephonic infrastructure never had landlines at scale. And that was probably in their government central plan that, okay, 10 years from now, we're going to build telephone poles and have the wires out to the rural countryside. And they just never had to do that. And so there can be a number of applications that we're thinking of, for artificial intelligence that just circumvent the need for us to build out some other kind of solution.





Dr. Ravi Gada  52:31

So the other day I took I had an Excel sheet, it was a financial Excel sheet. And I took it and I was just curious, because I had heard people were doing this, I copy and pasted it, I didn't format it. And I thought what happened, so I just copy pasted into chat GPT, it looked awful. And I hit submit. And it summarized the Excel sheet for me without even having cells or columns or anything, it was very oddly formatted. So imagine taking the entire data set that we have for IVF patients and outcomes, and just dumping it into this thing. And just at first go saying, What do you think of this? Or tell us in patients less than with a Hmh? A 42 year old with an AMA H of 1.2? Whose BMI is this? Who has unexplained infertility? What what what what should we do? I don't know if that will be the answer that we're looking for today. But that's what we're probably looking to strive for. And, and that's literally just copy and pasting an Excel sheet. Imagine once you get these API's start working with these companies, and you really integrate with them to provide this type of data. I think it's, I think it's also like people, it freaks people out. But I think that when literally, when the calculator was invented, people thought, no one is going to know how to do math, we're all going to be stupid, nobody is going to use their brain anymore. And they're just going to rely on this device. And here we are today doing way, way more amazing things and advancing technology. And the calculator is a tool that you just use, and honestly half of us have moved away from that to things that are on our computer now.





Griffin Jones  54:15

Okay, so we can spend the next 10 to 15 minutes concluding this topic with going down these rabbit holes, because this is going to be fun, what you just brought up Ravi, the example of the calculator, how it's going to make people dumb, and people aren't going to know how to math do math anymore. Ravi, that did happen for probably 80% of the population. They can't do math anymore. And May and 20% can do math into levels of application that we had never even anticipated before. And probably a square root of that number is, you know, has just magnified the Einsteins of the world. But isn't that number getting smaller and smaller and smaller. smaller and the, the applications are greater and greater and greater. But eventually doesn't that number just become nil, because there's nothing that a human being can do to add value to collective general artificial intelligence,





55:17

definitely the edge of what we're talking about, I think Robbie talks about, like these alternative purposes for humans, and basically, what's going to create our, you know, Will and an ability to keep driving forward and stuff like that. And I do think that that those things will happen. But I do think there's a lot of fear around just that, which is, hey, listen, does the population as a whole get less intelligent? Or does a proportion of the population become less intelligent, and then you have this, you know, small niche of the population that continues down the road of research, and basically innovation and stuff like that. And that, you know, that's entirely the storyline of that time machine movie. So so i think i digress to the point





Dr. Ravi Gada  56:02

where it is, right. I mean, people have, maybe, maybe people have become worse at math worse at spelling, because Microsoft Word and everything auto corrects your spelling. And the older generations, like, gosh, we knew how to do all this, I feel like that sometimes. But the newer generation says, Well, you might know how to do math, and you might know how to spell. But these influencers are able to create a whole new, you know, industry, and they're able to create content, videos, edit it with through a computer that does it all with them. And it would take me eons of time to do that. And they can do that in a matter of an hour. And it would take me days, and I still might not get it right. So I might know what you know, the square root of 256 is and they're like, well, that doesn't matter. I've got a computer to help me do that. But you can't use the computer the way I can. So smartness is dependent on the tools that we have, I think that it, it forces people to be resourceful, and be able to use the tools you have. So just like you use a calculator, just like you use Microsoft Word, you're gonna have to learn how to use AI, and whether it's chatting GPT, or some other platform. And someone else might say, well, I could have written a beaut, I can write a beautiful act or essay on my own. Well, that's great. But if someone else can use a tool to do it 10 times faster and 10 times cheaper, they're probably going to win the race.





57:32

And we've seen this from a software point of view, we've seen this over the last, however, long, 40 years or so, right? Where software is now becoming easier and easier to produce, even what developers can accomplish in just a day versus what we had to do to do you know, back 20 years ago, just to get the same type of thing done has has totally changed. And so there's a rate limiter at some point in time where it's not going to matter that they can do more faster, because there's just not more to do. But we're not there yet, either. So, you know, our developers use chat GBT already today and just in the last few months, right? It helps them solve problems faster, it helps them optimize code that code faster, and a lot of things like that. But we have a long way to go before it replaces any of the developers. So





Dr. Ravi Gada  58:19

by the way, for for like normal people speak that like language model. This thing can code because code is a language so it can actually code software. And people are estimating 10 to 20% of software at at big companies is already being written by platforms like Chen GPT.





Griffin Jones  58:36

I see what you guys are saying human intelligence, resourcefulness, resilience, that's only one category of concern that I have. Let's pause it for a moment that we remain committed to innovation that we use this time, Robbie, like he says the possibility to be free to pursue other creative pursuits to enjoy life. Let's pause it for a moment that we don't actually get worse at anything. There still comes a point right? Where there is nothing that human intelligence and creativity can do to surpass that which a general artificial intelligence can think of let's let's think of ancient hominids, for example. It's some point they were equal at some point, humans parted with chimpanzees, and they parted ways with other previous hominids. But then not we live in a world where there is nothing that a chimpanzee can do to add value in a human being world other than be observed and be a pet. So doesn't that happen at some point? Where Yeah, no,





Dr. Ravi Gada  59:36

I mean, it's a great point. So what's interesting though, remember, AI and regenerative learning is data. Data input. So right now, someone estimated chat, GBT has 190 billion data inputs and it regurgitates it out. But it doesn't know what to put out unless it's been put in. So Chad GPT, for example, is likely or any AI is is likely not to figure out How to create this nuclear fusion between protons to generate energy, human intellect still is able to do that, right? They call it the neural network inside of AI. And what's in there is what's been inputted by humans. So a lot of people are saying that what's inside of the datasets, there'll be able to, you know, AI will be able to find it faster, regurgitate it, remodel it continue to do that. But it's always going to need to use or I say always, I should say, as of today is it needs source data, it needs innovation. So innovation is still going to come from humans. And we're going to do that. And then we submit it into a platform such as AI, and go from there. But as of today, I don't know that anybody has any great use cases of AI solving a problem that humans needed to invent or get to, it's really regurgitating all the things we have. And it's just gathering it faster and spitting it out faster. Maybe one day, we'll be able to have, you know, its own neural network that actually generates new ideas, but new ideas are still created by humans and put into the computer software system.





1:01:12

So I do think that there's some places where we're getting there, right. And that has to do with the sheer sheer compute power, right? This ability for it to go after large, large sets of data, right, and basically go through every permutation, right? So it's a little bit different from what we would think about as like new ideas. It's not necessarily a new idea. It's just a, hey, we've gone through every permutation of possible outcomes. And that's how we get there. And so there's, there's this, you know, looming threat or looming kind of, you know, fear of the fact that hey, listen, there's not anything more that we can do that hasn't been done by AI. But I do think that's right now, it's science fiction, at some point in time, it probably will become reality. But hopefully, it will be past my time.





Griffin Jones  1:02:02

The operative phrase that Dr. Gaga was using was as of today, and I think it's okay, as of today. But even Manish can think of a couple of applications where it's starting. And so what about what how long is as of today lasts for? Is it 10 years? Maybe? Is it 100 years? Probably not? Is it 1000 years? Almost certainly not? Almost? Certainly not?





1:02:26

Yeah, in grip. The interesting thing about that is that it's not a conversation about RBIs at all right? No, it's, you know, it's a





Griffin Jones  1:02:33

human race. Yeah. But it's the relevance of the human race.





1:02:37

Yeah. But even before that just passed, are you guys it's, you know, a cure for fertility, right. It's basically, you know, what's the pursuit? What's the purpose for, you know, humans and its happiness, and, you know, procreation and all these other kinds of facets. And so yeah, we'll get to a cure to fertility probably sooner than unnecessary need for humans.





Griffin Jones  1:03:02

I actually think it's going to be the thing that puts us all out of business, because I think it could even it could happen before a cure for fertility. I've said this for years that my long ball sci fi outcome is that,





1:03:16

but it'll be sustaining, right? It's putting us all out of jobs in order to sustain us otherwise, even the AI has no purpose without humans, but





Dr. Ravi Gada  1:03:25

it puts us out of business for what like we all are doing things so that we can be productive and earn money and then use that and enjoy life and have a purpose. But purpose will be redefined as it just as it was 100 years ago, where it is today. And it will be redefined again and another 100 years.





Griffin Jones  1:03:44

So I actually think it puts us out of the business of production. I mean, the the intersection of artificial intelligence and of virtual reality, I think that's what ultimately puts us out of, of the business of human production. Because when we can live in a world where we can augment our intelligence with artificial intelligence, so human beings are already cyborgs. This these devices that we carry around on us help to us to augment our intelligence and our communication abilities and all of our memory and then once that becomes further integrated with our brains with our nervous systems, and there's a virtual world in which we're able to participate, then eventually, what do you even need to reproduce physically in this physical world for you can have your augmented intelligence baby in your augmented reality world that never has to worry about dying that never has to worry about sickness that doesn't have to worry about human suffering. And I'm not saying this to you guys are smiling. Most people are going to be listening to this episode and not watching it so they can't see you smiling right now. I'm not saying this to be dystopian. I think this is just what's actually going to happen.





Dr. Ravi Gada  1:05:00

about maybe it puts us out of the business of being productive production, but it actually puts us back into the business of relationships and, and, and leisure and lifestyle.





1:05:10

And, and just to just to touch a little bit on the philosophical side of this, right, is just keep in mind the lifespan of a human is part of evolution. So,





Dr. Ravi Gada  1:05:24

that was pretty deep. I don't even know what that means.





Griffin Jones  1:05:26

Yeah, explain that many.





1:05:29

Yeah, so just kind of getting to the point that like, humans live the span of life that they live as a part of how we've evolved to become where we are right now, there's plenty of animals that live many, many years longer than humans and plenty of animals that live much shorter years than humans. And so, you know, that's, that's part of the equation as well. And, and the second thing that's kind of goes into that is it like, listen, we might have purpose with AI, but AI has no purpose without humans, either. Because what does a bunch of bots running around, servicing themselves and doing things for themselves me, either, that's a, that's a purposeless kind of function in that vein as well,





Griffin Jones  1:06:13

maybe, but I'm not convinced of that, they may find a purpose because the purpose of any living organism is just to continue existing. And human beings might be the first one to evolve itself out of existence. You talked about our relationship to other species in terms of how long we've been aren't, we haven't been around very long. It's been 200,000 years, I think, since humans separated from the last hominids. And when you look at our, our growth, it's been it's, it's a hockey stick, compared to the first years of leaving the canopy. And now civilization just in the past couple 1000 years, industrialization 200 years ago. And so I don't think this stuff is too far away. And I'm not trying to be dystopian, I just, I just don't think that I don't think there's any way for us to be able to contain it and control it. And so far you guys ever given otherwise?





Dr. Ravi Gada  1:07:09

You know, I think that people thought that when assembly lines came about, I think that they thought that when tractors came along, I think that is always been a worry. And it will always continue to be a worry. But ultimately, in a philosophical sense, humans are resilient. And like I said, we seem to stay ahead of the technology that we create ourselves. You know, at what point do we are we not able to stay ahead of it? Well, up until today, we still have I mean, people thought the world was over when assembly lines came in, and manufacturing jobs just got crushed, and what are we going to do and farming got replaced by equipment. And here we are today, three times the population with you know, 2% 3% unemployment, I mean, people are still employed doing something?





Griffin Jones  1:07:56

Well, if they said that, in the 1860s, as folks, were moving from steam to coal, you know, the late 1860s, or somewhere before the early 1880s. Whenever that happened, if they said, This is the end of humanity in the in the next five years, yeah, they would have been wrong. I think it's the amount of time where people get things wrong. I don't know if this is going to happen in a century or in a, or in an eon or a millennia. But I think it's inevitable that it will,





1:08:31

from that point of view, right? There's a this is not a country point, right? This is, you know, a we're never going to know, or we're not going to know, anytime soon. But in addition to that, yeah, I mean, it's definitely a possibility. And we'll have to figure out something else to do or something else to be or some other purpose to have, at that point in time. But, you know, it's, it's a tricky question, and probably well beyond our scope. So





Griffin Jones  1:08:59

it makes the premise of matrix a lot more interesting, doesn't it? You will never know except, and then and then what will happen? Well, if if you could, if you could evolve yourself out of existence, and then the only thing you had left to do was to recreate a previous existence? What period would you go back to accept the end of the 20th century? And it makes the promise even better,





Dr. Ravi Gada  1:09:22

right, right. Now, I've thought about the matrix A lot, you know, in looking and hearing about AI and its evolution, and it really makes that movie a lot more relevant.





1:09:31

Yeah. My only claim is I don't think they'll need us for batteries. So.





Griffin Jones  1:09:35

So you guys are optimistic. And I know that I might sound pessimistic, I don't think I'm being passed out. And I'm not making a value judgment. If all of this thing is is good, bad or neutral, but I want you guys to think a little bit about second and third order consequences. So Did either of you watch any of the interviews that Brett Weinstein has done about chat? GPT I bet but most of my audience doesn't know who Brett Weinstein is though. Those of you that do, I bet it's half and half about half the like, really critical thinkers really like him. And then other people might not like him because he's like the guy in the movie that is worried about everything. And he's always trying to warn about the media coming. And he's, he's, you know, he's worried about civil war. He's, he's very worried about the entire scientific and medical apparatus and feels that vaccines were rushed in that, you know, that that system was compromised, even if the vaccines themselves are safe, he feels that the the system was co opted. And one of the things that he's worried about is chat GPT given our fragile social relations right now and human beings, general incompetence to assess expertise already, you know, your peers, Ravi are very What are your peers often complained about is Dr. Google? And so if Dr. Google is them, though, and it's a avatar of them pulling from collective data points and, and its expertise that may or may not be scientifically grounded, then what are some second and third world? I'm sorry, second, or third order consequences that you might be concerned about?





Dr. Ravi Gada  1:11:15

Here? I mean, Brett Weinstein, he goes into things like it's able to pass exams, it's able to actually change GBT our licensing exam, as physicians is called the USMLE. It has passed both of those exams. And so if it's able to pass those exams, and people can access it on the internet very quickly, how do we discern who really knows? And who's just using chat GPT to present the answer? And I mean, there's two facets, I think, to that. dilemma. One is, you know, we all have been in oral exams, we've all taken exams in classrooms. I mean, the tool is only as good as you can access a computer and internet and be able to ask it those questions. But there's still a way to assess in education, because his big issue is education, and how people are using it to write essays and pass tests and do these things. Well, we've moved to a virtual education model post COVID. And maybe this brings us back into the universities, doing oral exams. I mean, you know, we've all been there. And and, and you can assess that in real time, you can assess an essay when you have Chad GPT able to write an essay for you, and how do you discern who's a good student and who's not. But again, in person education, we'll do some of that. The second part is, we already have things like chat GPT. Today, as physicians, we have up to date that we use as a resource. I have my partners, I have my colleagues, if I have a case that I'm not sure about, I pick up the phone, I talked to somebody, I get some information. I mean, it's a resource to augment and help our ability, but I think he does a lot of fear mongering, I think he likes to just the world is ending and everything. And that's okay, itself. But ultimately, there are ways in the education system to figure out who knows the right answer, and who doesn't, without having them taste, take tests at home. In the real world. You know, he gave an example, I think, at one point, have an auto mechanic and you just go in the auto mechanic asked Chad GPT. And he just sounds really smart. But how do you really know he knows, versus an auto mechanic who's been around for 20 years? And at





1:13:26

what point in time? Does that matter? Right? If I can get to the right answer, either way, right? It doesn't matter if the auto mechanic use chat UVT or not.





Dr. Ravi Gada  1:13:34

I mean, sometimes when I see someone come to the house for work, or you know, we're interviewing someone, one person might be really old school and has 20 years of historical knowledge. And the other one's a whippersnapper who uses all the resources around them to get to the answer. Which one do you want? I don't know. But that, you know, that depends on you know, what you're looking for?





Griffin Jones  1:13:53

Well, you talked about the assembly line, the farmers, you know, how those jobs have gone away, and how a lot of wealth was created by better jobs. And it really depended you. You all live in Texas, where you have a low regulation, low tech state that saw a lot of growth, but I live in a part of the country where many cities were decimated because they didn't adapt. And so you see different types of trajectories, I guess we would have to have a whole other conversation beyond our pay grade of what is the equitable distribution of, of benefits after chat GPT How do you even materially divide the spoils? And is that something that's possible to so that everybody can enjoy life as opposed to some of the people being able to enjoy life more from chat? GPT Are either of you guys? truckies





1:14:47

when I was a kid, I watched the soundtrack all the time. Yeah, the original





Griffin Jones  1:14:50

are next generation, next generation eyes. So next generation all the way what I'm hoping for is the holodeck. If we can all get the holodeck out of this you Then I think that's where the where the trade off. This has been the closest to any kind of Rogan episode I've ever done with you this is we're recording at almost 1130 at night on the East Coast. And I really could talk to you guys for three and a half hours about this. But we'll save that for another time because people are gonna listen to this, they're gonna Monday morning quarterback me just like Dr. Gowda doesn't say you should have asked them this you should have. And so I'll compile that I'll and I'll happily have you guys back on for a second time because this has been a blast. We've talked about the applications for the REI practice and for fertility patients. But we've also talked about the potential implications for the human race because you can't possibly contain this topic to just the REI practice, even when you're focusing on the applications for our field. It just goes so far beyond that. So how would you both like to conclude?





Dr. Ravi Gada  1:15:57

No, I mean, thanks for having us. Griff. You know, I know we've talked about coming on this before. But this was finally a topic that I feel very passionate about. I think that healthcare in general should embrace this. And I think that health care at a high level, will we as people in the side, the fertility industry have to figure out how do we take the data that we have, and not just data inside of the EMR, but all kinds of data to make sure we keep up and so we are working on this, you know, continuously, I think that others will join in and it will make us better, it will make our patients better, it will make outcomes better. So I'm not worried about the technology of the consequences of what does it do to jobs or do to us, but more how much it's going to improve our efficiencies and our outcomes. So those are the things that I think that technology helps. And technology is deflationary by nature. And maybe this also helps bring down the cost of IVF, which could help us be able to access more of the patients that are out there seeking care. So that's how I would, I would leave it.





1:17:04

And just that on the roof. Absolutely. This is a fun topic. You know, it's one of the ones that I think, you know, I can talk about tech all day long. This is one that, you know, definitely over the last few months has definitely been top of mine. Something that's just interesting has so many implications in fertility as well as far beyond, you know, any of your users that listen to this, if they haven't had a chance to even just log in, and just play around with. I mean, it's a different feeling right? To read an article about it versus actually start asking your questions and see what you'll understand a little bit why we're so excited about it. But appreciate you bringing us on the show. This is a lot of fun,





Griffin Jones  1:17:45

Manish Chaddua,  Dr. Ravi, Gada thank you both so much for coming on the inside reproductive health podcast. I look forward to having you back already.





Sponsor  1:17:54

This episode is brought to you by Univfy, email Dr. Yao at mylene.yao@univfy.com or just click on the button in this podcast, email, or web page for your free IVF artificial intelligence tips and strategies.  

Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guest's appearance is not an endorsement of the advertiser.

You've been listening to the inside reproductive health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health

178 The Information Fertility Payors Need For Reimbursement Increases Preview:Featuring David Stern

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.





What should you take into consideration when tackling the insurance companies for fertility service reimbursement? This week, Griffin hosts Boston IVF’s CEO, David Stern, to discuss the ins and outs of maximizing insurance reimbursements, and the barriers you may not have considered. Tune in to the latest episode of Inside Reproductive Health to hear more.

Listen to hear:

  • How to position both insurance companies and employer carve out companies to get better pay out rates

  • What data you need to share to get the best reimbursement rate.

  • About the differences in negotiating when it is a global fee vs. different CPT codes and what state mandates do to codes.

  • David give examples of some mistakes that can happen, ie: money loss, when billing uses incorrect CPT codes.

  • How Boston IVF negotiated a 67% increase in reimbursements.

  • About the principle of disruptive innovation, why traditional fertility companies were late to the fertility game, and how others cashed in.


David Stern’s Info: 

Website: https://www.bostonivf.com/

LinkedIn: https://www.linkedin.com/in/david-stern-mba/

Transcript

David Stern  00:00

In an insurance situation, you almost have to be an accrual because what you're doing is you're performing services, but you're not getting paid maybe until the end. And so, if you think about it from a calendar standpoint, somebody gets there. Day one, they have their period, they start drugs in the middle of the month, you start them as an IVF case in February, but they're not going to complete the process until March. Or if it's a freezer, it might be April or May. And so if it's cash, you they're not paying you cash when they start in February, they're getting approved, so their prior auth approval, you know, you're going to get some payment from them, but you also have cancellations. So if a patient gets cancelled, you don't get the full amount for IVF because they haven't gone through the full cycle.

Sponsor  00:48

This episode is brought to you by Univfy. Email Dr. Yao at mylene.yao@univfy.com. Or just click on the button in this podcast, email or webpage for your free employer benefits, tips and strategies. Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guests appearance is not an endorsement of the advertiser.

Griffin Jones  01:30

Lucky you, look at you, lucky, you get to listen to this episode about insurance reimbursement today. I know try to calm yourself. My guest for today is David Stern. You might know David Stern, he was at EMD Serono for a number of years as Senior VP executive VP in different areas there worked at high levels of leadership and other parts of the industry. But most of you know him now going on his fourth year as CEO of Boston IVF. I tried to get as much concrete advice from David as I can about how you position two different payers, both insurance companies and employer carve out companies for getting higher reimbursement rates. We talk about the data that you need to share with them to get the best reimbursement rate we talk about the difference in how you negotiate when it's a global fee versus different CPT codes. We talk about what state mandates do to that dynamic global fee versus individual CPT codes with particular emphasis on New Hampshire and New York being among the most recent David gives examples of some of the mistakes that practices make when they're billing to the wrong CPT code and losing a lot of money. Because of it. He talks about a particular example where Boston IVF was getting probably under 50%, of what the cash pay rate would have been from reimbursements from different insurance companies and what Boston IVF did to negotiate 67% increase in reimbursement. We talk about the leverage that you have as a clinic, whether you're in a large market with a number of physicians, or if you're in a smaller market with fewer providers. I asked David, if it's really the case that fertility networks can help clinics negotiate with insurance companies, if they don't have a lot of providers in that specific geographic area? Is it irrelevant how many providers you have across the nation? If you only have a small percentage of the market in a particular geographic area, David respectfully disagrees with the position that I presented given from a fertility practice owner and he says why we talk about the principle of disruptive innovation, why traditional insurance companies were late to the fertility game while companies like progeny kind body and carrot were able to grow massively. We talked about the differences between negotiating with traditional insurance companies versus employer benefit companies. And then I asked what do you do when you have an employer benefits company or anyone for that matter that comes in hot the first year, but then the next year slashes reimbursements in year two, finally, David talks about the game of chicken that happens in negotiation, how you learn your own costs, how you learn what you're being currently reimbursed, and how you think about that, as you discern your leverage versus what's worth it to your practice, what's worth it to your patients, and what might be worth it in the future. I hope you enjoy this episode with David Stern. Mr. Stern. David, welcome back on to the inside reproductive health podcast.



David Stern  04:23

Thanks, Griffin. Glad to be back on. Thanks for having me. Again. 



Griffin Jones  04:26

I want to ask you a lot of questions about insurance today, because it's not my sphere, I get questions frequently. And it might be yours being the CEO of a very large fertility clinic group. So I want to start off with some context and hopefully not be too general. It might seem obvious, there's more insurance coverage than there had been there's more employer benefits and more employer benefits companies, but it's specifically as you can be what's happened with insurance coverage in the fertility field in the middle last five years.



David Stern  05:01

The insurance coverage has expanded, which is very good for patients. It's increasing access for patients, which is fantastic. And there are a couple reasons for that. As you mentioned, it's become more popular to offer fertility benefits through an employer through an employer carve out companies, some of the traditional national insurers like United Healthcare, Aetna, Cigna are also trying to make their own kind of carve outs for fertility and offer it in a little bit of a different way than they historically had. And then there are also state mandates. And I think that's something we should talk about, because in general state mandates, most people feel are very good. And I think they are because they offer access. But when a state passes a mandate, there is a slow period of time where people think, okay, the mandate passes, for example, New Hampshire in New York passed a mandate went into effect in 2020. But it took the insurance companies time to catch up, and in some cases, they still haven't caught up. And so there's this perception, I think that we have from whether it's resolved as a lot of lobbying and does a fantastic job, but patients underestimate the amount of time that it takes once the mandate is in place to actually mean that you're going to get coverage. It's not like it starts in January. And right away, you can start doing IVF January seconds.



Griffin Jones  06:35

Tell us what you mean by the insurance companies not having caught up what does that look like? 



David Stern  06:41

I think it has to do with the process by which prior authorizations take place. First mins take place insurance companies have NVF centers or fertility practices in their network. All of that takes time, especially if you're going from a state that didn't have a mandate to now having having a mandate, it's almost going from zero to 60, if you're in like New York had a fertility mandate, but didn't include IVF. And their update to the insurance mandate was to include IVF coverage. So that's a little bit different, because the Fertility Centers were maybe the maybe already involved or taking insurance. And the only difference was they could now start billing for IVF procedures were before they wouldn't be approved, or they wouldn't be paid for is part



Griffin Jones  07:30

of the reason why it takes so long to catch up because of variance in the way the legislation is written. So why can't a Blue Cross a really large company that does have experience with mandates in Illinois and Massachusetts, once it hits in New York or New Hampshire? Why can't they just replicate that process at scale? What what are the variables that's causing them to be slow?



David Stern  07:55

I'm not an expert in Blue Cross. But I think it's an excellent example. Blue Cross operates very locally. And Blue Cross of Massachusetts is different than Blue Cross of Illinois. In fact, I think they have different ownership structures. And so just because you have Illinois, Massachusetts, Maryland, New Jersey, where they're all blue crosses, like New Jersey, Blue crosses Horizon, it's Brandon horizon. And I don't know if it's a different ownership structure. But it's not as simple as just saying, hey, let's roll this out, because we have it in Illinois. So let's just do it in Massachusetts, the national companies like a Cigna or United, it's much easier for them because it's national. And so they're following the different regulations. But an important consideration is that each state has a different mandate. And this is where it's also very confusing for a lot of people is just because you think it's covered. It could be based on the number of insurance or a number of employees. So for example, one state I think Massachusetts has, if you have more than 100 employees, you have to have coverage. In another state, it's 50 employees. But if you think about it, if you're in a state like New Hampshire, a lot of employers, local employers in New Hampshire may be law firms or small companies that don't have 50 employees. And so they fall outside of the mandate. Whereas in a bigger state, like a, you know, New York, maybe if it's 50 employees or 100 employees, it's easier because there are a lot more bigger size companies.



Griffin Jones  09:36

And it seems that even that legislation could be written differently. It could be maybe in one state, if they're headquartered in that state versus if they have an office that has 50 employees based in that state. Is there variance there as well.



David Stern  09:51

Typically, if you're headquartered in that state, and you offer that insurance, then you're covered by that state, it becomes more complicated again, if you're offering a lot Local plan in a different state outside of the mandate, and it might be up to the different state regulations.



Griffin Jones  10:07

A Boston IVF has offices in how many states now



David Stern  10:09

we have eight states, offices in eight states. 



Griffin Jones  10:13

How many of those are non mandated states? 



David Stern  10:17

Four of them are non mandated. So Ohio, Utah, Indiana, and North Carolina.



Griffin Jones  10:24

Okay, so we can kind of explore mandated versus non non mandated and we can even explore a little bit within mandated states. What because Boston IVF has offices in New Hampshire and New York, which as you said more recently released their mandate in 2020. What was the biggest changes that you all had to adapt to? In those two states,



David Stern  10:52

when you have a state mandate that takes effect the insurance companies and this is one of the things that I mentioned about catching up, oftentimes, insurance companies will get reimbursed that you build based on a CPT code. So each procedure has a CPT code, a blood draw, an ultrasound, an egg aspiration for a retrieval, those all have CPT codes. In the more advanced states where the mandates have been around for a long time, there's something that's called a global fee. It's an S code. So the S code for IVF is s 4015. And that includes all the ultrasounds all the physician visits, all the blood draws, the egg retrieval, and oftentimes, the fertilization, all the things that happen in the lab, and then the transfer. And that's global, in that one CPT code. And what that does is it actually places the IVF Center at risk, because you're paid one fee for that IVF cycle, as opposed to in states where oftentimes when you have a new mandate, you're still submitting CPT code. So if you do seven ultrasounds, you submit the CPT code for an ultrasound for seven times for a patient and the insurance will pay seven ultrasound visits or blood draws or whatever that is. So there's a difference between CPT code billing and global billing. And it puts more onus on the IVF center and more risk when you're doing a global bill because they're giving you one fee. And then you have to figure out how do you manage the patient, the proper clinical way, but also maybe you don't need to bring them in everyday for an ultrasound and a blood draw. And I think in some of the practices that have been in mandated states for a long time, you see a little bit of a different type of scenario than you do in cash state where they're bringing patients in all the time for bloodwork and ultrasounds,



Griffin Jones  12:50

does that apply to the employer benefits company as well, if they're covering people in mandated states do they also need to go by the global fee structure,



David Stern  13:03

I would say the way that they operate can be different, but the Centers of Excellence the progeny is the wind fertility, the I would say kind body all have a global fee. And so you're getting reimbursed based on that global fee for an IVF case?



Griffin Jones  13:22

How does the process change the workflow process change, whether it be investigating coverage or doing claims when you're moving away from CPT codes and towards a global fee.



David Stern  13:37

One thing that I change is who is doing ultrasounds is a perfect example. In a smaller clinics, in clinics where yourself pay, a lot of times the doctor will do the ultrasound, it's an opportunity for the doctor to interact with the patient. When they're coming in, they can say oh, your follicles are growing nicely, or, you know the follicles aren't growing as quickly as I'd like I'm going to increase your dose, it's an opportunity to have that face to face interaction, even if it's for five or 10 minutes when they're doing the ultrasound scan. In mandated states, you want the doctor seeing patients bringing more patients in into either new patient consults or follow ups. And so you oftentimes will hire somebody to do the ultrasounds for you like an ultrasonographer. So you have multiple patients coming through and that's one of the benefits of the mandates is you have an increased volume. And to do that you need to have different people performing those types of procedures because a doctor doesn't need to do an ultrasound and I think many doctors would actually say there's probably an ultrasonographer that might do a better job of doing ultrasounds and then a physician who is doing it as a way to interact with the patient but not the expert and ultrasonography.



Griffin Jones  14:53

How about on the claim side what information is important to insurance companies?



David Stern  14:59

First and for For most, you have a prior authorization process. And this takes time. And in fact, one of the things that we've seen during the pandemic is, it's taking longer to get patients approved for prior authorization. The good news is that once a patient is prior authorized, then you know that the cycle is going to be paid for. But up until that point, you have to submit testing, you have to submit diagnoses you may have to do, you might have to do evaluation of the uterine cavity, there are different tests that you have to do diagnostic tests in order to show that the patient is infertile. And essentially, you know, has infertility as a disease and is treated and falls under the state requirements for infertility. And it could be due to staffing issues that insurance companies have, but it's definitely taking longer to get prior authorization. And so one of the frustrations patients have as well as IVF centers is when a patient you submit the all the information. And the patient says, Hey, I'm getting my period, I want to start, if you haven't gotten the prior authorization, yet, you can't start because you can't start the process until the insurance company has said, yes, they meet the criteria, we're going to approve that. Sometimes patients will get denied in the prior authorization process. And you have to do a peer to peer one of our physicians has to talk to a physician on the insurance. Oftentimes, it could be based on maybe a BMI parameter. It could be based on age, some insurance companies have cut offs. So if someone's BMI is too high, they'll say no, we want to prove that because the higher the BMI, the less likely the success of an IVF cycle. Same thing with age, we actually had one of our payers who routinely was denying anybody over 40. And so we had a meeting with this payer. And we said, You're denying everybody over 40, we have to take time to have our physician call your physician do a whole appeal process. Why are you doing that? And they said, well, because people over 40 have a less under 5% chance of getting pregnant. So we pulled out our statistics for Sart. And our 42 year old and over had a 15% live birth rate. And we said to the insurance plan, maybe 15 years ago, that was the case. But today, the average in the United States is 10%. So to say that just because someone is 40, that they should be denied, is using old criteria to basically prevent patients from getting coverage for treatment they need. And there's a lot of that happening, where insurance companies typically deny things and then some people will say, Oh, well, it's denied, I'm not going to fight them, I'm maybe cynical in thinking that insurance companies deny things where maybe they shouldn't be in and then they'll approve them on an appeal. So patients and physicians, it takes a lot of the physicians time to do this. But in the end, the patient can get approved and go through treatment. And



Griffin Jones  18:04

who is doing this with the insurance company because you have to deal with each individual insurance company. Right. And so I'm guessing it's not the Claims Representative necessarily working on that one claim, although they have a criteria from the group. But when it comes to something like pointing out the live birth rate of your over 40 demographic, I'm assuming that that's something done on a more global level than just the claims representative on this particular claim. Is it? Is it someone that's director level at your company? Do you have to come in and negotiate with somebody high up on the insurance company side? How does that work?



David Stern  18:44

A lot of times, we have financial counselors, and their job is to work with the insurance company to put the claim in in order to get the prior authorization when it gets denied usually has an escalation process. So we do have a director of financial counselors, a lot of times we have one or two physicians that are specifically the ones who interact with a specific insurance company. So you know, one doctor might be for Blue Cross and other doctor might be for Harvard tufts. And that escalation process will happen at that level. When we have a bigger situation than oftentimes I may get involved and talk to somebody high up at the at the insurance company. We've had a couple of different insurance companies where we'll have our medical director Michael Alper myself, our CFO, and we'll sit down with high level people at an insurance company and that example that I gave you was, are specifically saying can we not have a specific approval for because our success rates are good? Why do you keep denying this? And the response we got from the insurance company was, well, if we give it to you that everybody will will take advantage of it. And we said, why don't you put into fac AI Center of Excellence and specific Basically say here are senators that have a higher success with these patients. So we will, you know, prior author, we won't have to go through an escalation process. And they said, No, we don't think that that's necessary, we'll do that. We want you to continue to have to escalate it through the appeal process. Unfortunately, it's can be very frustrating at times. So



Griffin Jones  20:20

for that particular company, it never was resolved at the global level it oh,



David Stern  20:25

it for that particular company. And what's even worse, is we said, okay, for your people that are going through the prior authorization, who reviewing these, do you have a group that only does fertility patients, and they said, No, we have priority, you know, whoever whenever it comes in, it gets done either alphabetically or by number or whatever. There isn't any specialization. So that's even more frustrating because you have somebody that's approving a orthopedic claim who then gets an infertility claim, and it's just reading off of a list that they have. And so if it says over 40, deny, that's exactly what they do.



21:04 

Sponsor 21:04

The fertility field now has really amazing benefits companies like Progeny, Carrot, Maven, and KindBody, and employers really want to know the value of the fertility benefits they offer, and they want to maximize that value for their employees. Still, most employers don't offer unlimited fertility care. There's a financial limit to most employees fertility benefits, employees often exhausts $10, $20 and $30,000 in fertility coverage, because they need multiple IVF cycles and weren't enrolled in fertility coverage. The traditional way of maximizing benefits dollars has been to reimburse providers less, but paying doctors less doesn't add value. Univfy thinks there's a better model to offer the best support to employees, employers and providers. Univfy offers a way to cut costs without penalizing providers. Based on firsthand conversations with benefits decision makers of mid to large sized employers, what employers really want to see is how their employees are supported in the best possible utilization of their fertility benefits. Dr. Mylene Yao,, CEO of Univfy Fertility, has tips and strategies for how to best position to employer benefits companies, and how to best position your employer benefits company to employers email Dr. Yao at mylene.yao@univfy.com or just click on the button in this podcast, email our web page for your free employer benefits, tips and strategies.



Griffin Jones  22:41

I want to ask the follow up question to this in a way that isn't so elementary for the audience, it's necessary for me but help us understand the jigsaw of the process of the that the clinic has in order to be reimbursed where the insurance company's processes on the other side of the puzzle to pay and I'm thinking of it, kind of similarly to AR and AP, we as a company have an AR process multiple and other companies have AP processes. And so we Jigsaw them together? How does that work with in surance companies and with clinics? And well first, give us a little context of that. And then I've got a couple follow ups.





David Stern  23:28

I think it's interesting. And as I've come into this field from the industry side, it was an eye opening and learning experience for me because initially I thought okay, you know, what you're talking about is when do you bill? And when do you receive the cash. And so a lot of centers that are smaller are on a cash based accounting system, right, you basically Bill somebody, you get the cash, you acknowledge that you get the cash. In an insurance situation, you almost have to be an accrual because what you're doing is you're performing services, but you're not getting paid maybe until the end. And so if you think about it from a calendar standpoint, somebody gets there. Day one, they have their period, they start drugs in the middle of the month, you start them as an IVF case in February, but they're not going to complete the process until March. Or if it's a freeze all it might be April or May. And so if it's cash, you they're not paying you cash when they start in February, they're getting approved. So their prior auth approval, you know, you're going to get some payment from them, but you also have cancellations. So if a patient gets cancelled, you don't get the full amount for IVF because they haven't gone through the full cycle. So it becomes very interesting in terms of when do you recognize the Cycle Start? When do you actually get paid for it? And so our accounting group or a finance group is doing that on a daily basis, putting in a claim and we know that At, we actually recognize revenue based on different milestones. So when someone goes to retrieval in our system, we say, okay, they've gotten to that, that point in time that you know, benchmark, which is retrieval, we can, we can recognize a certain amount of that revenue for the IVF cycle at that point, oftentimes, insurance companies, at least some of the ones that we deal with, don't pay you in full until a transfer occurs. So that could either be a fresh transfer or frozen transfer. So if you're doing a Pg t case, and you're freezing all the embryos, you might have started your cycle in February, but you're not getting the PG ta results until April, and you're doing a frozen embryo transfer in April or May. So you don't actually get that revenue. Until the full revenue, you don't get it until the transfer occurs, you may have recognized that it steps along the way. But you haven't actually received the the income





Griffin Jones  25:54

to delay on payment for PGT is one example. You also see a lot of fertility clinics. If you've acquired a few in the last couple years, you're probably going to acquire more in the next couple of years. And so you're looking at these things as you are getting into the due diligence with clinics, what are you seeing that clinics are missing from their processes to protect themselves? What are two or three of the most common examples.





David Stern  26:20

When you're dealing with insurance companies, I think the biggest the biggest opportunity is understanding what you're getting reimbursed for. And you might be billing something, but you're not getting reimbursed at 100%. And so when you're dealing with insurance, if you charge $200 for an ultrasound, and you submit your CPT code for an ultrasound to United Healthcare, Cigna or whoever it is Aetna, you might actually be getting 50% of that they might be paying you $100 Because their usual uncustomary is based on some other, you know, national charge. In fact, this happens a lot. You see ultrasound charges that may be billed and an OB GYN, abdominal scan, and you're doing a transvaginal scan, and you're measuring the size of follicles. And that takes a lot more time than a traditional abdominal ultrasound to just see is there a fetal heartbeat. But they're, they're billing or they're reimbursing you at national CPT code for whatever an ultrasound is. And that's one of the biggest challenges that IVF centers have is their billing, but they're not receiving the payment. So you have to really do a deep dive into what are you getting reimbursed for when you're dealing with insurance companies?





Griffin Jones  27:38

How do you do that deep dive? What does that audit look like?





David Stern  27:41

What we do is we actually looked by each payer, what we've submitted, and what we get billed on a patient level. So we do this, and there's even more challenging. So here's the crazy thing about insurance companies. And again, this this was a major learning for me. You think, Okay, someone has UnitedHealthcare? Everybody's got united, they're going to pay the same? Well, they don't, because the employer may have one of 10 different United plans. And the reimbursement is going to be different based on what that employer has bought from United. So yes, it's United Healthcare. But it could be their premium package, it could be their gold package, it could be their silver package, for lack of, you know, I don't know whether they actually offer that. But you're getting reimbursed at a different percent, based on that gold, silver and platinum. So just because they have united doesn't mean that you're getting paid the same for every United patient. And that was one of the the deep dives that we've done here. Looking at different insurances to understand what are we asking for? What are we submitting a claim for? And then what are we going to reimburse that. And part of the process that we've done is looking at there are certain insurance companies where we were losing money, we were getting reimbursed at a significantly lower rate than what our self, you know, self pay rate was to the point that it might have been under 50% reimbursement. And so we've met with the insurance companies. And it is something I think we should get into Griffin because it's really about understanding how do you position yourself to an insurance company. So we met with them, we said, you're giving us this this reimbursement. We're losing money on every patient. We can't afford to be in your network. We can't afford to treat your patients because you're substantially under we had a plan that was 50% or a little bit more than 50% lower than our average insurance reimbursement, not even self pay, but average insurance reimbursement. So he went to a couple of these insurance companies and present it to their medical director and to their senior level people. And one of the frustrating things was oftentimes it's bad Originally in smaller regional insurance plans, their medical director was a primary care doctor or an ER doctor who doesn't know anything about infertility. You explain to them the process of IVF and embryos and the ability to do pre Implantation Genetic testing. And they say, Oh, well, we thought you just put a bunch of embryos back and see what sticks. And we thought the success rates is like 20%. Again, when they were in medical school, 20 or 30 years ago, yeah, maybe it was when IVF first started. But now with all the improvements we've made in the lab, and growing embryos out to blastocyst and single embryo transfer, we actually put together a whole presentation to educate them on one of the big risks that insurance companies have is multiple births. So they're gonna pay up front and reimburse you for an IVF procedure. But the back end risk to them is if you have a twin or a triplet, they're paying $150,000 in NICU costs for a twin 500,000 or more for a triplet. And that's really where the risk is to them. So what we've tried to do is position ourselves by saying, We offer more than 90% 95%, I think of our patients get a single embryo transfer. I actually calculated our twin rate and our triplet rate based on our start. So it's published information on SART and showed the insurance companies why we actually were a better investment for them than some of our competing IVF centers because we represented a much lower risk. One practice actually had a $3 million multiple birth, Nicu cost risk based on their published SAR data. And we add 750,000 per 100 patients. So I said to the insurance company, look, we should be getting higher reimbursement. Because we're our our success rates are good, maybe better and but to you are Singleton's that's what's important to an insurance coming to you whenever healthy single baby twins and triplets is actually it's not a good outcome for patients. Some patients think it is. But it's definitely not a good outcome for an insurance company.





Griffin Jones  32:17

I'm kind of mixing topics here. But in a article that one of our journalists wrote a few weeks ago is about the genetics testing labs, and some of those companies closing their Rei divisions. And one of the reasons had to do with a lack of insurance reimbursement. And I remember reading it one of the sources said that insurance companies aren't motivated to reimburse necessarily because they aren't the same insurance company that is covering the obstetrics. And they're so if there is a multiple birth, that well, it's not. It's not the same plan. It's not even the same company. So but it sounds like what you're saying is it is enough to motivate people. Where how often is it the same insurance company versus how often do they see it as somebody else's problem?





David Stern  33:07

PGT A, is not generally covered by insurance companies. And I think they still believe and I guess you could argue and that's probably a topic for another podcast, you could argue whether PG ta makes a difference for patients or not in outcomes. I think some people argue for older patients, it definitely makes a difference. For younger patients, it's probably questionable. But insurance companies typically don't pay for that the employer benefit carve outs usually do. But it's a really interesting dynamic to and I answer your question first, and then I'll tell you the kind of the interesting dynamic for doing IVF because the patient is doing IVF and then having the baby nine months later, after they start IVF maybe a year later, there's not as much switching thing the switching occurs if someone's freezing, usually in two years, if they have frozen embryos coming back, then maybe they had started with a different insurance company. People change insurances, you know, every year or two employers will change insurance companies. But I think in the course of an IVF and delivery, it's pretty close enough that for the majority of the insurance companies, if they're paying for an IVF, they're most likely going to be paying for that upset. Typical outcome. The P egta. Though what's really interesting and again, really illogical, is Massachusetts typically does not cover for pgti. If you're a Blue Cross Blue Shield, Harvard tufts united. So a patient has depending on their insurance plan, maybe three cycles of IVF covered or six cycles IVF covered, but not pgti. And that's an out of pocket expense. So an insurance company, you do IVF they will not pay for your embryos to be tested. That's an out of pocket expense for a patient which could be three or $4,000 of additional cost, but they will pay for those subsequent frozen embryo transfer. Have untested embryos and subsequent IVF cycles. So we have patients that say, I have a small copay for IVF. For my frozen embryo transfers, I have to pay $3,000. For pcta. When IVF is covered, I don't want to pay for the testing, I'll just go through another cycle if I have to, because that'll be paid for. So it's almost this strange when I say illogical, because the insurance company would rather pay for a whole nother IVF cycle with all the frozen embryo transfer cycles associated with it. Then to pay a contracted rate, they wouldn't give us three or $4,000. If that's our self pay rate, they would pay a contracted rate for PG TA and the insurance companies don't do that. So there





Griffin Jones  35:45

are times where they're outdated information or their lack of completeness and what they're reimbursing for hurts them to.





David Stern  35:54

I think you could make the argument that economically it hurts them. They make the argument that in insurance, it's very slow. For example, egg freezing, some states have egg freezing as part of the fertility mandate. Massachusetts does not there's actually a bill before the Massachusetts legislature to include egg freezing cryopreservation for cancer patients. But today that's not covered. That's not a pocket expense. And I think the reason is that insurance companies still see even though ASRM lifted the experimental nomenclature probably 10 years ago at this point, they still see it as experimental. And they see PGA is experimental. I want





Griffin Jones  36:33

to talk more about positioning to insurance companies. But back to the audit. There's something that's still stuck in my mind, which is how does a fertility clinic even know what they could bill for? Does a an insurance company have to give them all of the possible codes that they could look into? Like I'm thinking of if you had an inexperienced billing team, they might not even know that there's a transvaginal scan that they could be billing for that, which is why they're only submitting for the abdominal scan? How do they know what's out there?





David Stern  37:06

I think from a billing standpoint, CPT codes are pretty much is so CP na CPT 10 codes are? They're published and the CPT reimbursement is generally based on Medicare, Medicaid. So the Centers for Medicare Medicaid, CMS, RCM is published publishes here are the different CPT codes. And here's the standard billing. But the fact is we don't see Medicare or Medicaid patients. So oftentimes what they try to do is they say, Okay, well, this is the closest CPT code to what we're doing. And so we're, that's what they're billing for. There is actually egg aspiration as a CPT code, embryo transfer as a CPT code. So there are fertility specific CPT codes.





Griffin Jones  37:50

You talked a bit too about how the customer service has suffered since COVID. And that was actually a question someone asked me to ask you. So I'm gonna get better at getting questions ahead of time from the audience, because I get all kinds of Monday morning, quarterbacks, David, and I love my Monday morning, quarterbacks I love when they email me and say you should have asked this, you should have asked that. It's like, Well, okay, I've got that for next time. I think we will have something where I get questions ahead of time. But there was someone that I knew that was struggling a couple of people that were struggling with their insurance companies. And so I said, Well, I'm going to be talking to David Stern about this, what do you want me to ask him and they one of those people wanted to know, if you had any advice for how you get a dedicated rep, if you're a smaller practice, because this person said the same thing that especially since COVID, they they can almost never get the same person on the phone or a person on the phone at all. Do you have any advice for how practices get a dedicated rep?





David Stern  38:49

Unfortunately, I don't. And we don't have dedicated reps, we're dealing with 1000s, like literally 1000s of patients with our local insurance companies. And we don't and in fact, we've asked for that as well from our insurance company. And that one example I gave you, and I think insurance companies look at this, you know, their businesses. Infertility is a very, very small segment. Even in a state like Massachusetts or Illinois, we're still a drop in the bucket for an insurance company that has millions of lives, and their prior authorizations. You have to get prior authorized for any elective surgery, any procedure. And there's so many things that insurance companies now put the onus on patients to get approved before they pay for it, that you can probably imagine the amount of approval and paperwork that's has just been elevated so much that they can't have one person that just deals with fertility. I'd be nice. We've asked them for that. But unfortunately, that's not reality at this point,





Griffin Jones  39:48

even in Massachusetts, even with a group the size of Boston IVF.





David Stern  39:51

Even in Massachusetts, I don't think the size of the of the center matters because in the Boston area, we have five or six IVF centers is all working with Blue Cross patients and Tufts patients and Cigna, you know, united? I mean, and between all of the IVF centers in Massachusetts, I'm sure we're talking about 2520 to 25,000 cycles a year. But there aren't any dedicated. Not that I'm aware of,





Griffin Jones  40:22

how much does the tactics of making the case for reimbursement change depending on what your market share is, and depending on how big your group is, so you talked about when you made the case, for when you were only getting reimbursed, maybe 50 50%, of what a cash pay patient would have been able to pay. And you were almost at a point where you were at a point where you couldn't afford to be in that market. It sounds like you made that case for reimbursement increase successfully. But how much does it vary. When you're in a place like Boston or New England where you might have more than half of the market share, you've got you've got so many Doc's that if they didn't do that, they would be really in a bind with it, the employers that they're contracted with, because now all of a sudden, my employees can't go to the majority of the docks in this area versus when you're in a market where you only have a couple docks, and there's several docks in the area. It's a game of chicken.





David Stern  41:20

And we it's we actually weren't successful, we went to three insurance companies in upstate New York, we were successful with one, the other two we were not successful with. And we said, Okay, we will not participate in your network anymore. And unfortunately, and this is one of the things that I think is frustrating. And you have a state mandate, but you're in a geographic area. So you're in Buffalo, there's a handful of IVF went through IVF centers in Buffalo. So we we're in, we're not in Buffalo, but we're in Syracuse, and we're on Albany, and the closest in network for one of these insurance companies is Westchester, or Rochester, which is a two and a half to three hour drive for patients. To me, this is a major area of concern for access for the state, the state has said we think patients should have infertility coverage. But yet the insurance company is not going to be paying the senator, what we feel is a reasonable rate. And it's not just us saying it's not reasonable, we're comparing it to other payers. And so in two situations, we said, we're not going to continue with your network, the third one agreed to increase and gave us a 67% increase in our reimbursement rate. And I said to them, Hey, we're also negotiating, and we're walking away from these other insured regional insurance plans, you should go after their employers, you should go to their employers and say, we have a network Boston IVF. And this other company that you may be insured with just dropped them. So it's a way to position maybe one insurance company against another one. But there's also another dynamic and one of the dynamics that you see where you have academic institutions, is they have a much bigger base for insurance. And they have much more leverage than an independent IVF center, Boston IVF. We've got an affiliation with Beth Israel, but we are an independent IVF center. So we probably don't get the best reimbursement that a Brigham and Women's or MassGeneral, which have their own hospital based IVF centers get. So even though we have a higher market share, yes, we could say to one of our large payers, if you don't give us this increase, we're going to go out of network with you. And it's a question of, hey, if they're a very large payer, do you really want to do that? Because you're now risking these large volume of patients, as long as you're making some profit, and you have to decide individually, what's the right amount of profit? I think it's a balancing act. So we been able to go to our reimburse to our payers and say, we put a whole presentation together we said, here's the inflation. If inflation right now is six or 7%. And you have a 2% escalator in your contract. That doesn't make sense, right? So we've gone back to insurance companies and said, You have to give us a higher escalator because the market dynamics have changed the environment has changed our costs to hire nurses, embryologist physicians has gone up significantly. And we presented that data to them and we said since the pandemic, our our internal cost to run, the practice has increased almost 20% A 2% escalator just one cutter for us, and so we're able to negotiate with them to get a higher reimbursement rate.





Griffin Jones  44:58

So in the cases where where it is, it isn't even chicken in that, like you can't sort of way because the only place you can go into is a wall like in the case of upstate New York, when you're talking about the two groups that you walked away from, listen, we can't be in network with you. And you talked about a strategy for the third that did give you that 67% increases, hey, listen, you are the ones providing access these folks aren't and consider going after their employers. You're kind of passing that along to them. But I wonder if it does it make sense for some groups to build a relationship with the sales teams of the insurance companies, because that seems like it both in this particular instance, and perhaps some others that could give you some leverage?





David Stern  45:44

I think with a lot of the typical commercial realist regional plans, not as much, but absolutely for the employer carve outs, where you have an A, we do a lot of joint partnerships with, for example, a progeny where we'll have one of our physicians go into a progeny employer and do a fertility 101. For other employees, they'll video they'll do a webcast, they'll record it and make it available to their employees. And we think that's a great win win opportunity, because we've partnered with them as a carve out, and they want to let employees know that fertility is covered. And oftentimes, the employer that is hiring a progeny or a win is doing so to retain their employees, because they think that fertility is a good benefit to offer.





Griffin Jones  46:36

Were you talking about the example of Boston IVF, and maybe having to decide of, well, they could go to bring women's they could or they could go to another hospital system and, and kind of deciding based on the market share. And other factors, I had one person talk to me about what MSOs often say fertility networks often say, which is we can help negotiate better rates because we have more volume. And there's a for utility, Dr. Practice owner that I know very well in a major market that has a good sized group that everybody would love to buy. And so far this person hasn't sold. And I talked to this person about this particular issue. And this person said, Well, the way I see it is that it doesn't matter what scale they have nationally, it only matters the scale that they have in my marketplace, that if there's 40 docks here, and they they can have 50 docks nationwide. But if they only have three here out of the 40, here, they don't have any leverage with the insurance company in terms of being able to position for reimbursement increases. But if there's 40, Doc's here, and we have 16, in the entire metro, we have 20 in the entire metro, then we really have that that power. And so can you speak to that dynamic?





David Stern  48:01

I would disagree with that. And the reason I disagree with that is there have actually been situations for practices that we've acquired, that were not on insurance, and we've been able to get them on a national insurance in the center of excellence, or get better rates for them. Because it's like, you know, very myopic, you know, what you know, but you don't know what you don't know. And so from a rate standpoint, if we're getting a certain rate of reimbursement outside of their market, they don't know what it is. And I think this is one of the benefits that national plans can offer is if we're in different states, Ohio doesn't have a mandate, Utah doesn't have a mandate. But with we're on a UnitedHealthcare, or a progeny are one of these employers, that is not an insurance group that's national, we can maybe get them a better rate, because we know what we're getting paid. In the insurance mandated states. We know what's happening in that market. And we've got relationships with them. So I do think that there is an advantage there. I think the other thing, Griffin is, like I just talked about, I shared my insurance presentation with one of our network IVF centers. And so I've done all the work, I've done all the analyses, I've put this into a presentation. And all they have to do is at a local level put in their pricing. And all of it's already been done for them. So it's a value added service that I think we provide to our network partners, because we've done the work because we're living Boston IVF the mandate in Massachusetts been around since like 1988 or 1990. So we've lived in this world for a long time and know how to be more efficient. Maybe we know how to operate with the insurance companies and how to talk to them and speak their language and I think that is something that we probably have to offer that. That's why I would respectfully disagree with the opinion of that individual practice owner. saying, Well, what can these other networks provide me?





Griffin Jones  50:03

You talked about ownership of the same brand of insurance company being different in different states. They're almost completely different companies in some cases. But is there any kind of, and we're not talking about legality, but the equivalent of case law or precedent that if you've negotiated something with Blue Cross of Illinois, that when you're then talking to Blue Cross of New York, that you could say, Listen, this is what we went through with Blue Cross of Illinois. And this is what they did. And so do you do reference any kind of precedent? And how helpful is that? Each negotiation





David Stern  50:37

is a separate negotiation, and they have different models. One of the things that they often look at is, what is their regional differences? So the cost of living is something that obviously, you know, differs, if you're in upstate New York, or if you're in Boston, the cost of living is very different, will have we have different pricing as well, we don't have one network price across all of our locations. It's very much market dependent. So I think in that sense, you're going to negotiate based on your local market environment. But there are absolutely national ways of looking, I mean, single embryo transfer, PTA use cost of multiples, all of that doesn't matter where you live. So yeah, you could argue that while our NICU costs are a little bit cheaper, yeah, they're a little bit cheaper, it's still 20 times what it costs to deliver a single healthy baby, you can argue with that. So in that sense, there are definitely learnings that you can take from one market to another market. But it might be you know, different. I think a center of excellence model is probably more of a trend where again, this is something insurance companies haven't caught up with. When you look at a group like progeny, they have a center of excellence model, because what they do is they set standards, and when they're selling into an employer, they're basically selling standards if they don't control themselves, because they're going in and part of the big message that a progeny is saying to their employers is your self insured, we can help you protect the risk on the back end. So for them, they don't want to be going into a practice that's got a 35% Multiple birth rate, you know, or someone that's doing 15% single embryo transfers with a majority of the transfer has been double embryo transfers, because that's going to hurt progeny on the back end. And I don't know, you could ask someone from progeny, but maybe there's some kind of either incentive for them to have a high single birth rate or a disincentive for them on multiples, I wouldn't be surprised if that's an employer, kind of employee player benefit manager contract,





Griffin Jones  52:47

who sets the terms for the Center of Excellence designation, because I have heard a practice owner, not be happy about not being part of a center of excellence. And from that person's perspective, their group was left out that it was negotiated with the other group, and that it was deliberate, and there isn't really a clear path for them to be able to become a center of excellence.





David Stern  53:14

I think that's a big frustration for for centers. And again, being part of a national group allows you to go with more leverage to one of these car ballots and say, hey, they're part of our group. Can you put them in, but it's like anything else if you're in a in a crowded market, and there are six or seven IVF centers? It's, it's almost like a game of an employer, Carvel could come and say, here's a rate war, if you take a 20% discount in reimbursement, maybe you'll come into our network. And we'll work on you to improve the rates or work with you to improve the rates. I think typically speaking, each each carve out will set its own standards of what they would like. And we get report cards. I actually like that we get report cards every quarter to see where do we rank? What are our statistics, and then at a national within their network? How do we rank against the whole network? And I think it's a great benchmark for us to look and see where we're doing better, where we're doing worse. And, you know, we can we can look at that as a group and say, oh, you know what, most of them again, because we're in a managed environment, we're probably doing better than than most average.





Griffin Jones  54:33

I want to ask you about the employer carve outs and what that's like in negotiating with insurance companies versus companies who that's their main purpose. You mentioned something earlier when you said companies like Cigna are starting to do more of those carve outs and that made me think, why didn't they do that? More recently, I think about this often David, like how was progeny allowed by the Highmark Blue Cross is the Cigna as the Aetna as the United How was progeny allowed to even become a big publicly traded company? But like, it doesn't seem like they're I know, it's a small piece of all of the things that they do, but they're also not in the business of leaving money on the table, I don't think and it seems like they did. And that's how progeny and carrot and that part of kind body came to be. Why has it taken them so long?





David Stern  55:27

I think it's specialization. Infertility is very, it's a very specialized niche field, right. And so when you understand the field, and you see a basic need, and this is where, you know, progeny, carrot, you have innovation happening, and there was a need for it. And it was created. I was just at Reproductive Health Innovation Summit two weeks ago, and I was on a panel with David Sable. And David made a comment and said, oftentimes, innovation doesn't come from the large companies, because there's no incentive for them to innovate. It comes from disruptors. And this is a perfect example of a big insurance company saying why do I need to provide that? Like, yeah, if you want insurance coverage for infertility, I'll give you a plan that covers it. But there isn't that innovation, it's like, yeah, sure, we'll just pass on some of the costs. And here you go. And what progeny has done, what Karen has done with Maven, kind body, all of these have done is they've said, Well, there's a need for this. One of the things that they do well is they counsel the patient, when you have a patient that has just in a state mandate, right, one of our big local insurance United or Blue Cross the patient's drone into us 10 foot deep swimming pool, and they're thrown in and they're saying, hey, go swim. When they're with an employee benefit management group, they have a care coordinator. They're given counseling, they're helped walking through the process in a white glove type of manner. And the employer pays for it. But it's a much better patient experience than just like any insurance, you go to the doctor, the doctor says you need to have this done. And you're thrown in the same pool of anybody with infertility coverage, you got to figure it out, you got to call the specialist area network, RJ network, what's covered what's not covered, all of that, that's our insurance system. So the carve outs have done a really nice job. For those companies that say this is important. We're going to provide this white glove concierge service. And we're going to help you navigate those fertility waters in a much better way than a commercial insurance like a united does, or Blue Cross,





Griffin Jones  57:49

who you and Dr. Sabel are talking about here is the principle or the theory of disruptive innovation. It's the blockbuster Netflix dynamic. And I know that because I've referenced this book a couple of times I couldn't remember the author or the book, Dr. Eduardo Harrington sent it to me it's called How will you measure your life the author is Clayton M. Christensen, he's a Harvard MBA was a Harvard MBA that wrote the theory about disruptive innovation, what David and David sable are talking about, and I've left the book in my office now as opposed to down on my home bookshelf so that I can remember it. So I guess that satisfies me a little bit of how they you know, of how those big insurance companies have allowed that piece of their market to go. And I guess now that now they're responding that the disruption seems to have been begun up. So what's it like? What's the difference in negotiating between those, what we'll call carve out companies will compare benefits companies progeny carrot kind body versus negotiating with traditional insurance companies





David Stern  58:50

with the biggest advantage is that you're negotiating with someone that has knowledge about the field, and they can appreciate, you know, what benefit PGA may bring to some patients. Whereas when you're negotiating with one of the locals, they often are they're not an expert. The people you're negotiating with are business people. You're lucky if you have a medical director that's involved in the medical director oftentimes has no inclination of what infertility is today. They know it from when they were trained in medical school, many times they're not even OB GYN is one of the things you just said though, Griffin kind of reminds me of the Shark Tank, which I know you love watching. I love watching as well. But they're always you know, Mr. Waterfall always says, Oh, they're gonna squash you like a bug. But that's the whole point is these companies. There's a need in the market for it. And yes, there are large companies that could squash them as a bug and if they get big enough, maybe they will. But it's, they're like little nuts flying around for these big insurance companies. Infertility. If you think about if every patient in the United States there's 12% for infertility, the amount of we have 300,000 As an IVF cycle is happening, I'm sure the 2021 sar data will be higher than that, let's say it's 500,000 500,000 IVF cycles is still a pittance compared to what these insurance companies are dealing with on a day to day basis. So I think that's why we see until something works. And they're like, Oh, so this one large employer, Google, or Apple just carved out fertility benefits, and maybe that's something I could have, and maybe I could get more revenue from them by offering the benefit. It takes a while for them to figure that out.





Griffin Jones  1:00:34

Sometimes it has to be a big enough bug worth squashing, am I right? I think about Kevin O'Leary's analogy, sometimes I think of the old imperial model versus rebellions. Like if you think of the empires of the Mongol Empire, you have rebellions going on in every little town in every little kingdom, fiefdom, or at least the opportunity to and you can squash up Genghis Khan can go with his whole army, and obliterate that rebellion. And very often he did, but he can't dedicate to every single one. In fact, when rebellions were successful, it was usually because he was off squashing some other rebellion. And same can be true for these companies, too, is that there's probably infinite opportunity costs that they could be pursuing. And so they're, it's about prioritization.





David Stern  1:01:25

And what you see in the insurance field today, which I think is very interesting is they're going on buying primary care offices, and they're buying specialty practices, and they're combining them. Because I think what they feel is that's more of a priority for them to save money is to control the costs on that end, in primary care, or cardiovascular, these very large areas of risk for them. And infertility is still a very, very small area of risk for them.





Griffin Jones  1:01:50

Another practice owner wanted to know, what do you do when the employer benefits companies come in strong, especially if they're new, they might come in a bit stronger, they've just raised a lot of capital, they're not so worried about particular profitability, or they think that they'll scale but then they slash reimbursements in year two,





David Stern  1:02:10

I think it's like any insurance company as well, you always have to do a business analysis, and you have to say, is the benefit worth the downside? And so if they're coming in, they're slashing I think, in this market, honestly, where everybody's costs have gone up, where inflation is, you know, PERS, what, five 6%, higher than we're normally used to. I don't see how insurance companies, whether it's a carve out or anybody else can come and start slashing. I think that's the wrong model. Everybody's a business. You know, you mentioned progeny, there. They've been very successful. They're growing their revenues, they're reporting it. So you can see that if they've grown by a million additional employees in their group, and they're growing their revenue, how can they come and say, we're going to cut our reimbursement to you, when your costs have gone up. And they know nursing costs, embryology costs, physician costs, all of that has gone up, not to mention supplies. So I would, I would say, no matter what your market share is, I think you got to push back and you have to say, okay, maybe it's not worth it to be in that network. If you can't make what margin you want to make. You have to do analysis and analysis to say, is that business worth it to me, and if it's not worth it, then you walk, and you use your feet and say, I don't accept those terms. And you walk away and you make it up somewhere else, and you have a better margin, and you'll be better off from a business standpoint.





Griffin Jones  1:03:40

That's the advice that I've given people. But I want to know, if you think that it's bad advice, at least to the extent that I'm that I've given it and when I give it, David, it's with an asterix. This is not my core competency. And I'm kind of guessing. So I let people know that, but I've just give them something to think about, which is if you have an employer benefits company in your area, and only a handful of your patient base works for companies that they're contracted with, and you've got a big waitlist, and you're seeing lots of people, and they really are nickel and diming on certain procedures. And I have had clients and other people show in reimbursement comparisons. And again, not my field of expertise, but it's like wow, that is low. That's that's pennies on the dollar. And so I say if you're in that situation, and you've got the waitlist, you've got the market share, and there's such a small percentage of it, do what you say and be willing to walk away. Is it bad advice, though, if then that company does go on to sign 12 more employers in that area and three years down the line? We're talking they've got 40% of the market. My viewpoint has always been what well, then you just negotiate in the terms that you're in And then I don't think you're gonna get any, like loyalty points for having taken a really crappy deal now, but is there something that I'm being short sighted about what that advice?





David Stern  1:05:10

I would say that's probably good advice. One of the things that you mentioned which, you know, every every practice has a different dynamic, but if you have a waitlist, and you know that you've got patient a man, you don't know what that's gonna look like in a year two, three from now, who knows? Right? But none of us do. We don't have a crystal ball. But if you have those patients, I would say, it's better to take those patients and give them the best patient experience and hire an additional nurse, or, you know, hire an additional person to answer phone calls or answer questions and forego that contract. If you can't get the reimbursement you need. Take care of the customers you have, or the potential customers when you have a waitlist. I mean, that's a great situation to be in. So to say, we're going to now add additional patients into the waitlist and have less, less margin to do it. So we're going to skip because we can't hire the people we need to hire, then it's not a good situation for anybody in your actual I don't know that your results will suffer. Maybe if you can't hire an extra embryologist it will, but the patient experience is going to suffer. And in the long run that might harm you more than not taking that contract. We have covered





Griffin Jones  1:06:19

a lot of ground today. How would you like to conclude about what clinics need to know or what they need to make payers know in the in clinics relationship with payers.





David Stern  1:06:30

Griffin, I appreciate you having me back on. It's always a pleasure to talk to you and the time flies by I think first and foremost a physician who is running or owns an IVF practice and to think about it. You are a physician you're giving care. You want to help people have children and build families. But you also have to understand it's a business. And you have to understand and identify where are your margins in the business. And we've seen practices across the country. Some of them have fantastic margins, some of them have not good margins. You got to understand what are your expenses? Where's your money coming in? Where is it going out? At at the end of the day? What helped us was one of the first things I did when I came in as CEO is I'm out I met with our CFO and I said I want to know all of our reimbursements by insurance contract, because I want to understand who's paying us well who's not paying us well. What is it cost for us to deliver care to one patient and that was the first thing I said, very high level a patient comes in. Here's how much nursing time physician time embryology time, here's our costs to deliver care for an IVF cycle and IUI cycle Clomiphene timing intercourse, I want to know what my cost is. And then we can evaluate where we're getting reimbursed. So it's no different than any other business. If you don't know what it costs you to deliver care. That's where you can really get in trouble. And if you wait until your accountant provides the numbers of the end of the year, you could either be really happy or really set.





Griffin Jones  1:08:09

The Time does fly by David. But don't worry, the Monday morning quarterbacks will give me plenty more topics for us to have an excuse to bring you on a third time and I look forward to when we do David Stern CEO of Boston IVF. Thank you very much for coming back on the inside reproductive health podcast. Thanks, Griffin.





Sponsor  1:08:26

This episode is brought to you by Univfy. E mail Dr. Yao at mylene.yao@univfy.com. Or just click on the button in this podcast, email or web page for your free employer benefits tips and strategies. Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guest appearance is not an endorsement of the advertiser. 


You've been listening to the Inside Reproductive Health podcast with Griffin Jones. If you are ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertilitybridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to Inside Reproductive Health.







176 Nurse To CEO/Investor: A Career Map For Fertility Nurses, Featuring Lisa Van Dolah

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.





How does a new grad pediatric nurse climb to the ranks of fertility company CEO and investor throughout the course of her career, while building a family of her own? Tune in to the to find out if you could benefit from a similar path, as Griffin sits down with the CEO of Ivy Fertility on the latest episode of Inside Reproductive Health.

Listen to hear:

  • Steps and career changes Lisa made to end up where she is now, and which aspects she found most critical.

  • Different roles shaped Lisa’s perspective of her field as a whole, and how it benefited patient outcomes, employee satisfaction, and operational success.

  • It takes to marry clinical outcomes with organizational outcomes, and how that in itself can advance your career.

  • Lisa has to say about the 80% rule, and how it can help empower your team.

  • Characteristics she believes makes up a person with C-suite potential.


Lisa Van Dolah’s Info: 

Website: ivyfertility.com

LinkedIn: https://www.linkedin.com/in/lisa-souza-van-dolah-68b51a15/

Transcript

Sponsor  00:16

This episode was brought to you by Univfy. Download Univfy’s free IVF Conversion and Revenue calculator.




Speaker 4  00:31

Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of inside reproductive health, nor of the advertiser, the advertiser does not have editorial control over the content of this episode. And the guest appearance is not an endorsement of the advertiser.




Griffin Jones  00:56

Are you a natural when it comes to business? Many nurses are not, I am not in many areas of business. And that's how you know, the business books that I write at the end of my career are going to be really good ones because I sucked at so many of the principles that I'm trying to master. And I'll be able to deliver really good insights with Nuance having struggled with many of them for so many years, be able to give real-life examples, and really determine the nuance of this lesson versus that lesson, and be able to explain the principle, as though someone was a third grader, I have a feeling that a lot of these business principles that we talked about today come naturally to our guests. That's just the impression I get from the way that she thinks about her answers. She's Lisa Van Dolah. She's the CEO of Ivy Fertility an MSO that has many clinics on the West Coast, most recently an acquisition in Memphis, and presumably soon to be other parts of the country. She was the CEO of San Diego Fertility Center for 20 years. And she has a nursing background, she started off as a nurse, she got her MBA, and we walk through that career path. So for the nurses listening today, we talk about what it's like to go from nurse to a CEO, investor of a private equity-owned network company that owns multiple fertility clinics, starting off as a nurse going into research but with an administrative role that gives you some experience with project management. So project manager, then getting an MBA, then going into a management analyst role, helping to staff senior management teams, getting that exposure to the role of the people at the top the roles of the people at the top working on process improvement, leading to a vice president role, leading them to a CEO role, then to a CEO role in a much bigger company. And as a capitalist, as an investor. We go through each of these points today. And we talk about things like what education is necessary at different points, what skills are necessary, how they relate to nursing, and I press more on how they might not relate to nursing. We talk about negotiation, and hopefully, we light a map for the nurses and nursing managers that listen to this show that are thinking about what the next step of their career is, and how it might look for the rest of the career. Hopefully, it illuminates some possibilities. And if you are thinking about taking action, maybe it gives you the impetus to do so hope you enjoy this episode with Lisa Van Dolah, CEO of Ivy Fertility. Ms. Van Dolah. Lisa, welcome to Inside reproductive health. 




Lisa Van Dolah

Thank you, Griffin, really glad to be here today. 




Griffin Jones

I was interested in having you on because of a career path that I'd like to paint for the nurses and nursing managers that listen to the show for everyone. But I don't think it's terribly common to even find nurses that become sales directors, maybe it's more common than it used to be. But CEO is a different story altogether. And so I'd like to go back into your career and then use that as an opportunity to paint a potential map for those that are listening. And I've got in my notes that you were the CEO of San Diego Fertility Center for 20 years, is that right? 




Lisa Van Dolah

That's correct. Yeah. 




Griffin Jones

And that was prior to your current role as CEO of Ivy Fertility was so when's the last time you functioned as a nurse? 




Lisa Van Dolah  05:00

Well, I maintained my licensure and certainly during my career at San Diego Fertility Center over 20 years, I stepped into the nursing role periodically, mostly out of the opportunity to connect with our patients, but you know, provided bedside care and the pacu and other various functions in infertility. So it's probably aWe've been about five years since I, I think I've actually functioned as a nurse in one capacity or another 




Griffin Jones 

Was CEO your title that whole time since 2003, or whenever your 2000 whatever it was, or was it practice manager at first executive director, President, like Did, Did that change or was it CEO.




Lisa Van Dolah

The whole time it was CEO the whole time it was an evolution of what that role meant. But certainly, I stepped out of hospital administration into practice administration at Seneca Fertility Center with the title of CEO. 




Griffin Jones

Tell me more about the interim intermediary roles between no starting out and CEO. So what was your first job after nursing school? 




Lisa Van Dolah

Yes, I started my nursing career at Children's Hospital-San Diego, now called Rady Children's but started that as a new graduate out of college, the primary role and responsibilities I took on as a new graduate was hematology oncology nursing, so we did pediatric oncology treatment. And that was my first career as a nurse and I did that for about three years at Rady Children's




Griffin Jones

And then you went into women's health or you first became a manager in PCMark. What happened?




Lisa Van Dolah

Yeah, yeah. So the journey is fun. My, I received rewards and knowledge and skills, I think at each turn, so I took a job after being a pediatric nurse in oncology at Rady I moved into infectious disease research, I looked at as an opportunity to learn some more administrative obligations, regulatory requirements, the research and looked at it as a whole nother way to apply my nursing degree. I did that for the Infectious Disease Program at Rady Children's in San Diego for oh shoot probably three or four years and then expanded into actually homecare nursing at Radies. That took on a role primarily interested in doing outpatient care for children, but also afforded me some flexibility in my career while I was having children, and needed a little bit more flexibility in my schedule, which is great nursing offers that many times to us. And so that role in in-home care nursing provided me the opportunity to work with a little more flexibility while I was raising my kids. And so are you a manager at this time or your nose during nursing care at this point, in nursing care, my infectious disease physician was more in an administrative role organizing, coordinating and managing those programs. And then about the time that I was, I was ready to step back into my career full time I went back to school and completed my MBA while I was working as a nurse at Rady Children's. So that was a the time in my career where I was looking at opportunity and picking up more administrative skills, business skills, you know, knowledge of accounting principles and other things that I learned during my MBA program. 




Griffin Jones

Why did you get an MBA instead of an MHA?




Lisa Van Dolah

Good question. I started my nursing master's in nursing and felt like that was a great opportunity for me but wanted to broaden my skill set and knowledge into ideas around brand, Being marketing, business development, plain old accounting planning, and I felt like the curriculum to the MBA program would give me a little bit broader, broader knowledge base. 




Griffin Jones

So you had gone back to school, you were in the master's program for nursing. And while you were there decided to switch to MBA. 




Lisa Van Dolah

That's correct. 




And up to this point, you hadn't really had management experience yet. 




Lisa Van Dolah

Right. 




Griffin Jones

Am I understanding that correctly, you had administrative experience with in infectious disease research, but was that more like project management?




Lisa Van Dolah

Correct, right. To have wide authority management or any other you know, I hadn't stepped into an opportunity for maybe a team lead role or other kinds of leadership roles in nursing. At the time, I decided to go to school to get my MBA.





Griffin Jones

Tell me more about the decision then because it seems like it was a radical departure if we're just looking at it linearly. But what else was it that had been in the back of your mind or this was not in the back of your mind, but rather forward thinking that you want to do achieve? 




Lisa Van Dolah

I don't know if I really felt at the time I was I was making any dramatic shift in my in my career path. I think as I approached any of my nursing, if you will, roles, I looked at those roles to be broad in nature, certainly contributing to the team that I participated in both from a you know patient care perspective but also as an as an employee and part of a team and looking at the services we were delivering. So for me I think it was, it was just a natural evolution and seeking more of knowledge in regard to that. 




Griffin Jones  10:06

Did you see yourself as running an organization?




Lisa Van Dolah  10:09

No, I saw myself as participating in, in an organization, I certainly, simultaneous to starting my MBA program, I started applying for jobs that may utilize more of those skills. So I started to apply for roles, like analyst roles, maybe many middle early, early functions were things that would support the nursing departments and in analyst type behavior, more of the research bases. And then as I completed my MBA, I was then applying in the same hospital for a management analyst role, which provided me opportunities to take on understanding the departments of hospitals that maybe nurses with, but not necessarily have any exposure to like biomedical department or person management. And in that situation, actually stepped into an acting Materials Manager role. And then in the biggest compliments I got were from the nursing units that said that, you know, I had to help them restructure access to supplies, that made their jobs easier that I understood that nurses don't have time to seek and find, you know, supplies and so as I looked at my role as the manager for materials management, which was obviously, initially way outside my skill set, I think I was able to apply a lot of my bedside nursing and nursing science to, to provide, you know, access to supplies, in this case, for the nursing units to make their lives easier.




Griffin Jones  11:46

You had that operational empathy because you weren't just looking at it from the 10,000-foot view, you had been one of the nurses that had to get supplies at some point, did you that management analyst role was that something that you sought before you went and got your MBA, or that was a result of having gotten your MBA that that opportunity opened up to you,




Lisa Van Dolah  12:09

I think it was both I actually applied for the job before I completed my MBA, and I was afforded that opportunity, you know, coming with my bachelor's degree in nursing and, and in my MBA in progress, but so that was a that was something that, you know, I have supported the senior management team at the hospital, in this analyst role, it was a wonderful opportunity to do that. Simultaneously, we're getting my, my degree,




Griffin Jones  12:31

I'm trying to tease out if it's a good idea for nurses, for anyone, but in this case, nurses to go get a degree like an MBA, if they're not, if it's for the means of tasting and exploring rather than the means to an end. And I think a lot of society would say that higher education is a great place to taste. I'm a big believer that that's the reason for the multi-trillion dollar debt crisis that we have in this country, that people very often on the undergrad level, but increasingly at the graduate level, are going to taste and they're tasting something that one isn't the most efficient means of tasting to certainly is nowhere near the most cost-efficient means it's extremely expensive, and then might not be what they want to do at all, I'm more of the Cal Newport ilk of you only pursue any given degree from any given institution, when you can map your desired outcome. Like I want this particular job, I want this post, and I know that this degree from this institution is far more likely to land me that role than not. And that's when you get a degree. I think that should be true of undergrad too. It seems though like you did get some of the eye-opening tasting from that. And then that led you into the next step of your career path. So what do you think? Is it a good idea for a nurse to pursue an MBA if it's in the interest of exploration, but




Lisa Van Dolah  14:07

it's a large commitment time? Right. And it's, it's, like you mentioned likely quite expensive, so I would not use that as the opportunity to evaluate whether or not an interest in in management is, is a value to a person. I think that nurses, you know, when the skill sets that they develop and the opportunity in their roles to step into team lead roles and other areas of responsibility. I think that's where you learn whether or not this is of interest to you not certainly through an education program. You know, certainly I support higher education. And I think that the value of that, for me was tremendous, but a lot of that was through my colleagues that I was in my coursework with, and learning from professionals that had experience that they were sharing. You don't need to get that through a program. You certainly can do do that, you know, with your colleagues at work or volunteering to take on more responsibility or seeking that opportunities through a current employer, even if it's just a project at a time. So, you know, nurses, nurses, nursing education is already fairly broad and, and affords you the opportunity to look at roles, I think without having to pursue education, necessarily, or a degree, I guess.




Griffin Jones  15:24

And then you could always then pursue the degree if you developed enough of an interest and realize that that is the intermediary between the next desired role. I want to talk about the management analyst role some more, but Well, at this point, the management analyst role, are you starting to manage people there




Lisa Van Dolah  15:44

I am, and that the fun thing about this role, which, you know, I think I love to create them in the environments I'm in because it does provide people interested in stepping out of what might be their traditional, if you will, roll channel, mind nursing or clinical, if you will, into something that can support a management team in a variety of ways. And so, the management analyst, analyst role was really to staff the senior management team with a resource that they could deploy in a variety of different ways. And it gave me a huge opportunity to explore anywhere from you know, direct line responsibility, or analytics on whether or not a business plan makes sense, or, you know, stepping into an interim management position, while we were filling that role, or even, you know, process improvement type of project. So, it gave me a broad scope. And I like to see that for people in organizations that you may be stepping into something without really any previous experience but willing to learn and, you know, support a management team. So, for me, it was a wonderful opportunity to explore all of those different variations of skills and responsibilities and, and then gave me and pointed me in the direction that I wanted to step into more of a direct line management role, which is the next job I took in the hospital. So, you know, it afforded me you know, a learning opportunity, you know, outside of education.




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Griffin Jones  18:44

Do you think that your administrative experience in research was necessary for you to be able to step into that management role? No, not necessarily.





Lisa Van Dolah  18:55

I think it provided, I think was everything, I think there's a big learning that can occur for individuals is an example of nursing is to step kind of outside what you've learned to be your role and look at the organization from a broader perspective. And so for me, research offered me the opportunity to understand regulatory require, you know, patient protections around informed consent, and those kinds of things that, you know, as you're, as you're in your, your nursing role, you may not look at it from that perspective. So I think, you know, in any role whether it's nursing or embryology, lab or administrative, you know, if you if you have the opportunity to step in and look at it from an organizational perspective. And you know, what you're trying to achieve together I think it gives you the opportunity to to bring more value to what you do. So for me, the research component of that just helped me step outside of what was kind of considered to be treasured traditional have clinical work and look at it in a broader scope. So think





Griffin Jones  20:03

project management is good training wheels for management. In many cases, I've had good project managers. And as I'm trying to counsel them on the next step of their career, it's like, this is where you start to practice your management muscles. Because the project manager isn't really a manager, they're not directly responsible for people there was, they're responsible for timelines, and that involves people. And so in fact, if you can be a good project manager, you're probably going to be a good manager. And if you can be good at the people part of project management, that is, because you can't really fire him. In a lot of instances, you don't have a lot of the stick that is part of you know, the carrot stick incentives, inspiration, etc, that whole mix that characterizes management and leadership, you don't have many of the tools as a project manager. And if you can be successful in getting people to achieve a cohesive outcome. Without many of those tools, it's likely that you're going to be successful when you do have more of those tools at your disposal. But you saw more of the value in terms of being able to see the bigger picture, which is what I like about how you described that role of staffing the senior management team, because then you're really getting a lot of exposure to different areas. And at a high level, at a at a phase of your career, which I don't think is terribly common for that, that maybe intermediary phase to have that much exposure to the, to the senior team and, and that many of them either. So what came after that role.





Lisa Van Dolah  21:47

So after that role, I stepped into a it was a vice president role at that point of clinical programs at Rady Children's read children's hospital back then in those days. So I had direct responsibility of a couple of departments that were not necessarily clinical departments, like I said, some of the back of the house departments, which was great, because it gives you the opportunity of how to run an organization that's not just always clinical in nature, I think. So that would that was my next role. And I wanted to go back to a point. And I think it's really important, and I think nursing brings this skill set just as a result of some of their training experience. And, and that's the ability to influence people without the authority to do so. And you mentioned that with the project management role. And I think, you know, nurses many times are in a position with our patients to influence them and help them move them to a place that hopefully is better for them without having really necessarily authority over them. Right. And so you learn that skill set. And I think that that's one, like you said that a good project manager can learn how to influence drive towards results, moving people and influencing people towards a common goal without being their boss telling, they have to do it. And I think if you can learn that skill set and apply that you become a very good leader, you know, because you, you are able to motivate aligned towards a common goal without necessarily having the authority to do that.





Griffin Jones  23:20

You also when you do have more authority, you have more of those tools, you also have more responsibility. And it isn't just getting a couple things done here or there. It's critical to the outcomes that the organization is pursuing. And so what's that, like? Where, where's the departure from what many people might be used to in nursing from when it starts to become Okay, now, I really have to be a manager and a director. So we talked about the similarities, where's the departure?





Lisa Van Dolah  23:52

That's a good question. You know, I don't know, I think you can apply your skill set as a nurse to your role as a manager, I think the area that may differ is just being able to approach the question from a broader perspective than just a clinical in nature response. Right. So, you know, understanding the needs from a clinical perspective, whether that be, you know, quality of care and in service delivery and training, but also then understanding the context of what you're trying to achieve as an organization. And I think, you know, that's that next level that that we as nurses need to challenge ourselves to do, because as you do that, you can then advance your own specific, you know, if you will objectives but in the context of what the organization is trying to achieve at the same time.





Griffin Jones  24:46

And this is happening while your vice president at the head of one of the clinical teams, and then when does fertility come in?





Lisa Van Dolah  24:55

I got a great call and I had two physicians in San Diego that were interest Started in starting their own fertility practice and asked me to help them and advise them on setting up a laboratory, building out a surgery center, understanding what the regulations look like the regulatory requirements, you know, the facility components of that, and then building out that team. So it was two physicians that had two clinical office staff. They were leaving the hospital that had the lab and surgery center, and they asked me to join them.





Griffin Jones  25:26

Did you know The two doctors or were you headhunted by a recruiter?





Lisa Van Dolah  25:30

No, I knew them through connection. So because I was a pediatric hospital, we did a lot with Women's Health, Labor and Delivery. So I knew them through that relationship. And you know, that was back in the era when most of these physicians were leaving larger institutions. And, and honestly, I thought at that time, in fact, I think that was part of my first hire objective that it was a temporary part time consulting job. I thought I would consult with them on how to do this. And I would gravitate back to pediatrics and famous last words, we know what happened.





Griffin Jones  26:03

So you go off with these two RBIs. At that time, it was two dogs. And how many people did you hire originally,





Lisa Van Dolah  26:12

so they both had each had individual practices with about maybe five employees each. So 10 employees or so together came together, and then we staff the surgery center in the lab, we fortunately are able to recruit one of the embryologist that was with them in their former labs. So he joined as well, in fact, he's still working in the same location. But after that, then it was building out kind of the team as we grew that center.





Griffin Jones  26:40

So when it was 2021, or whenever you went up from San Diego Fertility Center to AV when you had two physicians and 10 employees to start, how many physicians how many employees when you made that transition at the end,





Lisa Van Dolah  26:59

five physicians and 120 employees.





Griffin Jones  27:03

So a 10 employee organization is almost doesn't look anything like 120, employee organization, and we





Lisa Van Dolah  27:13

entered into other locations and also expanded kind of geographically,





Griffin Jones  27:19

your, your title this whole the whole time as CEO, but it's clearly a very different job from when you have 10 120. And you have one office or two offices versus covering multiple geographies? What were the biggest changes in that time period? They, of course, he could say a lot of different things. But think of it in milestones. What do you what do you view as the biggest milestones over those 20 years in terms of the changing in the development of your role?





Lisa Van Dolah  27:48

I think it's, you know, well, all, it's always learning, right? I don't know that the role changed, the scope of responsibility obviously did but you know, with the 10 employees, my job was to bring two centers together and to align them with a common vision. And to help them understand change associated with taking on a surgery center in a lab, and then take on change on how they work together versus two centers. My role really changed like much, you know, 20 years later, was very similar, it was just moving more people and, and many times more, more movement in a faster period of time. Right? And, and how to communicate that and how to how to align my teams around what we're trying to do much easier when you have 10 people you can gather together versus geographically disparate groups and in a much larger dynamic. So you know, certainly hiring and recruiting physicians, you know, got added to the mix as, as the two physicians and I decided that that was how they wanted to grow their business, certainly working with international bass programs, you know, learning regulations, learning how to find paths to grow our center, you know, improve outcomes for our patients. So, you know, a lot of that just evolved, but I think that you're applying the same skill set, whether it's 10 people or 1000. People, you know, it's just how you do that.





Griffin Jones  29:16

I noticed you didn't say anything about middle management, how much hierarchy is there when you have 10 people?





Lisa Van Dolah  29:22

There's none. I mean, we have team leaders, Surgery Center, Team Leader and lab director, we didn't end up with a lot of hierarchy when we had 100 People either really, it's, you know, a team based structures. So, you know, people have the opportunity to step into leadership roles relative to, you know, staffing an area, maintaining regulatory requirements, but, you know, even in 100 person environment, there's not a lot of layers,





Griffin Jones  29:47

there isn't a lot of lead that surprises me because as you start to delegate decision making authority that in and of itself, build somewhat of a hierarchy that person that you know, might be I'm seeing patients isn't making the same decisions as who to hire in for the nursing team, or what the standard operating procedures should be, etc. And so what was that delegation of decision-making authority, like, then I kind





Lisa Van Dolah  30:19

of look at it as kind of an empowerment model, which I think comes back from nursing ranks, you know, this is about identifying, you know, by teams, what, what the team wants to how the team wants to manage themselves, and sometimes that they empower themselves to be self led, and sometimes they prefer to have some authority structure. So, you know, we, we evolved our teams around kind of what, what interests we have, by our employees to step into areas of accountability, and, you know, kind of meet the demands of what was what was being asked of, of them at that time. So I, you know, it's, it's hard for me to say, I think, you know, when you live it, it's kind of hard to go back and analyze it, but I think, you know, the evolution of our field and fertility has been exciting and, you know, certainly has taken on tremendous opportunity for for our employees and team members nursing embryologist physicians to really, you know, step outside of that role and, and learn how to evolve their business. And so, you know, we didn't necessarily do that with a, with a real structured process,





Griffin Jones  31:36

I'm having a hard time analyzing it now, eight. What does it do to continuity, though, like, I see a lot of Fertility Centers having a challenge where people are practicing very differently from one another in the same practice. And people are using different standard operating procedures, and I am not a clinician, I'm not qualified to speak on it, I just see a lot of operational disparity. And it seems to be like, it's one of the things stopping the field from scaling, because I see all of these solutions that are coming into the place in order to be able to scale different people's workflow to be able to automate to be able to use artificial intelligence. And I see a very slow adoption, because people are doing a lot of different things. And it would be difficult to make things uniform in such a way that they can adopt those solutions at scale. And as a result, we've got bottleneck problems all over the field, that's what I can see is, is not having a hierarchy is not having like very specific, you know, rigid structure. I don't want to say rigid, it should be flexible, but certainly delineated is, is that a challenge for being able to scale of fertility center?





Lisa Van Dolah  33:05

I don't know, I mean, I'd like to kind of hear more about your observations, and maybe using a specific example to help, you know, I, I haven't seen, my feeling is that maybe all the things you just described are true, I don't know that. A rigid structure is necessarily going to achieve, you know, be the tool that you necessarily need, because they want to understand more about the question.





Griffin Jones  33:33

I don't mean to say rigid, but I do mean to say, delineating. So rigid, would mean inflexible, and it should be flexible, but it should also be eye, identifiable. And one of the things that I see it's very different, you can go into a clinic and this doc is doing the workups after the first visit, this doc is doing workups before the first visit, this doc is having an ultrasound tech to the ultrasounds and this doc is doing it themselves. And I can't speak to what's the right answer. But it seems to me like when you have such disparity, and as you add provider after provider, and then all of the teams that come with each provider, that it makes it really hard to adopt solutions that you might use to take what might be 500 cycles a year to 5000 because everybody's doing things a different way.





Lisa Van Dolah  34:34

That makes sense. And I think you're you're correct. We have always tried, you know, a model it that is agreement on some standardization, right, you're gonna have your 80% rule 80 Plus, right, so 80% of the time it should kind of follow a similar process. And I think what happens there's always exceptions and patients are not unique individuals, I mean are not identified, you know, identical individuals and they need unique applications. So, you know, truce 100% standardization, I think it is not appropriate. But, you know, as you think about processes, right, and, and empowering our teams to be independent actors on a daily basis, they need a structure that they understand and that they're supported if they follow. So, you know, what we always looked at was less work with the physician, clinical team, if it was clinical in nature from a process perspective, and let's get alignment, let's get agreement on what is the 80% rule? Right. And, and there's always gonna be exceptions. And then how do we communicate those exceptions so that the people that are expected to follow the process, understand when those can be deviated from and it empowers your team. So if you think about the nursing coordinators, if they have kind of standard operating protocols that the physicians traditionally follow with within certain parameters, it makes their job easier and clearer. And they have the authority to act within their scope of practice. That doesn't mean you can deviate, but then how do they know you're going to deviate? Right? And so I think a lot of it is around just clarity on what is expected and what is supported. And then you need your team to support those, right? You can't have the undermining going on where everybody agreed to a process. And so and so voice goes around the process, right. And you know, that's a hard, that's a much harder thing to do than it sounds right. But getting those in this case may be physicians aligned around how are we going to try to standardize things within some parameters. Knowing that as an individual practitioner, we can always vary that with some exception, but if we want to make our organization as efficient as possible, and supporting us in the most efficient manner, and give some independent Accountability and authority to our employees, then let's provide the structure that they function within.





Griffin Jones  37:07

That might be what we're talking about. And I hope I'm not straying from the career path for nurses too much that they're listening and starting to get bored, I hope that it's still germane to the conversation, because if you want to be a leader, this is the type of thing that you're going to have to struggle with, you're going to have to think about these kinds of things, because I'm going to write a few different business books. Later on in my career, at least one of which is going to be a coffee table book of all of the pieces of business advice that contradict each other, all of these axioms that you see on LinkedIn, there is another axiom to contradict it, and you could take either to an extreme and becoming a really good leader is understanding all of the Asterix is that qualify each of those axioms, I really believe that it's gonna be a great coffee table book. But





Lisa Van Dolah  38:01

tell you that back to nursing, I think as nurses mature in their own role and field, again, we're applying the same principles, you, as a nurse have a foundation and a framework to approach every patient situation, you're always gonna have variation. And in understanding when you can vary from that versus what is and why. But, you know, the nursing the nursing profession is exciting, because I think you have a tremendous platform for you know, different channels, depending on your interest and, you know, pharmaceutical lines education and development, areas management, you know, there's a variety of different ways you can take the science of nursing and apply it to other professional tracks.





Griffin Jones  38:52

How many nurses what percentage that you've worked with over the course of your career, which is a lot do you think have it in them? To be an executive and do not say 100%? Do not say all of them, I don't want I want any kind of fluffy millennial feel good answer. A ton of people ballpark what are the percentage that you feel like really have it within them that they could be not manager, not director, but Taapsee, sweet.





Lisa Van Dolah  39:25

Anything buddy that sets their mind out to do it can do it, but you have to be willing to learn and step out of kind of a comfort of a clinical based mindset. And I think many nurses don't want to have anything to do with that. They went into the profession to be a clinical focused expert, and they should that's amazing and they should continue to explore that how they can continue to contribute there. You know, there's only so many individuals that went into nursing originally that then look at organizational you know, goals and organizational You know, success as being something that they're even interested in, in being responsible for. So, you know, we all can contribute at every level of nursing to that organization's success. Whether or not you want to be the one that's, that's thinking about that 100% of the time, is, you know, it's only interested certain, certain individuals. And you know, but I don't think any nurses limit themselves to that possibility, if that's something they're interested in doing.





Griffin Jones  40:27

We've talked about how many similarities there are between what a nurse has to do in his or her day to day responsibilities and what's necessary for business leadership. I also think that there are some places where there is more of a departure in terms of the averages. And I talk sometimes on the show about the Big Five personality traits, conscientiousness, agreeableness, neuroticism, openness to experience, and extraversion. And people that are in positions of leadership are usually not the most disagreeable because they have to, they have to advance other people's interests. But they're, they're seldom highly agreeable people, they're usually kind of in the middle. And I think that there's literature, I can't, I couldn't possibly reference it to you. But I think there is literature showing how much more nurses are agreeable on average, than the average person. And so I think that's an area where you might see a difference of, well, in one scenario, your role is to totally care for someone, and you're really, you're really having that interest at heart, and you need that quality and leadership, you have to have that otherwise, you're a tyrant. But you also need to make really hard decisions and not be popular in many cases, and feel like, gosh, you know, I disappointed this person sometimes, because it's the cost of, of making the right decision for the future of the organization, did you feel like you had to make an adjustment? Or is your personality already kind of, you know, in the middle of the road anyway,





Lisa Van Dolah  42:26

I must be in the middle of the road, I didn't feel like I was making that adjustment. But you know, I also felt like, even in my nursing role, you know, there were times where you were doing things that weren't making your patient, happy, they didn't fact like you, because you were doing what was best for them. Certainly, as a pediatric nurse, I found that out, but you knew that you were making the right choice, given, you know, the circumstances you were in, and in that case, on your patient's behalf. So I don't know that, you know, I necessarily felt like I had to be a certain personality in order to tolerate some of those difficult times when you are making maybe unpopular decisions, I think my role is to be able to support those and, and communicate those. And that's how I felt as a pediatric nurse that maybe I wasn't, you know, providing chemotherapy to a child that really made them happy. But I felt good about what what we needed to do. And I could explain it to the best of my ability of why we need to do it. What separates





Griffin Jones  43:26

a manager or director, someone at that level from top exec in your view,





Lisa Van Dolah  43:33

Governor responsibility? Really, it? I don't know that necessarily. It's a different skill set.





Griffin Jones  43:38

If it weren't a different skill set? Or if it weren't a particular development of some of the specific skills, then wouldn't we expect everybody to have a the same career path? So we have very few people at the tippy top, and they have something that got them there that others didn't? You can't think of what that might be.





Lisa Van Dolah  44:05

I feel like anybody that wants to achieve it can so I guess it's just maybe a personal choice. This wasn't the next, you know, next, if they felt that they had to achieve the next level, if you will, versus contributing significantly at the place that they are, whether that be a team leader, Director, you know, I don't see it necessarily as being something that everybody really necessarily wants to take on his level of responsibility. But that doesn't mean that they're not any less capable.





Griffin Jones  44:36

Why wouldn't someone want to take it on if SEO is the most glamorous thing that somebody could be in an Instagram world where being a CEO being an entrepreneur, being at the top is, is the most glorious thing why wouldn't someone want that?





Lisa Van Dolah  44:53

I don't know that. I'll speak for myself. I just I didn't aspire to be a CEO to be to have a big glamorous, certainly doesn't feel like it all the time. So it's, you know, for me, it's a choice to lead an organization towards the goals that I feel are important. And it's not about glamour, it. That's not why you take this job. Because if you do that, and you're taking it for the wrong reason, well,





Griffin Jones  45:20

and the answer might be because it sucks sometimes. If you're what you're looking for is glamour, it's you're not going to see that very often. Maybe you perceive that it doesn't suck very often, because you're just wired to do you're just wired to do it. And that's how you found yourself in this role. Does that ever suck? Sometimes?





Lisa Van Dolah  45:41

No, really, me.





Griffin Jones  45:45

We went from nurse to not project manager, but research analyst with an administrator was working in research with the administrative function, you went back into home care, then you went and got your MBA, then you started working in a management analyst role. And then you started working in staffing, senior management teams. And that led you into process improvement. And that led you into a vice president role eventually that you came over to fertility and CEO. And then you took another leap recently, where you went from the CEO of a group that was owned by a few physicians, and maybe a lab director to a company that has more people as financiers, and presumably more sophisticated financiers, did you own equity in Fertility Center of San Diego at the time of sale? No. Do you Do you own equity now as CEO? Part of Ev?





Lisa Van Dolah  46:49

I personally invested in it. Yes.





Griffin Jones  46:52

So then you've you've gone from contributor, project manager, manager, Vice President, CEO, and now you're also capitalist. So what have the differences been? What have you had to learn? When now we're working with private equity folks who have limited partners? What were some of the things that you had to learn that you even if you were familiar with them, you really had to dig deeper into?





Lisa Van Dolah  47:19

Well, I go back, first of all, tell the people they're adding up all those years of work, and not as old as actually I am as old as it sounds. So it's





Griffin Jones  47:30

a smell that we never specified most of the years. So





Lisa Van Dolah  47:34

paper parcel years, right? Job hop very quick. It's, it's like anything, it's learning relationships, and, you know, moving from a hospital system, where the relationships had to do with boards, board members and, and nonprofit organizations and physician relations and moving into private practice, it was different, you know, we had less, you know, less equity, you know, equity participants, I had to start but, you know, it's with everything. It's it's learning those relationships and, and aligning goals. But it again, you're just applying the same skill set that you did back when I ran a materials management. Yeah, but





Griffin Jones  48:21

what specific skills? Did you have to bone up on like shareholder rules or types of, you know, like, what did you have to learn more of?





Lisa Van Dolah  48:31

I don't know that I have, you know, I understand obviously, the legal structure, you have to read the papers and understand the documents and know what what you're building and what the structure is from when you're talking to, you know, employees or physicians or others about how the structure works. But it that's not really a skill set. It's just understanding it, so you can explain it.





Griffin Jones  48:54

I want to let you conclude with how you'd like to conclude for nurses that might be listening and thinking about their career path. But before we do that, what do nurses need to know about negotiation?





Lisa Van Dolah  49:11

negotiation? I think you just know to believe in yourself and be clear on what you are representing and what you need by what you're asking for, and how that adds value to whether it's your patient or your carer or your role or your organization. And the negotiation after that is should be easy.





Griffin Jones  49:34

Are they used to it? I am asking this because my maternal grandmother was a nurse. My paternal grandmother was a nurse. My mother was a nurse, my sister was a nurse. All labor and delivery, by the way, are awesome. And these are people that are reluctant to ask for like a refill for their water at a restaurant. So it All right, are there things that you did to practice negotiation outside of just doing it? Were there particular pieces, lessons that you needed to get better at? And if so, what were they? or were there other things that you studied that were helpful?





Lisa Van Dolah  50:17

Not really. I'm probably just like your mom, I probably don't. If my meal comes out, I don't like it. I don't return it.





Griffin Jones  50:24

I never do either by though I seldom do No, I





Lisa Van Dolah  50:27

again, I think it's, it's, I always say get clear on the why, why are you asking for this? And be able to articulate why whatever it is, and if it is meaningful, and and right, in your own mind, you have the white clear, then it's not really feeling like you're negotiating. It's just that you're articulating what's needed. So I'm not sure





Griffin Jones  50:46

what is the right is entirely in my self interest and not in the other person's,





Lisa Van Dolah  50:51

then. And you're probably going to learn how to negotiate skills that I bring to the table,





Griffin Jones  51:01

then learn the hard way could I do I do see that. And I am also a little bit more on the agreeable end of the spectrum. I'm not far on agreeableness, I'm still probably on the bell curve. But I'm on the agreeable side, I think it's actually a good place to be in business, because I am agreeable enough to I really want to advance other people's interests. And if I'm ever at a place where there's a client feeling like they didn't get enough value, I can't sleep at night, not even if if, you know, I've never had things that are real bad. But if they're even just like, yeah, that was okay. It's like, oh, I can't stand and I want to advance other people's interests. But I'm also not so agreeable, that I'm going to work for little money or take on really bad terms that aren't in my interest. And when I started negotiating, I very often would get trapped in the desert of rent. Well, I desert I did this, therefore. And I see people, especially those that are more agreeable, when they're learning to negotiate, they're starting to do it, they tend to get in deserved mode. And I realized it's least in my view, is very useful to just eliminate deserve from the entire lexicon has nothing to do with me deserving things. I think having clients as opposed to having one employer over the years has been helpful for that. There's no me saying, I just deserve that if I can't prove a value to the client, they just let us go. And so it's always he, this is how this advances your interest. And sounds to me, like, you probably maybe already knew that instinctively. And so that's why you're not even thinking of like, like, when you say clarifying the why. Maybe you just had that to begin with. Yep. How would you like to conclude for the nursing manager, let's say the young nursing manager listening right now that thinking, maybe I want to take the next step in my career, what advice would you give to that person and, or any other thought you'd like to conclude the show with? Well, I'm





Lisa Van Dolah  53:10

speaking to one I just hired in Memphis, she's coming out of a hospital or surgery center experience, and she's stepping into the practice administrator role. And, you know, first her and anybody else, if this is a role that you want to learn, we'll be here to support you. And so if it's something that you want, as a nurse to step into something that maybe is outside of what you perceive to be your training, I think you need to seek that opportunity and ask for those around you to support you in learning things that maybe you don't have any experience in yet. And I think nursing has tremendous foundation to offer you the skill set in a variety of roles, whether it's administrative management leadership, or you know, like you said, project management, sales, marketing, business development, all of those things are are ways training, teaching for nurses, to advance their career. So it's not just one path, but I think they're seeing has a tremendous foundational value that you can build on if you're interested in.





Griffin Jones  54:15

So for those of you that are on the fence, maybe you take a shot because we could probably use a couple more nurses at the top. Lisa Van Dolah. Thank you very much for coming on inside reproductive health. Thank you.





Lisa Van Dolah  54:28

Thank you very much for the opportunity. 





Sponsor  54:29

This episode was brought to you by Univfy. Download Univfy’s free IVF Conversion and Revenue calculator.






You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertility bridge dot com to begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health





175b How To Attract The Best Applicants To Your REI Fellowship Program, With Dr. Jaimin Shah



Wondering what nuances separate the most desirable REI fellowship programs from the rest? This week, Griffin chats with Dr. Jaimin Shah to differentiate what criteria sets certain fellowships apart, and what you can do to make your program more attractive and more accessible to the best applicants.

Listen to hear:

  • What made the difference between the 18 Fellowship programs that Dr. Shah chose to interview with and those that did not

  • His  6 criteria for ranking programs

  • What other applicants were talking about during the application and interview process.

  • What the dealbreakers were for some programs, and how your program can avoid making the same mistakes.

Dr. Shah’s info:

Website: https://www.shadygrovefertility.com/
LinkedIn: www.linkedin.com/in/jaiminshahrei

Transcript


Griffin Jones  00:04

How do you get the nation's best doctors to rank your fertility program your Rei Fellowship Program at the top of their list, not just apply. But to be at the top of the list. I go through that process today with Dr. Jaimin Shah. Now he's an attending REI at Shady Grove Fertility in Houston. But not too long ago, he was a fellow at Boston IVF and Beth Israel in New England, and we start his journey from when he was a resident at UT Health Science Center at Houston. Dr. Shah applied to all of the REI programs that were at that time 40, some was offered interviews from 30 of them chose to interview in person at that time, it still was at 18 of them. We talked about how those 18 got a shot and the other 12 Didn't we talk about Dr. Shah’s six criteria for ranking the programs that he made a real time rank list for the remaining 18 programs at which he interviewed I asked him about what the other fellow applicants were saying at that time, how they were communicating with each other and what they were talking about the secret sauce, he talks about some of the deal breakers that had some of the programs eliminated from the list, and I haven't go through each of those in detail. If you're an academic program, you have an REI fellowship program, you may want to listen to this so that you're getting the best applicants, you're ranking higher in their list. And even if you're not an academic medicine at all, I think there is a lot more upskilling of OB GYN is to happen. And I'm not saying that this is going to replace fellowship or anything. Dr. Shah doesn't even get into it. I'm just saying as you start to recruit more in different types of providers, and one of the ways that you're recruiting them is by showing them a career path. There's a lot of parallels in the lessons that Dr. Shah has to offer. So whatever type of medicine that you're in, I hope you enjoy this conversation with Dr. Shot. And if you want to listen, you can listen to a different one, that he talks to applicants, OBGYN residents about how they should rank programs, what they should think about the questions they should ask. And you can get some more secret sauce there. But this one is a bit more tailored for you. So I hope you enjoy either one, starting with this one. Dr. Shah Jamin Welcome to Inside reproductive health. Thanks for having me, Griffin, there's gonna probably be a couple of people that listen to both episodes. For those of you listening now our regular audience of practice owners fertility physicians, we did a different episode where Dr. Shah spoke to OBGYN residents coach them on how to discern the REI fellowship program that they want to get into most, how to rank it, how to present themselves and be most attractive so that they can get into the programs that they want to and hopefully get into the program that they want to. And then that gave me an idea. While we're doing that, well, why don't I just pick his brain and we'll make an episode for our normal audience about those of you that want to attract OB GYN residents into the field. And specifically for those of you that work at academic departments, you division chiefs, you other faculty members that want to attract the best of the best to your program. Now Jamin might not say he's the best of the best, but I think he's at the top. I think he's, I think he's at the top of list there. So Jim, why don't we just start with where you did your fellowship, where, where you did your residency, where you did your fellowship training, and then where you're working now and then we'll start to ask about what it was like when you were looking at fellowship programs.


Dr. Jaimin Shah  03:37

 So I did my residency in Houston at the University of Texas at Houston OBGYN residency program. And then I ended up going to Boston for my fellowship at Beth Israel Deaconess Medical Center in Boston IVF. And I'm now back in Houston, as a private clinician working for Shady Grove fertility decent. 


Griffin Jones  03:57

So you apply to how many programs to start with out of between, there's always between 40 and 50, in any given year, let's say 44. But however many there might have been that year, how many of them did you apply to apply to all of them? And how many of them reached back out to you for an interview?


Dr. Jaimin Shah  04:18

I was fortunate I had obviously had a good number of interview offers, which was great. I had about 30


Griffin Jones  04:25

Is that common to apply to all of them, but when you talk to the other fellows did they apply to every program to


Dr. Jaimin Shah  04:32

I think a lot did I think some that were more restricted by geographic constraints meaning that they they needed to stay in a certain area due to a partner or for whatever various reason. Some only applied to certain areas. What I would feel like probably more than half of applicants probably applied to all programs, knowing that some that they wouldn't get a necessarily an offer. But it's always this kind of to throw your hat in the ring early on versus trying to add it you know A month later when all the interview slots have gone. So that's usually what I recommend to most applicants, if they're, you know, have the ability to, to go anywhere or have the flexibility to try applying to all them.


Griffin Jones  05:12

Okay, so for some of you listening, you're not going to get everybody to apply to your program, that because maybe you're on the East Coast, and some people want to be on the West Coast, you will have a percentage of people that apply to all of the programs, but some of you will be starting off with less applicants than others. So you, Jim, and you got about approximately 30 interview offers, how many interviews? Did you end up going on?


Dr. Jaimin Shah  05:41

I went on about 18?


Griffin Jones  05:43

What eliminated the 12? So if we started off with 30, you went on 18? What does what put a group of those who you actually went to interview with in person and those who didn't into different piles?


Dr. Jaimin Shah  05:57

Yeah, so kind of looking at it is, I think, first kind of the prestige of the program. And I think you can kind of gauge some of that by your own education, understanding of the program's IVF cycle volume, you can learn some of that, by talking other fellows and other applicants, I also looked at the number of REI faculty members, right, I think you need at least two to maintain a program. So some that only had two might have kind of went lower on the list, versus some of that might have had, you know, four or 567 faculty members kind of shows that maybe their program would be less less at risk, compared to some other programs. Location has obviously was another contributing factor. Also looking at newer REI programs, I think it's great that we're having newer newer programs come about, but obviously, that comes with, I think, some a little risk to some extent coming into a new program. And so I think that has to be factored in to some extent. Also, you know, speaking with other Junior mentors, who interviewed recently, who have an insight on some of these programs, it was also a key factor into my decision, decision making, and then also just date complex if you couldn't swing it with your residency program, or yet another interview on that same day.


Griffin Jones  07:11

So you talked about needing to REI faculty members to maintain the program, you were worried about some programs, not making it?


Dr. Jaimin Shah  07:21

Yeah, I think it's always a concern. I think whenever I was a fellow I know, there was a couple programs, that were a program when I interviewed and that were no longer program when I was a fellow. Right. So I think that highlights that being factored into the decision.


Griffin Jones  07:38

For sure, good food for thought for those that are in that smaller faculty range, that they might be thinking about different ways to preserve their future. And it may be important, not just for the immediate, obvious concerns of preserving the future, but even for recruitment that it's, you might be less likely to be able to recruit the people that you want if if you appear vulnerable, even if you're not vulnerable, even the appearance of not having the staying power that some of the programs might so you also talked about prestige, you said you could kind of gauge that on your own. But what does that mean?


Dr. Jaimin Shah  08:18

I think just kind of the, the looking at the programs and looking at kind of when you rank at top tier versus middle tier, and kind of the reputation of that name. And that kind of thing only help you long term with with careers and opportunities for academic positions or kind of next steps, even a private practice. 


Griffin Jones  08:40

Such a nice guy. And notice that he didn't say bottom tier, he just says top tier, middle tier, and then there's no bottom tier, because you're a nice guy like that. What How did you I guess, like, what are some of the things that in your research made you perceive that one program might be higher prestige?


Dr. Jaimin Shah  08:59

Honestly, this more subjective? is kind of my subjective lesson. It's kind of similar. What do you think about colleges and residency programs? Right? Certain names are going to kind of carry a maybe higher weight on your CV than other programs, right? It's another thing of saying you came from, you know, you know, Columbia or Stanford or, you know, you know, Harvard program, right. So those just carry a little bit more weight, I think, to some extent. And so I think it's subjective, right to my own personal opinion, but also talking to other other recent fellows and other recent graduates to get their input as well. And I think a lot of them kind of share a similar sentiment.


Griffin Jones  09:40

The reason I'm teasing out is because if it's subjective, then that means there is a range of melee ability that the program can effect and so did it typically have to do with the prestige of, say the university or did it have to do more with the program? What I'm trying to find out is can the program do more if, if they're not one of the household names of universities, let's say, at the very top of the top in recognition, then can they do other things to showcase their program that elevates their prestige? Or when you perceiving prestige? Does it typically have to do with the institution rather than the program?


Dr. Jaimin Shah  10:21

I think it's more with the institution. Right. I think collectively, you know, certain medical centers, right, carry, I think, some a little higher weight, versus trying to make your program a little bit more prestigious. I think that's great to do that. But I think, underlying you have some prestige with the institution name itself.


Griffin Jones  10:39

And this is all pre-COVID, that you are doing these interviews, right? They were in person. Correct. So then you went to 18 interviews? How did the wheat start to be separated from the chaff?


Dr. Jaimin Shah  10:55

Well, to be honest, I use that same, that's that same, you know, seven, eight lists that I just mentioned. But then also, you know, really talking to current fellows or recent, younger clinicians in the field, trying to find programs that they enjoyed that they, you know, would recommend compared to some of the other ones. So some things that I asked about was education versus service. You know, what do they know there was a fellows clinic? Did the fellows get to do embryo transfers? Was this more of like an academic versus a privademic model? Was your thesis project more? So you had to do basic science project? Could you do a translational project? Or could you do a more clinical project? Those are some of the other key factors that I tried to tease out when talking to a couple other fellows, current fellows of the time and other recent graduate graduates to kind of pick their brain. And that was kind of the other way that I helped to formulate some of the other programs I interviewed at


Griffin Jones  11:56

how malleable Did you find your ranking ended up being? Did you go in with really strong impressions of where you thought places would be?


Dr. Jaimin Shah  12:07

I did. But I also told myself to go into every interview with an open mind. Because you never really know which program that you would really like, despite the location, or just by other factors, just trying to go in and trying to trust your gut was a big was a big portion of that.


Griffin Jones  12:25

If you can think of anything, was there anything that someone who may have been lower down on the list that they did to make themselves rise up on the list? Like you thought, well, I didn't think that I would, but rank them as highly as I did, I didn't necessarily think that they would be among my favorites. But they did a and b. And now they're in consideration. Can you think of anything off the top of your head?


Dr. Jaimin Shah  12:49

Yeah, I mean, I think one thing I really learned was having certain flexibility in your education right now. You're, you're a grown adult, you've done a lot of training. Now you're in your final stop of training. And at that juncture, if you have flexibility in your education, of saying, Hey, I've done XYZ, so many times, I feel pretty competent in that, let me take that time and move it to something else. Having that flexibility of saying, where you really control your own education, you really autonomy to some extent, and have the independency and have that flexibility within fellowship, that was a cool thing that I saw in a handful of programs, which kind of stood out to me, policy of the you know, the fellows clinic that I mentioned, having like a true fellows clinic where you're running the show, your your your your own attending to me, you have some oversight. But that was another thing that stood out. And also just the ability to do kind of larger scale projects and or have the breadth of doing not just retrospective research studies, but also do prospective and have the ability to do RCT if you wanted, or some other things that come to mind.


Griffin Jones  13:50

Was there a difference in the amount of information that you had on each program? Did some programs you had a lot of information on and some programs? Not very much,correct? 


Dr. Jaimin Shah  14:01

Yeah. And I think that comes down to you know, trying to find a handful of other current fellows or recent recent graduates who went through that process. And I really pick their brain about some of these things because they remember some of these aspects because they were closer to it. So that was definitely important.


Griffin Jones  14:19

So the ones that you had more information was that where you had gotten more information by talking to people who had already went through that program?


Dr. Jaimin Shah  14:28

Correct. And it was it was just one of those things that I you know, going into you had more information which was great. But if I didn't, that's okay. Then I just start with the with a blank slate and really trying to learn more about it if I was intrigued enough to, to go with the interview, over worked well with the schedule for whatever reason.


Griffin Jones  14:45

So treat your fellows really well and use them to showcase them so that people feel comfortable reaching out to them because they're going to either way, so treat them really well and then showcase some is probably good advice. What? What did the least attractive programs do, if anything or not do?


Dr. Jaimin Shah  15:10

So some things that I learned, you know, being an OBGYN resident, right, there's a lot of service involved. In addition to education, right? You need the OB GYN residents to run the program, you need them there to function. As a fellow, I thought some programs that really focused on service over education was one thing that I wasn't really interested in, I wanted to make sure that my education was over service. Meaning that, you know, we didn't necessarily need to be around to have the IVF program function, right? If we all needed to go to a conference or for whatever reason, you could have that ability to still function without it. And I think that was key, you can really tease out some of those things that certain programs might have thought was really important in their eyes, but from the lens of a an RTI applicant, right? Some of those things, the certain perspective fellows wouldn't necessarily thought was a key measure of, of education in that model. And so then the other other ones that I saw some programs do is obstetric call, obviously, that was not something that I was really interested in, I think most applicants weren't. And I think that's kind of fading with time. Other Other things I noticed was additional gynecology call that was unpaid. You know, you could we had this discussion amongst all my current friends that were in fellowship of like, certain people had to take gynecology call that was a part of their curriculum, and they weren't getting paid for it. And then some that were doing it as an optional service and getting paid for it. Right. So it was just kind of seeing that dichotomy of my other applicants that, you know, we're sorry that my other friends that were in fellowship, after the after all said and done, that you can see that split. And that was one thing that I noticed, and also the rigidity and like the thesis project, if you wanted to have that flexibility of trying to design your own thesis project, or if you were kind of position that you had to do this kind of project in this kind of lab, right? That that is kind of sometimes maybe a turn off for some applicants, some that might say, Oh, I like that guidance and direction. But those are something that come to mind when I thought about maybe some of the programs that were at least less interested in my eyes.


Griffin Jones  17:21

This could be my ignorance, not being a physician, but why are people doing obstetric call if they're in fellowship training to be an REI is it's simply because they're part of an OB GYN division, and everybody in that division and overall department have to do obstetrics or gynecology.


Dr. Jaimin Shah  17:43

Yeah, there was there's some programs that did have that part of the curriculum that just a part of their division, and they had to change out of that model, I would say, probably less than 10% of programs are doing that when I was interviewing, I think it's now switching to through the ACGME, where that's not necessarily allowed anymore. And I think that was a change when I was a fellow. But I do know when I was interviewing that was still coming about on some interviews. For sure.


Griffin Jones  18:10

Yeah, it seems like if, if it's just a case of getting that experience, you just had four years of that experience, it would seem to me You're here to do something, 


Dr. Jaimin Shah  18:19

it should have been an optional thing that if some Rei fellows wanted to do that, by their own choice, sure. But I didn't necessarily think that it would should be required thing. Given that, you know, we are phasing out from the obstetrics standpoint and more into the REI family. 


Griffin Jones  18:37

What questions did the best programs ask of you, if any,


Dr. Jaimin Shah  18:43

they were all more. It was a lot of very similar questions. It was more asking about, you know, which, which research projects you really like, Tell me about a certain project. They would maybe ask your general research questions about your CV, goals for fellowship goals for post fellowship, and then really try to ask me about different experiences you might have had, that stood out to them on their CV. It was a lot of these interviews were more just general pleasant conversations, about your experience about their experience, they were all very similar. For the most part, there wasn't really one that stood out there was such drastic type of questions.


Griffin Jones  19:22

One thing that I'm thinking of now is when you have potential fellows reaching out to you, well, one does that, how often does that happen to when it does? What are they asking of you?


Dr. Jaimin Shah  19:35

They're asking a lot of the questions about the nuts and bolts of the program, what I thought of that, you know, what, what research did you work on? You know, what, what was the call structure? Like, you know, how many faculty were there? You know, were you doing procedures. So a lot of the things that I was talking about, are the questions that they want to know about, you know, what is the volume like, you know, you know, how many projects do fellows normally work on? What kind of things could you Do which things you couldn't do things that you didn't like about the program when you were there? What was the surgical volume like? So those are all things that you can slowly tease out. And that's kind of what I was doing, you know, with my, with my mentors at the time to ask those questions.


Griffin Jones  20:15

You know that every single topic that you just said is a TikTok video, right. And of those 44 programs, if some of you are listening, some of you have two or three fellows that are tic tock all stars, if you just take every topic that Jamin just said, and have them make TikToks for it, I bet you you will increase your applicants by 20%. Out away wager a drink at the next conference about it? How many of your peers would you say that you were talking to closely while this was happening? Well,


Dr. Jaimin Shah  20:47

I would try to I was trying to talk to as many of my new friends at the time as possible. I think there was probably a handful of like, four to six that I was getting closer with that was having more in depth conversations about But 


Griffin Jones  21:00

how were you meeting them? Were you meeting them? Like on the interview, sir? Yeah, like?


Dr. Jaimin Shah  21:05

Exactly. Yeah. And that was the one nice aspect of the whole interview and in person was I really got to meet my now good friends that are going to be lifelong friends. Obviously, I hurt my pocketbook to do all these things. But it hasn't with the upside of, I really got to make some friends that some of my stuff some of the current applicants don't get to do because they're doing no virtually. But I was trying to talk to as many people as possible, because everyone's input is very helpful, they might have had something a different takeaway that I might have had. So especially if there was an interview place that I hadn't interviewed yet that I was upcoming, like, tell me about this, like some program that I was specifically interested, I would really try focusing on those things. Or if there was a program that I had some other questions or something that seemed kind of weird or odd, I would try asking like, what did you think about this thing, or this topic or this subject matter and get their input? And that was really helpful. Because especially if they kind of agreed with what your takeaway was, then it's like, okay, then it wasn't just you. It was actually that's kind of how things are going to be run, or that's the answer to that question. We also made a case, remember, one of one of our colleagues made a, I think, a whatsapp chat, that we slowly added people that were going through the application process at that time, which was very helpful, because one, we could use that to, you know, share Ubers, share hotels, ask questions. And that was a great way for us, even though you didn't know everyone that was a great forum, to relay some of these questions and concerns or whatever you might have. And I hope that's good option for the potential Rei applicants, given that they're doing all this virtually, to have someone create like a thread and then add applicants slowly, because that's a great way to communicate, and a safe way to communicate, I feel like amongst your peers, it's a useful thing that programs could do to help fellows introduce each other. It always benefits in networking to be at the center of the network, and it helps to connect other people together, because by virtue, you become the hub, if you're helping to connect the spokes together, I think that would have definitely been a huge benefit. If anybody thought of that in 2020, and 2021 are things back to in person now, as far as you know, I think they might be staying virtual. They switch to virtual for the few years that I was in fellowship, I'm not sure if they're going back, because I think, to be honest, I think it's much easier for applicants. This one around and it was was challenging yet to get really creative with your schedule. So as far as I know, I think they're staying virtual for the foreseeable future. I'm not sure if they're flipping backwards.


Griffin Jones  23:48

And that doesn't depend on the program. Is that a universal things that everybody's interviewing the same way?


Dr. Jaimin Shah  23:54

Correct. And I think that was kind of had to be universal decision amongst all the program directors did make it all virtual, or all in person. And I think, as far as I know, it's still all virtual, but that that might change in the years to come. But as far as I know, I don't think it is.


Griffin Jones  24:10

Well, then I think everything that you've said in this interview is even more important, because every thing that Dr. Shah has talked about is content. So if you want to think of of what your content strategy is for positioning yourself, start this episode from the beginning and make content for each of these pieces of questions because then it's all the more important if people aren't able to have some of those by chance, interactions, meeting in person, the having content for all this stuff, having your fellows talk about the different questions, having your different faculty answer the questions and and certainly any ways you can do it creatively help but but just start by answering them straightforward, is going to be useful. So David, I think this is a good topic for those that are in in academic medicine, but the more you talk, the more I'm thinking. There are a lot of private groups, private ethnic groups, network groups that are inevitably going to be training OBGYN to do more things other than obstetrics and gynecology. I'm not saying what's right or wrong. I'm not saying what can supplant fellowship and what can't, I'm just saying it's inevitability. And some of what you talked about, is relevant to a career path that those programs can offer to OBGYN that they're trying to recruit. I'm not saying exactly what and exactly what level of training but just in terms of recruitment, I encourage listeners to think about that, that people are looking to advance their careers, to develop their autonomy, their mastery and purpose in different ways. And the outline that we've given for fellowship programs also make sense. If you're trying to get more docs into your programs, and trying to use the idea of upskilling them as part of the benefit, some people are gonna get pissed that I even suggest that I'm agnostic to the clinical value of it, I'm just talking about the recruitment value. So all that background laid down knowing that it isn't just division chiefs that are listening. It's also some practice owners and other folks, but let's we can we can go with the whole audience or part of the audience, how would you like to conclude with them?


Dr. Jaimin Shah  26:37

You know, I think, you know, for for program directors out there is to try making a lot of this information accessible, because it says, obviously, a lot of information to try obtaining during the interview day. So as you try think about to make your program more attractive, having this information more readily available amongst the fellows or creating slide decks that you can review all this with potential applicants would be very helpful. Because these are all questions that our applicants are wanting to know. And if you're applicant listening, is to do your homework, make your list of questions, things that you think about could affect your fellowship, to the day to day operations and try picking the brains of anyone in the REI field, such as current fellows or recent graduates, because they're going to have some insight that you may not have thought about. So really just network and talk to as many people as possible because you'll learn a lot and you'll learn a couple of different nuggets along the way. So and I think then you'll have good chance of success, hopefully getting into the field.


Griffin Jones  27:42

Dr. Jaimin Shah, thank you very much for coming on the inside reproductive health podcast. Thanks for having me.


27:48

You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health.

175a What OBGYN Residents Need To Know When Applying To REI Fellowships Featuring Dr. Jaimin Shah



Research, letters of recommendation, drive, ambition… If you are interested in applying to REI fellowships, this episode of Inside Reproductive Health is for you. Griffin sits down with Dr. Jaimin Shah to discuss what it takes to land at the top of the applicant pile.


Listen to hear:

  • Dr. Shah’s tips to those interested in entering the REI field.

  • What REI fellowships are actually looking for in an applicant.

  • What Dr. Shah did to secure upwards of 30 acceptance invitations to interview for fellowships. 

  • What you can do to stand out as an applicant, and when you should begin preparing.

Dr. Shah’s info:

Website: https://www.shadygrovefertility.com/
LinkedIn: www.linkedin.com/in/jaiminshahrei

Transcript


Griffin Jones  00:00

If you're a regular listener to inside reproductive health, this might not be the episode for you. This is for those who are not yet in our field because we sometimes get people that are still in residency, maybe sometimes still in medical school, they're looking into the field, because they want to come work in your field, and they use this podcast as a resource. So I took advantage of that with Dr. Jamin. Shaw. This episode is really for OBGYN residents who are applying to REI fellowship or maybe to some med students that are going into residency but know that they want to sub specialize or at least strongly feel about it. For those of you that are in the field, I'm going to do a different interview with Dr. Shah about how to attract those candidates that you want. But this is for those folks that are doing the applying and if that's you, but I've talked about what Dr. Shaw is how you find your mentor, the difference between senior and junior mentorships a delineation that Dr. Shah used that I wish I had used in different aspects of my life, how to attract those mentors or how to reach out to them. We talk about what kind of networking OBGYN residents need to do we talk about what the average candidate looks like to REI programs we talk about the importance of offside rotations is a competitive advantage. And speaking of how to candidates look to REI programs, we break candidates into three different tiers based on the amount of research that they've done. And Dr. Shaw gives us numbers of first author publications that make sense for each tier, Dr. Shah applied to over 40 programs, he got interview offers from at least 30 of them, he went on 18 interviews, and he got his second choice. And this is a really competitive field. So I hope you take advantage of these tips. And if you are to join this field, welcome. I hope you enjoy this conversation with Dr. James Shaw, Dr. Shah Jamin. Welcome to Inside reproductive health.


Dr. Jaimin Shah  02:06

Thank you for having me today, Griffin,


Griffin Jones  02:06

it's good to have you on because we became friends from you listening to the show, and then us corresponding and then we got to meet in person. And that was probably a couple years ago that it started. And now I consider you a friend. And it's cool to have you on to do a topic for an audience that normally isn't a part of our audience. But I still find some of those folks. So a lot of times we're not covering content for residents, we talked to REI fellows a lot, but have not really created anything further up the channel for those folks that are considering going into Rei. And I want to take advantage of your experience to have that for that little audience, invite those folks that aren't even in this world yet. And talk about what they need to know to make them more attractive for getting into the REI fellowship program that they want to so can you give us a little bit of context of your self and what your process was like? And then I'm just going to give you more specific questions.


Dr. Jaimin Shah  03:11

Oh, thank You that mean, it's great to you know, broaden the audience. I think the REI potential, you know, the residents that are potential interested in Rei fellowship are obviously the seeds to make our field grow. So I think trying to reach that group is important. But I you know, I came from UT Houston, OBGYN residency, so it was not affiliated with an REI program. And learning that process from a resident perspective. And working with various mentors was was key to my success in matching into Rei fellowship. So I do have a couple of tips. You know, I wanted to share with other potential residents interested in the REI field.


Griffin Jones  03:54

How early did you start? Because it seems to me that some people know that they want a sub specialize even before they go to medical school, and then other people don't know until well into residency. When did you start the process of deciding this is something that I'm going to move on to do?


Dr. Jaimin Shah  04:13

Well, to be honest, I was doing quite a bit of research when I was a medical student because I stayed the same medical school program and to residency. So I was doing lots of research in GYN oncology. Actually, that's I thought the route I was going to be taken until I pivoted during my intern year. So I started pretty early on doing the research. And that's one thing I'll touch on later in the episode is that starting on any kind of research is important early on, even if you think you might have an inkling that you might want to do any sort of fellowship.


Griffin Jones  04:41

So what was the first research that you did? What did that look like?


Dr. Jaimin Shah  04:45

I mean, I started as a first and second year, medical students doing Emergency Medicine Research. And then because that was one of my initial interests, and then I kind of slowly pivoted into women's health into OB GYN and doing GYN oncology research with MD Anderson. And then that slowly pivoted into when I was an intern transitioning to more fertility preservation, and then trying to broaden my horizon onto other different Rei topics, in addition to I was also contributing on MFM research because we had a robust mmm department. What


Griffin Jones  05:20

are Rei fellowship programs looking for in your view? Well, what


Dr. Jaimin Shah  05:24

they're looking for is, first of all, a well rounded applicant with research experience, I think research is a big part of what they looking for what your prior experience was, even if it was Rei research, or non REO research, trying to find someone with a passion to learn you research techniques and interviewed research projects early on. Also having an applicant with good letters of recommendation from REI and non Rei mentors, who can speak on behalf of their abilities, and speak on their experience of working with that specific resident. And then most importantly, obviously, trying to find a hard working resident who could be a good fit for their fellowship, who could flourish and utilize all the resources that would be available in that fellowship program.


Griffin Jones  06:11

There are how many Rei fellowship programs 4044 Do you know the exact number?


Dr. Jaimin Shah  06:16

I don't know the exact number. I feel like it can range between 40 and 50. I think my year there was like 41, because there was, you know, handful programs that took internal candidates. And I think it varies from year to year. But I think that's a general ballpark of about 40 to 48 or so.


Griffin Jones  06:29

however many there were your year you applied to all of them why?


Dr. Jaimin Shah  06:36

I think as an applicant, obviously I had, I wasn't limited by geographic constraint. So I wanted to kind of put my hat in the ring for all all programs, right, I think it's always better to try to apply to all programs early on, versus trying to add programs later down the line. Because you know, programs are going to be reviewing applications from the get go. And so trying to be in the front of the line is is important, I think,


Griffin Jones  07:02

did you make that known to the programs that you were applying to?


Dr. Jaimin Shah  07:08

No, I mean, I just applied to all of them, right? You submit the application, it's one application, you have your letters of recommendation and the kind of the portal, and you can you can submit to All Programs and then see if they would be interested in offering you in an interview spot.


Griffin Jones  07:23

And you got quite a few you got 30 interview offers, or about that out of low 40s. However many it would have been, what do you think that you did to get that many interview offers?


Dr. Jaimin Shah  07:38

I think someone told me early on was from a research perspective, you know, there's different, there's different tiers. As far as kind of the number of publications you can have there, you know, most, most resin applicant applicants will kind of have one or two first author papers, I think the next tier might have three to four. And I think in the top tier of, of applicants might be you know, five first author publications in addition to other research that you've contributed on. So I think that is one yet you kind of have direct control about as a resident. So if you were in that category, you could potentially stand out a little bit more compared to other applicants. Someone told me that early on. So then I took that to heart and said, You know what, I want to try to be that top tier and, and tried to work very hard to get into a lot of research out and learn the process. And in that I think that was one thing that did stand out my application.


Griffin Jones  08:29

Sounds like you did because if I have my notes, right, you did 10 first author publications while you're a resident. Yes. And our tiers were so the third tier is what one or two, you said,


Dr. Jaimin Shah  08:42

I think the third tier would be kind of five plus?


Griffin Jones  08:46

Well, you and I are going backwards. Third, bottom one, bottom one is one or two, I would say So on average, and middle is three or four. Correct? And then the top tier is five plus. So you were like I'm gonna comfortably set up in this top tier here. When did you start on that? The very beginning of residency,


Dr. Jaimin Shah  09:12

like I said, I had some projects I was working on as a fourth year medical student that were more Juhan oncology specific. And then kind of pivoted into kind of fertility preservation, and then more into Rei based projects. So I started I would say fourth year medical school and then really going in, in my intern year, my first year residency.


Griffin Jones  09:33

So if you want to be in the top tier for the number of first author publications we're referring to, you have to start pretty early. In your case you started even before residency, is it too late by the end of residency


Dr. Jaimin Shah  09:49

by the end of residency is too late because obviously you'd be graduating. You can continue after residency, but you're going to be applying for Rei fellowship during your third year of residency. So, it's really good to know if you have an inkling to do any sort of fellowship. And that's what important to start on any kind of research early on and your residency training. And even if you pivot to another subspecialty, like I did, it's still show that I saw I, you know, developed a project, you know, created, developed it, collected data, presenting at a conference and then published it. And so it kind of shows fellowship program directors that okay, this applicant, you know, created a project with a mentor, saw it through, presented it and published it, right, it shows that that that resident applicant is capable of learning research and doing research, and you have to understand that certain constraints, but certain programs may or may not have as many resources, like an REI division or not.


Griffin Jones  10:49

So you did that, and it made you attractive enough to at least 30 programs to offer you an interview. Is there other things that you think other than the research that you authored that made you invited to those interviews?


Dr. Jaimin Shah  11:11

Yeah, I mean, it's more of a general, you know, I think there's six other points that I think you know, apply apply to my case, but more broadly, would be trying to find good mentors, junior and senior mentors, considering away rotations, making sure that you're networking as much as possible throughout your residency career, utilizing your available resources, you know, thinking about different Wow factors that you might have in your prior experience. And then there's, I think the other component is criado scores.


Griffin Jones  11:43

Let's talk about the network and for a minute, because there are some conferences in our field that are very fellows heavy, but residents sometimes go there for whatever, maybe they work on a paper and they get to submit their abstracts, somebody sponsors them, they get a scholarship, some, some kind. And I have talked to a couple of those people, and they're not totally sure if they even want to sub specialize in reo. Let's pretend they're a first or a second year resident. And somehow they get to one of these conferences. I know people who said you can't go to PCRs or whatever. Some other conference, if you're a first year resident, you can I've seen them there. So they're there sometimes. But so let's say they're early on in residency, what should be they be doing to network there, if they find themselves in one of these conferences,


Dr. Jaimin Shah  12:32

I think beforehand, trying to reach out monks, other local fellows in respective programs and trying to get to know them get their numbers, that's what I did. And some of those fellows kind of took me in there under the wings and introduced me to people. I was picking their brains about how they went about it. You know, they introduced me to their mentors. So I will basically trying to talk to as many people as I could to learn their experience, how could they help me? Or how could you know, they give me some advice to make sure further my agenda, making sure I, you know, successfully match into Rei fellowship.


Griffin Jones  13:06

How did you decide upon which mentors, you wanted to mentor you?


Dr. Jaimin Shah  13:11

Through your question? So I had Junior mentors and senior mentors. So Junior mentors, I would say, our fellows, you know, I had yield Chappell. He was Baylor fellow, and I reached out to him and a bunch of fellows. And he kind of took me under his wing, and it was great to kind of get his experience and get his advice. And so I worked on some projects with him, right, so he was more of my, my Junior mentor, you know, senior mentors, you know, we had some affiliations and some private practices. And that was just me networking, reaching out to different programs, you know, Baylor and other private physicians and trying to find positions that might be willing to take on a resident on a certain project, and then really kind of diving into learning more about their experience and kind of how I can better myself as an applicant.


Griffin Jones  14:03

Earlier in my career, I was really obsessed with learning how to acquire mentors, I find that as you advance in your career, and you get better, it's actually easier to acquire mentors, because you sometimes just start doing business with them, or you have similar interests. And so you can acquire mentors a little bit more readily. But in the beginning of my career, I had to be really intentional about it. And I never thought in terms of junior and senior mentors, where did you come up with that framework?


Dr. Jaimin Shah  14:37

It was something I just learned along the ways because you'll get advice from two different people. And they could be doing the same exact thing but one is a little bit more senior and one's a little more junior, and I think they're closer to the experience of REI fellowship. And I needed to get that advice and input of directly have over these next one to two years that are going to be critical to my success of the In Rei fellowship, how did they do it? What suggestions do they have? For me? What did didn't work for them? What did you wish you knew? Right? So those are all the questions I was asking you a lot of REI fellows. And they have that. That direct insight because they're loved. They're living in that process recently versus someone who might be 10 or 15 years out and just a little bit different of how they came about that process.


Griffin Jones  15:23

I think you are smart to not view each of those as mutually exclusive. Like, I struggled for a long time thinking about this for financial advisors, because I look at a lot of the younger financial advisors and like, well, they don't have the experience, they never actually really built wealth, because in order to build wealth, it has to stand the test of time, there's got to be decades, but then I worry about some of the older financial advisors if they are leaving things on the table, ignoring some of the new technologies, the new types of trading the new types of asset classes and everything else. And I always kind of viewed it as it had to be one or the other. And I think you more wisely said no, I've there's two different classes, and I want each of them. Correct. For those that were more senior, how did you approach them?


Dr. Jaimin Shah  16:16

You know, we were affiliated with the private Rei group. And I knew that constraints to that in the sense that, you know, the private clinicians, they don't have as much dedicated time to education and to reach out to residents. So I kind of reached out to different Baylor faculty reached out to other other private clinicians, I literally emailed and called different problems in the city of Houston to figure out who could pick me on as a resident for research and then kind of use that as a as a segue into kind of trying to pick their brain and and trying to see if they could be a mentor for me,


Griffin Jones  16:50

picking up the phone and calling the office.


Dr. Jaimin Shah  16:53

Yep, sometimes if they didn't respond via email, then I reached out to the next source and saying, Hey, can I get in touch with his doctor? I'm a resident in the local area interested in in talking to them? And that's what I did for a lot of programs around the city.


Griffin Jones  17:07

How often did it work?


Dr. Jaimin Shah  17:07

Most times it usually worked.


Griffin Jones  17:11

Were you nervous about being perceived as a salesman? Or does the distinction that you offer really quickly, hey, I'm a resident, did that help?


Dr. Jaimin Shah  17:21

I think it helped when they said, when I said I was resident, and it was one of those things that I learned very early on in my career, the worst that someone can say is no. And so it's okay. If someone said no, or didn't call back or didn't reply back to email, then I just tried to the next one. One


Griffin Jones  17:35

of the other tips that you gave, in addition to networking was and mentors was offsite rotation, something more about that?


Dr. Jaimin Shah  17:46

Yeah, so I did an away rotation. And I use that as a strategy to learn more and go to a different program for a month to, you know, continue to work on research, and to also try to find a good mentor that could you know, write a good letter recommendation, in addition to getting great experience. You know, I came from a non Rei I didn't have an REI division, for as far as the fellowship goes. So I was trying to utilize doing an away rotation as another way to kind of think outside the box of how to make my application a little stronger. And that was one idea that a previous resident had done before. And I kind of utilize that as a great idea to try to do an away rotation. And it was a great experience. I learned a lot. And now I got kind of a lifelong mentor, wanting the process,


Griffin Jones  18:42

like how much do you have to do to do in a way rotation? Do you have to go through your program? Can you submit that to your own program? Hey, are these other places that I would like to rotate into how does that work?


Dr. Jaimin Shah  18:55

Well, first, you have this makes sure that your residency program allows and has the ability to do a one month rotation, luckily, my program had the ability to give me that opportunity. And then I talked to you know, the different Rei clinicians in town who maybe had some suggestions and some insight and some programs, and that's kind of how I use that route. And they kind of put me in touch with that mentor at that institution, and then connected me via email, and they agreed to take me on and that's kind of how that process started.


Griffin Jones  19:26

So not every residency program allows for rotations. Yeah, I think it just depends on the curriculum. And then does it also vary, per programs curriculum, what types of institutions that you can do that rotate? Does it have to be an REI division within an academic system? Can it be at a private practice? What's that like?


Dr. Jaimin Shah  19:50

I think it's kind of enlist as far as the the kind of the different type of programs you can go to. I wanted to go to a program that had an REI division. Um, that was more academic affiliated, just because of thinking about a potential mentor who could, you know, write you a good letter recommendation? You know, that's something you have to take into consideration as well.


Griffin Jones  20:13

What tips do you have for applicants as they're going into the interview?


Dr. Jaimin Shah  20:20

As they're going into the interview? You know, I think you want to create a list of questions that you want to ask all programs, I would recommend asking the same question to multiple people during the interview process to see if you get the same answer. In try to think about, and I would recommend talking to it and current Rei fell, it helped create some of these questions for you. You know, I have a list of them, too, that I created with a bunch of different Rei fellows that they felt were important to ask about numbers and about hours and about monitoring and basic things you might not think to ask. So I would ask a lot of the same questions to most people to interview to see if I got similar same responses or different responses. And that was kind of a telltale sign if there was, there was some discrepancy. And another thing that I found very helpful going in the interview process was to make a real time rank list. You go through the process, and a lot of programs blend, like, okay, every program, most programs are really good, they're going to get you a great education. But you really got to find calm and try to find, look at the fine details. And that can get very blended when you go on multiple interviews. And so I would, I would jot down notes, and mainly when I left when I was in the car or in the lobby, and just


Griffin Jones  21:42

want to make sure physically, when you say a real time rank list, you're talking about physically, not just up in your head, you're you're noting it out,


Dr. Jaimin Shah  21:49

I had notes on my phone, and I would I'd started ranking programs, because it was one of those things that you want to trust your gut, as far as kind of what what did that program really make you feel good? Did you feel good fit? Did you feel welcomed, etc. So I would go before I left the premises, I would jot down notes of the things that stood out to me things I liked, didn't like things I need follow up questions on right because was fresh in my mind. And then I would go to my next tab and go put my rank list together. And I literally had a running rank list. And it was the best thing because by interview 10 or 12, they really started blending it together like Did they do monitoring? How many retrievals? Did they do? Did the fellows do transfers, like do have to take call or like what's the call structure, like you know how many faculty like those little things are very hard to remember. And it's very hard to go back. And so that was one thing that I learned from someone that and I was it was a blessing. Because if I didn't do that, it'd been very hard to really comb through some of those details. So that was also really helpful. And the other tip was, pick the program, you think you're going to be the happiest app, don't pick the program that you think that you need to be at. I think now going into the REI fellowship, this is kind of hopefully the last stop for you. You want to pick a program that you think you're going to excel at, that you're going to be happy at. And that was one of the biggest things that I took away from that is don't necessarily assess the interviews as a way for you to make your rank list. Because to be honest, most interviews are pretty relaxed. They're very conversational. And you think honestly, every interview goes well, at least how I felt in the REI fellowship realm, because everyone is very happy. They feel that the conversations are very nice. So it's really hard to tease out a, a pleasant interview experience versus Do they really liked me, because to be honest, I bet they are like that with pretty much most applicants, because that's just the general nature of the field. And so I think that's where you got to trust your gut and pick the person that you're, you think you're gonna be the happiest set and not the other way around.


Griffin Jones  23:58

So when you say pick by where you think you can be the most happiest you're saying as opposed to where you think, as opposed to thinking based on how they're ranking you?


Dr. Jaimin Shah  24:09

Correct? Because it's a rank system, right? So it's supposed to be in favor of the applicants. So I think you have the trust of where you think you've been happiest. And it's all going to work out in the end. And it does when you talk to most of my other friends and colleagues around the country. It all works out kind of how you make the rank list.


Griffin Jones  24:28

In your real time rank list. Did you put those different factors that you have in one kind of general note section? Or did you have very specific criteria in different columns of your rank list so that you made sure that you were comparing each of the programs on similar criteria? It's a great,


Dr. Jaimin Shah  24:48

great, great question. So I actually made a note section and I kind of had my free hand notes for every program. And then it was actually my my wife's idea to make Have a an Excel list and do exactly what you said kind of put surgical volume, number of embryo transfers, geographic and certain geographic location, you know, call structure, research opportunities, and put some of those. So I could actually rank each program for those specific categories. And that was actually really helpful to look at my first rank list and then look at my final rank list. And it actually turned out to be very similar in the end, but it was a good exercise to go through it. To really look at some of the nuances to the interview process.


Griffin Jones  25:36

When you say that it was similar your first rank list and your final rank list. You mean, before you ever went on the interviews, you


Dr. Jaimin Shah  25:44

should rephrase that. It's actually when I finish the interviews, and like my running rank list, compared to my final rank list, after looking at my kind of Excel file that I went through,


Griffin Jones  25:55

how long did you take to digest from you've finished your last interview, you've got your running rank list versus, okay, now I have to make my final decision. How long did you give yourself?


Dr. Jaimin Shah  26:07

I had a few weeks. And I kind of after my last interview, I gave myself a good four or five day just pause, just to kind of process and digest and just kind of reflect and then went back to the list. And back to the criteria to help me rank


Griffin Jones  26:26

for the running list, did you you're going into interview number eight, you walk out of there, and you're like, Okay, I think that they're number three, and so you just put them at the number three spot? Was it in real time like that? Yep, exactly. Did that skew your perception in any way of thinking? Like, okay, now I have to? Well, you know, I've already got these eight. And I feel so strongly because this one has been number one since the third week. Did that? Does that skew your perception in any way?


Dr. Jaimin Shah  27:01

No, it kind of just, it kind of really, when you have a couple good, you know, three or four poems that you really liked? It'd be very hard to choose from. Right? Those are a good comparison, when you go into a new interview, as far as well, I like this about that. I can do transfers, and I can do as many retrievals as a fellow. Right. I think that's a really good thing. Right? So that was really a thing that was important to me. And so when I heard about oh, yeah, you would get to do 10 transfers across the whole fellowship and union, you get limited experience in retrievals, or things like that, right, like, so those are things that you had a benchmark of saying, Well, this is where I've heard a programmer would allow me to do such things, or I would have this access to this research opportunities that this program doesn't have. And you can internally figure out when you go out the interview process, what you value and don't value for your future education.


Griffin Jones  27:47

Do you remember the criteria that you had, in your real time list what you said, I think cycle volume or a number of transfers, what were the criteria as far as you can remember,


Dr. Jaimin Shah  28:00

procedures, that was definitely one one big one, looking at transfers, retrievals. Looking at the your research opportunities, what have prior fellows done, I wanted to get really into like, prospective and randomized controlled trials, I wanted to go to a center that would give me the ability to do that as a fellow versus just retrospective studies, I wanted to have the ability to do translational research, wanted a program that had you know, you know, decent surgical volume, not heavy surgical volume, but not very low coming something in the middle. I wanted to have the ability to have my own fellows clinic, where I was the attending and I had supervision but I was the one making the decision because I think that's really important. I think geography was also a factor lower factor. I had a wife category in there as well, my wife had to say for my partner had to say cuz you know, happy wife happy life, right. So that was also an important factor in that as well of where she might want to go where opportunities would be good for her. So that was another piece. I think those are the some that kind of come to mind.


Griffin Jones  29:08

Many of those things are an individual's preferences. Are there some things that you think are must haves or should be must haves, regardless of someone's preferences? So the amount of clinical work or if there's a fellows clinic, where they can be attending or if they, what kinds of research opportunities are available? A lot of that will have to do with someone's preferences, but are there a few things that you feel should be in everybody's must have list and if so, what are they?


Dr. Jaimin Shah  29:41

I think procedures as a fellow is key. It's a small thing in some people's eyes, but I think it's a big thing. In most people's eyes. I think there's a lot of buzz about transfers and retrievals I think that's definitely up there. The ability to do other ancillary procedures HFCs water ultrasounds, just being able to do lots of hands on procedure and surgical Other things that are important. And I think the fellows clinic of really getting a robust clinical experience not just working with other attendings, but actually having your own true clinic, where you're kind of running the show, I think is really important. I think those are the two main things. Because you know, every program is going to have research, just different facets of research.


Griffin Jones  30:23

How common is that or not, is that to have a fellows clinic where you're the attending,


Dr. Jaimin Shah  30:29

I felt like half the programs kind of had it to some extent. But, you know, the program I ended match now was kind of at a true fellows clinic, where you're running, you're running everything you have is assigned team, you have nurses, you have financial counselors, right, that are kind of assisting and doing those things. And then you obviously have attending supervision to some extent, but it was really kind of my own clinic that with my own patients that they were booking under my name. And I think that was a great, really great experiences as a fellow that really have the autonomy to make those decisions, cycle my own patients. And that taught me a lot.


Griffin Jones  31:05

So you were talking with other folks that were also applying to fellowship, and you gave the advice to ask the same question of multiple people in a program. And you you rattled off a few of those questions, just making a different point. What were some of those questions that you made sure that you asked every person in any any given program?


Dr. Jaimin Shah  31:29

It's kind of touching the same stuff, you know, the research experiences, what? You know, what have prior fellows done? Are there any limitations on what I could do as a research research perspective? Could I do randomized control trials? Can I do prospective trial? Has that been done before? Understanding the numbers, When can I start doing procedures when we start getting that experience? Asking about, you know, the call structure understanding? You know, will you have moonlighting opportunities, you know, understanding that call structure, I think is important. Understanding the structure of the program, certain programs are structured differently, do research or new clinical first, understanding some what flexibility may have in that you understand if you want to do other electives that you might have an interest in. I think that's also important to ask, too. What is the average


Griffin Jones  32:19

candidate look like? In your view, and I'm going on a bit of an assumption that you are, we're not an average candidate, and didn't appear as an average candidate to most of the programs, because you had done a lot of research, you've thought a lot about the and by research, I mean, research into different kinds of fellowship programs, but also what you authored as the President having 10 first author, publications, having four other papers that you contribute into that being at least double what we would consider the basement for top tier here. You don't have to be humble about this, I actually want to know, what do you think the average candidate looks like to in the eyes of pro work programs,


Dr. Jaimin Shah  33:04

and being on from the applicant side, and then being done on, you know, the fellowship standpoint, to kind of see kind of the trend of applicants, I think the average candidate, you know, would have one or two first authored papers with being on maybe two other papers that they contributed a second or third author. I think most applicants would have at least one national Rei conference presentation, either poster or oral presentation, a lot have more. And then coming in with at least one or two very strong letters of recommendation within the REI community,


Griffin Jones  33:44

Jim anniversary a lot. And you've given us a lot on how to select a mentor, how to approach a mentor, how to network, how to think about getting other opportunities, if there isn't the rotation that you want through your program, how to think about getting started on research? How would you like to conclude with this audience that I haven't created that much content for in the past, but these are the folks that are either going to be your colleagues or not in the next couple of years, but they might be your peers, and they're making that decision? Now? How do you want to conclude with them?


Dr. Jaimin Shah  34:24

Find good mentors early. Don't be afraid to reach out and kind of extend yourself. The worst that someone can say is no, move on to the next. Work hard to organize your research projects early on, present at national meetings, and carry through at the end and publish that paper. So truly try to get a few first author publications and get on a couple other projects with other colleagues and establish connections, build connections, learn from the junior and senior mentors that you have within your program or in your local area. And I think the most important thing is be a great resident and be a team player. I think that really helps you develop as a resident and then hopefully develop as a great fellow.


Griffin Jones  35:06

And I think you are both. And you're also a great guest to have on for us to give some generous counsel for those that are thinking about this step. And hopefully many of them will consider it because we love adding to the number of good areas in this field and the field has nothing but upward to go. So I appreciate you coming on to cover the topic. Thanks for having me.


35:34

You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society, visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health.

174 The Rise Of In-House Genetics Counselors At Fertility Centers: Featuring Amber Gamma



 In-house genetics counselors may be on the rise among fertility clinics. Amber Gamma, genetics counselor at IVI RMA America, discusses why the profession is trending toward in-house positions, how to address the challenges of funding their placement, and why you might want one of them on your side when it comes to litigation. 

Listen to hear:

  • Which genetic counseling are more suited for in-house vs. external genetic counseling telemedicine companies.

  • How much these in-house positions earn, and how much they cost.

  • Tips on how to bill insurance for genetic counseling.

  • Amber’s response to Dr. Norbert Gleicher’s criticism of the overutilization of PGT-A.

  • What AI will take away from the genetic counseling field, and what will remain in their control.

Amber Gamma’s Info: 

LinkedIn: https://www.linkedin.com/in/ambergamma/

Transcript


Amber Gamma  00:04

One of the biggest barriers, I think, to having an in house genetic counselor is that genetic counselors are not recognized as providers by CMS at this point. So that can make billing pretty challenging. That being said, we do still see that genetic counselors across the country bill, if you're working in a state that has licensure for genetic counselors, you're going to have, you know, a higher chance of success with billing and with significant reimbursements. 


Griffin Jones  00:29

Does your fertility center have an in house genetic counselor? Are you thinking about having an in house genetic counselor? I talked with Amber Gamma. She's an in house genetic counselor for the RMA network. She has been in house elsewhere in the fertility field. She's been on the industry side. She has a master's in genetic counseling from Sarah Lawrence College. She is a board member of the genetic counseling professional group that subgroup within SRM. So I asked her what percentage of fertility clinics have their own in house genetic counselors, that number appears to be on the rise. She talks about the total number of genetic counselors there are in the field, I have her detail what those specific roles are versus which roles are better off for an external genetic counseling telemedicine company. I asked her what kind of revenue and in house genetic counselor brings in and how much they cost. She gives us tips on how to bill insurance companies for genetic counseling. I asked her to comment a little bit on Dr. Norbert Gleicher’s, criticism of the overuse of PGT-A. I don't get too deep into that, because I'm not qualified to but I wanted to see if she thinks that having more genetic counseling in house will utilize less testing or at least different kinds of testing. And then I needed that clarification from her that you may not need of the overlap between genetics counselors and genetic testing labs. I thought there was a lot more overlap. Maybe you do too. So I asked her to delineate that we talked about the advantages and disadvantages to genetic counselors, career mobility being in house versus with a much larger company. And then she concludes with the functions that artificial intelligence will probably take away from the genetic counselor in the next year or two. And what will have to remain within the genetics counselors purview enjoy this episode with Amber Gamma, Ms. Gamma. Amber, welcome to inside reproductive health.


Amber Gamma  02:16

Thank you. Thanks for having me.


Griffin Jones  02:17

I'm trying to think if you're the first genetic counselor that I've had on the show, and I'm gonna feel really bad either way, I guess that I haven't had one over 180 episodes, or that there have been one or two that I'm forgetting. And then I'm going to feel really bad. But welcome. I want to talk to you about genetic counselors in the field. And I want to talk to you about their role in external companies versus being in house for a fertility center, you are in house for e vrma. And can you give us some context about how many genetic counselors there even are in house in fertility centers in the US?


Amber Gamma  02:55

Yeah, so it is around, I would say 20, at the moment. So the National Society of Genetic Counselors does a professional status survey every year. And so in the latest professional status survey, there were about 50 genetic counselors that reported working in this field entirely. So that would encompass your in house genetic counselors, your PGT, labs, your gamete. Banks. So that is growing, it was about 40, a couple years earlier, so we're growing pretty rapidly. But in terms of the in house, GCS, that's definitely where I think we're starting to see a bit of an inflection point and some more growth


Griffin Jones  03:33

of those 20. Do you how many are with IE vrma? How many colleagues do you have at your own company?


Amber Gamma  03:40

So two, as of today, I was the only one before that.


Griffin Jones  03:44

And so the other 18 that might be out there? Do you have an idea what the kind of distribution is between if they're at large group networks? Or if that among independently owned Fertility Centers? Do you have any idea,


Amber Gamma  03:57

you do tend to see a fair number that work in academic centers? So within I'm based in New York City, within the New York City area, a lot of my colleagues are based at, you know, large academic Fertility Centers, you definitely will see genetic counselors in privately owned groups as well. So specifically on the West Coast, within the Seattle area, I have a few colleagues that work, you know, kind of in more private practice. And I will say it does tend to be pretty distributed to the coastal areas. At this point. I definitely do have some colleagues in South Dakota, Missouri, but largely, you'll tend to see that we do kind of fit along the coast a little bit more.


Griffin Jones  04:36

So we think that there's 50 in the field based on the National Society of Genetic Counselors survey, you mentioned that you've thought there's an inflection point going upward for in house Janet concert. That is say you think that there is a trend of more genetic counselors being brought in house tell us more about that.


Amber Gamma  04:58

I think that we're really reaching a point where reproductive genetics and genetics generally is becoming so important in the field of fertility medicine. And that is because of the technologies that are picking up steam within our field, but then also genetic testing technologies and other areas of medicine. So things like pediatrics, you'll have, you know, a lot more genetic testing that goes on for kiddos that have pretty complex medical issues. And then you may find a genetic cause for that child's medical issues. The couple still wants to have more children. So they're coming in for fertility care to be able to reduce that risk. So I think that we're starting to come across some more complex genetic situations where providers aren't necessarily feeling so comfortable dealing with those situations, and feeling confident in their counseling abilities to be able to guide that couple appropriately.


Griffin Jones  05:50

That makes sense why we would expect to see more genetic counselors in the field, you mentioned that it's up fifth, the from 40, a few years back, but why in house,


Amber Gamma  06:01

because for me thinking about an in house genetic counselor, it's really all about, you know, what you really deal with improving the patient experience, right? When we have a couple that comes in, and they've had previous genetic testing, for example, the genetic counselor that works at the PGT lab isn't really going to be focused so much on the appropriateness of the testing, how the how the results will be handled, what we would be thinking in terms of embryos that are eligible for transfer versus not eligible for transfer, the conversation that really happens with the genetic counselor, the PGT lab is more going to be focused on, you know, this is how we set up the PG TM testing this is the process that we're going to go through this is what's needed. But there is always a discussion that needs to happen about how is the couple wanting to use these results. You know, if you're finding things like variants of uncertain significance that are not black and white on genetic testing, how are we going to be handling those? Are we going to be testing for them? Are we not going to be testing for them? What are the couple's goals and testing for them? So those are all things that an in house clinic based genetic counselor can really explore thoroughly with a couple that may not necessarily be part of the PGT lab conversation.


Griffin Jones  07:18

How do you envision it being structured because if there is a an inflection point, and we start to see a growth there, then I guessing we would start to see divisions departments, or at least teams of some kind right now, you're with a really large company, RMA does several 1000 cycles in the US. And there's you said you have two colleagues right now. So there's three of you for this very large company, what will the structure go on to look like?


Amber Gamma  07:48

So there's just two of us at the moment? My second one is starting today. Yeah. So I think that's really going to be dependent on the company. And, you know, for example, obviously, working for such a large company, it's not like I've just been able to come in and take on all of the genetic counseling that happens, it's really been focused towards things that we feel like are more important to be in house versus things that could potentially be handled by genetic counselors that intelligent addicts companies, for example, right, those supporting the supporting organizations that can help bridge the gap if there are not in house genetic counseling services that are available. So over time, what we're really hoping to do as we build the team is be able to bring more in house to be able to provide a better patient experience that continuity of care. Because also in house GCS are very familiar with the clinic policies and how we do things and tele genetics companies, when you're working for multiple different clinics. Those genetic counselors don't feel like it's their role to really be able to say, well, this is what study your particular clinic. It's more this is the information that we have about this genetic testing results and the possible avenues that can be considered. So we're definitely hoping to build a team that can help improve, you know, the genetic counseling services that we provide by you know, potentially bringing more in house and be able to have the resources for our providers to go to you and for nurses to go to when they encounter situations and they need


Griffin Jones  09:22

guidance. Tell me more about those roles specifically and how you see them differentiating from the help that you might be augmenting with at Tella genetics companies, you talked about being a resource for the providers, being able to have more background for the processes that you're running at your clinic as opposed to here's just a particular type of tasks but as specific as you can be talk about what those roles will do versus what the external roles might do.


Amber Gamma  09:57

So for example, I think what a lot of people Little are facing right now is the issue of mosaicism on PG TA, right? So if, as an in house genetic counselor, I'm aware of what our philosophy is when it comes to mosaic results, what our transfer policies are, and our workflows. So things like consent forms that need to be signed, what needs to be in the patient's chart for our embryologist to say, Okay, this embryo is going to be transferred. And so it's a much more seamless process for our patients, right? They meet with me, I handle the consent form, everything is in the patient chart. And there's no questions along the way. If you're talking about, you know, an external genetic counselor at Atella genetics company, they're obviously working with many different clients. And as I said, as a separate entity, a lot of those genetic counselors report not feeling comfortable speaking to that particular clinics policy. So they're going to be saying, well, this is the information and this is the data that we have about transfer of these embryos, go back and speak to your physician and talk about what their clinic policies are, what pre transfer requirements may exist. And so as I mentioned, it just kind of creates that more seamless process for the patients, and having, you know, more of a way that they can feel, I think, supported through that process.


Griffin Jones  11:15

That makes sense to me, I'm trying to think of it in terms of economies of scale, and I'm comparing it to something that I know better, which is marketing firms, marketing agencies, and some corporations have in house marketing agencies, and some do it for reasons of cost effectiveness. And it's almost never more cost effective. So even if you think of very large agencies and very large corporations, you think of a Pepsi, and maybe they're with Saatchi and Saatchi, or universal McCann or group M, or one of these really large Madison Avenue agencies, there will be an entire division that's just on Pepsi, but they're employees of the agency. And so what about a genetics company that has a dedicated rep for a particular clinic or particular network where they are trained on that clinic groups philosophy that clinic groups, workflows, has access to put things in their chart notes, their transfer policy? Why wouldn't something like that be able to work?


Amber Gamma  12:23

I think that there are some questions to be asked about, you know, as a, as a healthcare entity, how much access you want to be able to give to external companies about things like patient information, etc. Right? So usually, in situations where we are referring out for those services, it may not be the case that that service has access to the entire patient chart, right? Because is that really appropriate? Do we really want to be giving that access just from like a HIPAA point of view and a regulation point of view? I think that this is more related to patient care as well, right. And so I know that having the relationships with nurses and physicians within the clinic and them knowing that they can come to me, and having spoken with patients and them knowing that I work for the clinic itself. Again, I just think provides a better patient experience overall. And we do see this reflected, you know, I there was a survey that was done at practice managers that was presented at ASRM last year about people that had hired in house genetic counselors. And the majority of those participants said we did it to try and improve the patient experience. And they felt like it had done that, you know, so we do tend to see that there is this feeling within the field as well that, you know, having the in house genetic counselor is beneficial to be able to improve patient care.


Griffin Jones  13:51

Are you working with all of the different offices of RMA right now, all of the providers across the United States? Yeah. How is that workflow managed.


Amber Gamma  14:03

So we have a very clear list of indications for which patients will come to see me and then we have workflows for other indications, you know, when May a patient be referred to an external service? And so we train our staff really, and we have resources available for the staff, and then it's just habit building over time, right. So, over time, the nurses and the physicians have learned, they can always reach out to me with a question, I'll always direct them in the correct way.


Griffin Jones  14:31

Well, that's how I mean so even if you have a policy of which patients you see and which patients are referred to an external agency, if you are the only person who this is their sphere within a very large organization, are you not getting pinged with emails constantly about what about this? What do you think about these things that aren't even part of your, your ticketed workflow?


Amber Gamma  14:54

Yeah, yeah, I do get a lot of those emails. And so that is a large part of my day as well. Well, it's just being able to provide that support to our providers and to our nurses. What are they asking you? They're asking me about carrier screening results. They're asking me about, you know, what do you think about this history or this genetic counseling note that we got? What do you think needs to be done for this patient? And yeah, I mean, depending on the day, it can be a lot of emails, right. But I think that's one of the beauties of having an in house genetic counselor is that those individuals know that there's someone that they can reach out to that they trust, and that they know is going to be very responsive to be able to get that answer.


Griffin Jones  15:34

You talked about There are criteria for which patients see you and which patients may be referred to an external company. What are the criteria for patients that are a good fit to be referred to me an external to an external company,


Amber Gamma  15:49

it's going to be your more routine things. So things like carrier screening results that don't show an increased reproductive risk. The it's the more complex things that come to me where those clinic policies really become important. So things like mosaic embryo transfers, segmental aneuploid, transfers, complicated PGGM cases. So your more routine stuff is going to be referred out and it's the more complicated stuff that we keep in house.


Griffin Jones  16:16

What kind of revenue does one in house genetic counselor bring in?


Amber Gamma  16:21

Yeah. So this is something that the genetic counseling professional group is working really hard on right now. One of the biggest barriers, I think, to having an in house genetic counselor is that genetic counselors are not recognized as providers by CMS at this point. So that can make billing pretty challenging. That being said, we do still see that genetic counselors across the country bill, if you're working in a state that has licensure for genetic counselors, you're going to have, you know, a higher chance of success with billing and with significant reimbursements. There's a few different strategies for revenue generation may be billing directly under the genetic counselor for appointments, a lot of genetic counselors and other areas, see patients in conjunction with a physician. And so the billing is done under the physicians name. There is also the opportunity to think about bundling in a fee. I know some of my colleagues at their institutions, there is a fee built into embryology fees as part of the IVF cycle that generates revenue and income for the position.


Griffin Jones  17:26

You mentioned some states where there is licensure for genetic counselors, do you know some of those states off the top of your head?


Amber Gamma  17:34

Yeah, um, so a lot of the states that I practice in New Jersey, California, Washington, Florida, Pennsylvania, New Hampshire, Connecticut, it's the majority of the states at this point, I think we're around 30 to 35. And then in a lot of states, like in my resident state, New York, there are active licensure efforts to be able to get bills passed and get licensure in place.


Griffin Jones  18:04

And so those are the states where it's easier to bill directly under the genetic counselor typically,


Amber Gamma  18:10

yeah, when you look at the data, you do see that the licensure does increase the chance of getting reimbursement from insurance companies.


Griffin Jones  18:19

And those where the genetic counselor is meeting in conjunction with the physician and billing on to the physician, does that typically happen in states where there isn't licensure for?


Amber Gamma  18:29

Yep, it'll it can happen as well. In states where there are licensure, it depends on your area of practice. So for example, if you're a genetic counselor working in pediatrics, all of your appointments are going to be happening in conjunction with the physician. prenatal appointments pretty often we see that and I would say it's less common within the field of infertility, but it's always something to consider. If you're thinking about getting a genetic counselor and thinking about billing strategies.


Griffin Jones  18:54

This may be a question for a billing person but I'll ask you in case you know it, do you know about the differences between the traditional insurance companies that united Blue Cross and how they bill genetic counselor time or don't, versus the employer benefits companies, carrot progeny kind body.


Amber Gamma  19:16

So we're really lucky actually progeny recently started to cover genetic counseling services. So we're seeing some changes there. You're big players like Aetna, UHC, Cigna. We do tend to see reimbursement from those insurance companies. I know in New Jersey horizon Blue Cross Blue Shield is a bit of a challenge, you know, to get reimbursements. And there are still some insurances that don't credential genetic counselors, but that doesn't necessarily mean that you won't get reimbursement. So sickness and example they don't credential genetic counselors as providers. But if you build genetic counseling services, we do see that you do get reimbursement in most cases.


Griffin Jones  19:57

I am going to do an episode soon. specifically about reimbursements and negotiating with insurance companies, I have a CEO coming on to talk about that topic. So we don't have to go all the way into a book, what other Can you give us for being able to get reimbursed for in house genetic counseling?


Amber Gamma  20:13

I mean, I think that as much as possible, if you're bringing in a genetic counselor, genetic counselors, it's a small community, we tend to be, you know, connected to each other. And one of the things that the genetic counseling professional group is trying to do is to be able to set up resources, that providers who want to bring an in house genetic counselor have access to on these types of topics. So being able to tap connections and these types of resources, always a good idea. I think the other thing when you're thinking about setting pricing is, you always want to consider that sweet spot of being able to try to get significant reimbursement from the insurance company. But if you're going to be balanced billing patients, and the case that the insurance does not cover the cost of that, you want to be able to have it be an amount that is so reasonable, you know, for the patient to be paying. So you know, when I've looked into this before, you'll see varying amounts I've seen, like around 100 150. And these are the types of amounts that people are playing around with to be able to see, okay, what do we get back? What are our patients being responsible for? So I would say it's an ongoing area of experimentation. And and there are federal advocacy efforts that are ongoing at the National Society of Genetic Counselors, to be able to try and get us recognized as providers by CMS. We're just working on getting ready to reintroduce that bill with the new Congress session. So, you know, I think once that gets passed, the billing landscape is really going to change.


Griffin Jones  21:40

How much does a genetic counselor cost? And what is the point where it's more cost effective than using someone externally? Yeah.


Amber Gamma  21:49

So you get when you look at the professional status survey data of the genetic counselors that are reporting working in this area, and this includes all settings, you'll see a salary of around 100,000 250,000 a year. I think one thing that we do have to keep in mind, as well as it's not just necessarily about revenue that has been brought in from the patient appointments. Having a genetic counselor in house also provides a level of protection for the practice. Because genetics is complicated, you make one mistake, and there's one lawsuit that's brought against, you know, a practice, that's going to be millions and millions of dollars. And so having a genetic counselor that can prevent that money from going out the door, when a lawsuit is settled, is going to be able to, you know, help offset some of the costs of actually having that genetic counselor in house. Also, we hear this pretty commonly, you know, the the concerns about the salaries of genetic counselors, there are other staff at fertility clinics that do not actively bring in revenue that are seen as crucial and important to patient care nurses being a perfect example. And over time, we've seen the importance of nursing within this field increase. And I do think that we are going to go the same way with genetic counselors.


Griffin Jones  23:06

I wouldn't say that nurses aren't tied to revenue, they're not tied to billing, you're not you're not billing for you're not billing the insurance company for the nurse. But if you have an REI that can do X 100 retrievals versus y 100 retrievals, the number of IVF coordinators that they use, typically variable to that. So I would say they're part of the capacity, do you for sure. Do you see genetic counselors is being able to improve the overall capacity in terms of the number of cycles that can be done with genetic testing?


Amber Gamma  23:44

I mean, I think that having a genetic counselor definitely reduces provider time and having to, you know, try and counsel on genetic tests, trying counsel on on results. And through that process, you're you're improving processes like informed consent, right. So when we think about just patient care from a genetic counseling role point of view, I would definitely say that it reduces provider time. We also know that genetic counselors within fertility clinics are not just limited to seeing patients, they're gonna have other roles as well. So this may include things like being part of a third party program, or helping to manage carrier screening workflows, or acting as liaisons for labs. And so all of these things can help reduce time that is spent by other staff within the fertility clinic on some of these matters. So if not about


Griffin Jones  24:35

revenue, but about scale, what size of practice group do you think is too small to bring in a genetic counselor again, III vrma is multinational RMA in the United States is still doing several 1000 IVF cycles and you now have one peer at your company. At what point do you think it makes sense to bring someone in?


Amber Gamma  24:58

I think if you're encountering a lot have genetic testing. And you are feeling like your staff does not have the confidence to be able to deal with that genetic testing and counsel appropriately on it. I think that's really when the discussion should be starting. So we're working on a an abstract for presentation that we're going to submit to ASRM this year, which has just been a survey of in house genetic counselors across the country. And when you look at the number of cycles per start, you know, in terms of the the clinics that do have genetic counselors, yeah, we're talking about clinics that do tend to be on the larger side, like more than 500 cycles a year, right. But you will see one or two clinics that definitely are on the smaller side that have genetic counselors. So part of it is going to be volume, but part of it is also going to be how important do you feel like having that in house support is for your patients? You know, as I mentioned, there may be more opportunities at academic Fertility Centers, if there are already genetic counseling resources within the institution itself to kind of form that relationship with those genetic counselors. But I think, you know, really, once you grow, and you're kind of encountering this more, and you feel like that level of confidence is coming down, that's really when you need to start having that discussion.


Griffin Jones  26:19

Does having genetic counselors in house and doing more of the genetic testing in house change the type of genetic testing that is done on the aggregate versus using a vendor. So


Amber Gamma  26:35

it, it will and it won't, the way that it won't, there is this common misconception or that has sometimes been encountered that as soon as you bring a genetic counselor in house, that all of a sudden you can do any type of genetic testing. And there's really two different types of genetic testing, you're going to have your screening testing, which is more like your carrier screening ahead of time. And that's definitely things that genetic counselors that are working with infertility clinics feel like it's within their scope of practice to order. One other thing that you may encounter is you may get a patient come in that has a complex medical history with a suspicious diagnosis, they haven't been able to make it into see a geneticist yet. And sometimes I do get requests about, you know, can we order this testing for this patient, but that's diagnostic testing, that's testing for the patient to be able to establish a diagnosis for them. So that is not genetic testing that you know, generally fertility GCS feel comfortable ordering, because it is not within our scope of practice. That being said, even on the carrier screening side of things, you tend to start picking up on things that may not have been picked up on before you were in house. And testing starts to be ordered for that. So a good example, you'll get a lot of PGDM cases these days for BRCA one, BRCA two, those two genes are associated with dominant conditions. But they're also associated with recessive conditions. So when you're meeting a couple, and one of them is positive for one of these two genes, one of the things that we usually think about doing is offering genetic testing for the reproductive partner, to be able to see if that partner is also a carrier, maybe he's not aware. And so those are the types of situations where you start to see more discussions happening. That may not have been happening before you had an in house genetic counselor.


Griffin Jones  28:24

How about with regard to the prevalence of even doing PG TA and reason I think to ask this is because I recently interviewed Dr. Norbert glacier. I think his episode will come out before this one does. But in either event, people should listen to that episode. And I want to make sure that I'm paraphrasing Dr. Glaciers argument, right. But in a nutshell, he views that PG TA is far over utilized for lack of scientific consensus and believes that at least in part, it's due to the influence of the lobbying for lack of a better term power of genetics testing companies that in his view, they have replaced the pharmaceutical manufacturers as the big spenders at the conferences and have a lot of influence that is based on their their sheer marketing power. And we didn't talk at all about genetics counselors being in house. So I wonder one if you share that view, if I'm representing it correctly, and people should listen to that to make sure that I am, but to if we might see a change in behavior, particularly with regard to PGA if it's not about being referred out to somebody else.


Amber Gamma  29:49

So I'm obviously very familiar with Dr. Fletcher's point of view on PG TA and I think it comes from I think he and I differ in our perspective. ofs, but we share a common criticism of PG TA. And that's really that if you're going to be bringing a test to market, you need to have a very good understanding about the clinical outcomes for all of the different possible results. So your chromosomally normal your PDT and negative embryos. We know a lot about that, because we transfer those routinely, your mosaic embryos, we've gotten a lot of data on those within the last seven to eight years. The one thing that we don't have a good understanding on for most of the labs, in terms of what they've actually published, is your whole chromosome abnormalities, right, you're plus 21, you're minus one. A lot of clinics don't transfer those. And when you think about the commercial PGT laboratories within the US, there's only one PG ta lab that has done a non-selection study, and has transferred over 100 of these chromosomally abnormal embryos, to be able to understand how many of them make babies, how many of them don't. So that was the Ashley TEKS study, they transferred over 100, and none of them made babies. So if you don't have a good understanding about the clinical validation of your PG ta platform, you can't say with confidence to patients, when you get and whole chromosome aneuploid results, what is the chance that that would make a baby? Right? I've worked with labs that have this information and that don't have it. My counseling with labs when they don't have this information is, yeah, I think there's a very high likelihood that that embryo isn't going to progress to a full term pregnancy. But because you can have these cases squeaked through, that's really what's fueled the glacier controversy, and sort of that perspective of things. But I think if we could get to a place where all of the PGT laboratories have this information, then I think that critique really dissolves, because we have the data to be able to tell us, you know, whole chromosome abnormal embryos with next generation sequencing technology, do they make babies? Do they not make babies?


Griffin Jones  31:58

But then the thought that comes to my mind as a dummy is why do they not have that information?


Amber Gamma  32:04

Because it's very challenging to do as a study, right? You know, when you think about the teak study, that was obviously, because there was a very close relationship between the PGT lab and the fertility clinic that was really working with them. So you know, other labs that don't have that type of relationship? How do you really build that relationship to be able to get that study going, and also, as a study, transferring the abnormal embryos, because we know that there is such a high likelihood that they won't result in successful pregnancies? So a lot of ethical questions that come up, right, and may not be something that all institutions are super gung ho about doing, even if we know that it is something that is so important to this field.


Griffin Jones  32:43

You talking about this? And what you said earlier about one of the advantages for genetic counselors being in house is that they know the fertility clinics transfer policy, they know that fertility clinics, philosophies on different things like mosaicism, how much influence will genetic counselors have over those things from the beginning going forward? And in other words, how much influence will they have over the transfer policy over the group's philosophy on mosaicism and other elements?


Amber Gamma  33:16

Hopefully, more. I mean, I know at my previous institution where I was before my current position. When I had first started there, the conversation about transferring mosaics came up. And the policy was set. And then two to three years later, I was monitoring the the research and the data that was coming out. And I brought it to the physicians and I said, Listen, our policy is not reflective of the data anymore. If we want to be an evidence based practice, we really have to reassess this. So I think that genetic counselors in house can be a huge resource for helping to direct clinic policies based on the evidence and based on understanding of genetic testing.


Griffin Jones  33:55

That brings me back to what you talked about with risk. And maybe that's one of the ways that you see in house genetic counselors being able to reduce legal risk. Tell us more about that. How would an in house genetic counselor team or even one help a clinic reduce their legal exposure?


Amber Gamma  34:17

Hmm. So I think embryo disposition is a pretty big conversation now with these intermediate PGT results. So I know some of my colleagues have been really important in discussions with their institution about what do we keep what do we not keep your third party risk assessment, so things like egg donor sperm donors, especially if you have in house gammy donor programs, they can be really pivotal and being able to, you know, assess family histories, and appropriateness of gamete donors, and also be able to interpret genetic testing that is being done for those individuals. And then just generally, you know, in your day to day practice, being able to make sure that everything is being covered from a genetics point of view, we're not missing anything, results are being interpreted correctly. Those are all ways that we can assess with that.


Griffin Jones  35:12

What are if it's so important, as you mentioned, then why are genetics companies closing their fertility divisions?


Amber Gamma  35:20

Genetic testing companies?


Griffin Jones  35:23

So why why did semaphore close their fertility division? Why didn't vitae close their fertility division? If this is such an important thing, and so important that we should bring it be bring more of it in house? Why are large companies parting ways?


Amber Gamma  35:39

Well, I think we have to separate out genetic testing versus genetic counseling. So that genetic testing labs are really the ones where we're seeing a lot of shifts at the moment. And that is having some downstream effects on tele genetics companies that those labs have working relationships with. But the challenge with genetic testing, especially when it comes to carrier screening, which we deal with a lot, has always been that there have been very, very thin margins for that testing. And things change, you know, around 2018 2019, in terms of how you can bill for that testing, you could no longer stack codes, your margins got thinner, we've also changed into an economic climate where capital investment is not as readily accessible. And so I think it's a combination of all of these things, right, and also individual business practice decisions, that are really influencing a lot of the layoffs that you're seeing across companies.


Griffin Jones  36:32

Well, maybe this is an elementary explanation that my audience doesn't need, but that I'm may have benefited from earlier, I thought there was a lot more overlap between genetics testing companies and the genetics, counseling services done by tele genetics companies. Can you talk about what overlap there isn't, isn't?


Amber Gamma  36:53

Yeah, so a lot of labs will have their own independent like their own group of genetic counselors that work for that lab. But then especially a lot of carrier screening labs, you'll see that they start to build these relationships, these contractual relationships with tele genetics companies. And that's just simply because they have such a large volume of testing coming in that their in house group cannot cover all of the genetic counseling demand. So they will contract with these tele genetics companies to be able to provide your results reviews for your patients. And so the lab is then directing money towards the tele genetics company through that contractual agreements, but they're separate entities.


Griffin Jones  37:35

Okay, so the closures and the reductions that we're seeing with genetics testing labs, we're not seeing that trend with genetic counselor companies.


Amber Gamma  37:48

So like I said, there are some downstream effects, right? Because if you have a contractual relationship with a genetic testing lab that disappears over a couple of months, then you're obviously going to have a gap right in terms of what revenue you're expecting as a company. So a good example is genome medical is a tele genetics company that had a relationship with in vitae when in vitae did a lot of their downsizing and their layoffs last year, there were some layoffs that happened at genome medical later on, right. So these are examples of things where we can see more downstream effects that hit tele genetics companies because of genetic testing lab decisions, but it's really all originating from that genetic testing lab,


Griffin Jones  38:28

not originating from what could be the origin cause one being Insurance Billing that if these lab companies are closing fertility divisions and citing the lack of insurance reimbursement, are we not seeing that same trend in for the counseling companies? Or for or for counseling period?


Amber Gamma  38:54

No, I mean, you know, because we talk about billing in terms of the billing codes, right. They're seen as completely separate services. They're built very differently. And, I mean, there are some areas of genetic testing where you see much more successful reimbursement. So oncology, for example, from a from a lab testing point of view, but we're not, we're not seeing the same level of increasing difficulty that we're seeing within the genetic testing world when it comes to billing for genetic counseling.


Griffin Jones  39:26

Is there a disadvantage to genetic counselors career mobility, working for a fertility clinic, as opposed to a much larger company, given all of the different tracks that a genetic counselor could go on to do?


Amber Gamma  39:40

I mean, the thing that I've always loved about my role is you can be a trailblazer. So I think this type of role is going to attract a genetic counselor that likes a certain level of independence and likes to be able to be very innovative. I always say I would have been a horrible pediatric surgeon had a counselor because even though we're all trained in the same way, the role is very different, right? Obviously, in fertility, I'm not working directly alongside a physician every single minute of my day, whereas when you're a pediatric genetic counselor, there's a lot more of that. So, you know, when you think about working for a large company, someone like maybe a tele genetics company, there are certain advantages to that role. You know, you tend to have a lot of patient facing moments. So if you're really into direct patient care, that's a good role for you. You know, your, your company can work with a lot of different clients, if you like being able to have the influence and the drive and have a hand in many different pots. That's where I feel like the in house fertility GC role is really good, because you have those opportunities, and your genetic counselors that PGT labs are also really wonderful genetic counselors that gammy thanks really wonderful, like all of my colleagues are, are very adept and very with it, it's just that our roles differ slightly right? Your gammy being GCS, they see their patient as being the gamete donor, not the intended parent. And so their role, even though we all work within the same field can be different from what I do on a day to day basis.


Griffin Jones  41:27

What specific functions will AI takeaway from genetic counselors in the next two years?


Amber Gamma  41:34

I mean, you're starting to see like some pretest, carrier screening counseling modalities coming up that are, you know, like videos, and I think are more primed to like aI involvement there. I think at the end of the day, genetic counseling is very much a process of building a relationship within a patient within, you know, half an hour to an hour, and being able to really connect with that patient and facilitate a decision about some sort of genetic test or some sort of genetic results. I question about if AI methods are going to be able to bridge that human connection. I mean, obviously, with chat GPT, things have evolved so quickly. But I think that at the end of the day, genetic counseling really offers an opportunity to be able to connect with a patient that I don't know that AI is really ever going to be able to provide in the same way.


Griffin Jones  42:26

Well, even with Chet GPT, it's like, how do we know that? That's real insight? You know, yeah, I think it's going to be a while before we can tell what insight artificial intelligence is able to provide, because we often can't tell what insight real intelligence is able to provide. And at the end of the day, you're helping someone to make a decision that isn't necessarily a plus b equals c, there's an excessively anti factor and people need help digesting it. And so what are actors envision the role of genetic counselor will become as more of the predictive analysis moves to artificial intelligence, what will the role of the genetic counselor become?


Amber Gamma  43:14

I think it's really going to be focusing on those more complex cases where like you said, the decision is very unique to that patient or to that couple, based on what their fertility history is, what their treatment journey has been, where they're at emotionally and financially, and you know, what their goals are in the short in the long term. Those are the areas that I feel like, genetic counselors are really going to be able to thrive and build that role. But I agree with you like there's more predictive things or more routine things, that I think there are opportunities for scale and opportunities for technological support, to be able to target the resources of in house genetic counselors, to the things that really need it.


Griffin Jones  44:01

There's probably a couple of AI companies listening, being like Go on, what are areas where you where would help to have more of that support.


Amber Gamma  44:11

I mean, if you think about how often we're doing carrier screening, there's a lot of you know, let's say that you have a couple where they're both negative on that carrier screening, what's important for them to know, it's important for them to know their results, but it's important for them to know that this test is not decreased all genetic risk, right. And those are the types of things where that conversation is going to look very similar from patient to patient. So that's the type of opportunity that you may think about creating technological support for same thing for low risk carrier couples. So one partner is a carrier or something the other partner isn't. That counseling session looks very similar, but just with some added information about the genetic results that was identified. And then again, risk is reduced if not eliminated, but again, those those types of conversations look very similar from patient to patient. Those are really going to be I think the first areas are the low hanging fruit for more technological support.


Griffin Jones  45:02

And we're How would you like to conclude knowing that of 180 episodes, this may be the first where I've even broached the topic of genetic counseling. And if there have been one or two others, I apologize, but knowing that most of our audience is probably not genetic counselors, I do get notes from them sometimes. And if there are topics that I'm not covering, please do reach out, because this is how conversations like this happen, and we're able to create more content and serve the broader audience. But the majority of our audience being Rei is being execs being practice owners, how would you like to conclude


Amber Gamma  45:39

just that genetic counselors are way more than just people that see patients, there are ways that can support physicians, practice managers, you know, clinical operations, directors, and many, many more ways than you think just by hearing about genetic counselors. So, you know, I think having a genetic counselor has been so beneficial for the people that have brought them in that I think it's really worth considering, okay, how can we make this happen in the future. And it's been an honor to potentially be the first genetic counselor that has been on the show.


Griffin Jones  46:12

And we're gamma. Hopefully, it's not the last time either. Thank you very much for coming on inside reproductive health. Thank you.


46:19

You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health



173 How AI/ML Is Being Used To Improve IVF Conversion And The Provider-Patient Experience, With Dr. Mylene Yao

Univfy increases IVF conversion by 2-5 times, translating to more than $1-3 million in increased profit. Click to download this free tool to set and achieve your own revenue goals from IVF conversion: www.univfy.com/ivfpatientretention

DISCLAIMER: This is a featured sponsor episode with paid sponsor content. Advertisements are not an endorsement from Inside Reproductive Health, nor their personnel.


Univfy supports fertility centers in increasing IVF conversion, outcomes, and revenue. Providers who counsel patients with the support of the Univfy PreIVF Report see a 2-5x increase in IVF conversion. That means if you make $10 million in IVF revenue today, you can make $3 million more with Univfy. This week, Griffin hosts co-founder and CEO, Dr. Mylene Yao, to discuss how Univfy is working to make family-building more accessible, predictable, and successful, and how their technology has proven to benefit both fertility centers and their patients.

Listen to hear:

● How Univfy uses AI/ML to increase IVF access by helping patients to move past key decision points in the provider-patient flow.

● How Univfy services are easy to use.

● How AI and predictive outcomes have transitioned from a “nice to have” to a “need to have” as Gen Z and Millennials overtake the fertility space.

Click to download this free tool to set and achieve your own revenue goals from IVF conversion:

www.univfy.com/ivfpatientretention

Mylene Yao’s Info:

Company: Univfy

LinkedIn Handle: https://www.linkedin.com/in/mylene-yao-m-d-049a2915/

Website URL: www.univfy.com/providers


Transcript


Griffin Jones  00:46

80% of patients are not helped in the IVF patient journey, because they don't make it all the way through could be the case I explore this today with Dr. Mylene Yao, the CEO of Univfy, and we go through the patient journey at different points talking about IVF conversion, talking about patient dropout, we talk about how AI is using individualized predict predictive outcomes, and specifically how Univfy is using that AI for individualized predictive outcomes to solve for challenges on the provider and, and on the patient. And you can actually see this visual too for free. If you go to univfy.com/ivfpatientretention, this is something for you to look into AI is here, Univfy has been using it for years, it's impacting every point of the patient journey, every point of your workflow, and IT needs to work in your favor. So this is a solution for you to investigate. And the more the demographics of our patient generations advanced, the more this becomes a must have for previous generations, artificial intelligence and develop individualized predictive outcomes may have been a nice to have now they're a must to have. You have Millennials, you have Generation Z entering your practice, and they're not satisfied with generalized outcomes. They want individualized prediction models they want coming from artificial intelligence. They want it coming from your data. They need it in order to make decisions in many cases, Dr. Mylene Yao. Welcome to Inside Reproductive Health.


Dr. Mylene Yao  02:23

Hi, Griffin. It's great to be here. Thanks for having me.


Griffin Jones  02:26

It's my pleasure. I knew you first. As an entrepreneur, I think the first time I knew of you was actually at an arm event, some years back, it must have been several years back now because it's been a long time since arm has been in Chicago. And so I knew you first as CEO, and then come to find out, you are a physician by training and then come to find out some more, not just a physician, but you actually were an OBGYN. You practice in women's health. Is that right?


Dr. Mylene Yao  02:57

Yeah, that's correct. I started my career as an OBGYN. First really focused on the clinical side, I grew up in Toronto, did my medical training in Montreal, did my residency there at McGill University and graduated from University of Toronto, and then really felt passionate about reproductive health and went to Brigham and Women's Hospital in Boston. To do my clinical REI fellowship there, I learned a great deal from really amazing people. And then cut the research bug and went into academic research, which I really, you know, was passionate about as well.


Griffin Jones  03:37

You go on to start a company and I want to talk about how that journey came to be. I'm also interested in the problems. It's all because when I think of Univfy think of IVF conversion. So was that the first problem that you sought out to solve? Was there another problem that you came across your research that made you start unified, which came first?


Dr. Mylene Yao  04:01

I was really an academic researcher. I was faculty at Stanford University, in the department of OB GYN where I lead NIH funded research projects that focused on embryo development, early embryo development, on site development, and so on. And one question, and I think that's the benefit of, you know, being a clinician scientists at the time, is, you know, when I saw patients in the fertility center, patients just really want to know, what are the chances of having a baby? So I think that was my, you know, initial motivation and still is, we want to be able to give very accurate and personalized information to patients so that they can make the best decisions about how to proceed to have a family


Griffin Jones  04:48

meal and how does how are you using artificial intelligence to solve this because one of the artificial intelligence for I would say three years ago, it was good enough to kind It just talks about generally in the field, oh, here's how it's going to come in. And then I've heard it SRM and PCRS. When someone's talking about AI, they'll say, Oh, this is the same talk, it's going to change the world. And people are interested in the specific use cases of AI now, and so that this is a good opportunity to see how AI is not down the road. It's here. And what, in what cases? Are you using artificial intelligence? Now to solve this problem?


Dr. Mylene Yao  05:30

I think recently, just with a lot of interesting stories in the media, we're all made more aware of the power of AI. And but maybe let's start with, I mean, there are many different types of AI. So there's no, right now, there's not a robot a chat, GPT doing your IVR prediction model. So like, so in, kind of, in the field of AI, there are different types, like, there's the original vision that, you know, AI experts had from long ago that AI is going to be this super intelligent, kind of machine that can do everything, like a human and better than a human, you know, can talk can have motions can do all these things can calculate numbers that we can't, can run faster, whatever. We're not talking about that kind of AI that's more like general AI. And that vision, I would say, the world is getting closer, but there's still a huge gap. And we're not focusing on that. Right now. There's another kind of AI, which is really what is behind a lot of processes now, which is narrow AI, and narrow AI. Sounds narrow. And it is, for good reason. narrow AI means using AI to do a very specific task very well, better than humans faster than humans more accurately than humans. Mostly not because humans are not smart. Because it is really leveraging, you know, cloud computing, and can do a lot of calculations in a very short time, at very little cost, right. So narrow AI is what we do. And that's what most you know, businesses do to support their customers. And within that, there's also there's, you know, machine learning is a big part of this narrow AI, and kind of bring it to the healthcare. In general, you have a lot of healthcare now use AI to do to support radiologists to support pathologists. And that's where you're using really imaging and deep learning to use imaging to support kind of call out some, maybe an MRI that is more questionable, more likely to have cancer or something like that. There are tons of studies and tons of applications there already. And you know, but there's also a different kind of AI in the general healthcare, like, oh, which patients are most likely to come back to the ER after we discharge them from hospital. Because if we can identify those patients, we can implement better prevention programs, or which patients in the ICU right now have a high risk of crashing, and less put more kind of monitoring on that patient. These are things that already are being used. And then in our fertility space, what we do see right now that are really emerging, is you hear a lot about what embryologist talked about which is using imaging AI to try to detect the embryos that are most likely to be viable, and so on. So but what we're talking about here, what Univfy does, is not that at all, is a different kind of AI. We're using AI and machine learning to analyze structured data. And structured data means the datasets, the data that is in your EMR, the data that is in your start export, you know, or in your billing data in your billing records, is really making use of that data so that we can get the smartest information out of it to inform all the things that you need to do in the clinical setting. So that's the AI that we're focusing on. And in particular, our platform is designed and we got very good at building IVF prediction models for you know, each specific clinic using a clinics own data validated by their own outcomes. And we have, you know, we're I think the only company with this high scalability of being able to do that we're We're really having a lot of quality assurance in order to provide this level of service at the point of care where you can use it with your patients. So I think that maybe helps to frame you know, what is the AI that we're using? And, you know, going from there, you know, now with that kind of prediction model that is specific to your patients, you know, what can you use it for? What are all the things that you can do? faster, smarter, better, as a result of being informed by that model? 


Griffin Jones  10:34

Yeah, one of those things that I want to zoom in on his financial risks, how does that AI that use of AI that you're all doing go far beyond the reconciling of financial risks, to remove financial risk, and what's the difference between those two things are.


Dr. Mylene Yao  10:51

An important part of our platform is that we're very adaptable. We already start off with many questions and analysis that most centers want, and need. But we're also very adaptable. Like if there are specific unique situations that you want to analyze, we can do that too. But we also in addition to the IVF outcomes model, we also analyze utilization of care. So, for example, we've now analyzed utilization of care for over 100,000 unique patients. And so what that means is we can chart for every UD patient, what are all the services that they kind of received from your center, and over what period of time because time matters to the patient, because, you know, their biological clock is ticking. But time matters to the clinics too, because you are investing in the patients that you see. Because you're investing a lot of manpower and a lot of support, to help them get to having a family. And so we take all of that into account. So the analysis could be, you know, really accounting for the operational cost, the utilization. And the reason this IVF outcomes prediction model is important is not surprisingly, patient, let's say you have four prognostic groups, right, just making it up, it could be three, it could be four, it could be five, whatever, the people with the best prognosis in that group, they actually will have a lot more utilization of FGTS, because they have more crowd preserved classes, and so on, and so forth. And maybe patients within the lowest prognostic prognostic group may have the least number of FGTS. And so the kind of average weighted revenue that you would get, as a business from these different groups, this can be very different. And so again, if there's not a stratification, you're really looking at all operational costs, all revenue, as kind of a lump sum. And that's really can, you know, really doesn't help you to optimize, you know, strategy and growth and planning or, you know, making your operation more efficient. So those are the ways in which what started out as an IVF prediction model that is so important to support the patient counseling gives patients what they want, is also the fundamental model that can support a lot of business decisions as well.


Griffin Jones  13:41

There's a lot of uncertainty in the patient journey. And we just had an event about it through arm yesterday going through the whole patient journey. And there's countless points where there's uncertainty and there can be points for drop off every time the patient feels like they have to make a decision, and they don't have the information or they don't know how to weigh the pros and cons of the decision. Indecision is always a motivator for inaction. And so for you all, what were the biggest points that you were seeing where patients were dropping out? How did you look at that?


Dr. Mylene Yao  14:21

Patients want to have a family, they're already seeing a doctor, which means they're motivated, they want to do something about it. And not knowing your personalized, you know, probability of success is a big barrier, especially since many patients know, maybe friends or have heard in the media by now. I mean, everybody has heard good and bad experiences from IVF. But the problem is that all of those stories aren't personalized to them, you know, what happens to another person may not be their situation. And so, you know, the most important thing is you really to figure out based on the patient's profile, what is really hurt, probably of having a baby from not just IVF, but compared to other treatments such as IUI, or other options, or even not doing any treatment, so that people can have some visible, you know, good visibility as to, you know, the pros and cons of different treatments, but also the cost, of course. So, and it's not just that it's expensive. I think this is complex, because, in addition to the expense, you know, if someone will talk about people they're paying out of pocket, and then we can talk about people with coverage, people paying completely out of pocket, in addition to the expense, there is a chance that it might not work, which means the money to them, the way the patient's right fully would perceive is the money went down the drain, there is no purchase. And in the US, let's say the cost of IVF, justifiably is high because of all the expectations we as patients have from this treatment. So it can depending on where you are in the US, it could be somewhere between 10 to 20, or even 30,000. All in, by the time you include everything, you know, FET IXI, and if you choose to do PGT, so for the patient there, I mean, for us consumers, there's really no consumer purchase like that, where you pay that amount of money, and you may not get the product, which is the baby. Now from the provider side, we care a lot about provider empathy providers are working so hard, their teams are really going all out for these patients. So they're providing top quality care. So the question is, well, how do you reconcile, you know, the two things, you have centers providing excellent care, you have patients feeling like they paid and didn't get what they want? So that's kind of the question we more and more we look, I didn't realize this, I started out as an academic researcher and a clinician, too, you know, so my journey with Univfy and leading Univfy it was like peeling an onion, one layer at a time, like, oh, patients need individualized care patient needs, patients need personalized prognosis. Oh, patients need a way to cap their financial risks, not necessarily even cost, but the risks that they perceive, oh, patients need to be educated because, you know, many people may not succeed on the first try, even though IVF is a very effective treatment, and is the most effective and safest treatment. But they may need more than one treatment to have a family. And some people may not succeed, even if they try three times. But how do you put that together to educate the patients, so they see it as a course of treatment, but also so that the pricing can reflect that what


Griffin Jones  18:06

you're talking about what you're tugging at is that there is something beyond clinical outcomes relative to the standard of care, clinical outcomes are requisite. They're they're absolutely necessary. They're insufficient in terms of just categorizing all of the standard of care if we when when you're talking about you have the quality of treatment, that's kind of like the product when you're talking about the market problem is really talking about the delivery. And if we were to use a simple example, let's say we have the best pizza in town, it's the very best pizza. That's the best product or clinical outcomes. But then you also have, if we don't have parking for the pizza parlor, if there's no way to order, they don't answer the phone, they there's no way to order via app, if they can't take electronic payment. If it takes an hour and 45 minutes to get your pizza, it doesn't matter how good the product is. Because the delivery, what you're talking about the market problem is irreconcilable to how good the product is. And that when we think of the standard of care as just clinical outcomes, that's what we're doing. We're thinking of just the pizza and what you're talking about is talking about the rest of what the the standard of care is.


Dr. Mylene Yao  19:26

Well, Griffin, that's that's a great analogy. And I would maybe expanded a little bit. clinical outcomes are the most important things, but it needs to be stratified and personalized. When you lump everybody together and call it clinical outcomes. There's really no visibility to what are you improving? So for example, I think you don't need to be a doctor to know by now we all have friends and family that have you know, been touched by care Sir, right? So if you were to go through a pit, every patient knows, even if you don't have cancer, well, you, for people who need chemotherapy, there's a course of chemo, you don't just go in once and say, Oh, what's the remission rate from doing one session, your oncologist is going to tell you, Well, this course of chemo is going to consist of, you know, three visits, or six visits, or whatever, or this is the junk therapy. And this is the remission rate that you could expect. And so, you know, there's kind of a framework for that. And that's also going to be stratified by, oh, this, this patient has stage one, this is the right protocol for her, or this patient has stage two of this particular kind of cancer. Now, fertility, fertility, you know, conditions, not cancer. But if you, I think there are many studies that have shown, when you ask patients, they do, you know, kind of explain the stress, and, you know, the mental burden is really similar to what, you know, patients with other conditions are, you know, can experience and but we, I think as a field, we don't do a good enough job, to really kind of figure out this course of treatment, so that we can give patients a view of what their maximum potential of having a family could be like, and also package it in a way so that they could actually, you know, afford it and achieve it. And I think the what a lot of people don't know, is this does not have to come at, like a huge cost to the Fertility Centers. And this is what is not like, you have to give anything away for free, you can still be growing profitable, F very healthy, you know, really successful business, but there's a way to package it. So that is a win win.


Griffin Jones  22:05

I also want to touch on this stratification piece a bit that you brought up because it there's a cost for not stratifying it so you were correct in saying it, the clinical outcomes need to be stratified. And they do because when we just say things like IVF has an 80% success rate, there is a big Asterix and what Dr. Yao is talking about is you have to stratify that Asterix and I can tell people on a marketing side or patient satisfaction side, if you don't, if you don't stratify that from the beginning, you are you begging to have consequences to your online reputation. That's very often where the negative reviews come in, is where people feel that they're misled. I know none of our listeners feel like they, they mislead people. And I know they don't intentionally do but I hear clinicians all the time really and say IVF has an 80% success rate. It's like yeah, if A, B and C or if you're under 35, if you're doing three cycles, if we just say IVF has an 80% success rate, then inevitably we're going to disappoint some people. And so Griffin,


Dr. Mylene Yao  23:15

that's really interesting, because you're seeing I'm actually seeing the a bit of the opposite. So there are two flip sides to this. A lot of patients when they Google online, they're gonna see the average IVF success rate from the CDC. And what they're seeing is a number in the 30s. Okay. So there's that site like so you and they come in, they can come in feeling like, oh, IVF has such a low success rate. And in fact, you know, a lot of people I've heard would say, why is IVF? Why does IVF has such a high failure rate? And at first, I was like, What are you talking about? IVF is a very effective treatment. And we're all talking apples and oranges. And your examples. Great, too. There's the other flip side. And so I feel like, you know, everyone's saying this, everyone is factual. But everyone's talking about different things. And then we want to bring kind of some, some ways for this communication, to really be very clear. And in fact, what we find is that when we you know, we're in the business of building IVF, success prediction models. We have, you know, built models and analyze IVF cycles and outcomes for many clinics now, very diverse kinds of datasets that we've seen, all the way, you know, from smaller, you know, private individual centers, all the way to large academic centers, or, you know, centers with multiple locations and so on. So we've seen really a wide range of patients clinical profiles, and different socio economic demographics. And so we're seeing that, in general, doctors are underselling IVF, when the prognosis is not personalized, because actually, what we do see is, most clinicians are really kind of shy to talk about IVF. And how successful it can be. Just because they feel like, well, I don't want the patients to feel I'm pushing them down this path, because it's more expensive. I don't want them to feel like I have any business agenda. I better not, you know, sick, you know, give them some high numbers. And that actually, is not doing patients a service as well, because and we see that a lot, actually, when we talk to senators and, and they would say, Well, maybe some doctors feel more confident, some really are more shy about it. But at the end of the day, is because there's not a model and the data driving their conversation that is tailored to their center. So the doctors don't really know. Well, I really think if you asked me, honestly, I think this patient has a 70 to 80% success in one cycle, because I think she has all the best, she's has the best profile. But I feel worried to tell her that, because I don't want her to think that I'm being pushy, or, you know, get a bad review, like you said, because there's still a one in five chance that it may not work for her in the first cycle. So in that situation, what we're seeing is actually being too conservative, is also not doing a service to the patients, because they come in, they want a family, they want to know, you know, whether they should do this treatment or what they should expect. So there's really one very, I would say easy, because it's available now, which is well just use the data driven approach, we can build an IVF prediction model, that is using that clinic specific data, their own data, validated with their own outcomes, and really kind of customize in a way to in the patient report, which is the report used to counsel the patients, and the doctors would use this. So Univfy is not part of, you know, providing the medical counseling at all, we're just supporting the providers. And in that conversation, the doctors can feel confident this is based on data from our own center, this has been validated, it just makes them you know, really be able to communicate the actual, you know, facts without worrying about, you know, patients, not trusting them or anything. So in fact, we find that, you know, patients, it really helps patients and doctors to build confidence in that relationship, as well.


Griffin Jones  28:12

I recommend that people go to the Univfy website, we'll link it in the show notes, we'll link a couple of different things that are useful visuals for our listeners, for the concepts that we're talking about, you can actually see some of these things. And there's a sample three IVF report that you can see on the Univfy website. So I recommend that people go and take advantage of that. And I get as as you're talking, we learn I'm thinking, oh yeah, this is why you need individualized predictive outcomes, because you can err on either side of the spectrum, you can either be too bullish. And then ultimately, even if you're not saying, and I don't think most people are saying, oh, there's 80% success rates, but they feel like, Oh, we're gonna get you a baby and it doesn't always happy. It's it doesn't always happen. It's to anecdotal, it might be to based on temperament or to based on optimism. And on the flip side, very often we see we wasted so much time with this clinic because we needed IVF. And and they didn't tell us that and we went some other plate, right? So you're right. It's a spectrum, you can err on other side. This is why you need to have individualized predictive outcomes. And you're seeing this on all of the patient side. So on the provider side on the clinic side, what does it look like for dropout and conversion from start of have someone coming into the office and having a consult and then leaving with a healthy baby? What are the dropout points that you're seeing? Typically,


Dr. Mylene Yao  29:45

right. So I'm kind of speaking this generically, but what we do just so that you have the context for you know what, we're all about data and we're all data driven, but everything that I say is really fun. AR platforms firsthand experience and analyzing data. So when we work with providers, what we do is we actually analyze the utilization of care. And that's how we would know at every step, you know, let's say 100 100 people, 100 patients come in and make appointment for new patient visit. And they are candidates for IVF. We're not talking about people coming in for surgery or other things, right? And what happens to them? They also, a lot of times patients are thinking about what's less expensive? Should I do IUI? Should I wait? Should I try on my own a little bit further? You know, should I, you know, go to another clinic and see what's available there. These are all very, you know, typical kind of mindset and questions that people have. So they come in, and, and every place is going to be a little bit different. I'm just kind of making it more general right now. So we look at, you know, patients coming in for the initial consultation, and what percentage of patients actually complete their diagnostic workup. Let's say they're new patients. And that's very important indicator, because if you can't complete the diagnostic workup, I mean, it's difficult for the provider to make a diagnosis and offer you to treatment options. And then but at that point, when the patients come back, after they've completed their diagnostic workup, and the doctors telling them oh, you know, based on the testing, and your history, and you know, examine you this is your clinical diagnosis, you know, you have tubal factor or you have PCOS, you have malefactor what have you, or maybe you have more than one diagnosis. And here's my recommendation, you have an option to do IVF, blah, blah, and this is your success rate that you can expect, or you have an option of doing IUI. And doctors are really excellent in explaining the pros and cons of different treatments. But patients really need more than that, to really help them make this decision. They really want to know, especially if they don't have full coverage, they really want to know, okay, how much am I spending? And what does that mean? And now, if they are sophisticated, and having done a lot of research, they might say, Oh, what if it doesn't work, you know, and, and if they're not, the counseling should also support that. Because otherwise, if a patient has not been kind of educated in the risk of failure, and what might happen next, then where, you know, the dropout rate could be very high. So for example, all comers and, you know, so that we're just keeping things general. But when we do that, when we do this analysis is specific to each center, to help inform how they can improve their patient awareness programs, and things like that. So but generically, for patients who are paying out of pocket, the dropout rate can be as high as 80%. And that's really, really unfortunate, because that means these patients are not benefiting really maximally from IVF treatment. And a lot of times, it's not just that they can't afford another treatment. I think it's just seems really intimidating to be paying another amount, not knowing whether you can have a baby or not. And so that's why by educating patients and putting together not, you know, in addition to a personalized medical prognosis to put together a financial plan that can help them achieve that, even though Okay, nobody has 100% success rate, but how can we put together plan to help you achieve 80% success rate, or 70%. And for some patients, maybe they have very poor prognosis, maybe three cycles could give them 50% success rate, or patients who want to who may really be a good idea for them to start thinking about donor egg to really think about that as like an overall plan or an option. So those are the things that, you know, the Univfy report, can support. And we can also support, you know, the clinics in designing these pricing programs in a way that's, you know, really a win win. And, you know, patients feel really comfortable knowing that, you know, they have, there's a way to you know, achieve a certain amount of success.


Griffin Jones  34:58

I want to talk to you about How you help clinics implement this because you all have been around for a little while. And one of the differences between the companies that have been around for many years versus those that run through their VC money and then they're gone in a year or two is that they can't figure out how to get the clinic to adopt the solution with the clinics, workflow. clinic workflow, as we say every other episode on this show is one of the biggest barriers to scalability in this field, because there's so much variance between clinics workflow, and it makes it hard for people that even when they do have a really good solution, again, this kind of goes back to product quality of product, but you also have to have quality of delivery or else even though the quality of product comes first, it's a moot point if you don't have the delivery to be able to do it. So I bet you've learned some hard lessons


Dr. Mylene Yao  35:55

analogy. Yeah, definitely. We at one point, when we first started, we were that best pizza parlor. That Oh, but how do we do this? How do we get the pizza? Right? So we definitely had some tough lessons that we learned. And, you know, I think all of digital healthcare, had to learn some tough lessons early on. And oh, and we're really excited. There's one thing maybe I you know, just to mention. So recently, we've been named Top 150, global, digital healthcare companies, by CB insights. So that's a really great honor. And I think a lot of what went into that, to being named there is the delivery. And so I think we start with the philosophy in our company. And this is a philosophy that across the company is top of mind all the time. Of course, we're all doing this to support the patients so that they can have a family. But that is not possible. If we don't have provider empathy, provider empathy. We always talk about patient empathy. You know, that goes without saying, but provider empathy is not something you hear people talk about a lot. And we really focus on that, oh, what does the provider team have to do? Picture what they're dealing with all the things that they have to do to support their patients? So how can we, as a technology company, make it as easy as possible? So now, what we have, I won't, you know, I won't walk you guys through all the phases of how we got here. But what we have now, and I'm really also grateful to the providers that have worked with us, and have given us so much feedback, and put their trust in us to let us improve on our delivery. And so what we have today, is really that white glove ai plus human expert platform, the human component is so important. It's always been there. But we realize we shouldn't call this an AI platform as human plus AI, because we have you really amazing humans kind of, you know, shepherding, you know, the process. So what we can, what a provider can expect is, you know, there's not a duplicate data entry. You know, if you put things if you put data into the EMR, there's EMR integration. And a big effort was actually, that we're really excited about is that recently, we completed integration on the back end with E IBF. And so there is this very seamless and customized integration for each clinic, we understand that clinics use the EMR modules in different ways. And so they don't need to worry there that all that is taken into account. And so it's been amazing to work with the IVF team to be able to bring this integrated service. So now with a click of a button. Patients can I mean, provider teams can generate a report and give it to their patients. However, we also have some clinics that say, Oh, well, we really want to be supported by you know, your your team. And there we also have unified fertility concierge, which is a team of just amazing people, you know, that are registered nurses and they have decades of experience working with providers and patients, knowing the language knowing that what it's like to be in a busy clinic. So we have a lot of empathy there. And unfortunately, concierge can support our clients by really helping them run the reports as well, and even keeping track of so many things. So you could be using Univfy report And hardly lifting a finger and not needing to track a lot of things. And we can do a lot of tracking. Oh, we see these patients are going to be coming in for their recons out, hey, here are all the unified reports ready for your doctors to use. That's the kind of white glove service that we have. And of course, there's some hybrid. So, you know, whatever clinic needs like, oh, we want some IT support and some human support, whatever that is, is already can be configured as well.


Griffin Jones  40:32

I think if you can't figure out how to help clinics implemented it, it's just a moot point. And frankly, it does take a lot of hand holding it does take it isn't just here's your automated solution.


Dr. Mylene Yao  40:46

And a very big part of what we do is, is always customer first. So while you have a e IVF. Integration is the first that we accomplished. Many customers are requesting EMR integrations now, and they're using other EMRs. And we are doing that as well. So we do whatever is needed, whether it's E IVF, or another EMR, we do whatever is needed, so that the customers can have the best experience. And I think that in turn, when the provider team is less burdened, they in turn can give better service to their patients as well. So we really believe in, you know, supporting the provider team so that ultimately the patients will get you know, the right kind of attention,


Griffin Jones  41:35

you must have somehow also figured out the other sticky issue, which is pricing, because sometimes it just it doesn't work, it ends up being too much of an intermediary. And you can either take a piece of the pie, or you can make the pie bigger and the way that people use pricing matters for for which of those that ends up being so how did you decide on the model that you use?


Dr. Mylene Yao  42:02

Right? So there are really two sides. So to be just very, the easiest way to explain our pricing is is a SaaS fee. So that's software as a service or AI as a service, which means we make it very feasible as a monthly flat fee. And it's also customized. So now we have an algorithm for you know, providing an algorithm. So to be very objective, very fair, we take into account, your, you know, your central specifics like your pricing, because the pricing can vary so much across the country and around the world, pricing, your IVR volume. And you know, even the percentage of patients that come from coverage or reimbursement, knowing that reimbursement is usually less, so we account for all of this to make it feasible. And so, you know, most centers don't find that pricing is really a barrier at all. And, and the other hand, on the other hand, getting the ROI is very important. The AI platform is yes, as utilization is really inexpensive, but also at the same time, we recognize that knowing the ROI is very important for business. So we really look at it as you know, if you, you are going to get a certain amount of increase in IVF conversion. And you know, if you get even one, not even one additional conversion a month, it will be more it will pay for the unifies fees, you know, and half excess. And so that's kind of like our principal. And the conversion going back to you know, what you started out discussing, it is important, because it's really another word for, you know, helping more patients be able to access care. And there, we find and we've done a lot of business analytics now with individual clinics to know that for each clinic, when patients are counseled with a unified report, they are more likely to proceed and go on to IVF. And for some clinics, that might be a two fold increase for some clinics that might be up to a five fold increase. So we're really excited. And it's also seems that we've been doing these business analytics for, you know, four to five years now consecutively. So what we're seeing is also that this kind of increase in IVF conversion is continues to increase over time. And, you know, the more reports that you are the more patients you give reports to the more you know, expanded access As you can get. So these are some trends that we've observed from working with individual clinics. But now what we've done is an also really grateful to clinics that are that want to give this information back to other providers and patients and everybody in the space is we're forming research collaboration, we now have eight centers that have joined the research, collaboration and more than a joining. And they're giving us permission. And it's all IRB approved and everything to to aggregate all of these analytics. So it is not like when we provide a service to each clinic, that's business analytics. But when is aggregated, and we report utilization of service back to the public, that's research. And so we're doing that right now. And we're really excited, we have a manuscript that we're preparing right now, in its final stages of drafting. And it's definitely, you know, we can't wait, you know, until we share the science behind it, and the analytics, you know, with, with everybody, so that we we can help, you know, more patients be able to access care.


Griffin Jones  46:25

And you have a third constituent, which is employer. So if we were having this conversation 20 years ago that, that third constituent probably wouldn't enter the conversation, wouldn't want your employer to know anything about your fertility treatment at that time. And now they are among the people that are the most interested constituent in clinical outcomes in individualized care, because this is the benefit that they're offering to their employees. And if they're not happy, if the employees aren't happy, then the employers aren't happy, it doesn't work as a benefit for the employer, if it doesn't work for the employees. So how does Univfy work with employers?


Dr. Mylene Yao  47:10

Right, so we're getting a lot of interest from employers, because what they want, and maybe just, not all employers have the same type of benefits, right? We have really amazing benefits companies now. Like, you know, progeny, carrot, Maven kind body is amazing. Because in order to expand access to care, we have to have many different formats, because they're really, you know, have there's diverse types of employers with different ways that they want to support their employees. So I think is really amazing that we're seeing that in the marketplace. And employers really want to know, what is the value we're bringing to our employees. So especially for employers, who are not supporting unlimited fertility care, if there's some kind of financial limit, which is still sadly the case for most employers at but we need to work with that. I mean, they're constantly expanding their, you know, budget, but still, we need to support, what is the best that they can get. But how about the traditional way of doing it is, hey, let's just reimburse the doctors less. That's not value. So I think there's more and more realization, that that is not the best model that does not give back the best support to the employees. So what employers want, and it doesn't have to be that there is a way to help support costs, and cut costs without kind of penalizing the providers. And so what employers really want to see is, how are our employees supported in that navigation? Do they understand, you know, the pros and cons of different treatments? And do they understand that there may be an out of pocket cost later, because when employers are not providing unlimited coverage, that means what we see so unifies the firsthand experience from that is usually when some patients, they initially have coverage. So let's say the employers gave them 20,000 or even 30,000, which, you know, is not ideal, but it's it's really good as a start. So employees go in with coverage, so they feel relaxed. Maybe they didn't ask a lot of questions. Maybe they didn't fully understand what that there might be multiple cycles. I'm sure the doctors explained it, but maybe they just didn't hear a certain way, it's because there's lot of overwhelming amount of information in that counseling session. And then they go through the first cycle, and it's covered, great. But if it doesn't work, and now they realize, Oh, I'm on my own. So what we're seeing a lot is that some employees that have initially have coverage, they become patients with no coverage after the first cycle. And because they hadn't planned on that, and they might say, to, you know, they might say, Oh, how did I know? I would have planned this way? Had I known I would, I wish, our employer could have supported a multi cycle program. Because now, we're suddenly like, the employees is out of pocket, and really cannot afford a second cycle. And then the employers might also feel like, oh, we funded our employees, how come they're still people coming back? Saying they didn't get their have a baby? Right. So So I think we're, you know, seeing more and more of those questions coming from employers. And I think there's a really good way to set expectations, and really, ultimately, you know, being able to expand access to care, by kind of like making that whole navigation seamless and support it by personalized prognosis, and tying that to a really good, you know, financial plan. So maybe initially is the employee and employer or maybe they chip in, you know, to support a program, or at least give the employee that option to chip in. So those are some of the concepts that are coming through right now


Griffin Jones  51:56

covered a lot of ground today, we talked about narrow AI and machine learning how it is used by Univfy to remove financial risks, how individualize predictive outcomes are necessary, because otherwise, you can err on one side of the spectrum of over selling or under selling or being unclear. And you don't have to rely on human temperament or opinion, you have hard data to use, we talked about how you actually implement that with integrating into EMRs, making sure that there isn't data duplication, that you're accounting for the different uses, that people use their EMRs for using provider reports that even that that can be repurposed for the provider and you know, five fertility concierge can help run those reports and insert them into different points of the workflow, we talked about how you come up with a pricing model for all of this in a way that works for the clinics. And we also talked about even how business analytics comes to be researched for the field once it becomes aggregated. And I wish that you were in an event that happened just yesterday, and people were asking about the tools for IVF conversion, because people really want these tools. And so I recommend to those of you even if you're still checking out unifier even to use it for yourself, this is free if you go to Univfy.com/ivf patient retention, but most of you aren't going to remember it, you're going to go to your phones and click on the link. And so it's going to work and bring you there anyway. And you can download this, it's free to be able to see what it looks like when you have a win. If you have 100 patients on general the different points of drop out. And so go ahead and take it go ahead download it and plug in your you can point to your own workflow. And numbers. I encourage everybody to do that for Dr. Yeah, I was part we you given the audience so much today, how would you like to conclude either about the challenges of IVF conversion and patient drop out in the field or what Univfy is doing to solve them or what unifies doing with artificial intelligence? How would you like to conclude,


Dr. Mylene Yao  54:17

I really appreciate this chance to, you know, chat about the different ways to use the Univfy AI platform. And I would say, you know, there's a lot that all of us meeting providers, companies, you know, all the stakeholders in the fraternity space, there's a lot that all of us need to do and can do, so that we can help more patients to have a family. And in fact, you know, I think we have a shared vision in this space, which is great. We all just want you know, everybody who wants to have a family should be able to have one and we should be able to provide very equitable, high quality care can do it in so many ways. Whether you are advancing therapeutics, advancing diagnostics, advancing other types of personalized care, or advancing, you know, a better way to, you know, make IVF care or fertility care in general more feasible, more affordable to patients and employers that want to support them. I think, you know, there is a way to use the technology that we can provide, it's going to take so many people in so many companies to come together to really accelerate this, you know, access to care, vision. So we would love to be able to support whatever it is that you're doing, whether you're on the business side on, you know, care, or research, Univfy has the technology to help you accelerate. You know, your vision.


Griffin Jones  56:04

Dr. Millennial, thank you so much for coming on the inside reproductive health podcast.


Dr. Mylene Yao  56:08

Thank you, Griffin.


56:11

You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health





172 PGT-A Overuse And Misinformation In Reproductive Medicine, According To Dr. Norbert Gleicher



Dr. Norbert Gleicher breaks down why he believes PGT- A is overused, over-funded, and over-aggrandized on the latest episode of Inside Reproductive Health with Griffin Jones. Is the genetics testing industry the new “big pharma”? Could PGT-A be harming pregnancy chances instead of improving them? And if so, why isn’t anyone talking about it? Tune in to see where you land on this week’s topic.


Listen to hear:

  • Grif and Dr. Gleicher talk about IVF “add-ons”.

  • Discussion on the huge differences in practice patterns.

  • The failures at the early attempts of rolling up IVF centers in the 1990s.

  • Talking points on the efficacy, or lack thereof, of PGT.

  • Gleicher’s stance on scientific literature’s inability to support the use of PGT to the level it is being used. 

  • Gleicher explain why he believes Big Pharma has been replaced by the genetic testing companies, who also happen to be the biggest benefactors of PGT. 

Dr. Gleicher’s info:

LinkedIn: https://www.linkedin.com/in/norbert-gleicher-88101916/

Transcript


Griffin Jones  00:57

Its the same old song, since I've been in the field, or at least working in the periphery of it from my perspective, but I admit that I can't judge the quality of the debates. I can't even assess the arguments properly because I'm not a clinician. What interests me about this topic is because of my vantage point, as a lay person, it seems like there hasn't been a shift. There hasn't been a consensus. Dr. Gleicher is from the very first generation of fertility specialists. He did his residency at Mount Sinai in New York. He went to rush Medical College in Chicago to work on immunology and microbiology, and then he founded his practice the Center for Human Reproduction in 1981. With Dr. Gleicher to talk about IVF add ons, we talked about the huge differences in practice patterns. We talked about the failures of the early attempts at rolling up IVF centers in the 1990s. And we zoom in on the issue of this efficacy or lack thereof of PGT. I need to be careful of how I summarize Dr. Gleicher’s arguments because I'm at risk of getting it wrong, but I think it's safe to say that he feels that the scientific literature does not support the use of PGT anywhere near the utilization that it is being used at in fact that it could be harmful, and that many of the reasons for PG T's wide implementation are from economic and social pressures. Dr. Glasser says the Big Pharma has been replaced by the genetics testing companies and the MSOs the fertility networks that are the biggest benefactors that PGT as the biggest exhibition spaces at annual meetings, there's a limit to how much I can press Dr. gletscher. In this interview business people with no scientific and no medical training should not be doing that. That's your job. What I am interested in is why isn't there a consensus? And is it the case? And how is this impacting the business of reproductive medicine? There may be people that want to argue the counter argument, they're welcome on the show, it's very likely that you're going to hear genetics companies sponsoring this show that I would even let a genetics company sponsor this episode. But I'm not going to be the guy to moderate that debate. Not on this show. I could have someone moderate the debate if I felt like it was going to be meaningfully different from what we've heard at the conferences. I'd be open to that if some of you want to be guests on either side of the argument. But first, you should hear Dr. Gleicher’s argument and I hope you enjoyed this conversation with him on inside reproductive health. Dr. Gleicher. Norbert, welcome to Inside reproductive health.


Dr. Norbert Gleicher  03:25

Thanks for having me. It's a pleasure being here.


Griffin Jones  03:29

The pleasure is mine. You and I have known each other for a while but we finally made each other's acquaintance. Someone mentioned to me that you had mentioned our newsletter in your newsletter, I became aware of your newsletter, and read one of your articles. And such is the compounding effect, the compounding network effect of content creation. And one of the things that caught my eye had to do with the perceived overuse of PGT. And you can correct me if I'm not characterizing it correctly, we'll set that up. But I noticed a concern for empiricism and transparency in medicine. And I want to go through that argument with you today. But first, am I characterizing it correctly?


Dr. Norbert Gleicher  04:17

You are characterizing it perfectly. And I would say that the concern about transmission of information has increasingly become a central issue at our center in our internal discussions in our research, in our evaluation of the literature, and has not the least been a big impetus for the creation or I should say the expansion of our newsletter because if you may have noticed, a very important section of our monthly newsletter is A review of the literature that relates to reproductive medicine. In general, it can be general medical articles, but there must be relationship to reproductive medicine and research in our field. And that section of our newsletter has really grown the most, because the response to it has been really phenomenal. And so we are really addressing this issue very aggressively.


Griffin Jones  05:32

What would you say the issue is specifically?


Dr. Norbert Gleicher  05:35

The principal issue is that I think that, especially since 2010, the the impact on our field from external, often financial sources, has been increasing. And that has been to the detriment of outcomes in IVF. Best characterized by the fact that like birth rates in IVF, which until 2010 have progressively improved since 2010 have been plateaued, and then in more recent years have actually been declining. And this is not only seen in the US, but around the world. And seems to correlate with the addition of add so called add ons. This is a term created by British colleagues several years ago, describing new things introduced into IVF practice without proper prior validation studies, and probably the most significant or one of the most significant is indeed PGT. Specifically PGA I'm not concerned that other PGA formats,


Griffin Jones  07:14

why 2010? In your view, is there a catalyst event, as far as you can tell it? Did it just happen to be around that time?


Dr. Norbert Gleicher  07:23

Well, it's it's really the acceleration of what I and some of our publications have called the industrialization of IVF practice. I don't know if you know that. But I was probably the first to try to roll up IVF clinics in the late 1990s, during the physician management practice, bubble as it is now known. And very quickly, learn how difficult it was and what the arising problems. Become when when when you develop chains of Fertility Centers and try to integrate them and try to establish best practice. All of those things that, really since 2010, have, again, become Vogue and have accelerated. I mean, I don't have to tell you, because I've gotten a lot of my recent information from your newsletter, about what has been happening over the last 12 years, 13 years worldwide in terms of roll ups, and creation of large fertility clinic networks. I think that has played a significant role.


Griffin Jones  08:57

I don't want to take us too far off, but I do think is germane to the conversation as far as discussing IVF centers, workflows and different providers workflows. What were the greatest difficulties at that time, you said you were among the first in the 1990s to attempt a roll up of IVF centers, you very quickly found out the difficulties, what were the greatest difficulties,


Dr. Norbert Gleicher  09:22

huge differences in practice patterns between individual centers for a variety of reasons, and certain conservatism amongst doctors. Meaning, resistance to change. And then, of course, economic considerations. The facts The more you intervene in a physician's established practice pattern, the more of a decline in productivity you will encounter. And so, it, it becomes kind of a vicious circle. It is very, very difficult at least that was our experience to to change a physician's practice pattern. And so if you acquire an infertility practice that had a very distinct or different practice pattern, you will be successful in changing that practice pattern, at least in our experience, then only at the cost of losing significant revenue.


Griffin Jones  10:52

And specifically, as you can please give us examples of these types of practice patterns.


Dr. Norbert Gleicher  10:59

They're almost unlimited if we go into into presentation genetic testing, for example, which in those days already existed, was called pre Implantation Genetic screening. You know, some people then already believed in it, others strongly opposed it. I think this discrepancy if anything has increased over the years, but also the utilization of PG TA has greatly increase. You just have IVF clinics out there, that till today swear that it's it's the best thing that ever happened to IVF. And then there are others like us, who feel that not only is PGT a, useless for most patients, in terms of outcomes, but for many patients, it actually does the opposite of what is claimed it does and actually reduces their pregnancy chances. So this is probably one of the most dominant subjects where this kind of discourse exists today in our field, but there are many other major subjects, routine culture of embryos to blastocyst stage, for example, that the even ESRM considers that today, the routine embryology practice in IVF. But when you look at what is really behind it, the you have to question the routine, embryo culture to blastocyst stage for everybody because the people who initially promoted this did their studies in a very highly selected good prognosis patient population. And subsequent studies who tried to show the same improvements in general populations have universally failed. Yet, we as a as a field, have accepted the claim that routine embryo culture to blastocyst stage improves, improves pregnancy outcomes in IVF. That is categorically false. Yet still, like with pgpa. This is the main treatment that is being pursued in this country for most IVF cycles.


Griffin Jones  13:55

Are you familiar with these very large consulting firms that they're retained by companies in lots of different sectors, health care, energy commodities, and they have rolodexes of experts in different verticals, and then they call you and they pay you for an hour at a time to talk to someone identified. group on the other end, they ask all these questions. Are you familiar with those groups at all?


Dr. Norbert Gleicher  14:20

I'm familiar with them because I get a lot of calls asking, asking me to set up meetings. I rarely do it. But yes, I'm familiar with that.


Griffin Jones  14:32

So I get these calls, too. And I take some of them sometimes, and I often get the question about PGT about its implementation and about its use and if if the doctors view it as an add on or if they view it as necessary, and I tell them I'm not qualified to answer the question. I say the only thing that I'm qualified to remark on is that I've been showing up since 2014 to 2015 And it doesn't look like there's any more consensus than there was eight years ago, it seems to me like it's the same debate. And from my vantage point, it doesn't look like there's any kind of consensus. So that's what I tell them. I can't speak. I'm not I'm not clinicians, I can't speak on the issue of PG. Tea itself. But you said that some people even back when it was still called PGS. They thought that it was it was the great they swore by it. And and some people say today, that is the best thing to happen to IVF and where others, like yourself believe that there's no evidence for that. Why Why isn't there consensus if it's the same darn debate at SRM and PCRs? Well, first off, maybe I'm making an assumption, is it the same debate that's been going on for years? And two, if it is, how has consensus not been able to emerge?


Dr. Norbert Gleicher  15:55

It is the same debate. I would argue that there has been a shift, I think there's increasing recognition that that the hypothesis of PEGDA, which is that by removing supposedly chromosomally abnormal embryos, from the embryo, embryo cohort, before embryos are being transferred into the uterus, will improve pregnancy chances for patients. I think that this increasing doubt about this hypothesis, so that from my vantage point, is a positive development. At the other end, as you correctly stated, they are those who are holding on and if anything else, they even have become more aggressive in in defending PGT A, and I cannot speak to their motives. Um, but several months ago, I spoke to one of those economists who called me and he made the startling comments to me in our discussion of the field, and his comment was, if PG ta were to disappear tomorrow, a third of IVF centers would have to close or at least to restructure. And I found that that interesting, because what what he meant to say was that the profitability of IVF in the US is obviously marginal. I mean, this is not a huge, not in an industry with huge profit margins. And he suggested that, in in many IVF centers, that profit margin comes from PG TA. But without PG TA, there would be no profit and maybe even loss. And, and this, this makes sense, when you think that PGA is not covered by insurance, and so as as a cash payment on top of what IVF centers are getting from insured patient coverage, this is a significant addition to the average cycle revenue. And if that were to disappear, because let's say for example, the FDA comes out with a statement that it considers egta inappropriate in certain circumstances, that would have an enormous economic impact on the field, so you cannot ignore that. But yet at the other side, there are people who, who see PGD as a religion, you know, there are people who are just believers, and they are not convinced by studies. They are not convinced by the opinions of people who are much smarter than I am. And they just stick to their opinions. So the motivations are open for a discussion.


Griffin Jones  19:49

You can't speak to their motivations, but at this point, you should be able to speak to their arguments because you've been on the other side of it for many years. What are their arguments in the best way that you can run? Present them.


Dr. Norbert Gleicher  20:01

Their arguments have been shifting over the 20 plus years that this procedure has been promoted. The the, the original argument of embryo testing was that it would improve pregnancy and life birth rates and would reduce miscarriage rates that has been dismissed over the years by various studies and has been acknowledged by ASRM in policies they statements by Essure, the European counterpart of ASRM are both in repeated statements have concluded that there has been no evidence to show that it really improves outcomes. And so as it became harder and harder to make the argument for improvements in outcomes, the rationale shifted shifted to Okay. It, it makes. It improves outcome, maybe in some subgroups. And first, it was in younger people, and now it is in older people. And again, I don't want to go into technical details. But those in my opinion, at least, those arguments are incorrect and are contradicted by by many studies, then the argument became ei increases, it still reduces miscarriage rates, that was also contradicted by studies. Then the argument became, yeah, but But it helps with single embryo transfer, which is, again another subject that deserves separate discussion, because this is also an add on. That, in our opinion, is is not logical to do single embryo transfer on every patient, in our opinion doesn't make any sense. But that is again, an opinion that has evolved. And so the pro PGD, a crowd argued that by testing the embryos and selecting a normal embryo, it helps with single embryo transfer, pregnancy and life birth rates. Again, studies have shown that that is not true in my opinion. But what is even more important than this proving their argument for potential benefits with which have shifted so much over the years, is that in parallel, there has been increasing evidence that PGT a harms patients and harms many patients in their pregnancy chance. And let me give you only one example for that, which is probably the strongest evidence for harm by PGT. pgpa allegedly classifies embryos as transferable or not transferable meaning, yes, you can put them back in the uterus or you should not use them and even throw them out. And that's that's the whole concept of pgti. Now, we started to doubt this concept in 2014. And we in 2014, started transferring so called abnormal inputs selectively, initially only so called mono soulmates because they are known not to implant and we transferred them under the theory. Okay, if they are really mono Assamese as pgpa claims, then they will nothing implant no big harm there. And lo and behold, we started seeing normal pregnancies. Now, we just published a paper in human reproduction a few months ago, about 50 consecutive such cycles from patients who shipped the embryos into our center because their own centers refused the transfer because they were by PGT. A declared this abnormal So, if they could not have shipped them to us for transfer, those embryos would have been thrown out to not use these patients had even though they were very unfavorable with a median age of 42, which is quite old. These patients had a pregnancy rate in the mid 20s. At that baby take home arrayed in the iteams. Now, what does that tell you? That tells you that there are 1000s and 1000s and 1000s of patients out there who went through PGT, who ended up with embryos that were declared as not transferable and who therefore don't have those embryos transferred. Yet, those embryos have a decent pregnancy and life and life birthrate. And these 50 Women who I just described, they didn't even use all of their embryos, yet they still have over half of the embryos frozen here, and therefore have even higher pregnancy chances sitting up there, they are not used. Is that a better evidence for the potential harm of egta than that? I don't think so.


Griffin Jones  26:21

Is that also not an argument, though, against the financial incentive argument of PGT, that if it is the result that we're not transferring embryos, Fertility Centers aren't in the business of forgoing IVF cycles for nil is, is there not a counter business argument to be made that there might be incentive to not use PGT, because it may result in people not transferring some embryos.


Dr. Norbert Gleicher  26:54

The issue of egta and not transferring embryos leads to another problem. And that other problem is that a lot of women who go to through two or three IVF cycles and are told in every one of their IVF cycles, that all of their embryos are chromosomal abnormal. The next message they're getting is okay, yeah, the only remaining choice is to do donor x. Now, donor eggs are a wonderful option, because they have the highest the pregnancy chances of any IVF cycle that the woman can have, because nothing can compete with 20 or 25 year old eggs. But I always tell patients, and I think this is another thing that differentiates ourselves from from many others, that I have seen very few if any women who came to us and said, Hey, I want to get pregnant with donor eggs, patients usually come to us because they want to get pregnant with their own eggs. And therefore we see egg donation as a wonderful treatment, but only as a last resort. And that is not the opinion of many of our colleagues. They are very, very quick, in in moving into egg donation with their patients. And when you look at national IVF data in the US use the FSC very few patients after age 42 Certainly for the three who still are going through IVF cycles with their own X. At our center, the median age of our patient population, well, the last four or five years has been 43 plus. So I think that's a reflection of of the different philosophy that is prevailing in the field. In most centers and and how we look at what is happening in in the fertility practice today.


Griffin Jones  29:12

If I dig any deeper there, I will leave my scope of competence and and won't be able to contribute. So I'll instead ask each of us to leave our scope of incompetence. Let's each step out of our pay grade for a moment and speculate that if it is the case, that there is a financial incentive to increase PGT add ons because of the increase of insurance or simply because PGT is usually cash pay. And then even if someone is covered via insurance, it allows for a cash pay option that's more profitable. If that is the case. Should we expect to see that bear out one way or the other as we start to see payer provider models so the He's groups that are doing are the payer and contracting with employers, as well as buying existing clinics starting clinics de novo? Shouldn't we see on one end of their model, a correction? Or am I missing something? In other words, if it is to gain more, if it is to just to add more money, would they be? Would they be losing something? Because they're not getting that on the employer benefit side? Or is it in fact better for them to add it on the employer benefit side? Because then they would be that they would be getting better outcomes on their provider side?


Dr. Norbert Gleicher  30:45

So that is a very complex question. With an equally complex as the complexity comes from the question, what is benefits. And I think that is the core issue of the whole discussion. Because in the old days, of IVF, and as you can see, from my hair or lack of hair, I am still a member of the first generation of, of IVF people. In those days in Chicago, when when I started an IVF center, we were the first IVF center in the Midwest, and one of the first in the country. In the early days of IVF. We all competed based on our outcomes. And that was healthy. Today, outcomes almost no longer matter. Yes, they are being listed national reporting sites, but very few patients, take them as a guide. And today, the competition is at a very different level. The competition today is much more than economical competition, it is a competition of academia versus private. It is a competition between networks versus individual practices. It's an economic competition, it is no longer a clinical competition. You know, the issue now is to grow. The issue is no longer to to get better pregnancy rates and better live birth rates. And I think that is at the core of our current problems.


Griffin Jones  33:00

Why do you suppose that is the case, though, because there's still an incentive on the patients and to pursue better outcomes at a lower cost.


Dr. Norbert Gleicher  33:09

There is a an incentive, the patient's on this on a portion of the patient side because insurance coverage has increased. And therefore patients who are insured, the only incentive is to go to somebody who is in their insurance. That financial incentive exists only among the non insurance, a paradoxically, the very poor. And the very wealthy. And, and the very poor, unfortunately, simply can't afford it. And therefore they are not visible. They don't have a voice. And the very wealthy frankly, most of them don't have to care. You know, they go by where they feel they will get the best care and what they perceive to be the best care not only in our field, I think that is true every throughout medicine, most information patients still get from their physicians. Yes, the Internet has become very powerful and and has much more influence than in the past. We had a good example. Because if it wasn't for the Internet, we wouldn't have patients and their so called normal embryos. from Europe and from Asia. God knows from where to us for transfer. But but the truth is still most infamous addition, patients do get from their physicians.


Griffin Jones  35:04

Let's talk a little bit about the information that physicians are getting in your newsletter. You reference a scientist named Carl Bergstrom, who I believe is an evolutionary biologist. But Brookstone wrote a piece where he gives aid rules for combating medical misinformation and for reviewing literature and other sources of info I suppose. And I'd like to go through each of those eight rules with you and see where might apply in this case. And so the first rule that Dr. Bergstrom offers is be aware of the environment into which we release information, how would you describe the environment in which information about PGT is being released,


Dr. Norbert Gleicher  35:50

I'd be happy to discuss his very interesting article, which was based on an even more interesting book. He wrote a while back, but I want to preempt that by making the point that the reason why he wrote that article recently, was his concern for misinformation, that the permits, medicine, medical publishing medical information, etc, etc. And partially driven, obviously, by our environment, and therefore, we have se se correctly, I think makes the point we have to be aware of the environment in into which we are releasing information. If we're sending out a news release, it's a different story than when we are talking to a patient or when we are giving a talk to colleagues. I think that is very important. And and we need to recognize that information needs to be delivered differently to different audiences.


Griffin Jones  37:03

The second rule is avoiding hype and tenuous claims of significance with regard to PGT. You talked about a few of those and summarize that what is you talked about that they have changed that the claims have changed? What are they now?


Dr. Norbert Gleicher  37:21

Oh, that's a very good question. And I think it is a question that that nobody, nobody can answer. Let me give you an example that I think demonstrates that the best. And then just taking PGT as an example again, but it applies to other issues, other subjects and other things. Equally. As I noted earlier SRM released 10 years apart to policy statements or opinions, which clearly declared that PGD has not demonstrated any outcome benefits to those points. The first one was in 2008. The second one was in 2000, at ASHRAE, kind of similar yet, yet. SRM just announced that they will update a release on the interpretation of PGT a results. Now, explain to me how a professional organization logically can provide a document explaining how the results of a test should be interpreted. That same organization claim has no benefit. Where is the logic? And I think that's, again, a good example of that, we need to be careful in what we are saying to the public. You know, we cannot say to the public on the one hand, test X is useless, it doesn't give you any outcome benefits, and then go out and say, okay, but if you do test X, interpret it in this in this way.


Griffin Jones  39:38

The next rule is to recognize the importance of visualization in making figures stand on their own. Is there a way that's being used by the opposition argument, in your view to represent the information that they're trying to get across?


Dr. Norbert Gleicher  39:59

Yeah, I Think this is a this is a more or less technical issue, I'm not sure if it has the same importance as, as the first two, it's more a technical issue in the how you present that, again, you can you can manipulate everything. And and that includes how you how you present that, and how you present that graphically. You know, you can you can present a graph in different ways, trying to, to, to support you with direct message without without really being objective in presenting the data. And I think that's what the author said in this, again, technical aspects. I'm not sure it's a major issue.


Griffin Jones  40:57

Here Berg strim talks about the vantage point of the writer of the literature with trying to envision and head off in advance abuse of one's findings. But let's put ourselves instead in the position of the reader as opposed to the writer, what what abuses Do you anticipate potentially coming? If the arguments have changed multiple times? What will they change to next?


Dr. Norbert Gleicher  41:26

That's a good question. moving the goalposts does not only happen in medicine, as we know, they happen in many other areas of our existence as well. What comes next is, is it's hard to predict. And again, I do not want to concentrate our conversation just on PG TA, because there are so many other issues in involved, as well. But what I think he wants to say with that point is that what you write and what you read, needs to be both done with caution. As a writer, you have responsibilities towards your readers, in how you present your data, and how you present the interpretation of your data. It is not uncommon in our in our medical literature, and again, I'm not referring only to reproductive medicine or only pgpa. I think it's an issue all over medicine and all specialties. It is not uncommon that authors performance study, produce reasonably reliable, good results. But then, in their own interpretation of their own results. lose it. And I think that's what he's referring to. And on this other side to answer your question about the reader. I think readers need to be cautious, I would say maybe even suspicious, not only in reviewing the study design, whether the design is appropriate, or whether you selected patients or you did anything else otherwise inappropriate. But the reader also needs to, to think through the conclusions of the author, it is not appropriate, though I don't think it is smart to automatically assume that the author is right in his interpret, or her interpretation of their own data. Okay, we need to be more critical. And that brings me back to what I said before that's a big part of our newsletter in reviewing literature and providing our subjective acknowledged subjective opinion about papers we think are of interest, both in the good and the bad.


Griffin Jones  44:19

When I see this happening when I see someone give a very different interpretation of the data that they just that they themselves compiled. It's very often not for economic reasons alone. It's very often for social reasons. And those two things overlap. They can compound each other of course, because you can have socially and economically aligned incentives. And if you're really trying to achieve an aim, you do want those two things too, to intertwine. But even though they overlap, it seems to me that the social is a lot more powerful. And even if it's driven by economics, it's Social, not wanting to be a pariah, that often leads someone to giving a very different interpretation from what they know to be fact. Do you see social pressure happening in the field? And what is it?


Dr. Norbert Gleicher  45:15

Absolutely, absolutely. There's social pressure. At every level, there, I can tell you that, in the early days of our criticism of what Ben was still called PGS, I hate to come back always to the same subject. But as an example, again, in the early days, and I'm talking about 2008, we reanalyzed, some early studies on PGS, from Belgium investigators. And we concluded from those studies, that PGS probably doesn't work. And not only doesn't work, but that it actually in older patients may be harmful. And we wrote a paper and send it to every journal, in our field and in the general medical literature and couldn't get it published. Until Swedish colleagues published in the prestigious New England Journal of Medicine, a study that showed exactly that point, much better than we would have shown in our paper, at which point I was called by one of by the editor in chief of one of the journals that had rejected our paper, and had us to resubmit. And they then published our paper subsequently, the point I'm making is that our review process in medicine and again, this is not only in our field, this is universal. Our review process is based on what is called peer review. And peer review is the review of your submission by your peers in that particular field in which you have submitted the paper, the editor of a journal, takes your paper and sends it out to peer reviewers who are quote unquote, experts in that field. But what does that mean that they are experts in that field, it means that they have an opinion in that field. And they usually have the predominant opinion in that field, because that's why they became experts in that field. And if you then come into this with, with a paper that contradicts the predominant opinion, you have a hard time and and it shouldn't surprise, and this is not only a problem in medicine there, this is a problem in physics, this is a problem. In in every field of science, experts are biased. And philosophers have known this for centuries. And our editors, unfortunately, very often still don't understand. But let me kind of make one additional point. In next month's newsletter, we are indeed discussing a paper that that was recently published about the big scandal that has kind of shaking up the medical publishing industry recently. Because I'm sure you're aware that one hot topic in science in general now are fake, fake papers, fake photographs, manipulations. It's it's a it's a major problem allowed this coming out of China, unfortunately, but it's also coming out of local from local sources. So a very prominent journal, not in our field, was notified by some scientists about alleged fake figures, fake photographs, in a whole series of papers by a particular group of investigators, resulting in an investigation. But what that investigation revealed, which is at this point unresolved, it's still open and ongoing. But what they discovered is that the people who complain about those papers which related to the introduction of a new Alzheimer's drug, had shortened the company which produce that Alzheimers truck. So the people who claim that the papers were fake, really had an interest in bringing down the stock price of the drug that was supported by those people. I am mentioning this here. Again, it did not happen in our specialty. I'm mentioning this here, just to demonstrate how closely intertwined today, medical opinion, medical messaging, medical publishing, is with economic interest. And that is a major issue that we are not openly and transparently addressing here.


Griffin Jones  51:05

That impacts what type of information the patients receive, what type of information lay people receive both extremes. fifth rule is if submitting in unreviewed preprint, consider its reception by the public. Let me paraphrase this rule for for the question of the example, which is, when you're seeing patients come with information, where are they? Where are the sources of incorrect information? Most common, as far as you can tell,


Dr. Norbert Gleicher  51:37

today, unquestionably the internet?


Griffin Jones  51:41

Sure, let's try to be a little bit let's try to be a little bit more specific than that. Is that anecdotes from friends? Is it? Are they reading papers that they that have summaries that they just they can't read the scientific literature themselves? And they're reading a couple lines from the summaries? Are they deliberately getting information marketed to them by companies? What do you see as the most common?


Dr. Norbert Gleicher  52:05

I think? To answer your question, we have two separate information to whom, if we're talking about the public, I don't have to tell you that the longstanding controversy in the US has been advertising to the public's about drugs, for example, we are one of the few countries in the world that permits direct advertising of medications to to to the public. And they are you have a direct influence of the public by drug manufacturers and whatever they want to present. That is not our primary concern. Our primary concern is, I think, maybe even more important, because our concern is the influence on those who prescribe those drugs, and physicians. And, and, and I think we underestimate here, what is really going on, I find it ridiculous that the laws were passed that prohibit pharmaceutical companies, from bringing pens to doctors offices, when reps, or coffee cups to doctors offices, when when the reps come by to push a drug. While at the same time we ignoring all the other influences that strap companies have on us, you know, just look at what happened during COVID. And look at what happened to the influence of drug companies on health policy during COVID. I mean, we we we are because of of the trees not seeing the whole forest. Yeah.


Griffin Jones  54:16

Is that because of the necessity of that influence that financial influence in order for the institutions to conduct their business. So the pens, the coffee cups, that's two individual providers, but I tried to picture in SRM where there was no pharmacy support to look at Gold Ruby diamond sponsors or or any conference that we had, I suspect they would look very, very different. And where would that money come from? Where would the money come for? For many of these? And I don't ask that cynically, I asked that truthfully, I appreciate that everything is a trade off, and that there could be benefit to those companies paying for events and studies. And but it seems to me though, that The reason why that may not have been regulated out in the same way that the coffee cups the gifts the individual correspondence was, is because could you even have an ASRM without that level of corporates spot and I'm not picking on SRM. It's true for any society, any conference.


Dr. Norbert Gleicher  55:19

Absolutely. But your observations, very astute. But can I ask you who you saw having the big exhibits at the SRM recently?


Griffin Jones  55:28

It's still still the pharma company. They're not gone. But it's the pharma companies and its genetic testing companies


Dr. Norbert Gleicher  55:34

and genetic testing companies that need


Griffin Jones  55:38

more storage and more AI. And


Dr. Norbert Gleicher  55:41

that's exactly it. That's exactly it. So this is exactly what has been driving our field in recent years ASRM. And, and God bless them. And I can't blame them because they need the money. ASRM does not have the support anymore from the drug company that drug companies because of all the stupid laws that were passed in the in in the last two decades. And what happened, new blood came into the same business and that blood a genetic testing companies and again, not only in the infertility field, go to the oncology conferences, go to other conferences. The genetic industry is now the new drug industry in their influence on what is happening and coming back to your earlier question about social pressures, they determine who the speakers are, who are invited. They determine to some degree what medical journals are publishing, just like the drug industry was very, very influential, you know, 2030 years ago. Now, over the last decade, it has been increasingly become the position of the genetic testing industry. And that is why there is so much genetic testing going on.


Griffin Jones  57:25

I want to conclude with one summary question. When we conclude I will let you conclude with your thoughts. I want to conclude our summary of Bertrams rules by summarizing the last three because they all have to do with media, traditional media press releases social media. And one of them says if you're submitting an unreviewed preprint considered reception by the public, this is the point where you start to see the social pressure come to bear, isn't it when you first release something, it's when people get jumped on that they very often either reverse their opinion or they say, Oh, well, maybe I didn't. And they issue some sort of caveat. They don't express their findings as strongly. Or if they don't do anything to revise their findings, they simply just stop talking about it. They don't submit the posters and and so this is the point where it where you start to see social pressures when you release that into the environment. And you can see people recoil. So what advice do you have I suppose for someone who's going to produce something that that may make them socially undesirable for some time.


Dr. Norbert Gleicher  58:41

It is the political correctness question. Political Correctness exists in medicine, as much as it exists in the political realm and the media environment. If you contradict political correctness, you have to be ready for the social consequences. You know, there are Nobel Prize winners who couldn't get the papers published and had to publish them and some third class journal. You have to be ready for the consequences. You know, it is always easier to be part of the echo chamber. There is no question. That's what what will make you popular that will give you all the invitations to speak. If you are not part of that, you have to live with it.


Griffin Jones  59:47

Dr. Gleicher, I'd like you to conclude with our audience who's largely your peers, but it's going to be some of the folks that are executives of the genetics companies as well. And so we have many practice owners and physicians but We also have a lot of folks that work on the, quote industry side, how would you like to conclude our discussion today?


Dr. Norbert Gleicher  1:00:07

We are in our respective medical fields all together. Like in in politics, I have a very hard time accepting the notion that, that we are enemies that that just because we do not share in opinions, we we have to be antagonistic to each other. I'm a capitalist, I strongly support the profit motive. But I also like to believe that I have a such a social conscience that mandates that I as a physician set the interests of my patients at the very top of all of my considerations. And that just because it's the nature of the bees will at times contradict other people's opinion. But that doesn't mean that we need to be enemies. That doesn't mean that we cannot together fine, find solutions that will benefit all of us and most of us our patients. Dr. Norbert


Griffin Jones  1:01:37

Gleicher, thank you very much for coming on inside reproductive health


Dr. Norbert Gleicher  1:01:41

was my pleasure.


1:01:44

You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health


171 When Millennials Run An REI Practice. What Young REIs Must Know About Arbitrage



Stephen’s Info:

LinkedIn: www.linkedin.com/in/stephen-hutchison-61583697

Website: https://ivftucson.com/


Christine’s Info:

Website: https://ivftucson.com/

Transcript




Griffin Jones  00:45

You make money when you buy, not when you sell. Of course, that's not true in every sense. But you're going to hear me say that a lot in this episode, because we talk about the concept of arbitrage and it's a really important concept for you younger doctors, especially to understand what does it look like when millennials run a fertility practice an independent fertility practice? Not just the docs, but the embryologist the business managers are millennials. Is that happening? It is happening and we talk about that in this episode. How do younger Rei guys find the best value in an REI practice? How do they find the REI practice equivalent to the underpriced house in the up and coming neighborhood that is underpriced for some market inefficiency, but not because it needs so much work. And because the neighborhood is underpriced because it's on the rise, not because it's in a really bad neighborhood. That's the concept of arbitrage. How do Rei guys find those deals for practices? Talk about that, if you're going to PCRs you're going to see a whole team of people wearing one kind of shirt that are from an independent fertility practice putting on an event for you. How are they able to do that? What's What are they all about? We talk about that in this episode, we talk about the changes that millennials are making in fertility practice, things like embryo storage, and cryo inventory. And finally we talk about a culture where you can bring your baby your child to the fertility practice. Have you seen that in many places, it's happening here and I hope you enjoy this conversation with Christine DeLuca and Steven Hutchison. Mrs. DeLuca. Christine, Mr. Hutchison Steven, welcome to Inside reproductive health.


02:38

Thank you. Thank you for having us. Yeah,


02:41

thanks for having us, Griffin.


Griffin Jones  02:43

You know, I told you that I was going to make this episode about millennials running a fertility practice and that I was not going to let it be any kind of baby boomer bashing session. So I'm wearing khaki pants right now. It with New Balance sneakers. And if you're not watching this on video, then you can believe that and that I'm wearing a striped polo shirt. And I make sure that this is entirely a proactive session. But I'm thrilled that both of you on because I think it's such a cool, unique story. And before we start done pack the whole story, will you please each just give us a one minute background of how you got to be in your role in the fertility center that you're at now?


Stephen Hutchison  03:33

Yeah, I can I can go first. So you know, I learned early on kind of in life that I didn't want to be a physician. So my dad will talk about is an REI. My mom's an OB GYN. I learned that's not really the life that I want to lead. And I really liked science. I really like research. And so I pursued my Master's at the University of Arizona in physiology. So I was studying kind of metabolism and aging and circadian biology. And out of the blue one day, Holly, my aunt, the practice founder with my dad, text me and she said, Hey, have you ever considered embryology you're Andrology before? And I told her I hadn't I had never even considered that as a career path at all. So my plan was to continue my PhD at the University. But she said Hey, before you do that, come and check out the lab, see what it's like. And I did and I fell in love with it immediately. So after that I meshed really well with our other embryologist Ava. She has 20 years of experience. And so since then, she's been mentoring me. I've learned a lot and so we've just kind of been humming along since then.


Christine DeLuca  04:40

Yeah, and then I kind of started this whole thing I've been working at Reproductive Health Center since God I think I was eight. I mean, started washing speculums doing all the dirty work all the fun stuff too. And you know, work there all throughout. High school and college, and then went off into the world tried to make my own whole scene decided to work in finance for quite a while. wasn't exactly my favorite thing. But I did learn a lot. I mean, it's a very interesting way to kind of start, you know, working for major, major corporations. And what I realized from, you know, the pandemic, everything shut down was living in Brooklyn, it's like, being stuck in a one bedroom apartment with your husband as your honeymoon. I mean, we got married the week before, it was not exactly my idea of a good time, I think we had, I think it was like 50 days in our one bedroom apartment, rarely leaving except for going to the grocery store. So we promptly moved back to Arizona. And then I mean, I just see such a benefit of the work that we do in our clinic. I love all of our patients. It's interesting now being my own market, my own demographic. And it's just so heartwarming and awesome to work with my family and kind of fill the shoes my mom, but mostly handled handling the practice management side.


Griffin Jones  06:10

It's such a cool family story. And I want to talk more about the advantages of a small market potentially. But Stephen, when Holly Hutchison called you or texted you and said, Have you thought about embryology or in geology? How long ago was that?


Stephen Hutchison  06:28

That was in around kind of the end of 2020. I think,


Griffin Jones  06:34

how far into your studies, were you? Or did you have a different lab job at that time?


Stephen Hutchison  06:40

Yeah. So I had, I was just about to defend my masters actually. So I was working in a lab separate completely in basic research. And so you know, I had all the tools needed really to function in an embryology lab and an IVF. Lab. But I just never, never really considered it in terms of cell culture and things like that. So that's kind of she knew that I that I had the basics down. So that's kind of why she reached out. I mean, as you know, finding and training embryologist is unbelievably difficult now, almost as difficult is as finding our UI. So I think she just took a shot. And it really worked out nicely for us.


Griffin Jones  07:18

Yeah, well, that's one way to do it. Just text, someone that you know, going for an advanced biology degree and see if you can't sway their path a little bit. I want to give a little bit of background on the center. And you both can tell me if I'm getting this right. So we have brothers and sisters got Hutchison and Holly Hutchison Phoenix born and raised, is that right? Then, both I believe, studied some of the sciences in undergrad, Scott went on to medical school, became an OB GYN subspecialized in Rei. And Holly went the genetics route. Is that right? She became a scientist, how close to accuracy?


Christine DeLuca  08:00

That's accurate. 100 accurate.


Griffin Jones  08:03

And then at some point they decided to buy in Rei practice together started I should say start together and be 5050 business partners in Tucson, Arizona.


Stephen Hutchison  08:17

Yep. Spot on.


Griffin Jones  08:19

Then how have we gotten to the we did give a little bit of the how you each got into the roles that you're in. But the inception of this practice was 20 years ago. What What was yours?


Christine DeLuca  08:37

I think it's been 27 years. Yeah.


Griffin Jones  08:41

So 96 Yeah. So longer than some of the the junior embryologist have been alive longer than some of the youngest people that might be listening to this show hadn't been alive. And and they did that for at least two and a half decades before you each came on in your cohort. And you talked a little bit about how you arrived. What has the passing of the torch been like or? I mean, the torch isn't passed. Maybe that's not the metaphor. What has the continuation, the generational continuation been like? For each of you? How did it start? And what's gone into it?


Christine DeLuca  09:32

Yeah, I think at least in my son's it's kind of Yeah, you're right. It's not necessarily a passing of the torch. It's been kind of like a business partner that is still your family. So I I already intrinsically like know what their morals are. And we have the same one. So we never really our view or have any problems with how we want things to run or how we want things to continue. We never really have to have a conversation. It's just like the meeting in the hall our masks actually working or not. And should we like actually be wearing them? Or things like that. But um, yeah, I mean, I think my mom is just like ready to move on. She's been doing this for forever. She has other passions and hobbies. But I mean, I know that I always have a safety net with her right, she will always be one of the owners, she will always be contracted, we're always going to need her help. It just will not look like what it has in the past, right? I mean, she will just kind of be like a satellite. But it is so important, I think, to have that safety net, it's given me like, if she was just out the door in three months, I would be, I'd be really scared. So I'm really glad that I have that. You know, just the support. If in case I run into anything, but I mean, she's trying to let me fly on my own, but it's not as easy as one would think.


Griffin Jones  11:02

It's kind of like so for everybody listening at home, I'm going to keep the characters straight. Because if you're reading the Game of Thrones, you're you're you're getting all these characters. So Holly sister, business side is the mother of Christine, who is now part of the business side. And Scott, Rei, is the father of Stephen now embryologist side. So Stephen, what has the transition or the continuation been for you?


Stephen Hutchison  11:32

It hasn't been all that jarring, to be honest. And this is why I don't think there's much of a distinction between Millennials or boomers. Because we all want the same thing. I do see the general trend overall of these younger fellows, these younger Doc's, especially embryologist as well, there's more of a drive towards evidence based medicine than there was in the past. And so both are our evidence standards are higher, and then on top of that, kind of our ethical standards are much, much higher than they were before. So those two things are kind of progressing along nicely. And I think and that is not to say that boomers in the past didn't care about those things. I just think, in general, now they're, they're weighed much more heavily. So I know that in our clinic, personally, I mean, this is exactly what they want. So you know, that being said, I have the lack of the breadth of experience. Like I said, 2020, so three years now less than that of experience. And so, you know, I looked through the literature, and I read things, and then I think, Well, I think I figured out IVF I think I know now how I can optimize pregnancy rates and just blow it out of the water. And then I'll march into Holly's office or my dad's office and tell them all about my hypotheses. And you know, they very calmly dismantle whatever hypotheses I have. And it's because, you know, they have all of this experience that I don't have. And so they've been thinking about these exact same problems. And so it's really nice to be able to, to one to grow on my own and to develop and to see the problems that they're seeing, and then have them provide feedback. And really, it's kind of like the same, you know, if you want to go fast, go alone, if you want to go far go together. And that's kind of the way I see it. By using that the former generation, you can actually move a lot farther than you do it alone. So


Griffin Jones  13:18

Christine, you haven't had to have any conversations about how you want things to go. You talked about that. You know who these people are implicitly and so you have the trust there. But that's different from future direction.


Christine DeLuca  13:35

I mean, yeah, that's true. I definitely. I think as far as like attitudes are concerned on their parts. And like, I think working really hard is very important, right? But I think the mentality of you must be the first person in the office. And the last person to leave doesn't necessarily sit well with me, because I always feel like I'm working anyway, whether I'm working or not, right? I think like as millennial generation, like is concerned, I feel like everybody kind of wants to be on their own and be their own boss. And so at least for me, in the side of how the workplace functions, I want my employees to be happy, I don't want to have to babysit them. I want them to be able to take time off to go to the doctor or go on vacation, right? As long as they're doing their job, and they're not leaving it to anybody else. That's more of the direction that I want. Because I think that gives people more of a reason to show up every day because they love their job and they get to have some sense of like, this is my thing. I'm taking ownership of this and if I can improve things I will and I don't know necessarily that that was always the case in in their clinic. It was kind of like everyone, whoever's here and just grinding grinding. That was I think, just like a higher I don't know how to describe it like, it looked better. But now I don't really care what anything looks like, as long as the job is being performed and people are doing what we're doing and revenue is continuing, and patient care hasn't changed, right? So that's kind of more along the lines of where I'm kind of shifting to where it was not always that way. And we're also way bigger. I mean, I think we now have 22 people on payroll, whereas before, I mean, like, maybe not even four years ago, it was like, seven or eight. So, I mean, with ARS shutting down and everything, we've just, we have so many people that we need to take care of. And we're trying to bring on more people. So I kind of want that mentality of whoever's there does, it doesn't really mean anything, if you're just sitting on your phone and watching like, tick tock, right. It's like the quality of what you're doing.


Griffin Jones  15:56

What have you all thought about in terms of either quality measurements that you want to install to be cognizant of those things or other changes that you want to make? Because even if you loved everything in the past, if we buy a new house, we have new plans for it, even if we we love what the family house has been for the last several decades, there's still well, now I want to put a garden in the back, I want to change, I want to update the kitchen in this way. What are some of the changes that you all our thinking are on the horizon in the if not the coming decades in the coming years?


Stephen Hutchison  16:36

I think from from a lab perspective, the number one thing with that is transparency. So already, you know, across the field itself, I mean, transparency in the IVF lab is almost zero. And that's you know, we're getting to a point where we actually have much more communication with patients, and they can see exactly what's going on. And then second from that, I think would just be a shift in primary outcomes. So I think, historically, there's a focus on pregnancy rates. So simply just you know, how many transfers we do, and how many pregnancies result from that. So we have this per embryo transfer rate. And that's a great, that's a great measurement. But it doesn't tell you the full story. So I think really, what we should we should be thinking about is that intended to treat the number of people that are actually coming into our clinic, and then are actually leaving with a baby in their hands. And so I think, think thinking about it in that and framing it around that we improve the quality of our care. And so there's many different add ons and IVF. And we can kind of talk about that. But it's really thinking about how we can serve our patients best rather than just improve our kind of like those cursory numbers to make us look best on, you know, SARS, or something like that. And again, let's


Griffin Jones  17:45

talk about a couple of those things, what are some of those things that you are going to be necessary to to serve the patient's best?


Stephen Hutchison  17:52

I think moving forward, it'll be a combination of vitrification and then use or not use of PGT. So you know, I know it's becoming the industry standard now to do PGT, across the board. And, and right now, the literature is mixed. Whether there's clinical benefit or not, this is something we've had heated debates about in the office. You know, I think it's moving in a direction where we're, the testing of embryos will be very clinically useful. But you know, in 2016, I don't think that was the case. So things are constantly shifting, and we have to adapt to the new technology. And unfortunately, research lags behind those things. And so we have to be on top of it all the time. So that's one example. I mean, the other I think, with respect to inventory and patient transparency, we're adopting the tomorrow platform next month. So this is one of the first digital platforms for, for cryo inventory management. And so in this way, patients will actually be be able to see in real time what their inventory looks like. And before it was just it's your your embryos are sitting in a dewar. And we promise they're there and I and hopefully, they are in 20 years. So it's kind of like this, they're taking it on faith, but now they can really see what's really there. And so that's, to me, really exciting.


Griffin Jones  19:12

The topic of the debate of PGT is one that I'm going to devote to another episode with a clinician that really wants to speak on that topic. And maybe I can consult you for some notes before I interview this person, Steve and Christine, what needs to happen on the business side?


Christine DeLuca  19:28

I mean, gosh, so many things. So I think one of the interesting when I first came back, one of my first assignments was our embryo storage billing, which I swear is like, prehistoric from the Dark Ages. I mean, we were like losing 1000s upon 1000s upon 1000s of dollars on just this one thing alone. So now we're actually moving to embryo options with Cooper and they have a 90s 7% rate of embryo storage being paid either monthly or annually. You're welcome,


Griffin Jones  20:06

Andy. You're welcome. That's a free one.


Christine DeLuca  20:10

Yeah, I should get paid too much. Just kidding. No, but I'm, I'm really excited for that. Because it really is something that it's really hard to keep up with people change their info all the time. I mean, trying to track down patients after they've had a baby is like, impossible, like they're happy, they've had a baby. Now they see how wonderful the baby is to they don't want to make hard decisions about what to do necessarily with their embryos, and then they just stop paying. So then you contact them in three years and tell them that they have a balanced like $3,000. And they're like, there's no way we're paying that. So, you know, having them pay monthly is going to be extremely beneficial for us, like if I don't have that headache, so really gonna take a lot off of my plate.


Griffin Jones  20:58

One of the reasons why I'm so interested in interviewing both of you is because I think there's a limitation, perhaps perceived, perhaps very real, that many young RBIs perceive when they're thinking, do I start something off on my own? Do I buy into a small group do I take over for a solo practitioner, that they may face a limitation of who is going to be my support. So if you're an REI coming out of fellowship, you're probably a couple 100 grand in debt from medical school, and many of them went to a fancy undergrad, so they've got some of that debt, you haven't really made money, especially if you're supporting a spouse and have children in residency and fellowship. And then they have the opportunity to maybe have a high salary at a network clinic, or they have clear partnership track with some groups. Many of them are scared to start something on their own, partly because of the debt. But then in addition to the debts like okay, let's pretend for a second that I can afford it that I am not saddled by this debt. I'm interested in potentially buying a solo practitioner group or joining with one. But then when even if I learn a ton from them in the next two years ago, I'm stuck with the Office Debbie's I'm stuck with whoever they have been working with for the last 30 years who are going to fight me tooth and nail and every change that I want to implement. And, and then what I'm going to have to, to look around for for someone so what has it been like for you all to know that you're on the you're on the flip side of that, like you are the you're it's like that's already happened? The the the younger support side has already come in for the changing of the guard. So what is it like for that to be flipped like that?


Stephen Hutchison  23:14

Yeah, it's it's not a great position to be in, right. I mean, what you didn't mention also is that, you know, when fellows are coming out, they also don't have experience in the field. So it's on top of everything they relied heavily, I guess you alluded to, but I mean, they really rely heavily on who they're working with the docs are working with, to learn the ropes, really, I mean, they don't have 1000s of retrievals. of experience. And that's something that that really you need. So, you know, on top of the rely on the doctor, if there's a single practice, doctor, for example, will be have, they come in, and then they better mesh really well with the doctor on staff. And if that's not the case, you know, it's not going to be a good fit. And so this, this is a huge gamble in that in that sense. But from our perspective, I mean, we're, we're the last privately owned clinics. And that gives us a tremendous amount of autonomy. Compared to other clinics, really, I mean, it's fundamentally different in the way that we are beholden to really no one. So the expectation with someone coming in is that they are business partners and that they do contribute and change the practice. So there we are not expecting someone if they do come in whoever it is a nurse and embryologist a doctor. The expectation is that they do contribute and they do provide ideas. We don't want to bulldoze them, and we don't want to have them just kind of, you know, toe the line the party line and do exactly what we want. I mean, doctors coming out of fellowship now are really intelligent, they have a lot to add to the conversation. So I think listening to them, adding their perspective is actually how we're going to move forward in the field in general. I mean, I think there's a long, long way to go.


Christine DeLuca  24:55

I think that's actually quite the contrary like if any doc came in a we already have all the systems in place, think of literally show up, do two weeks of training. And then they off to the races, right, just seeing patients, learning from Dr. Hutchison once he's kind of moved closing out of the door, great. Like, I mean, they don't necessarily have to deal with anything other than, yes, we want their input. But we also want them to understand what we've been doing for the last or what our family has been doing for the last 26 years, which just be good to your patients take really good care of them. And I don't see how that is, you know, like a bad thing. I think we definitely want to innovate for sure. But at the same time, I feel like this would be for a doctor a really cushy, easy thing to walk into. Not only that, too sounds actually pretty cool now, and it's relatively cheap. So you can have like a really beautiful home here that's affordable. I mean, I would love to live in Brooklyn or LA for the rest of my life. But at the end of the day, what do I really have to show for it, right. And I know that a lot of the RBIs. And a lot of the fellows want to go to those major cities, but realistically, I mean, you'd be at the top of the town, you'd be like the big head honcho here, like that's pretty important.


Griffin Jones  26:16

I will not let this episode end without talking about small cities and Tucson. In particular, I want to talk for a second about the concept of arbitrage what I see here, arbitrage usually refers to buying and selling. But it essentially refers to when there's an inefficiency in the marketplace, for whatever reason, for something that can be sold elsewhere, or something that can be valued higher in different circumstances. And I see something like that here that I just don't think exists in many cases, because if you're a buyer, what you're looking if you're a soup, a super nuts buyer, a meat and potatoes buyer, you're looking at an income statement, you're looking at a couple of other things like how old is my provider? How close are they to retirement, you're not really looking at staff. In many cases, you might be looking at a couple key positions like embryologist, but you're not generally looking at the staff. And so your situation a situation like yours would not be valued higher from a just a meat and potatoes buyer standpoint. So you're not having that kind of like being driven up. And then but on the other hand, it's that's the opportunity for somebody to be able to come in and in a situation where they're just not going to be able to get that in most places. If you take over for a solo practitioner, in many cases, you are going to be inheriting the Office app as you are are going to be able to you are going to have to replace that in this case you don't. And whatever the investment that you make in is leverage because right now you all are seeing more new patients than you know what to do with it, or am I getting something wrong?


Stephen Hutchison  28:14

No, I think you hit the nail on the head. I mean, really the volume. Look, if you think about it, and millennials in general is the we're the largest generation in US history. And on top of that our priorities have shifted. So we're having children later and later in life. There are physiological consequences to that. So you have all these people are getting older, and they are building families later in life. And so the demand in general for for fertility treatment is far outpacing the number of providers for those services. And so for us, there's not a the volume is not the problem. It's really finding the people. Right, and so, Tucson, I know, as you know, I had a meeting yesterday with Cooper surgical and, and one of the reps kind of mentioned, oh, hey, I know you're in this remote location. And my must be hard. And I never really thought about that, you know, the Tucson this isn't remote. But from their perspective and from the in the IVF world, we are remote. And so despite that, though, there's so much volume that so untapped. We don't even begin to to fill the need that's here. So I think, you know, finding people who actually want to help the community, despite not having this have the, you know, the big bucks aren't here. I don't think I mean, in New York, there's so much volume that I think shareholders and everyone else can can make, you know, those those promises for that $500,000 sign on bonus, more sign on salary, and that's something that I just don't see happening here or cities kind of similar for the time being,


Griffin Jones  29:48

but I see the big bucks. I mean, maybe I see the so if I'm looking at this, I'm looking at maybe some of these newer networks or groups that we're putting Just by networks that have brand new private equity partners, and they're offering really big salaries up front, but the equity side has, you've got the retiring Doc's and you have the you have a private equity firm that whose limited partners need to be paid in about three to seven years. And some of them are so concentrated, that there isn't equity left for the younger Doc's to eventually buy in. Because the private equities limited partners need too much of a return on investment relative to the scale versus a place where okay, I can buy into this place I can event I can buy these people out and become 100% owner or at least part of majority owner, and then I can bring on other partners in a growing market. That's where I see more opportunity. Down the line, I see a lot bigger bucks because if you can, if you can buy an underpriced asset. Remember you make money when you buy not when you sell, you buy an underpriced asset, then you're the one bringing the efficiencies, not a private equity firm that is saying that they're going to be bringing efficiencies and maybe they can maybe they're not, you're buying it underpriced, you're bringing the efficiencies, you have the leverage by then being able to recruit other younger Doc's and younger embryologist. And now that equity is better leveraged by those folks buying in, and you have a greater share of the multiple in the future or simply the profitability that is generating if you choose never to sell it, I see a lot more opportunity. I think, in many cases, getting big bucks now is Pennywise pound foolish, what is it going to look like for your asset in half a decade to two decades?


Stephen Hutchison  32:02

Yeah, no, I couldn't agree more. I mean, that is really the long and short of it. Right? It's what you know, it's the your it's your input. Now it's just thinking about the long game rather than the short game. So yeah, exactly right. Right now you can I mean, you're what you're going to be offered right out of fellowship is not the same here as it would be elsewhere. But the long term is looking much more bright. I mean, but the problem you mentioned before is that these these rocks are coming out with an enormous amount of debt. And so do they have the ability to kind of saddle that for the time being for those for those years to for that, to really realize that long term payoff? I think that's kind of the struggle, and maybe I'm speaking for these Doc's. But that's kind of the way I see it, and I see their, you know, the downside for them?


Christine DeLuca  32:48

Yeah, but I also see it's a quality of life, right? So kind of like the same thing that I was talking about, as far as like, you walk in, you're your own boss, obviously, the doc, so whatever. But at the same time when you're working for those, like huge firms where yeah, we may be paying you a lot of money up front, at the end of the day, how many hours are you working? How many IVF? retrievals? Are you pumping out in a month? Like, How ridiculous is it? Do you want that work life balance while still having the ability to make really good money? Do Are you gonna have time on the weekends to go to your kids soccer games? Like, yes, these are all the things that we can provide. And it's not necessarily about making money, like we would never push someone into doing an IVF cycle. If they didn't, you know, they only have one follicle, it just doesn't make sense. We get to like the luxury of making decisions and not pushing numbers ever. It's always what's right by our patients, because at the end of the day, like it's not that we're concerned about any of that. But like, our whole business strategy is based off of word of mouth. Like, a lot of my friends have been through the process. I've already been through the process. So I mean, literally, it's it's easy. It's it's small community. I mean, it's big, but it's small in a sense that, you know, people talk and I don't know, it's nice to be a part of something where you never have to question like, Oh, am I doing the wrong thing by a patient? Or am I doing this for a payout? Or am I pushing somebody through something that like, I don't necessarily agree with but hey, I'm gonna make my bonus this year, like, that doesn't exist and are like, one doctor practice like, it's pretty cool that way?


Griffin Jones  34:33

Well, because I don't think there's a lot of clinics in your situation. There are some, but it often falls on one side of the spectrum where it's a single doc group that has very little marketing machine that has outdated processes. And there is financial pressure there too. If somebody wanted to take over because As they need a lot of reinvestment, and they, they need more people in order to, to be able to support their existence. And on the flip side, you don't have that same financial pressure where it's like, we, you know, we need to reinvent a lot of things. And we need a much wider patient pipeline, but you have investors, and the reason why they're paying you a lot of money is because they expect that investment to be returned. There's not a lot of people where you're at where it's like, we've got plenty of volume, we have updated systems that we are not only are we updating right now, but we have the support folks that are invested in being here for a long time, too. And don't have that, that investor pressure. There's So Christina, I don't think it's I don't think it's that common where you're at? Oh,


Stephen Hutchison  36:02

yeah, no, I agree. Completely uncommon, it's to not have pressure for profitability is really uncommon. I mean, we take on patients that we know won't be profitable going into it. And then we have the luxury of doing that, you know, that not every patient is going to look, we're again, we're dealing with physiology, and it's not always perfect, and it's and it's not always easy. And some Patients will demand a lot more time. And this is something that we actually can do for them.


Christine DeLuca  36:30

We work with like a lot of low income patients as well, where we discount heavily their IVF cycles, because we know that they can't afford it. Like that's something that we get to do and a lot of people can, and that happens often.


Griffin Jones  36:45

I'm a bit biased towards you all, because we've worked together for a long time I've eaten in your homes, I've known families for years, and done a lot of business together. And so I'm biased towards you. But I do really want people to consider that. It is worth looking for the diamond in the rough. I know there's not a lot of them. But you're also not the only ones. There are a few in different parts of the country, where if you can get the system where there it's it's a relatively lower buy in where there is a lot of upside in the marketplace, where there's proven growth in the practice. And there aren't existing financial obligations either through debt or investor obligations. It it's not an easy deal to find. It's like looking for the house in the up and coming neighborhood. That also really has to be the up and coming neighborhood and it has to be a house that is underpriced. But isn't so much of a fixer upper. Those aren't easy to find either. But in both cases, it's absolutely worth it. And you make money when you buy not when you sell and I mean that figuratively as much as I. I mean, literally. So you all now are going to PCRs which I think is going to be cool, but you actually sponsored something at PCRs Tell me about that.


Christine DeLuca  38:15

Yeah, so we are we're doing a happy hour for all of the new fellows. I can't exactly remember where it is. But apparently it's gonna be pretty lit. I think it's Jimmy Buffett themes. So everybody get your party hats on.


Griffin Jones  38:30

So so much. So much for getting rid of the baby boomer theme. Yeah. Oh, no, we millennial like Jimmy Buffett. Right? I


Christine DeLuca  38:39

mean, yeah, we just kind of we had to let them fly with it. Because a it's gonna be hilarious. But be like, Man, who can't loosen up to a little Jimmy Buffett, like, party with your parents kinda, but like, also get to know the younger generation. Yeah. And I mean,


Griffin Jones  38:58

tell me about how you decided to do this, because I think it's so cool. And we've been talking a lot to the younger Doc's in this episode. But I want other practice owners to be thinking about this too, because very often, who do you see as the sponsors, either it's one of the pharma companies, maybe it's one of the genetics companies, or it's one of the large networks, they're the ones paying for sponsorships. They're the ones wining and dining, they're the ones making themselves seeing you all aren't that yet, you decided, hey, we're gonna swim in this pond. So how did you make the decision to do that? Why? Why was it important enough to make the investment?


Christine DeLuca  39:40

I mean, it's not just a Steven and I need to meet all of the folks in the community, right? Like we need to kind of make a name for ourselves in general. But it's good to see where everyone is what they're doing, get to know them, see what they're either other practice managers what they're doing that's working versus Just while I'm doing and kind of comparing notes for Steven, it's probably meeting new Docs. Again, for me, it's also going to be meeting docs and follows and all of that stuff. I mean, like, some of the best days are when we have our residents come in from Ghana. And we just get to, you know, basically should, I don't know if I can say, on the podcast, you can bleep it. But


Griffin Jones  40:22

that, but but well know that you said it.


Christine DeLuca  40:25

Okay. Well, the point is, is that, you know, we're all again, it's, we're the same age, basically. So you know, not far off. And we're all kind of trying to figure out where we are in this world. I mean, not necessarily, as it works with practice managers, as well. But mostly like with the younger fellows and the docs, like it's just good to kind of see what's important to them, and what is making them want to be a part of reproductive medicine. So it's just nice to spend the time to get to know our own community.


Griffin Jones  40:59

I want to talk about Tucson in smaller cities, because I've said it a lot on the show. But the there's two things, one is quality of life, and the first is access to care. And I really don't think we can be serious about an access to care commitment, when everybody wants to live in one of 15 cities, how can we really say that we're serious about expanding access to care if all of us want to live in New York in the bay? And there are people in large swaths of the country where they're not seeing an REI. And so can you talk to us a little bit about Tucson, which on one side as a city has been growing, has more young people going in on that sort of patient demographic side? But on the other side, you have less providers than you did a few years ago? So Can Can you talk about that?


Stephen Hutchison  41:57

Yeah, I mean, that's exactly the case. It's a growing city. So it's, it's, I don't know the demographics. Now it's well over a million, right. So that and then the university is only growing, it's always been a big university. I mean, I've been there, Christine, Holly, my dad, everyone is from U of A. So that means that there's a lot of young people and they're all coming out of that system, and they're all living in Tucson. There are now two RBIs. And for embryologists in Tucson, so you're servicing over a million people, which is there's not nearly enough again, it's it's the the volume is there, it's just trying to figure out how we can possibly service all these people. But you know, living in the city itself, it's not about a city. You know, it's it's something that is actually bustling, there's like a huge downtown. There's the university, like I said, it's an active University, and they're active with us as well. So I mean, we actually get to engage in research if we want to. So we have fellows coming in, we have our ability, we're connected with the actual, the departments at the University for research, which is really unusual for a lot of specially private clinics.


Christine DeLuca  43:10

Yeah, I'm so sorry. I feel like such a brat for not writing down his name and remembering but what was who's the doc that was from Tennessee, and he moved back home. And he was talking about like, you know, yes, as a younger doc, and you move back to like a smaller city, and you start taking care of patients, yes, you have to work. But at the same time, you get to do surgeries, if you so choose, and you get to run studies, but you're just heavily leaning on other people to help assist you. Like so you can still have your cake and eat it too. It doesn't mean that you don't get to do all the things that you want to do. You just have to put your patients first. And then after that delegate to research assistants delegate to, you know, the masters students, tell them what you want, tell them like be that point of contact for them, where they help run the study. And then you you know, kind of oversee it and still be a part of it. Some accents.


Griffin Jones  44:09

I think you're talking about Dr. Neil Chappell from Baton Rouge, Louisiana who, okay, who was talking about that. But so if you're thinking of it from one of two ways, either quality of life or from mission, I think for those folks that really are mission driven, and some of you are far fewer than say they are, but some of you are the true blues. When you're thinking of your vocation, as it were your mission, and for many of you that is access to care if it really is a mission to access to care. We have a problem in our field, like when SRM is in Baltimore, and we the that we the Bucha Wazee who are very well educated and know better and know how to behave with polite values go, Baltimore, you that type of response, that type of sentiment is fairly common. And I think if we're serious about access to care, we need to challenge what that is because there are a lot of Baltimore's in the world. And I actually don't think that Tucson is one of them. So sorry, I think that if you're truly mission driven, that there probably are even more places in need than Tucson. I don't think that Tucson falls there. But you could at least say, okay, maybe I'm not the most mission driven person. But I do know that there is a lack of providers relative to the population and anywhere that is, should drive people if one of their their motivators is mission, I don't think that that necessarily will be the the exclusive motivator for most people. And that's when you have to talk about quality of life. So Christine, you moved from Brooklyn to Tucson? What's different about it?


Christine DeLuca  46:14

Well, obviously, I have a car. I could get to places really easily. No, but it's I mean, there's hiking, they're like really fun downtown. Like when I went to school here, there was no like, like, mini little train system that went through all of campus and down through the university, and like down to Fourth Avenue, which is like, one of the bigger bar areas and then into downtown, all the way past the freeway to like this new cool box yard concept. I mean, it's just like, there's so much to do hear now, a lot of restaurants. I mean, we're a UNESCO heritage site for Mexican food. It's kind of put us on the map. I mean, even my brother, he just so he's trying to get his kid into preschool. And he him and his wife, like, fell madly, like had a couple crush on these two other parents who are similarly went in for the interview for their like two and a half year old to get them into preschool. And they're from Brooklyn, and they want to get together. It's like, we actually are there are a lot of people moving from these major cities to Tucson, because it's, I don't know, I guess kind of like a new Austin, Texas in a small sense. I wouldn't necessarily say it's completely that way. But I mean, I own a home. Now, I don't live in a one bedroom apartment. But I paid vastly too much for my groceries. I mean, not lately, but they're pretty inexpensive compared to major cities. And I love it here. I have a really cool community and meet people on the daily have more social engagements than I know what to do it. And my family's here. So I mean, once you're kind of a part of the Tucson family, you're here for life.


Griffin Jones  48:03

Well, you know what people don't didn't say 15 years ago about any place. They didn't say this is the new Austin. You didn't say this was the new Denver. They said Austin is the new Chicago, Denver is the New Boston, the new Philly, whatever it was at that time, but the time for for a few markets is right now. And to me, all of the indicators suggests that Tucson is one of the I don't like to be speculative, because there's so many things that can change. But if all of the indicators are pointing in one place, is it in a state that is high growth and is likely to be for a long time? Yes. Is it a place that has warm weather? Yes. Is it lower cost than the places nearby it that will make it more attractive to people from those areas? Yes. Is it on the border with Mexico as NAFTA becomes increasingly more important in a regionalized, less globalized economy, a check, check, check. And those windows don't last for very long. Like it was oh, Denver's an awesome place to live. I can't believe we can be so close to the markets and get a house for this cheap and it's as expensive as New York in in a couple years time period. And we're seeing that in in a couple of markets, Boise, Reno Tucson. There's only a few of them, and the window doesn't last that long. So I I encourage people to look into a couple of those markets if, if you're inclined to do so. But what about Christine if you're not from that place, because in many cases, people go to either one of the big markets or they go to where either their spouse or themselves are from. So what what's available to someone if they and their spouse are from a totally different part of the country?


Christine DeLuca  50:06

I mean, that's great. Especially, I mean, especially if you're joining our team, because if you're joining our team, you're already family. So you're going to be saddled with a lot of social engagements, a lot of new friends, a lot of new things. But even if you're not Tucson is extremely welcoming. All you have to do is like, I don't know, find a intramural soccer game, and people will welcome you easily into this town like it is not. I mean, Tucson is very wholesome. And we're really down to earth. I mean, unless you're just like, not a very good person in general. I mean, we'll still be nice to you. But realistically, like, that's never the case. People are who they are. And normally, they just want friends, to someone's gonna welcome you like, in a heartbeat. We're just not that way. No one's better than anybody. Everybody's like, you know, we don't put on airs, and we want


Griffin Jones  51:00

to do whatever you want high taxes and snow.


Christine DeLuca  51:09

Nice. I don't know what the taxes are, like on Mount Lemmon, but sometimes gets to know,


Griffin Jones  51:14

sorry, guys, I have to stay in upstate New York, I do want to talk a little bit about how you have been changing some of the culture or adding to the culture and the brand simultaneously. So it's one thing to have an outdated infrastructure, if a young doctor is looking at taking over a practice, they also have to look is Is this an outdated brand? Is it something that as the kind bodies and the other consumer global brands do very well in are more prolific? Is it something that can stand up against that? And so you made some changes to your brand? Tell us a little bit about that process?


Christine DeLuca  52:00

I mean, yeah, I think we've updated multiple things, not just like, the way that our office looks, but presenting information to patients immediately when they walk in with like, our TVs, changed our brand to kind of be all we want you to feel comfortable, right? So when you walk into our waiting room, you should feel like you are in your living room or in a friend's living room. Right? It should be warm and should be inviting and comfy. Yes, I mean, we do have the 26 years of experience behind us. But again, we've got this new generation coming through. And we really do. I mean, it's it's kind of the same as far as we take care of people. And I spend more hours on the phone with my patients than I don't know, any other kind body you could ever imagine. And again, it's like word of mouth and making sure that you're also taking care of being recognized on the internet. I mean, we realized we didn't have as much touch on a lot of patients surveys or Google reviews. So kind of how to rope that in. I Steven, can you think of anything?


Griffin Jones  53:09

But am I am I allowed to talk about something together? Right? Yeah, this credit goes to Donna Schrader, who is the creative director on this project. But we did something called homing from work campaign for telling the RHC story. Steven, can you explain what that story is? And And can you explain what's behind the campaign? Yeah, so


Stephen Hutchison  53:37

the, you know, this is a family oriented business, I mean, through and through, we're all family. So, you know, the whole point was to the video itself is, you know, I was, I just happened to actually watch this last night with my wife. And I was thrilled, I was tickled because I was the star of the show. But really, you know, it's, the whole thing is, my I have a nine month old son now at the time, he was six months old. And, you know, we he's in the office all the time, he's in every day. And so, you know, he goes through every he goes from the front desk, all the way to the back of the lab. So here we embrace family. So we build families, we embrace families. And on top of that, like Christine was saying, we're here for personalized medicine. And that's what the campaign is about, as well. I mean, we're, this isn't a mill. This isn't an IVF mill. Everyone is personalized. And Christine alluded to before, we're not going to do IVF if lifestyle factors can be included as well. So wellness has something to be considered always a prior to any kind of intervention. So I think all those things combined is really what we're going for.


Griffin Jones  54:45

Is this a privilege extended to Hutchison babies only if there's a Rei with two young children are they welcome and they are more


Stephen Hutchison  54:53

than welcome. In fact, we have other babies all the time in the office.


54:58

We have nurses Tada, her baby in here are one of our front desk managers. She's got her grandson in there. Poor Ben never touches the floor when he comes to the office like literally we all just, it's, it's exactly what the video looks like, literally. We all like Ben's here, oh my god, Ben, and then we all run over and we're like, super giddy then. So


Stephen Hutchison  55:23

and to add him to the Game of Thrones here, Ben is my son.


Griffin Jones  55:29

I wonder how many practice groups can say that can say that children of our staff and our providers aren't as welcome here they are here. I think it's probably a pretty short list. And we will remember to link that video in the show notes and link it in in a couple other places so that people can see that because now people are like, I want to see what they're talking about. So we'll make sure that wherever that lives for you all, we will link that in the show notes. Hopefully this episode right now, I've got this episode scheduled to come out before PCRs, which will be great because there's going to be younger Doc's listening to this show that are also going to be coming to PCRs, they're going to be a little bit shy to introduce themselves. Now. Now those of you listening, can use this as an excuse. And if you're still shy, let me know. And I'll I will soften it up with Stephen and Christine. And for those of you that are more extroverted, you'll need no introduction whatsoever, because of how welcoming you both are, I'm going to let you conclude of how you want to see the continuation of the fertility practice as the next generation begins to take over the home.


Christine DeLuca  56:52

Yeah, I mean, ideally, like it's the same thing that you were talking about with patient care and serving a community, we would love to have a doctor that would come in and take over for Dr. Hutchison, but still have that safety net, to be able to provide service and really good quality service. But also, I mean, as just being the younger generation, I want us to continue to have the same moral compass that we always have and never sell out. And always do. It's not just for our morals, but what's best for our patients, and continue to, like just serve our community.


Stephen Hutchison  57:31

Yeah, I mean, we're not here to reinvent the wheel. So bringing more people on, really, we have an excellent track record. So if we can just continue that and then build on top of it, we already know that the field is going to change dramatically. It won't look in 10 years like it does today, just like it didn't look anything like it does now 10 years ago. So we will need to adapt as that comes along. But right now the current pace that we're at, we're right on track for that. It's just the matter of finding the right people who have the same vision you do.


Christine DeLuca  58:01

Yeah, wouldn't hurt to wouldn't hurt to be the only place in town that was you know, kind of took over completely the market and we have the lion's share, but there's a full on reason for it because we're the best. And because we care.


Griffin Jones  58:18

Arbitrage listeners windows aren't open for very long and there aren't that many of them. Pay attention for the arbitrage you make money when you buy, not when you sell. True figuratively as it is literally, Steven and Christine, thank you both so much for coming on inside reproductive health.


58:37

Thank you very much. We really appreciate it.


58:40

You've been listening to the inside reproductive health podcast with Griffin Jones. If you're ready to take action to make sure that your practice thrives beyond the revolutionary changes that are happening in our field and in society. Visit fertility bridge.com To begin the first piece of the fertility marketing system, the goal and competitive diagnostic. Thank you for listening to inside reproductive health